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Home My WebLink Aboutbocc.con.amended.156.2008C � . .. : Rev. 08-30-1/jls COUNTY CLERK'S �j��7�-� CONTRACT COVERSHEET /7`� CONTRACT #: 156-2008C ORIGINATING DEPARTMENT: Airport PROCUIi�MENT OFFICER: Grefe PHONE#: 4292853 PROJECT NAME: Fly Green/Fly Clean and Bi-Annual Noise Monitoring CONTRACTOR: Mead & Hunt DOLLAR AMOUNT: $126,500.00 LINE ITEM# 404.6895708.82000 CONTRACT EXECUTION DATE: 4/15/2013 CONTRACT END DATE: 12/31/2013 AUTOMATIC RENEWAL: ❑ YES � NO TERM: 2013 ❑ BOCC AGENDA ITEM(Grants, IGA) ❑ STAFF AUTHORIZED S[GNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) � OVER$50,000 (Requires Section Leader& County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑ None ❑ Info�mal ❑ Fortnal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Fonn) ❑ Exempt � Contract Renewal � �� _� � ✓ CHECK CONTRACT TYPE: ❑ Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement(Resolution Required) ❑ Lease ❑ Non-Profit ❑ Construction ❑ Quasi-Public (e.g.-AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required) ❑ Other(e.g. revenue) � Change Order/Contract Amendment (C/0: 10%or$25K whichever is the lesser must havc County Manager signature) All Contracts should be proofed and all exhibits and notices must be attached for the following: ✓ �No Pages Missing ✓� All Other Blanks Filled In ✓ ❑ If Page Lefr Intentionally Blank—Note on Page ✓�All Exl�ibits Attached ✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached ('rf applicnble) ✓ � All Original Signatures Affixed ✓�Notice of Award/Notice to Proceed Attached (ifnpplicu6le) ✓ � All Dates Filled In ✓❑ Warranty(if applicable) ✓ � Special Instructions for Finance Department: ✓ � Authorized Pracurement Officer's Name: Grefe BY CHECHING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! � . �'�� ' � M ea d M��,a�,��, �„� �,�„�«,�,,..,�.. �.,� 141LFmt ISIM1�Veol /r'� �I�� iultlOklnM1Uma NP_l VA 91P.SH5-IIkAi ;� meAtlllunl mm DATE: April 5, 2013 TO: Brian Grefe Aspen/Pitkin County Airport FROM: Ryk A. Dunkelberg Mead & Hunt, Inc. SUBJECT: Aspen/Pitkin County Airport Fly Green/Fly Clean and Bi-Annual Noise Monitoring Fee Estimate COST PROPOSAL FOR: Aspen/Pitkin County Airport Annual Fly Green/Fly Clean and Bi-Annual Noise Monitoring SCOPE: Task 1 —Bi-Annual Noise Monitoring& Reporting Mead & Hunt, Inc. and BridgeNet will conduct two weeks of noise monitoring in the winter and summer. Each one-week period of monitoring is conducted in conjunction with a major holiday to increase the amount of noise events monitored. The bi-annual winter and summer noise monitoring consists of monitoring at same noise monitoring locations for a minimum of seven days. A report is generated that details the noise monitoring conducted for each of the monitoring periods. Task 2—Fly Green/Fly Clean Noise Monitoring Task 2 involves conducting supplemental noise monitoring for the Fly Quiet Program. The noise monitoring includes • Additional two-week summer monitoring • Additional noise monitoring at Buttermilk . Year-round noise monitoring at the Lemos location • Radar data download, correlation, and analysis Task 3—Fly Quiet Report Task 3 involves generating the annual Fly Green/Fly Clean report per year with associated presentation materials and meeting attendance. The report includes flight track, radar, and noise information gathered for each reporting period. Page 1 of 2 � . -. Task 4—Meetings and Presentations Task 4 involves meeting with the BOCC at least twice during the year, and up to three additional meetings with the community, users and other interested parties. COST: The costs shown here are on an annual basis: Task 1 —Bi-Annual Noise Monitoring and Report.................................................................546,500 Task 2—Fly Green/Fly Clean Noise Monitoring ...................................................................$36,000 Task 3— Fly Green/Fly Clean Bi-Annual Report...................................................................$22,000 Task 4— Meetings and Presentations...................................................................................$22,000 TOTAL— $126,500 We are pleased to present this cost proposal. If you have any questions or require additional information, please contact me at 918-586-7272. Sincerely, MEAD 8 HUNT, Inc. ,�� . ��a�� 5 Ryk Dunkelberg Vice President Page 2 of 2 (� � Vl J' T r Contract#156-2008C Rev. 8.31.ll jaa/js Budget Line Item#404.68.95708.82000 �� , ��u�t�'� _ ci�;c� CHANGE ORDER/CONTRACT AMENDMENT Change Order Number:3 (156-2008C) OWNER: Pitkin County Aspen, Colorado 816] 1 CONTRACTOR: The Contract for Provision of Services (the"AgreemenY')dated June 3, 2008, behveen the Board of Coimty Commissioners of Pitkin County (the "County") and Mead and Hunt, Inc (Fonnerly Barnard Dunkelberg and Company). (the"Contractor"), is hereby amended as follows: Description ofChant;e: See Attached: Cost proposal for Aspen/Pitkin County Airport Annual Fly Green/ Fly Clean and Bi-Annual Noise Monitoring. Reason for Chanee To contract for the year 2013. The original contracted funds have expired. The contract allows for an additional 3 one yeaz tenns after the contract's expiration covering years 2012,2013, 2014. Original Contrac[Price for year 2013 $ 0 Net lncrease/Decrease in Contract Price(this change order) $ 126,500 *Total Adjusted Contract Price(including this change order) $I 26,500 This change order extends the time to complete work by December 31 2013. In all other respects the Agreement is in full ibrce and effect and remains unchanged by ihis Amendment. k' �R - 2 CYJ�J Con �actor Date ,'� — � is ao�3 Procurement Officer Date '"�� /r� /�r3 Coun�ry Iv1an g Da[e *Increases over$25,000 and/or ]0% (single increase or acwmulative) of original contract must have County Manager signature. " \ �,. " ' ` �. . •'��, ,� Original ConRact#156-2008 9.25.11 jls Bud�et Line Item#404.68.95 708.82000 ��.'� I 1�I ��IJ I�'T� ��C.� April 15, 2013 Mead & Hunt, Inc. 1616 East ]5`h Street Tulsa, Oklahoma 74120 918-585-8844 RE: Contract for Provision of Services: Fly QuieVNoise Monitoring Program Renewal of Contract#156-2008 Pitkin County has elected to renew the Fly Quiet/Noise Monitoring Program Services Contract with Mead and Hunt, Inc, which is set to expire on December 31, 2012. Per the terms of the contract it states that"At the expiration of the initial term, the contract may be eatended for an additional term of three(3) additional one 1-year terms by the espress written consent of both parties." If the renewal of this contract is agreeable to Mead and Hunt, Inc. please sign this letter in the space provided below and retum it, along with a current copy if your certificate of insurance, naming Pitkin County has additionally insured on the CeRificate as required. Pitkin County hereby authorized the renewal of Contract#156-2008 with Mead and Hirot, Inc. for a period of I-year from contract expiration date; new expiration date is now December 31, 2013. All rates will remain the same for the year: 2013 Any changes in rates thereafter will be by an addendum. By Date: G �� o/3 Brian Grefe Assistant Director of Aviation �Administratioi� By N � Date �{'` (�' ZOLJ Ry Dunkelberg Vice President J