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Home My WebLink Aboutbocc.res.029.2013 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, ' PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2013 BUDGET FOR 2012 CARRYOVER PROJECTS Resolution# '`J¢�j� ¢ Q� 3 Recitals 1) Funds for certain purposes were appropriated in the 2012 budgek and in fact,these purposes will not be completed until 2013,resulting in the need to appropriate these funds into the 2013 budget;and 2) Unanticipated revenues were received in 2013 that were not appropriated,and will be used to offset costs of the projects for which they were coilected;and � 3) Speciflc projects have been identi£ed as priority projects and will be Vansferred from unspecified budget - allotments included in the 2013 budget;and 4) Fund balances designated for certain purposes will be used for projects approved by the governing boards need to be appropriated in the 2013 budget;and ' 5) Upon due and proper notice,published in accordance with the law,said supplemenfal budget was open for inspection by the public at a designated place,a public hearing was held on and interested citizens were given an opportunity to file or register any objections to said supplemental budget NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County,Colorado that adjustments be made to the 2013 budget as follows: 2012 2073 0nginal Revenue Expenditure Revised Budget Budget Change Change Budget $ $ $ $ $ GENERALFUND General Revenues 2013 general fund sales tax is reduced in the generel fund to cover ihe carry forward expenditures in Road and Bndge projecis from 2072. � General Sales 7ax Revenue to Road and Bridge - 3,019,336 (25,357) - 2,993,979 (25,357) - Elections � Voling Boo�hs 24,000 - . - 24,000 24,000 Election Equipment 13,415 - - � 8,833 8,833 ADA accessibility 489 - - � 489 489 - 33,322 Clerk and RecOrder Copier 72,645 - - 12,645 12,645 Non FA FumiNre 3,404 3,300 - 3,404 6,704 ServerUpgrade 5,000 20,000 - � 5,000 25,000 ' Recording Scanner 26,000 - - 9,306 9,306 Recording Equipment - 10,250 - . - 10,250 10,250 - 40,605 � Carry forwaN to Committed fund Ba/ance . . $10 MV Late Fees Depfl EnhancemeN' 44,706 - - 110,716 110,116 E-Recording. 93,300 - - 84,213 84,213 � - 194,329 `Carry(onvard may be greater than budgel because of dedicated revenues received in 2013 � 2012 2013 Original Revenue Expenditure Revised Budget Budget Change Change Budget $ $ $ $ $ Human Resources . Compensation Consulting 16,902 - - 15,947 15,947 Employee Down Payment Loans 189,962 - - 176,�58 176,058 - 192,005 AHomey Outside Litigation Counsel 26Q845 55,000 - 74,599 129,599 AssessorOufsideCounsel 48,000 - - 5,411 5,411 ' Woody Creek Subdivision 23,436 - - 11.281 11,281 - 91.291 Assessor Outside Legal Counsel 7,000 - - 5,704 5,704 - 5,704 Information Technology GIS Fees for Aenal Photographs' 24,885 � - - 34,255 34,255 - 34,255 'GIS fee revenue is used specifically for future aerial photographs. Admin/Manager Wildfire Mitigation 725,000 - - 125,000 125,000 - 725,000 Community Relations Rio Grande Camera 4,000 - - 3,804 3,804 PEG Fee Materials 29,282 9,000 13,812 22,812 17,616 Facilities Maintenance � Data Center � 5,000 - 5,OD0 5,000 - 5,000 Sheriff Base Radios/Repeaters 16,943 6,500 - 16,943 23,443 Mobile Radios 16,100 16,100 - 6,008 22,108 Portable Radios 14,700 76,800 - 13,207 30,007 Smart Board 5,000 - - 5,000 5,000 Tasers 1,000 7,000 - 822 1,822 DOLAMa[enals-Supplies' 22,058 - - 32,163 32,163 - 74,143 , 'Carry forward may be greater than budget because of grant revenues received in 2012 Civil Process � Mobile Radios 2,300 2,300 - 2,300 4,600 Portable Radios 2,100 1,600 2,700 3,700 - 4,400 Detention Securiry System Maintenance 8,160 - - 8,160 8,160 Exercise Equipment 700 - - 700 700 Jail Fumishings 5,442 1,100 - . 4,492 5,592 Stackable Washer/Dryer - 1,100 - - 1,100 1,100 Fingerpnnting Machine 9,999 10,000 - 9,480 19,480 State Criminal Alien Assistance Program(SCAAP Grant) Grant Expenditures' 65,071 - - 72,958 72,958 - 96,890 "Carry forward may be greater than budget because of grant revenues received in 2012 2012 2013 Original Revenue E�enditure Revised Budget Budget Change Change Butlget $ $ $ $ $ Emergency Management Coordinator EMC Unspent Budgel from Enfities 48,877 - - 33,359 33,359 EMS Subsidy(Emtac)Materials 8 Supplies 73,984 - - 13,668 13,668 - 47,027 Communications Computers 3,445 - - 3,445 3,445 Radio Base 19,000 18,500 - 6,157 24,657 Portable Radios 2,700 800 - 2,700 2,900 Fire Channel 42,541 - - 750 750 Spillman SoHware Upgrade 13,000 - - 13,000 13,000 � SpillmanServerReplacement 22.100 - - 22,700 22,100 E-911 ConMbution to Spillman Upgrade Project 12,250 - 12,250 - 12,250 Municipality Contributions to Spillman Project 13,849 - - (13,849) (13,849) � 12,250 33,703 Land Management Noxious Weeds Grant Expenditures 4,000 - - 3,800 3,800 Nozious Weeds Grant Revenues 4,000 - 4,000 � 4,000 4,000 3,800 General Fund Open Space Misc Federal Grent 52,000 - 52,000 - 52,000 Contnbutions 101,300 - 101,300 - 101,300 � Compost Blanket 753,300 - - 153,300 153,300 153,300 153,300 ' Senior Services Community Progwms Services' 16,415 10,000 - 4,715 14,715 WindowBlinds 2,600 39,795 - 2,600 42,395 Non-Capital Kitchen Equipment 13,300 2,500 13,300 15,800 HoUCold Serving Unit 5,500 - 5,500 5,500 Info 8 Assistance Grant Revenue 72,500 12,500 6,258 - 18,758 Info&Assistance Postage 5,325 3,000 - 1,962 4,962 Info&Assistance Printing � 71,521 8,000 - . 4,296 12,296 Nutrition Grant Revenue � 52.233 48,739 8,357 - 56,490 Nutntion Grant Food Supplies 88,836 52,500 - 29,911 82,411 � State Funds Care Mgmt.Professional Services 67,688 27,000 - 42,775 69,715 Summil County Nutrition Funds" - - - 725 725 Carty Forward Savings from Pnor Years'Budgets 74,527 - - 74,527 74,527 . 14,609 780,251 'Revenue received from donations is to be used specif cally for communiry programs. This carry forward is the net budgel remaining in�hese programs. "Carry(orward may be greater than budget because of grant revenues received in 2012 Animal Safety Capital Reserve tor Animal Shelter 70,000 10,000 70,000 80,000 - 70,000 Planning and�Zoning BOCC Directed Projec�s 27,669 - - 27,669 27,669 West of Maroon Creek Planning 47,752 - - 43,128 43,128 Emma Historical Documentation 10,000 - 10,000 10,000 - 80,797 2012 2013 Original Revenue 6cpenditure Revised Budget � Budget Change Change Budget $ $ $ $ $ Environmental Health Pitkin Iron 60,000 - 54,150 54,150 - 54.750 FUND BALANCE CODING: UNRESTRICTED GENERAL FUND TOTAL 158,802 1,537,588 NET INCREASE/(DECREASE)FUND BALANCE (1,378,786) TRANSLATOR Alartn 8 Monitor System 37,364 - - 5,239 5,239 Broadband Consultant 30,000 - - 4,668 4,668 Elephant Mountain 68,000 2,000 - 49,875 51,875 Sunlight Capital 27,000 - - 21,000 21,000 Williams Peak Capital 10,000 - � - 5,228 5,228 Thomasville 10,000 6,500 - 70,000 16,500 Thomasville Capital 17,000 10,000 - 77,000 27,000 Upper Red Mountain 10,000 17,000 - 5,286 22,286 Upper Red Mountain Capital 177,000 34,000 - 177,000 211,000 Lower Red Mountain Capital 29,000 20,000 - 29,000 49,000 - 324,296 FUND BAtANCE CODING: TRANSLATOR FUND TOTAL 324,296 324,296 . NET INCREASEI(DECREASE)FUND BALANCE (324,296) CAPITAL PROJECTS FUND IT Consulting 80,000 10,000 - 20,000 30,000 Soflware 67,000 100,000 - 66,340 166,340 Joint City/County Technology Projecls 45,629 178,300 - 292,185 470,485 County Onty Technology Projec[s 474,001 118,000 - 453,684 571,684 Courthouse ADA Compliance Project 240 32,482 - 240 32,722 Courihouse Site and Strudure Project 37,000 18,000 - 17,000 35,000 Courthouse Fire and Life Safety Project 455,800 - - 210,323 210,323 Bldgs Cinder Building Projed 9,000 - - 2,9D0 2,900 Bldgs Core Grant 109,000 30,000 709,000 - 139,000 •� Bldgs Energy Effciency Project 737,466 - - 120,000 120,000 Bldgs Work Equipment 4,500 1,200 - 3,017 4,271 Jail Core Grant 10,229 - 10,229 - 10,229 Jail ADA Compliance Project 900 50,000 - 900 50,900 Jail Site and SWcWre Project 25,995 7,374 - 21,000 28,374 Jail Plumbing Projects 43,500 32,640 - 9,918 42,558 PW ADA Compliance Prqect 2,400 - 2 400 2,400 PW Building Projeds 7,200 - - 4,000 4,000 PWlnteriorProjecis 3,000 4,500 - 3,000 7,500 PW Site and StrucWre Project 26,800 572,420 - 25.000 597,420 PW Fire and Safety Project 62,163 - 5,100 5,100 PW Plumbing Pmjecis 7,000 2,800 - 7,000 9,800 PW Roof Project . 13,500 5,000 - 9,255 74,255 HH&S ADA Compliance Project 2,980 - - 2,980 2,980 HH&S Si[e and Structure Projed 18,000 6,020 - 2,000 8,020 HHBS Electncal Projects 750 - - 750 750 HH&S Fire and Life Safety Project 6,535 - - 1,000 1,000 HH&S Plumbing Projects 7,000 3,500 - 7,000 10,500 Sheriff's Vehicles 179,700 183,860 - 32,000 215,860 Pool Vehicle 28,000 - - 28,000 28,000 Road&Bridge VehiGes 574,170 530,875 - 148,121 678,996 Road&Bridge Sale o�Vehicles 73,543 106,175 6,200 - 112,375 AABC Roadvray Plan 76,556 - - 8,283 8,283 Coal Creek Culvert 400,000 - - 35,059 35p59 Woody Creek Road 185,000 - - 44,525 44,525 2012 2013 Original Revenue Expenditure Revised Budget Budge[ Change Change Budge� $ $ $ $ $ Smi�h Hill 216,041 - - 216,041 216,041 Jack Gredig Road 81,438 - - 56,564 56,564 Castle Creek Road 2,349,259 - - 335,485 335,485 � Willoughby Way 188,625 - - 41,408 41,408 Magnifco Road 34,000 - - 2,413 2,413 Sopris Creek Road 193,538 - - 13,669 13,669 Emma Road 234.803 - - 25,891 25,891 Snowmass Creek Road 365,000 100,000 - 18,163 118,763 Radio Microwave Projed 68,178 81,600 - 1,355 82,955 125,429 2,293,963 FUND BALANCE CODING: CAPITAL PROJECTS FUND TOTAL • 725,429 2,293,963 NET INCREASE/(DECREASE)FUND BALANCE (2,768,534) ROAD 8 BRIDGE FUND Public Works Radio Base Station 2,500 - - 2,500 2,500 Fleet Shop Work Equipment 9,211 6,000 - 22,857 28,857 . Road&Bridge General Sales Tax` - 809,170 25,357 - 834,527 25,357 25,357 'Current year Road and Bndge sales tax is increased to cover the carry forward expenditures � FUND BALANCE CODING: . ROAD 8 BRIDGE FUND TOTAL 25,357 25,357 NET INCREASE/(DECREASE)FUND BALANCE - AMBULANCEFUND Bldg Misc Small Projects 42,461 - - 17,078 77,078 - 17.078 FUND BALANCE CODING: AMBULANCE FUND TOTAL 17,078 NET INCREASE/�DECREASE)FUND BALANCE (77,078) OPEN SPACE FUND Misc.Trail Repair 48,500 179,438 - 30,581 210,019 7 Star Restoration 62,411 - - 51,562 51,562 North Star Siream bank 41,500 - - 41,500 41,500 Randall Park 6,831 - - 6,831 . 6,831 Sky Mountain Park Mgmt Plan 50,000 - - 7,654 7,65a . Brush Creek Trail Consiruction 121,408 - - 117,678 117,678 � Aspen East Trail Exlension 40,165 - - 40,165 40,165 Rio Grand(Upper)Trail CMAQ Grant 281 486 - 287,486 - 287,486 Rio Grand(Upper)Trail Phase Two 9D,603 - 82,601 82,607 Recreation Imentory 50,000 - - 50,000 50,000 Elk Park GOCO Grant 124,900 - 124,900 - 124,900 Elk Park Scenic Byway Grant 281.565 - 281,565 - 281,565 Elk Park Capital Outlay 174,900 - - 105,372 105,372 Emma Townsire State Historic Grant 94,706 - 94,706 - 94,706 Droste Snowmass Contri6ution 200,000 200,000 200,000 - 400,000 . Cerise River Parcel Capital Outlay 51,558 - - 51,558 51,558 Saltonstall GOCO Grant 600,000 - 600,000 - 600,000 Saflonstall 2,483,100 - - 2,341,535 2,341,535 Redstone Country Store 25,000 - - 25,000 25,000 Prince Creek Purchase Services y 25,000 - - 12,600 12,600 Prince Creek 1,250,000 - - 1,250,000 1,250,000 Wingo/Kanan Purchase Services 7,500 - 7,380 7,380 Wingo/Kanan 50,000 - 50,000 50,000 1,582,657 4,272,017 2012 2013 Original Revenue Expenditure Revised Budget Budget Change Change Budget $ $ $ $ $ FUND BALANCE CODING: OPEN SPACE FUND TOTAL 1,582,657 4,272,017 NET INCREASEI(DECREASE)FUND BALANCE (2,689,360) E-911 FUND Nexl Generation 911 Project 270,000 20,000 - 256,215 276,215 - 256,215 FUND BALANCE CODING: E-911 FUND TOTAL 256,215 - NET INCREASE/(DECREASE)FUND BALANCE (256,215) HEALTHY RIVERS 8 STREAMS FUND Stormwater Improvements 43,000 - - 43,000 43,000 Myers Kayak Park 20,043 - - 20,043 20,043 - 63,043 FUND BALANCE CODING: HEALTHY RIVERS&STREAMS FUND TOTAL - 63,043 NET INCREASEI(DECREASE)FUND BALANCE (63,043) TRANSIT SALES 8 USE TAX FUND AABC Pedestrian Underpass 323,632 - 60,754 60,754 - 60,754 FUND BALANCE CODING: TRANSIT SALES&USE TAX FUND TOTAL 60,754 NET INCREASE/(DECREASE)FUND BALANCE (60,754) LIBRARY Friends of Librery ExpendiWres` 76,594 - - 16,013 16,073 Computers 33,041 7,800 - 10,000 17,800 Fumiture Refurbishing 15,546 - - 15,546 15,546 AudioNisual Equipment 3,200 1,860 - 3,200 5,060 Disc Cleaner 18,000 - - 18,000 18,000 Tech/NehvorkPowerSuppty 14,670 - - 11,060 11,060 MarmotComputers 87,015 - - 10,000 10,000 Fax Machines 1,000 - - 1,000 1,000 Dishwasher 400 - - 400 400 Microfilm Reader 12,000 - - 6,000 6,000 Website Design 24,000 - - 24,000 24,000 Heat Tape 80,438 - - 80,438 80,438 Roof Repair 97,000 - 91,000 91,000 - 286,657 'Fnends of Ihe Library carry forward the balance o(ihe entire program as a continuing expenditure FUND BALANCE CODING: LIBRARY FUND TOTAL 286,657 NET INCREASE/(DECREASE)FUND BALANCE (286,657) 2012 2013 Original Revenue E�cpenditure Revised Budget Budget Change Change Budget $ $ $ $ $ AIRPORT FUND Terminal Bldg Roof Repair 85,000 - - 80,890 80,890 Road Repair 25,000 - - 25,000 25,000 Stormwater Managemenl 27,000 - - 26,815 26,815 Parking Syslem/Equip and Repair 30,000 - - 29,315 29,315 Radio Base � 3,000 - - 2,902 2,902 Mobile Radios 14,400 - - 188 188 Portable Radios 5,600 - - 3,761 3,761 Aviation Radios 6,200 20,000 - 352 20,352 Air Service Strategic Plan 23,153 25,000 - 17,686 42,686 Noise Monitoring System 150,000 750,000 - 23,500 173,500 Fliqht Info Display 27,675 15,000 - 27,675 42,675 Tertninal Building Design 1,330,472 - - 476,338 476,338 Greenhouse Gas Study 325,622 150,000 - 210,337 360,337 Terminal Building Repairs/Sprinkler Mgmt System 570,344 - - 110,277 170,277 Video Incursion System 350,000 - - 93,558 93,558 Gate Replacement 131,590 - - 85,498 85,498 AIP 42-Wildlife Hazard Mitigation Public Outreach 26,827 - - 26,827 26,827 AIP 44-Runway Extension Grant Revenue 206,385 - 187,452 - 181,452 Runway Extension State Grant 223,684 - 223,684 - 223,684 AIP 44-Runway E�ctension Expenditures 43,652 - - 36,406 36,406 AIP 45-Runway 6ctension Expenditures 1,216,067 - - 430,621 430,621 AIP46-AirfieldlmprovementsGrantRevenue 5,197,138 - 452,774 - 452,774 AIP46-StateGrant 1,400,000 - 130,578 - 130,578 Project Management 91,872 250,000 - 2,154 252,154 Landscaping 328,809 150,000 - 35,682 185,682 Training Soflware 50,000 20,000 - 50,000 70,000 988,488 1.795.782 � FUND BALANCE CODING: � AIRPORT FUND TOTAL 988,488 1,795,782 NET INCREASE/(DECREASE)FUND BALANCE - (807,294) RESOURCE RECOVERY Compu�er 4,000 - - 1,049 1.049 Recycling Program Vehicles 161,000 758,000 - 124,797 282,797 Sale of VehiGes 32,200 31,600 6,200 - 37,800 Mobile Radios 1.800 1,800 - 1,537 3,337 Portable Radios 4,000 800 - � 4,000 4,800 Water System Engineering 147,727 - - 147,727 747,727 Road Paving 68,833 - - 66,733 66,733 Hazmat Building 10,000 - - 10,000 10,000 Recycling Containers 15,000 75,000 - 15,000 30,000 6,200 370,843 FUND BALANCE CODING: SOLID WASTE CENTER FUND TOTAL 6,200 370,843 NET INCREASE/(DECREASE)FUND BALANCE (364,643) FLEET COST CENTER Computers 1,500 7,500 7,500 3,000 - 1,500 FUND BALANCE CODIN6: COST CENTER FUND TOTAL 1,500 NET INCREASE/(DECREASE)FUND BALANCE (1,500) , 2012 2013 Original Revenue Expendi�ure Revised Budget Budget Change Change Budget � $ $ $ $ TOTAL FOR RESOLUTION RESTRICTED GENERAL FUND BAL - - UNRESTRICTED GENERAL FUND BAL 158,802 1,537,588 GENERAL FUND TOTAL 158,802 1,537,588 TRANSLATOR FUND TOTAL - 324,296 CAPITAL PROJECTS FUND TOTAL 125,429 2,293,963 ROAD AND BRIDGE FUND TOTAL 25,357 25,357 AMBULANCE FUND TOTAL - 17,078 ' OPEN SPACE FUND TOTAL - 1,582,657 4,272,017 � E-911 FUND TOTAL - 256,215 HEALTHY RIVERS 8 STREAMS FUND TOTAL - 63,043 � � TRANSIT SALES&USE TAX FUND TOTAL - 60,754 LIBRARY FUND TOTAL - 286,657 AIRPORT FUND TOTAL 988,488 1,795,782 SOLID WASTE CENTER FUND TOTAL 6,200 370,843 FLEET COST CENTER FUND TOTAL 1,500 TOTAL FOR RESOLUTION 2,886.933 11,305,093 TOTAL NET INCREASEI�DECREASE)ALL FUND BALANCES (8,416,160) INTRODUCED,FIRST READ,AND SET FOR PUBLIC HEARING ON THE 24TH DAY OF APRIL, 2013. NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE 25TH DAY OF APRIL,2013. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE(w.wi.aspenpitkin.com)ON THE 26TH DAY OF APRIL,2013. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE STH DAY OF MAY,2013. PUBLISHED BY TITLE AND SHORT SUMMARY,AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE 16TH DAY OF MAY,2013. ' POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY WEBSITE(www.aspenpitkin.com)ON THE 10TH DAY OF MAY,2013. ATT S : B ARD OF COUNTY CO ISSIONERS .✓'�! / 1C-/�MI�,Cti'_'� J ETTE JONES GE RGE NEyVMAN,CHAIR D UTY COUNTY CL K ' � DATE: Il�/�1 `I�. \ b V APPROVED AS TO CONTENT: MANAGER APPROVAL: ^I �i i�-. /JOHN REDMOND JON PEACO ' vFINANCE DIRECTOR COUNTY MANAGER