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Home My WebLink Aboutbocc.con.amended.117.2012C Rev. 08-30-11 jls COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 117-2012C ORIGINATING DEPARTMENT: Airport PROCUREMENT OFFICER: Grefe PHONE #: 4292853 PROJECT NAME: Passenger Facility Charge Application CONTRACTOR: Leibowitz& Horton DOLLAR AMOUNT: $32,360.00 LINE ITEM # 404.67.00000.82009 CONTRACT EXECUTION DATE: 5/3/2013 CONTRACT END DATE: 5/31/2014 AUTOMATIC RENEWAL: ❑ YES ® NO TERM: Co-terminous with base contract ❑ BOCC AGENDA ITEM (Grants, 1GA) ® STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER$50,000(Requires Section Leader& County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑ None ❑ Informal ® Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt ❑ Contract Renewal ✓ CHECK CONTRACT TYPE: ❑ Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement(Resolution Required) ❑ Lease ❑ Non-Profit ❑ Construction ❑ Quasi-Public (e.g.-AVI-1) ❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required) ❑ Other(e.g. revenue) ® Change Order/Contract Amendment (C/0: 10%or$25K whichever is the lesser must have County Manager signature) All Contracts should be proofed and all exhibits and notices must be attached for the following: ✓ ® No Pages Missing ✓❑ All Other Blanks Filled In ✓ ❑ If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached ✓ ® Page numbered consecutively ✓❑ All Legal Descriptions attached (if applicable) ✓ ® All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (f applicable) ✓ Z All Dates Filled In ✓❑ Warranty(if applicable) ✓ ® Special Instructions for Finance Department: Please note the GL Code ✓ ® Authorized Procurement Officer's Name: Brian Grefe BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! Contract#14-722012 [1 7 - at)la C Rev. 8.31.11 jaa/js Budget Line Item#404.67.00000.82009 ,,OTLI N CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 3 OWNER: Pitkin County 0233 East Airport Rd. Aspen,Colorado 81611 CONTRACTOR: Leibowitz&Horton 31 Blue Heron Dr. Greenwood Village,CO 80121 The Financial Service Consultant Contract(the "Agreement") dated May 16, 2012 between the Board of County Commissioners of Pitkin County (the "County") and Leibowitz& Horton. (the"Contractor"), is hereby amended as follows: Description of Change: Assistance with the airport's Passenger Facility Charge(PFC)program and application(See attached proposal) Reason for Change The Federal Aviation Administration allows airports to collect PFCs on approved project. Leibowitz& Horton will assist the airport in a new application consistent with federal policies. The Airport is in need of a new application to get new projects approved for collections. The airport contracted with Leibowitz&Horton for financial services in 2012. This type of work is included in their scope. Original Contract Price $ 0 Net Increase/Decrease in Contract Price(this change order) $30,360.00 plus ac oL E k, s *Total Adjusted Contract Price(including this change order) $30,360.00 t 2 co rard In all of er respects the A�gre ment is in full force and effect and remains unchanged by this Amendment. S=✓ 5/3 13 Contr /tor . Date Aegraa_ C//774-? Procurement Of tcer Date *Increases over$25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. VPLeibowitz&Horton.. Airport Management Consultants incorporated March 26, 2013 31 Blue Heron Drive Greenwood Village,Colorado 80121 Mr. Brian Grefe (303)773-6761•Fax(303)773-6709 Assistant Director of Aviation Aspen/Pitkin County Airport 0233 East Airport Road Aspen, Colorado 81611 Dear Mr. Grefe: I appreciated the opportunity to talk with you about preparing a new Passenger Facility Application for the Aspen/Pitkin County Airport. As we discussed, the process we propose to prepare a new PFC application includes the following tasks: • Review actual PFC collections to date, determine if current expiration date is appropriate or extension needed • Preparation of new Application Conduct Interviews with key Airport officials and the Airport's Engineer regarding unique Airport circumstances and objectives for using PFCs Review CIP and assist in preparation of list of potential capital projects with descriptions, review current enplanement information Preparation of required notice to Airlines Prepare required notice seeking public comment • Validation that your capital projects qualify under the federal PFC legislation, if required are on an approved ALP, status of environmental and air space approvals • Prepare financial Plan and other required information for airlines • Formal consultation with the air carriers Prepare responses to Airline's written comments and concerns Prepare responses to public comments received as required • Passage of County Resolution for new capital projects approval and for new application submission approval • Preparation of the new application to the FAA with all required documentation • Coordination with the FAA to ensure timely approval of the application • Prepare notice to carriers of application approval. In addition to the new PFC Application, we are proposing our assistance with your off- airport rental car contract renewals including updating the agreements and any negotiations with the perspective rental car companies. Project Timing We are prepared to begin this project at your earliest convenience, We anticipate completing the new PFC application within four months of our notice to proceed. We a/3 anticipate the off airport agreement update process will take 30-60 days including client review after the notice to proceed. Fees Our fee for services for completion of the new PFC application is $30,360.00. In addition to our fees for services, actual out-of-pocket expenses for application production and travel to Aspen/Pitkin County will be charged with no markup. Total out-of- pocket expenses are estimated to be less than $2,000. Should circumstances arise which increase the scope of work beyond that which we have currently identified, we will discuss the situation with you and obtain your approval before proceeding. According to federal regulations,these fees for the new PFC application and out of pocket expenses are reimbursable from PFC revenue as an allowable project formation cost. If you need additional information or have any questions, please contact me at (303) 773- 6761. Thank you for your consideration. We look forward to working with you on this important project. Sincerely, L v,v, LeLbowLtz Lynn Leibowitz President 3/3