HomeMy WebLinkAboutbocc.con.183.2013 .
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CONTRACT# /43-20/3
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY,
COLORADO
ACCEPTING A GRANT OFFER FROM THE COLORADO DEPARTMENT OF
TRANSPORTATION COLORADO AERONAUTICAL BOARD, DIVISION OF
AERONAUTICS, TO ASSIST IN THE FUNDING OF CAPITAL IMPROVEMENTS AT THE
ASPEN/PITKIN COUNTY AIRPORT
RESOLUTION NO. Ufa-- - 2013
Recitals:
1. Pitkin County is the owner, operator and sponsor of the Aspen/Pitkin County Airport.
2. Pitkin County intends to complete a pavement maintenance project consisting of sealing and
repairing cracks and/or joints in existing asphalt and concrete pavement on the airfield and
application ofa fog seal (pavement rejuvenator) ("the project") on all of the aircraft parking
ramps and parallel Taxiway"A" up to an amount of$750,000.
3. The State of Colorado has offered assistance through a grant offer for up to $400,000 of the
project.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado that:
. I. County staff is hereby authorized to proceed with the project up to an amount of$750,000.
2. Acceptance ofa grant offer from the Colorado Division of Aeronautics to assist in the funding
of the project for an amount of$400,000 is approved.
3. The Chairman is hereby authorized to execute the grant offer on behalf of Pitkin County, and
any other documents necessary to complete the transaction subject to recommendation for
approval by staff and approval as to form by the County Attorney.
.
/I
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE 27th DAY OF
FEBRUARY,2013.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE
RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON FEBRUARY 28, 2013.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED
ON THE OFFICIAL PITKIN COUNTY WEBSITE( www.aspenpitkin.com ) ON THE 1sT
DAY OF MARCH, 2013.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 13th DAY OF
MARCH 2013.
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN
TIMES.WEEKLY g_ y/_ l0/ 3
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY
WEBSITE ( www-aspenpitkin.com ) ON THE /5476 DAY OF 111&mei. 2013.
ATTEST: BOARD OF COUNTY COMMISSIONERS
By_.I_ . At `J By L� f
J:� the Jones George NeN man, Char
I..uty County Cler,/
Date: 71 5/13
3
APPROVED AS TO FORM: MANAGER APPROVAL
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John Ely .. sot-Attorney 1671 Peacoc , County Manager
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APR 031013
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CDOT—Aeronautic Division
CDAG # 13-ASE-01
CONTRACT It -a3 ROUTING# 13 HAV 51857
SAP PO#0291001419
CMS#51857
STATE OF COLORADO
Colorado Department of Transportation •
Colorado Aeronautical Board
Division of Aeronautics
Grant Agreement
with the
PITKIN COUNTY
TABLE OF CONTENTS
1. PARTIES
2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY 1
3. RECITALS 2
4. DEFINITIONS 2
5. TERM 3
6. STATEMENT OF WORK/CONTRACT OBJECTIVE PLAN 3
• 7. PAYMENTS TO GRANTEE 3
8. REPORTING-NOTIFICATION 5
9. GRANTEE RECORDS 5
10. CONFIDENTIAL INFORMATION-STATE RECORDS 6
11. CONFLICTS OF INTEREST 6
12. REPRESENTATIONS AND WARRANTIES 7
13. INSURANCE 7
14. BREACH 8
15. REMEDIES 9
16. NOTICES and REPRESENTATIVES 10
17. RIGHTS IN DATA,DOCUMENTS,AND COMPUTER SOFTWARE 11
18. GOVERNMENTAL IMMUNITY I I
19. STATEWIDE CONTRACT MANAGEMENT SYSTEM I I
20. GENERAL PROVISIONS 12
21. COLORADO SPECIAL PROVISIONS 14
22. SIGNATURE PAGE 16
23. EXHIBIT A 17
24. EXHIBIT B 21
I. PARTIES
This Grant Agreement("Grant") is entered into by and between PITKIN COUNTY("Grantee),and the
STATE OF COLORADO acting by and through the Colorado Department of Transportation,Division of
Aeronautics("State", "Division"or"CDOT").
2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY
This Grant shall not be effective or enforceable until it is approved and signed by the Colorado State Controller
or designee("Effective Date").Except as provided in Section 7(B)(v),the State shall not be liable to pay or
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reimburse Grantee for any performance hereunder, including,but not limited to costs or expenses incurred,or
be bound by any provision hereof prior to the Effective Date.
3. RECITALS
A. Authority,Appropriation,and Approval
Authority to enter into this Grant exists in CRS§43-10-108.5 and funds have been budgeted,appropriated
and otherwise made available pursuant to CRS§§39-27-112(2)(b),43-10-109 and 43-10-102 and a
sufficient unencumbered balance thereof remains available for payment. Required approvals,clearance and
coordination have been accomplished from and with appropriate agencies.
B. Consideration
The Parties acknowledge that the mutual promises and covenants contained herein and other good and
valuable consideration are sufficient and adequate to support this Grant.
C. Purpose
The purpose of this Grant is to promote aviation for the betterment of the Colorado Aviation System.
D. References
All references in this Grant to sections(whether spelled out or using the§symbol),subsections,exhibits or
other attachments,are references to sections,subsections,exhibits or other attachments contained herein or
incorporated as a part hereof,unless otherwise noted.
4. DEFINITIONS
The Following terms as used herein shall be construed and interpreted as follows:
A. Budget
"Budget" means the budget for the Work described in Exhibit A.
B. Evaluation
"Evaluation" means the process of examining Grantee's Work and rating it based on criteria established in
§6 and§19.
C. Exhibits and other Attachments
The following are attached hereto and incorporated by reference herein:Exhibit A(Colorado Discretionary
Aviation Grant Program Application)...and... Exhibit B(Resolution in accordance with the General
Assembly of the State of Colorado declared in CRS§43-10-101).
D. Goods
"Goods"means tangible material acquired,produced,or delivered by Grantee either separately or in
conjunction with the Services Grantee renders hereunder.
E. Grant
"Grant"means this Grant,its terns and conditions,attached exhibits,documents incorporated by reference
under the terms of this Grant,and any future modifying agreements,exhibits,attachments or references
incorporated herein pursuant to Colorado State law, Fiscal Rules,and State Controller Policies.
F. Grant Funds
"Grant Funds"means available funds payable by the State to Grantee pursuant to this Grant.
G. Local Funds
"Local Funds"provided by any city,county or other private entity to fund performance of the Work.
H. Manual
"Manua!"refers to the Aviation Grant Management Manual as approved by the Colorado Aeronautical
Board.
I. Party or Parties
"Party"means the State or Grantee and"Parties"means both the State and Grantee.
J. Program
"Program"means the Colorado Discretionary Aviation grant program that provides the funding for this
Grant.
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K. Review
"Review"means examining Grantee's Work to ensure that it is adequate,accurate,correct and in
accordance with the criteria established in§6,§19 and Exhibit A.
L. Services
"Services"means the required services to be performed by Grantee pursuant to this Grant.
M. Subgrantee
"Subgrantee"means third-parties,if any,engaged by Grantee to aid in performance of its obligations.
N. Work
"Work"means the tasks and activities Grantee is required to perform to fulfill its obligations under this
Grant and Exhibit A,including the performance of the Services and delivery of the Goods.The Work is
further described in the plans and specifications for the project as approved by the Federal Aviation
Administration("FAA")or the Division.
O. Work Product
"Work Product"means the tangible or intangible results of Grantee's Work,including,but not limited to,
software,research,reports,studies,data,photographs,negatives or other finished or unfinished documents,
drawings,models,surveys, maps,materials,or work product of any type, including drafts.
5. TERM
A. Initial Term-Work Commencement
The Parties respective performances under this Grant shall commence on the Effective Date.This Grant
shall terminate on 06/30/2015 unless sooner terminated or further extended as specified elsewhere herein.
6. STATEMENT OF WORK/CONTRACT OBJECTIVE PLAN
A. Brief Project Description:
Element A: Crackseal and fogseal taxiways and apron
B. Completion
Grantee shall complete the Work and its other obligations as described herein and in Exhibit A and in the
plans and specifications for the project as approved by the FAA or Division on or before 06/30/2015.
The State shall not be liable to compensate Grantee for any Work performed prior to the Effective Date or
after the termination of this Grant.
C. Goods and Services
Grantee shall procure Goods and Services necessary to complete the Work.Such procurement shall be
accomplished using the Grant Funds and shall not increase the maximum amount payable hereunder by the
State.Grantee is subject to its local procurement standards. If none exist,Grantee is subject to the general
procurement standards of the State.
D. Employees
All persons employed by Grantee or Subgrantees shall be considered Grantee's or Subgrantees'
employee(s)for all purposes hereunder and shall not be employees of the State for any purpose as a result
of this Grant.
7. PAYMENTS TO GRANTEE
The State shall, in accordance with the provisions of this§7,pay Grantee in the following amounts and using
the methods set forth below:
A. Maximum Amount
The maximum amount payable under this Grant to Grantee by the State is$400,000.00 as determined by
the State based on available funds.
The maximum amount payable under this Grant to Grantee by the State is 90%of the project cost not to
exceed$400,000.00 for Element A,as determined by the State from available funds in Fund 160,G/L
account#4512000010,&Vendor#0002000077&Partner#5000195(if applicable),and Org.# V DG 13-
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033.Grantee agrees to provide any additional funds required for the successful completion of the Work.
Payments to Grantee are limited to the unpaid obligated balance of the Grant as set forth in Exhibit A.The
State and Grantee shall participate in providing the Grant amount as follows:
State: $400,000.00
Local Funds: $44,444.44
Federal: $0,00
B. Payment
i. Advance,Interim and Final Payments
Any advance payment allowed under this Grant,shall comply with State Fiscal Rules and be made
in accordance with the provisions of this Grant.Grantee shall initiate any payment requests by
submitting invoices to the State in the form and manner set forth and approved by the State.Grant
Funds remaining following the completion and approval of the Work or the termination/expiration of
the Grant will be returned to the State.
ii. Interest
The State shall fully pay each invoice within 45 days of receipt thereof if the amount invoiced
represents performance by Grantee previously accepted by the State.Uncontested amounts not paid
by the State within 45 days may,if Grantee so requests,bear interest on the unpaid balance
beginning on the 46th day at a rate not to exceed one percent per month until paid in full;provided,
however,that interest shall not accrue on unpaid amounts that are subject to a good faith dispute.
Grantee shall invoice the State separately for accrued interest on delinquent amounts.The billing
shall reference the delinquent payment,the number of day's interest to be paid and the interest rate.
iii. Available Funds-Contingency-Termination
The State is prohibited by law from making fiscal commitments beyond the term of the State's
current fiscal year.Therefore,Grantee's compensation is contingent upon the continuing availability
of State appropriations as provided in the Colorado Special Provisions,set forth below. If federal
funds are used with this Grant in whole or in part,the State's performance hereunder is contingent
upon the continuing availability of such funds.Payments pursuant to this Grant shall be made only
from available funds encumbered for this Grant and the State's liability for such payments shall be
limited to the amount remaining of such encumbered funds. If State or federal funds are not
appropriated,or otherwise become unavailable to fund this Grant,the State may immediately
terminate this Grant in whole or in part without further liability in accordance with the provisions
herein.
iv. Erroneous Payments
At the State's sole discretion,payments made to Grantee in error for any reason, including, but not
limited to overpayments or improper payments,and unexpended or excess funds received by
Grantee,may be recovered from Grantee by deduction from subsequent payments under this Grant
or other Grants,grants or agreements between the State and Grantee or by other appropriate methods
and collected as a debt due to the State. Such funds shall not be paid to any person or entity other
than the State.
v. Retroactive Payments
The Stale shall pay Grantee for costs or expenses incurred or performance by the Grantee prior to the
Effective Date,only if(I)the Grant Funds involve federal funding and(2)federal laws,rules and
regulations applicable to the Work provide for such retroactive payments to the Grantee.Any such
retroactive payments shall comply with State Fiscal Rules and be made in accordance with the
provisions of this Grant or any Exhibit.Grantee shall initiate any payment requests by submitting
invoices to the State in the form and manner set forth and approved by the State.
C. Use of Funds
Grant Funds shall be used only for eligible costs identified herein and/or in Exhibit A.This shall be used
solely for aviation purposes as defined in CRS §43-10-102(3)and this Grant shall not be used for the
subsidization of airlines.Misuse of Grant Funds, including subsidization for airlines,may result in
immediate termination of this Grant for cause and forfeiture of any remaining Grant Funds.
D. Local Funds
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Grantee shall provide Local Funds as provided in Exhibit A.Grantee shall have raised the full amount of
Local Funds prior to the Effective Date and shall report to the State regarding the status of such funds upon
request.
E. Payment Compliance
All Grant reimbursements shall comply with Title 49 Part 18 of the Uniform Administrative Requirements
for Grants and Cooperative Agreements to State and Local Governments.Additionally,Grantee shall only
be reimbursed for costs allowable under 2 CFR Part 125,Appendix A.
8. REPORTING-NOTIFICATION
Reports,Evaluations,and Reviews required under this§8 shall be in accordance with the procedures of and in
such form as prescribed by the State and in accordance with§19,if applicable.
A. Performance,Progress,Personnel,and Funds
State shall submit a report to the Grantee upon expiration or sooner termination of this Grant,containing an
Evaluation and Review of Grantee's performance and the final status of Grantee's obligations hereunder. In
addition,Grantee shall comply with all reporting requirements,if any,set forth in the Manual.
B. Litigation Reporting
Within 10 days after being served with any pleading in a legal action filed with a court or administrative
agency,related to this Grantor which may affect Grantee's ability to perform its obligations hereunder,
Grantee shall notify the State of such action and deliver copies of such pleadings to the State's principal
representative as identified herein.If the State's principal representative is not then serving,such notice and
copies shall be delivered to the Executive Director of COOT.
C. Noncompliance
Grantee's failure to provide reports and notify the State in a timely manner in accordance with this§8 may
result in the delay of payment of funds and/or termination as provided under this Grant.
D. Subgrants
Copies of any and all subgrants entered into by Grantee to perform its obligations hereunder shall be
submitted to the State or its principal representative upon request by the State. Any and all subgrants
entered into by Grantee related to its performance hereunder shall comply with all applicable federal and
state laws and shall provide that such subgrants be governed by the laws of the State of Colorado.
9. GRANTEE RECORDS
Grantee shall make,keep,maintain and allow inspection and monitoring of the following records:
A. Maintenance
Grantee shall make,keep,maintain,and allow inspection and monitoring by the State of a complete file of
all records,documents,communications,notes and other written materials,electronic Media files,and
communications,pertaining in any manner to the Work or the delivery of Services(including,but not
limited to the operation of programs)or Goods hereunder.Grantee shall maintain such records until the
last to occur of the following:(i)a period of three years after the date this Grant is completed or terminated,
or(ii) final payment is made hereunder,whichever is later,or(iii)for such further period as may be
necessary to resolve any pending matters,or(iv)if an audit is occurring,or Grantee has received notice that
an audit is pending,then until such audit has been completed and its findings have been resolved(the
"Record Retention Period").
B. Inspection
Grantee shall permit the State,the federal government and any other duly authorized agent of a
governmental agency to audit, inspect,examine,excerpt,copy and/or transcribe Grantee's records related to
this Grant during the Record Retention Period for a period of three years following termination of this
Grant or final payment hereunder,whichever is later,to assure compliance with the terms hereof or to
evaluate Grantee's performance hereunder.The State reserves the right to inspect the Work at all reasonable
times and places during the term of this Grant,including any extension. If the Work fails to conform to the
requirements of this Grant,the State may require Grantee promptly to bring the Work into conformity with
Grant requirements,at Grantee's sole expense.If the Work cannot be brought into conformance by re-
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performance or other corrective measures,the State may require Grantee to take necessary action to ensure
that future performance conforms to Grant requirements and exercise the remedies available under this
Grant,at law or in equity in lieu of or in conjunction with such corrective measures.
C. Monitoring
Grantee shall permit the State,the federal government,and other governmental agencies having
jurisdiction,in their sole discretion,to monitor all activities conducted by Grantee pursuant to the terms of
this Grant using any reasonable procedure,including,but not limited to: internal evaluation procedures,
examination of program data, special analyses,on-site checking,formal audit examinations,or any other
procedures.All monitoring controlled by the State shall be performed in a manner that shall not unduly
interfere with Grantee's performance hereunder.
D. Final Audit Report
If an audit is performed on Grantee's records for any fiscal year covering a portion of the term of this
Grant,Grantee shall submit a copy of the final audit report to the State or its principal representative at the
address specified herein.
10. CONFIDENTIAL INFORMATION-STATE RECORDS
Grantee shall comply with the provisions of this§10 if it becomes privy to confidential information in
connection with its performance hereunder.Confidential information, includes,but is not necessarily limited to,
any State records,personnel records,and information concerning individuals.Such information shall not
include information required to be disclosed pursuant to the Colorado Open Records Act,CRS§24-72-101 el
seq.
A. Confidentiality
Grantee shall keep all State records and information confidential at all times and to comply with all laws
and regulations concerning confidentiality of information.Any request or demand by a third party for Stale
records and information in the possession of Grantee shall be immediately forwarded to the State's
principal representative.
B. Notification
Grantee shall notify its agent,employees,Subgrantees,and assigns who may come into contact with State
records and confidential information that each is subject to the confidentiality requirements set forth herein,
and shall provide each with a written explanation of such requirements before they are permitted to access
such records and information.
C. Use,Security,and Retention
Confidential information of any kind shall not be distributed or sold to any third party or used by Grantee
or its agents in any way,except as authorized by this Grant or approved in writing by the State.Grantee
shall provide and maintain a secure environment that ensures confidentiality of all Slate records and other
confidential information wherever located. Confidential information shall not be retained in any files or
otherwise by Grantee or its agents,except as permitted in this Grant or approved in writing by the State.
D. Disclosure-Liability
Disclosure of State records or other confidential information by Grantee for any reason may be cause for
legal action by third parties against Grantee,the State or their respective agents.To the extent permitted by
law,the Grantee shall indemnify,save,and hold harmless the State,its employees and agents,against any
and all claims,damages,liability and court awards including costs,expenses,and attorney fees and related
costs,incurred as a result of any act or omission by Grantee,or its employees,agents, Subgrantees,or
assignees pursuant to this§10.
1 1. CONFLICTS OF INTEREST
Grantee shall not engage in any business or personal activities or practices or maintain any relationships which
conflict in any way with the full performance of Grantee's obligations hereunder.Grantee acknowledges that
with respect to this Grant,even the appearance of a conflict of interest is harmful to the State's interests. Absent
the State's prior written approval,Grantee shall refrain from any practices,activities or relationships that
reasonably appear to be in conflict with the full performance of Grantee's obligations to the State hereunder. If
a conflict or appearance exists,or if Grantee is uncertain whether a conflict or the appearance of a conflict of
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interest exists,Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State's consideration. Failure to promptly submit a disclosure statement or to follow the State's direction in
regard to the apparent conflict constitutes a breach of this Grant.
12. REPRESENTATIONS AND WARRANTIES
Grantee makes the following specific representations and warranties,each of which was relied on by the State
in entering into this Grant.
A. Standard and Manner of Performance
Grantee shall perform its obligations hereunder in accordance with the highest standards of care,skill and
diligence in the industry,trades or profession and in the sequence and manner set forth in this Grant.
B. Legal Authority—Grantee and Grantee's Signatory
Grantee warrants that it possesses the legal authority to enter into this Grant and that it has taken all actions
required by its procedures,by-laws,and/or applicable laws to exercise that authority,and to lawfully
authorize its undersigned signatory to execute this Grant,or any part thereof,and to bind Grantee to its
terms. If requested by the State,Grantee shall provide the State with proof of Grantee's authority to enter
into this Grant within 15 days of receiving such request.
C. Licenses,Permits,Etc.
Grantee represents and warrants that as of the Effective Date it has,and that at all times during the term
hereof it shall have,al its sole expense,all licenses,certifications,approvals,insurance,permits,and other
authorization required by law to perform its obligations hereunder.Grantee warrants that it shall maintain
all necessary licenses,certifications,approvals,insurance,permits,and other authorizations required to
properly perform this Grant,without reimbursement by the State or other adjustment in Grant Funds.
Additionally,all employees and agents of Grantee performing Services under this Grant shall hold all
required licenses or certifications,if any,to perform their responsibilities.Grantee,if a foreign corporation
or other foreign entity transacting business in the State of Colorado, further warrants that it currently has
obtained and shall maintain any applicable certificate of authority to transact business in the State of
Colorado and has designated a registered agent in Colorado to accept service of process.Any revocation,
withdrawal or non-renewal of licenses,certifications,approvals,insurance,permits or any such similar
requirements necessary for Grantee to properly perform the terms of this Grant shall be deemed to be a
material breach by Grantee and constitute grounds for termination of this Grant.
13. INSURANCE
Grantcc and its Subgrantees shall obtain and maintain insurance as specified in this section at all times during
the term of this Grant:All policies evidencing the insurance coverage required hereunder shall be issued by
insurance companies satisfactory to Grantee and the State.
A. Grantee
i. Public Entities
If Grantee is a"public entity" within the meaning of the Colorado Governmental Immunity Act,CRS
§24-10-101,et seq.,as amended(the"GIA"),then Grantee shall maintain at all times during the term
of this Grant such liability insurance,by commercial policy or self-insurance,as is necessary to meet
its liabilities under the GIA.Grantee shall show proof of such insurance satisfactory to the State,if
requested by the State.Grantee shall require each Grant with Subgrantees that are public entities,
providing Goods or Services hereunder,to include the insurance requirements necessary to meet
Subgrantee's liabilities under the GIA.
ii. Non-Public Entities
If Grantee is not a"public entity"within the meaning of the GIA,Grantee shall obtain and maintain
during the term of this Grant insurance coverage and policies meeting the same requirements set forth
in§13(B)with respect to Subgrantees that are not"public entities".
B. Grantee and Subgrantees
Grantee shall require each Grant with Subgrantees,other than those that are public entities,providing
Goods or Services in connection with this Grant,to include insurance requirements substantially similar to
the following:
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i. Worker's Compensation
Worker's Compensation Insurance as required by State statute,and Employer's Liability Insurance
covering all of Grantee and Subgrantee employees acting within the course and scope of their
employment.
ii. General Liability
Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or
equivalent,covering premises operations, fire damage,independent contractors,products and
completed operations,blanket contractual liability,personal injury,and advertising liability with
minimum limits as follows:(a)$1,000,000 each occurrence;(b)$1,000,000 general aggregate;(c)
$1,000,000 products and completed operations aggregate;and(d)$50,000 any one fire.
iii. Automobile Liability
Automobile Liability Insurance covering any auto(including owned,hired and non-owned autos)with
a minimum limit of$1,000,000 each accident combined single limit.
iv. Additional Insured
Grantee and the State shall be named as additional insured on the Commercial General Liability
Insurance policy(leases and construction Grants require additional insured coverage for completed
operations on endorsements CG 2010 11/85,CG 2037,or equivalent).
v. Primacy of Coverage
Coverage required of Grantee and Subgrantees shall be primary over any insurance or self-insurance
program carried by Grantee or the State.
vi. Cancellation
The above insurance policies shall include provisions preventing cancellation or non-renewal without
at least 45 days prior notice to the Grantee and Grantee shall forward such notice to the State in
accordance with§16(Notices and Representatives)within seven days of Grantee's receipt of such
notice.
vii. Subrogation Waiver
All insurance policies in any way related to this Grant and secured and maintained by Grantee or its
Subgrantees as required herein shall include clauses stating that each carrier shall waive all rights of
recovery,under subrogation or otherwise,against Grantee or the State,its agencies, institutions,
organizations,officers,agents,employees,and volunteers.
C. Certificates
Grantee and all Subgrantees shall provide certificates showing insurance coverage required hereunder to
the State within seven business days of the Effective Date of this Grant.No later than 15 days prior to the
expiration date of any such coverage,Grantee and each Subgrantee shall deliver to the State or Grantee
Certificates of insurance evidencing renewals thereof.In addition,upon request by the State at any other
time during the term of this Grantor any subgrant,Grantee and each Subgrantee shall,within 10 days of
such request,supply to the State evidence satisfactory to the State of compliance with the provisions of this
§13.
14. BREACH -
A. Defined
In addition to any breaches specified in other sections of this Grant,the failure of either Party to perform
any of its material obligations hereunder,in whole or in part or in a timely or satisfactory manner,
constitutes a breach.The institution of proceedings under any bankruptcy, insolvency, reoreanization or
similar law,by or against Grantee,or the appointment of a receiver or similar officer for Grantee or any of
its property,which is not vacated or fully stayed within 20 days after the institution or occurrence thereof,
shall also constitute a breach.
B. Notice and Cure Period
In the event of a breach,notice of such shall be given in writing by the aggrieved Party to the other Party in
the manner provided in §16.If such breach is not cured within 30 days of receipt of written notice,or if a
cure cannot be completed within 30 days,or if cure of the breach has not begun within 30 days and pursued
with due diligence,the State may exercise any of the remedies set forth in§15.Notwithstanding anything
to the contrary herein,the State,in its sole discretion,need not provide advance notice or a cure period and
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may immediately terminate this Grant in whole or in part if reasonably necessary to preserve public safety
or to prevent immediate public crisis.
15. REMEDIES
If Grantee is in breach tinder any provision of this Grant,the State shall have all of the remedies listed in this
§I5 in addition to all other remedies set forth in other sections of this Grant following the notice and cure period
set forth in§14(B),provided however,that the State may terminate this Grant pursuant to§15(8)without a
breach.The State may exercise any or all of the remedies available to it,in its sole discretion,concurrently or
consecutively.
A. Termination for Cause and/or Breach
If Grantee fails to perform any of its obligations hereunder with such diligence as is required to ensure its
completion in accordance with the provisions of this Grant and in a timely manner,the State may notify
Grantee of such non-performance in accordance with the provisions herein. If Grantee thereafter fails to
promptly cure such non-performance within the cure period,the State,at its option,may terminate this
entire Grant or such part of this Grant as to which there has been delay or a failure to properly perform.
Exercise by the State of this right shall not be deemed a breach of its obligations hereunder.Grantee shall
continue performance of this Grant to the extent not terminated, if any.
i. Obligations and Rights
To the extent specified in any termination notice,Grantee shall not incur further obligations or render
further performance hereunder past the effective date of such notice, and shall terminate outstanding
orders and subcontracts with third parties. However,Grantee shall complete and deliver to the State all
Work,Services and Goods not cancelled by the termination notice and may incur obligations as are
necessary to do so within this Grant's terms.At the sole discretion of the State,Grantee shall assign to
the State all of Grantee's right,title,and interest under such terminated orders or subgrants. Upon
termination,Grantee shall take timely,reasonable and necessary action to protect and preserve
property in the possession of Grantee in which the State has an interest.All materials owned by the
State in the possession of Grantee shall be immediately returned to the State.All Work Product,at the
option of the State,shall be delivered by Grantee to the State and shall become the State's property.
ii. Payments
The State shall reimburse Grantee only for accepted performance up to the date of termination.If,after
termination by the State,it is determined that Grantee was not in breach or that Grantee's action or
inaction was excusable,such termination shall be treated as a termination in the public interest and the
rights and obligations of the Parties shall be the same as if this Grant had been terminated in the public
interest,as described herein.
iii. Damages and Withholding
Notwithstanding any other remedial action by the State,Grantee also shall remain liable to the State
for any damages sustained by the State by virtue of any breach under this Grant by Grantee and the
State may withhold any payment to Grantee for the purpose of mitigating the State's damages,until
such time as the exact amount of damages due to the State from Grantee is determined.The State may
withhold any amount that may be due to Grantee as the State deems necessary to protect the State,
including loss as a result of outstanding liens or claims of former lien holders,or to reimburse the Slate
for the excess costs incurred in procuring similar goods or services.Grantee shall be liable for excess
costs incurred by the State in procuring from third parties replacement Work,Services or substitute
Goods as cover.
B. Early Termination in the Public Interest
The State is entering into this Grant for the purpose of carrying out the public policy of the State of
Colorado,as determined by its Governor,General Assembly,and/or courts. If this Grant ceases to further
the public policy of the State,the State,in its sole discretion,may terminate this Grant in whole or in part.
Exercise by the State of this right shall not constitute a breach of the State's obligations hereunder.This
subsection shall not apply to a termination of this Grant by the State for cause or breach by Grantee,which
shall be governed by§15(A)or as otherwise specifically provided for herein.
i. Method and Content
The State shall notify Grantee of such termination in accordance with§16.The notice shall specify the
effective date of the termination and whether it affects all or a portion of this Grant.
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ii. Obligations and Rights
Upon receipt of a termination notice,Grantee shall be subject to and comply with the same obligations
and rights set forth in §15(A)(i).
Payments
If this Grant is terminated by the State pursuant to this§15(B),Grantee shall be paid an amount which
bears the same ratio to the total reimbursement under this Grant as the Services satisfactorily
performed bear to the total Services covered by this Grant,less payments previously made.
Additionally,if this Grant is less than 60%completed,the State may reimburse Grantee for a portion
of actual out-of-pocket expenses(not otherwise reimbursed under this Grant)incurred by Grantee
which are directly attributable to the uncompleted portion of Grantee's obligations hereunder;provided
that the sum of any and all reimbursement shall not exceed the maximum amount payable to Grantee
•
hereunder.
C. Remedies Not Involving Termination
The State,in its sole discretion,may exercise one or more of the following remedies in addition to other
remedies available to it:
i. Suspend Performance
Suspend Grantee's performance with respect to all or any portion of this Grant pending necessary
corrective action as specified by the State without entitling Grantee to an adjustment in price/cost or
performance schedule.Grantee shall promptly cease performance and incurring costs in accordance
with the State's directive and the State shall not be liable for costs incurred by Grantee after the
suspension of performance under this provision.
ii. Withhold Payment
Withhold payment to Grantee until corrections in Grantee's performance are satisfactorily made and
completed.
iii. Deny Payment
Deny payment for those obligations not performed,that due to Grantee's actions or inactions,cannot
be performed or,if performed, would be of no value to the State;provided,that any denial of payment
shall be reasonably related to the value to the State of the obligations not performed.
iv. Removal
Demand removal of any of Grantee's employees,agents,or Subgrantees whom the Slate deems
incompetent,careless,insubordinate,unsuitable,or otherwise unacceptable,or whose continued
relation to this Grant is deemed to be contrary to the public interest or not in the State's best interest.
v. Intellectual Property
If Grantee infringes on a patent,copyright,trademark,trade seciet or other intellectual property right
while performing its obligations under this Grant,Grantee shall,at the State's option(a)obtain for the
State or Grantee the right to use such products and services;(b)replace any Goods,Services,or other
product involved with non-infringing products or modify them so that they become non-infringing;or,
(c)if neither of the foregoing alternatives are reasonably available,remove any infringing Goods,
Services,or products and refund the price paid therefore to the State.
16. NOTICES and REPRESENTATIVES
Each individual identified below is the principal representative of the designating Party. All notices required to
be given hereunder shall be hand delivered with receipt required or sent by certified or registered mail to such
Party's principal representative at the address set forth below. In addition to,but not in lieu of a hard-copy
notice,notice also may be sent by e-mail to the e-mail addresses,if any,set forth below. Either Party may from
time to time designate by written notice substitute addresses or persons to whom such notices shall be sent.
Unless otherwise provided herein,all notices shall be effective upon receipt.
A. State:
Todd Green
Division of Aviation
5126 Front Range Parkway
Watkins,CO 80137
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todd.green@state.co.us
state.co.us
B. Grantee:
Brian Grefe
PITKIN COUNTY
0233 E.Airport Road
Aspen,CO,81614
brian.grefe@co.pitkin.co.us
•
17. RIGHTS IN DATA,DOCUMENTS,AND COMPUTER SOFTWARE
Any software,research,reports,studies,data,photographs,negatives or other documents,drawings,models,
materials,or Work Product of any type,including drafts,prepared by Grantee in the performance of its
obligations under this Grant shall be the property of the State and,all Work Product shall be delivered to the
State by Grantee upon completion or termination hereof.The State's rights in such Work Product shall include,
but not be limited to,the right to copy,publish,display,transfer,and prepare derivative works.
18. GOVERNMENTAL IMM UNITY
Notwithstanding any other provision to the contrary,nothing herein shall constitute a waiver,express or
implied,of any of the immunities,rights,benefits,protection,or other provisions of the GIA. Liability for
claims for injuries to persons or property arising from the negligence of the State of Colorado,its departments,
institutions,agencies,boards,officials,and employees is controlled and limited by the provisions of the GIA
and the risk management statutes,CRS§24-30-1501,et seq.,as amended.
19. STATEWIDE CONTRACT MANAGEMENT SYSTEM
If the maximum amount payable to Grantee under this Grant is$100,000 or greater,either on the Effective Date
or at anytime thereafter,this§19 applies.
Grantee agrees to be governed,and to abide,by the provisions of CRS§24-102-205,§24-102-206,§24-103-
601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state Grants and
inclusion of Grant performance information in a statewide Contract Management System.
Grantee's performance shall be subject to Evaluation and Review in accordance with the terms and conditions
of this Grant,State law,including CRS §24-103.5-101,and State Fiscal Rules,Policies and Guidance.
Evaluation and Review of Grantee's performance shall be part of the normal Grant administration process and
Grantee's performance will be systematically recorded in the statewide Contract Management System.Areas of
Evaluation and Review shall include,but shall not be limited to quality,cost and timeliness.Collection of
information relevant to the performance of Grantee's obligations under this Grant shall be determined by the
specific requirements of such obligations and shall include factors tailored to match the requirements of
Grantee's obligations. Such performance information shall be entered into the statewide Contract Management
System at intervals established herein and a final Evaluation, Review and Rating shall be rendered within 30
days of the end of the Grant term.Grantee shall be notified following each performance Evaluation and Review,
and shall address or correct any identified problem in a timely manner and maintain work progress.
Should the final performance Evaluation and Review determine that Grantee demonstrated a gross failure to
meet the performance measures established hereunder,the Executive Director of the Colorado Department of
Personnel and Administration(Executive Director), upon request by CDOT and showing of good cause,may
debar Grantee and prohibit Grantee from bidding on future Grants.Grantee may contest the final Evaluation,
Review and Rating by: (a)filing rebuttal statements,which may result in either removal or correction of the
evaluation(CRS§24-105-102(6)),or(b)under CRS§24-105-102(6),exercising the debarment protest and
appeal rights provided in CRS§§24-109-106, 107,201 or 202,which may result in the reversal of the
debarment and reinstatement of Grantee,by the Executive Director,upon a showing of good cause.
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20. GENERAL PROVISIONS
A. Assignment and Subgrants
Grantee's rights and obligations hereunder are personal and may not be transferred,assigned or subgranted
without the prior,written consent of the State.Any attempt at assignment,transfer,or subgranting without
such consent shall be void. All assignments,subgrants,or Subgrantees approved by Grantee or the State are
subject to all of the provisions hereof.Grantee shall be solely responsible for all aspects of subgranting
arrangements and performance.
B. Binding Effect
Except as otherwise provided in§20(A),all provisions herein contained, including the benefits and
burdens,shall extend to and be binding upon the Parties'respective heirs,legal representatives,successors,
and assigns.
C. Captions
The captions and headings in this Grant are for convenience of reference only,and shall not be used to
interpret,define,or limit its provisions.
D. Counterparts
This Grant may be executed in multiple identical original counterparts,all of which shall constitute one
agreement.
E. Entire Understanding
This Grant represents the complete integration of all understandings between the Parties and all prior
representations and understandings,oral or written,are merged herein. Prior or contemporaneous additions,
deletions,or other changes hereto shall not have any force or effect whatsoever,unless embodied herein.
F. Indemnification-General
To the extent permitted by law,Grantee shall indemnify,save,and hold harmless the State,its employees
and agents,against any and all claims,damages,liability and court awards including costs,expenses,and
attorney fees and related costs,incurred as a result of any act or omission by Grantee,or its employees,
agents,Subgrantees,or assignees pursuant to the terms of this Grant;however,the provisions hereof shall
not be construed or interpreted as a waiver,express or implied,of any of the immunities,rights,benefits,
protection,or other provisions,of the GM,or the Federal Ton Claims Act,28 U.S.C.2671 et seq., as
applicable,as now or hereafter amended. If Grantee is a"public entity"within the meaning of GIA,
liability is controlled and limited by the provisions of the GIA.
G. Jurisdiction and Venue
All suits,actions,or proceedings related to this Grant shall be held in the State of Colorado and exclusive
venue shall be in the City and County of Denver.
H. Modification
i. By the Parties
Except as specifically provided in this Grant,modifications of this Grant shall not be effective unless
agreed to in writing by the Parties in an amendment to this Grant,properly executed and approved in
accordance with applicable Colorado State law,State Fiscal Rules,and Office of the Slate Controller
Policies,including,but not limited to,the policy entitled MODIFICATIONS OF CONTRACTS-
TOOLS AND FORMS.
ii. By Operation of Law
This Grant is subject to such modifications as may be required by changes in federal or Colorado State
law,or their implementing regulations.Any such required modification automatically shall be
incorporated into and be part of this Grant on the effective date of such change,as if fully set forth
herein.
I. Order of Precedence
The provisions of this Grant shall govern the relationship of the Parties.In the event of conflicts or
inconsistencies between this Grant and its exhibits and attachments including,but not limited to,those
provided by Grantee, such conflicts or inconsistencies shall be resolved by reference to the documents in
the following order of priority:
i. Colorado Special Provisions,
ii. The provisions of the main body of this Grant,
iii. Exhibit A,and
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iv. Exhibit B.
J. Severability
Provided this Grant can be executed and performance of the obligations of the Parties accomplished within
its intent,the provisions hereof are severable and any provision that is declared invalid or becomes
inoperable for any reason shall not affect the validity of any other provision hereof
K. Survival of Certain Grant Terms
Notwithstanding anything herein to the contrary,provisions of this Grant requiring continued performance,
compliance,or effect after termination hereof,shall survive such termination and shall be enforceable by
the State if Grantee fails to perform or comply as required.
L. Taxes
The State is exempt from all federal excise taxes under 1RC Chapter 32(No.84-730123K)and from all
State and local government sales and use taxes under CRS§§39-26-101 and 201 et seq.Such exemptions
apply when materials are purchased or services rendered to benefit the State;provided however,that certain
political subdivisions(e.g.,City of Denver)may require payment of sales or use taxes even though the
product or service is provided to the State. Grantee shall be solely liable for paying such taxes as the State
is prohibited from paying for or reimbursing Grantee for them.
M. Third Party Beneficiaries
Enforcement of this Grant and all rights and obligations hereunder are reserved solely to the Parties,and
not to any third party. Any services or benefits which third parties receive as a result of this Grant are
incidental to the Grant,and do not create any rights for such third parties.
N. Waiver
Waiver of any breach of a term,provision,or requirement of this Grant,or any right or remedy hereunder,
whether explicitly or by lack of enforcement,shall not be construed or deemed as a waiver of any
• subsequent breach of such term,provision or requirement,or of any other term,provision,or requirement.
O. CORA Disclosure
To the extent not prohibited by federal law,this Contract and the performance measures and standards
under CRS§24-103.5-101,if any,are subject to public release through the Colorado Open Records Act,
CRS§24.72-101,et seq.
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21. COLORADO SPECIAL PROVISIONS •
These Special Provisions apply to all Grants except where noted in italics.
A. CONTROLLER'S APPROVAL.CRS§24-30-202 (I)
This Grant shall not be deemed valid until it has been approved by the Colorado State Controller or
•
designee.
B. FUND AVAILABILITY.CRS§24-30-202(5.5)
•
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that
purpose being appropriated,budgeted,and otherwise made available.
C. GOVERNMENTAL IMMUNITY
No term or condition of this Grant shall be construed or interpreted as a waiver,express or implied,of any
of the immunities,rights,benefits,protections,or other provisions,of the Colorado Governmental
Immunity Act,CRS§24-10-101 et seq.,or the Federal Tort Claims Act,28 U.S.C.§§1346(b)and 2671 ei
.seq.,as applicable now or hereafter amended.
D. INDEPENDENT CONTRACTOR
Grantee shall perform its duties hereunder as an independent contractor and not as an employee.Neither
Grantee nor any agent or employee of Grantee shall be deemed to be an agent or employee of the State.
Grantee and its employees and agents are not entitled to unemployment insurance or workers compensation
benefits through the State and the State shall not pay for or otherwise provide such coverage for Grantee or
any of its agents or employees. Unemployment insurance benefits will be available to Grantee and its
employees and agents only if such coverage is made available by Grantee or a third party.Grantee shall pay
when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this
Grant.Grantee shall not have authorization,express or implied,to bind the State to any agreement,liability
or understanding,except as expressly set forth herein. Grantee shall(a)provide and keep in force workers'
compensation and unemployment compensation insurance in the amounts required by law,(b)provide
proof thereof when requested by the State,and(c)be solely responsible for its acts and those of its
employees and agents.
E. COMPLIANCE WITH LAW.
Grantee shall strictly comply with all applicable federal and State laws,rules,and regulations in effect or
hereafter established, including,without limitation, laws applicable to discrimination and unfair
employment practices.
F. CHOICE OF LAW.
Colorado law,and rules and regulations issued pursuant thereto,shall be applied in the interpretation,
execution,and enforcement of this grant. Any provision included or incorporated herein by reference which
conflicts with said laws,rules,and regulations shall be null and void.Any provision incorporated herein by
reference which purports to negate this or any other Special Provision in whole or in part shall not be valid
or enforceable or available in any action at law,whether by way of complaint,defense,or otherwise. Any
provision rendered null and void by the operation of this provision shall not invalidate the remainder of this
Grant,to the extent capable of execution.
G. BINDING ARBITRATION PROHIBITED.
The State of Colorado does not agree to binding arbitration by any extra judicial body or person.Any
provision to the contrary in this Grant or incorporated herein by reference shall be null and void.
II. SOFTWARE PIRACY PROHIBITION.Governor's Executive Order D 002 00
State or other public funds payable under this Grant shall not be used for the acquisition,operation,or
maintenance of computer software in violation of federal copyright laws or applicable licensing
restrictions. Grantee hereby certifies and warrants that,during the term of this Grant and any extensions,
Grantee has and shall maintain in place appropriate systems and controls to prevent such improper use of
public funds. If the State determines that Grantee is in violation of this provision,the State may exercise
any remedy available at law or in equity or under this Grant, including,without limitation, immediate
termination of this Grant and any remedy consistent with federal copyright laws or applicable licensing
restrictions.
I. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST.CRS§§24-I8-20I and
24-50-507
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The signatories aver that to their knowledge,no employee of the State has any personal or beneficial
interest whatsoever in the service or property described in this Grant.Grantee has no interest and shall not
acquire any interest,direct or indirect,that would conflict in any manner or degree with the performance of
Grantee's services and Grantee shall not employ any person having such known interests.
J. VENDOR OFFSET.CRS§§24-30-202(1)and 24-30-202.4
)Not applicable to intergovernmental agreements)
Subject to CRS§24-30-202.4(3.5),the State Controller may withhold payment tinder the State's vendor
offset intercept system for debts owed to State agencies for:(a)unpaid child support debts or child support
arrearages;(b)unpaid balances of tax,accrued interest,or other charges specified in CRS§39-21-101,et
seq.;(c)unpaid loans due to the Student Loan Division of the Department of Higher Education;(d)
amounts required to be paid to the Unemployment Compensation Fund;and(e)other unpaid debts owing
to the State as a result of final agency determination or judicial action.
K. PUBLIC GRANTS FOR SERVICES.CRS§8-17.5-101
)Not applicable to agreements relating to the offer,issuance,or sale of securities.investment advisory
services or fund management services,sponsored projects,intergovernmental agreements,or
information technology services or products and services)
Grantee certifies,warrants,and agrees that it does not knowingly employ or contract with an illegal alien
who will perform work under this Grant and will confirm the employment eligibility of all employees who
are newly hired for employment in the United States to perform work under this Grant,through
participation in the E-Verify Program or the State program established pursuant to CRS§8-17.5-102(5)(c),
Grantee shall not knowingly employ or contract with an illegal alien to perform work under this Grant or
enter into a grant with a Subgrantee that fails to certify to Grantee that the Subgrantee shall not knowingly
employ or contract with an illegal alien to perform work under this Grant.Grantee(a)shall not use E-
Verify Program or State program procedures to undertake pre-employment screening of job applicants
• while this Grant is being performed,(b)shall notify the Subgrantee and the granting State agency within
three days if Grantee has actual knowledge that a Subgrantee is employing or contracting with an illegal
alien for work under this Grant,(c)shall terminate the subgrant if a Subgrantee does not stop employing or
contracting with the illegal alien within three days of receiving the notice,and(d)shall comply with
reasonable requests made in the course of an investigation,undertaken'pursuant to CRS §8-17.5-102(5),by
the Colorado Department of Labor and Employment. If Grantee participates in the State program,Grantee
shall deliver to the granting State agency,Institution of Higher Education or political subdivision,a written,
notarized affirmation,affirming that Grantee has examined the legal work status of such employee,and
shall comply with all of the other requirements of the State program.If Grantee fails to comply with any
requirement of this provision or CRS§8-17.5-101 et seq.,the granting State agency,institution of higher
education or political subdivision may terminate this Grant for breach and,if so terminated,Grantee shall
he liable for damages.
L. PUBLIC GRANTS WITH NATURAL PERSONS.CRS§24-76.5-101
•
Grantee,if a natural person eighteen(18)years of age or older,hereby swears and affirms under penalty of
perjury that he or she(a)is a citizen or otherwise lawfully present in the United States pursuant to federal
law, (b)shall comply with the provisions of CRS§24-76.5-101 et seq.,and(c)has produced one form of
identification required by CRS§24-76.5-103 prior to the effective date of this Grant.
SPs Effective I/1/09
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22. SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS GRANT
'Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee's behalf and
acknowledge that the State is relying on their representations to that effect.
GRANTEE STATE OF COLORADO
PITKIN COUNTY John W. Hickenlooper,Governor
e' Colorado Department of Transportation
By:
'.W .e �.ecvn 4 s . E. Hunt— 'xecutive Director
Print Name Authorized Individual /•
Title: f - ` r- - !
Print 'tie of Authorized In idual By:David ordon,r e o yl cs Division Director
Signatory avers to the State Contr er or delegate that,except
� as specified herein,Grantee has nit begun performance or that
a
a Statutory Violation waiver has been requested under Fiscal
*Signature Roles
Date:
hj -/ V- 0/ Date: 027_p
2nd Grantee Signature if Needed
By:
Title:
*Signature
Date:
ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all Stale grants.This Grant is not valid until signed and /'
dated below by the State Controller or delegate.Grantee is not authorized to begin performance until such time.If
Grantee begins performing prior thereto,the State of Colorado is not obligated to pay Grantee for such
performance or for any goods and/or services provided hereunder.
STATE CONTROLLER •
David J.McDermott,CPA
B :
Col do Department of Transportation
Date: �-r U ( 2r
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23. EXHIRITA •
1!30'1) Appfoibuissa- tA¢mo.stiff ym6duun ,ccAG,13ASE111
EWa4A
sales rce,com, •:Close"VAndaw
- •:'-Plot This-Page
• Expand Al I Collapse All
Application-2956
•Giant Ham 'Application-2956 Derner 'Brian Grefe
Grant fug/lanai 13-A6E-01 Status .Readyfor Board ReHew
Account Aspen-Pildn COunt/ArpOil Contract Execution
orate
Akpoit ICmtbiir ASE emitted Epriretion -613012015
gate
Year 2013 migraine Yes
project Director Brian Crete Sponsor 'Pitldn County
ProjectOirector brian.grefe@co.pilkinco.us -Sponsor SAP. 2000077
Finai
•Vendor#
Project Director (970)309-5109 Partner# 5000195
-PIa ne
Project oefmkbil GL 4512000010
See atachddAspan-PitidnCounty
Airport COOT Eligible Pavement'
Maintenance Projects 2013:All work
contemplated kith e grantwiil be bid
for late ipringfsuinmer 2013
conatructidn:
CDOT'eligible-project Costs:
Mobilization and Traffic Control:
S1'05.00'0.00: •
Concrete CleanouuSpall Repair.
:520,000.00
Intermediate CrackRepair(3,500
fee0:,S7,000.00 --
MajorCrack Repair.(500!PA"Szsoo•00•
Crack Seal(90,630 fee0:
5104.225.00
Concrete Joint Seal(720 feet):
54320.00
Fog Seal(367,070 apuareyards):
5515.01,8.00,
Engineering and Consbuction
Adminlstiaboni.5116.740.00•
CDOT Ineligible Project Costs
:(Sponsor Funded):.
Mobllliation and Tranic Control
533,000.00
Crack seal(MOO 140: $3:450.00
Concrete Joint Se al(4,400 feet):'
$26400.00
..
hvprl/mI3>a hsbvme/a03+Cco00p/:vii/P!nilPl:hQLm00001'WIY7uM.0avCP.a09 114
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CDOT--Aeronautic Division
CDAG#: 13-ASE-01
.1/.i11/13 Apta in.riw-w.*- ..roe.I no-mike /kin COALS 13-ASE-01
Fog Seal(15,440 square lards): ��A
$21,61600
The costs for the abase items were
derived from work pre4ously bld on
the airport.
.Account Information
Account Molting 0233 E.Airport Rd AC Count Formula Aspen-Pitkin CountyAirport
Street
Account Melling Aspen
City
Account Melting Colorado
State
Account Mailing Zip 81614
Code
Grant Financials
stale Funding 5400,000.00 Slate Amount 5400,000.00
• Remaining
Local Funding 544,444A4 Local Amount 544,444,44
Re m aining
Federal Funds $0.00 Federal Amount 50.00
Rem tithing
Project Funding 5444.44444 Total Remaining 5444,44444
Summary
SAP PO Num bet 291001419 CMS Number 51857
Allow Supplemental FA Amended? C
Grant Application
Notes
Punch U4
Application Is Yes Cost Fstim Mes? Yes
Complete
Proposed Yes Recommended Approval
Schedule? Action
Additional Information
Grant Number 13-ASE-01 Cost center VDG13-033
Po 291001419 On sift Prulect Brian or*brian.grefeeoopiikutco.us
(970)309-5109
calomel 13HAV51857
Grant Summary
Identitythe existing Preledt Summary The ongoing pavement maintenance
problem
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CDOT--Aeronautic Division
CDAG#: 13-ASE-01
1/Yy1-1 pasik., )6-s.Hlateem-1 eteTee Lola, • CMGS 11A5E-01
but to the harsh eneronment in program at th€ SEhfHkin County
which the Aspen.PAlun County Airport(ASE)includes.a project for
Arport operates In,the pavement asphalt crack repair,asphalt pack
requires routine maintenance to sealing,asphalt pavement
ensure that it will last for its intended rejulenabr(fog seal),concrete Joint
design life. A significant portion of sealing and span repair to be
the airfield paemenl has been pedmmed 2013. The 2013
replaced or rehabilitated in the last paement maintenance project
10 yaaia and is starling to show inaludes all of the COCA eligible
some stress through pawment airfield pavement,as depicted on the
cracking and surface wear. The 2011 Palement Evaluation and
areas of pavement that has not Pasement Management Syslem
been worked on in the last 10 tears Map. There are also areas of
are shaving fairlysignificantcradts pawment which are ineligible for
and surface wear. This project wit COCA participation that will be
repair and seal the edsttrg Included In the overall project but will
pavement cracks and reji.enate the be funded Dythe Airport Major
asphalt areas included in this work consist
of Runway 15/33,including the 1.000
The concrete hard stands on the foot extension,parallel Taxiways A
commercial apron are showing and E,all connector taldways,
significant trading and will likely • General Aviation parking ramps.and
need some span repairs. In addition the Commercial-pat-Frog ramp.
there are certain areas along the including the concrete hard stands.
ramp trench drains and on various This project will'allow all of the
deanouts where the concrete is pavement that has been placed on
damaged and will need repair. The the airport per the last ten wars to
damage b these areas causes be properly maintained,thus
aggregate In the concrete to become extending the useful life of the
erposed and come loose,creating a airfield surfaces therebyredudng
FCC Issue on the-airfield the future capital expenditures.
The varims areas of pavement
included in the 2013 pawment
maintenance project were aggro nally
• scheduled to be cam plated oyar
multiple wars. Completing this
wont In one season bandits the
airport In multiple ways. The nrst
benefit is an operational in nature.
This work will require closure of the
runway,fairways,and apron areas.
Coordinating this work ih 2013
alone wit result in less impact to the
airport users and allow airport staff
to focus on other operational needs
in future years. There are also
financial benefits to completeing the
work in one season. With this
approach.there wit be one round of
bidding,one mobilization.the Derail
consbretion administration wiltbe
reduced,and we are anticipating
seeing better unit prices due.b the
scale of the project
cre idea By Brian Crete,10/18/2012 305 PM cast Medi/le/1 ej Kaitlyn Atstendod,10020139:42
AM
Grant Elements
hyc/nullvtslau.em/abL00o00WM1y/ptanW./Ma003000Ar1rLan.WvNp.ae 3/9
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CDOT--Aeronautic Division
CDAG#: 13-ASE-01
vxvu appl`'a'"-2956-:41ea,na.aa.-rne.p«raw, coica 11A-SE-01
EannlA
Airfield Pavement Maintenance
. Status'Submitted •
Element Description;Creek Seal a id Fog Seal Taxiways,Aprons
State;5400,000.00
State Percent:90.00
Local'$44A4444
Federalfaheri$0.00
Total.$444444.44
Remaining State Balances$400,000.00
'Project in CIP;Yes
Notes S Attachments
ASE-COOT grant app-Pvmt Mid-10 17 1Zpdf
Type;Attachment
Last Abdicied:Brian Qefe
Description;
Yiew fain
Copyright 020W-2013 selesforce.com.Inc.PJI rights reservedt
•
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CDOT—Aeronautic Division
CDAGN: 13-ASE-01
•
24. EXHIBIT B
RESOLUTION
WHEREAS: .
The General Assembly of the State of Colorado declared in Title 43 of the Colorado revised Statutes,Article 10, 1991 in
CRS§43-10-101 (the Act)"...that there exists a need to promote the safe operations and accessibility of general aviation in
this state;that improvements to general aviation transportation facilities will promote diversified economic development
across the state;and that accessibility to airport facilities for residents of this state is crucial in the event of a medical or
other type of emergency..."
The Act created the Colorado Aeronautical Board("the Board")to establish policy and procedures for distribution of
monies in the Aviation Fund and created the Division of Aeronautics("the Division")to carry out the directives of the
Board,including technical and planning assistance to airports and the administration of the state aviation system grant
program.SEE CRS§43-10-103 and C.R.S.§43-10-105 and CRS§43-10-105.5 of the Act.
Any entity operating a public-accessible airport in the state may file an application for and he recipient of a grant to be used
solely for aviation purposes.The Division is authorized to assist such airports as request assistance by means of a Resolution
passed by the applicants duly-authorized governing body,which understands that all funds shall be used exclusively for
aviation purposes and that it will comply with all grant procedures and requirements as defined in the Division's Aviation
Grant Management Manual.revised 2009,(`'the Manual").
NOW,THEREFORE,BE IT RESOLVED THAT:
The prig IN COUNTY,as a duly'authorized governing body of the grant applicant,hereby formally requests assistance
from the Colorado Aeronautical Board and the Division of Aeronautics in the form of a state aviation system grant.The
I'ITKIN COUNTY states that such grant shall be used solely for aviation purposes,as determined by the State,and as
generally described in the Application.
Each airport-operating entity that applies for and accepts a grant that it thereby makes a COMMITM ENT to keep the airport
facility accessible to,and open to,the public during the entire useful life of the grant funded improvements/equipment;orb)
to reimburse the Division for any unexpired useful life of the improvements/equipment,or a pro-rata basis.
By signing this grant agreement,the applicant commits to keep open and accessible for public use all grant funded facilities,
improvements and services for their useful life.as determined by the Division and stated in the Grant Agreement.
FUR'T'HER BE Er RESOLVED:
That the PEEK IN COUNTY hereby designates Brian Grefe as the Project Director,as described in the Manual and
authorizes the Project Director to act in all matters relating to the work project proposed in the Application in its behalf,
including executions of the grant contract and amendments.
FURTHER: •
The PITKIN COUNTY has appropriated or will appropriate or otherwise make available in a timely manner all funds,if
:my,that are required to be provided by the Applicant under the terms and conditions of the grant contract.
FINALLY:
The 1'11 IN COUNTY hereby accepts all guidelines,procedures,standards and requirements described in the Manual as
implicit to the performance of the g nt work and hereby approves the grant contract submitted by the State,including all
terms t co itions contained there.;.
for The Gra ee . •r"' '-t ' ' 4.st - 14 COt}■,■I I
A'IT S'f SEAL
./ '
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COOT—Aeronautic Division
CDAG#: 13-ASE-01
THE REMAINDER OF THIS AGREEMENT LEFT INTENTIONALLY BLANK
•
•
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CDOT—Aeronautic Division
COACH: 13-ASE-01
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