HomeMy WebLinkAboutbocc.con.200.2013 Rev. OS-30J1 jls
COUNTY CLERK'S "
CONTRACT COVERSHEET
CONTRACT #: 200-2013 � �
ORIGINATING DEPARTMENT: Open Space and Trails
PROCUREMENT OFFICER: Lindsey Utter PHONE#: 5224
PROJECT NAME: Rio Grande at Woody Creek Engineering& Survey Services CONTRACTOR:
SGM, Inc
DOLLAR AMOUNT: $71,100.00 LINE ITEM # 1 18.58.02523.86122
CONTRACT EXECUTION DATE: 6/27/2013 CONTRACT END DATE: 6/1/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM: one year
❑ BOCC AGENDA ITEM (Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
� OVER $SQ000(Requires Section Leader&County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal ❑ Formal � Sole Source .� Emergency ❑ Outside Agency/State Bid
� Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt
❑ ConVact Renewal �/ -
✓ CHECK CONTRACT TYPE: I � �� ,v '�v
� Services/Maintenance ❑ Employment
❑ License/LJse ❑ Intergovernmental Agreement (Resolu[ion Required)
❑ Lease ❑ NomProfit
❑ Cons[ruction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required)
� Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10%ur$25K whichever is the Icsser must have County Manager signahrze)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ � No Pages Missing ✓� All O[her Blanks Filled In
✓ � lf Page Left Intentionally Blank—Note on Pagc ✓� All Exhibits A[[ached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (if applicuble)
✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (if applicable)
✓ � All Dates Filled In ✓❑ Warranty (if applicable)
✓ ❑ Special Instructions for Finance Department:
✓ � Authorized Procurement O�cer's Name: Lindsey U[ter
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WII.L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Contract# 200-2013 Rev 815.l l jaa
Budget Line Item # 118.58.02523.86122
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: -A3�4-�3- �v/b�`�/3�73
FROM: Lindsey Utter
Proposed Contractor: SGM, Inc. Product/Service: ConsVuction Management and Survey Services
. Estimate expenditure for the above construction service: $ 71,100
This form is required, and is to aid you, in documenting your Sole Source request. Complete all poRions of
this form. This purcbase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
SGM has been working on the Rio Grande in Woody Creek for the past 3 years. We are now starting
construction and are required by CDOT to have an engineer manage the project. We are also in chazge of
performing the construction surveying. SGM is extremely familiar with the project, the intricacies of the site
and getting through the CDOT process.
The undersigned requests that Pitkin County waive other_�rocurement requirements and recognize this
transaction as a sole source esception to the Pitkin County Procur me t o e.
�
i.�v�.,..-�- �1a4 I I 3 l,L,�� �..� �I�
- Department Head Date Section H d Date
Approved _� Denied Reason for Denial:
1���-�3
Jon Peac ck, ounty Manager Date
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk's check list and send the original signed contract
with coversheet to clerk's office for archiving.
1
Service Contract# 200-2013 ae,�. ozin�an�zrm
Budget Line [tem# 11�8.58.02523.86122
�1'� I 1\T
COUNT�
�,CU
RIO GRANDE AT WOODY CREEK
ENGINEERING AND SURVEY SERVICES
THIS CONTRACT is made and entered by and between the Pitkin County Board of County
Commissioners ("Counry") and SGM, Ina (hereinafter "Contractor").
1. Term. The term of this contract is from June 27. 2013 to June 2014.
2. Contractor's Oblisations. Contractor shall: See attached: 2013 General Engineering Support.
3. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 2.
It is expressly understood and agreed that in no event will the total compensation and reimbursement
to be paid hereunder exceed the sum of$71,100 for all services rendered. By contract or amendment,
the County and Contractor may reallocate the budget among project tasks if the total bud�et amount
remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with
payment expected within thirty (30) days of invoice, but any payment by the County may be offset by
any amount the Contractor owes the County for any reason.
4. Countv's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and
other documents prepared by Contractor in connection with this contract shall be the property of the
County. However, Contractor shall have the right to utilize such documents in the course of its
marketing, professional presentations, and for other business purposes. Contractor assigns to County
the copyrights to all work prepared, developed, or created pursuant to this contract, including the
right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publidy; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and professional
presentations, articles, speeches and other business purposes.
5. Pitkin Countv's Obligations. Pitkin County shall administer this contract through a County
Representative. Lindsey Utter will manage the project as the County's Representative. In the event
that Lindsey Utter is not available, (Gary Tennenbaum) shall assume the County Representative's
duties. The services provided and products delivered by the Contractor under this contract will be
subject to review by the County's Representatives, or a designee, for compliance with Contractor's
obligations prior to final payment.
6. Termination Prior to Expiration of Contract Term. The County-has the right to terminate
this contract, with or without cause, by giving written notiee to the Contractor of such termination
and specifying the effective date thereo£ Such notice shall be given at least ten (10) days before the
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and reports prepared by the Contractor pursuant to this contract shall become the County's property.
Contractor shall be entitled to receive compensation in accordance with the contract for any
satisfactory work completed pursuant to the terms of this contract prior to the date of termination.
Not withstanding the above, Contractor shall not be relieved of liability to the County for damages
sustained by the County by virtue of any breach of the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them contemplated by
the contract is that of independent contractor. Contractor, and any agent, employee, or servant of
Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under this
contract. Contractor may choose to work for other individuals or enti[ies during the term of this
contract, provided that the basic services and deliverable products required under this contract are
submitted in the manner and on the schedule defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations under this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin
County employee, servant or agent in the course of completing work under this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income taxes.
8 Assi ng abilitv. This contract is not assignable by either party. Any use of subcontractors by
the Contractor for performance of this contract must be accepted in writing by the County.
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to binding
arbitration. The parties agree that any disputes concerning the terms and conditions of this contract
shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the
rules of the American Arbitration Association and shall be presided over by the Pitkin County
Hearing Officer appointed to arbifrate Pitkin County contract disputes. Costs of the arbitration shall
be awarded to the substantially prevailing party.
10. Severabilitv. In the event that any provision of this contract shall be held to be invalid or
unenForceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto.
11. 1_ntegration and Modification.
A. This contract represents the entire and integrated contract between the County and the
Contrac[or and supersedes all prior negotiations, representations, or contract, either written or oral.
This contract may be amended only by written contract signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or decrease in the
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amount of the Contractor's compensation, which are mutually agreed upon between the County and
the Contractor, shall be in writing and upon execution shall become part of this contract.
12. Indemnitv.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right
to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors,
or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency
issuing permits for any work included in the project, hereinafter refened to as indemnitee, from all suits
and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or
claims of any character or any nature arising out of the work done in fulfillment of the terms of this
Contract or on account of any act, claim or amount arising or recovered under workers' compensation
law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law
or court decree. It is agreed that the Contractar will be responsible for primary loss investigation,
defense and judgment costs where this contract of indemnity applies. In consideration of the award of
this contract, the Contractor agrees to waive all rights of subrogation against the Counry its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers for losses arising from the work performed by the Contractor for the
County.
B. The Contractor further shall investigate, process, respond to, adjust, provide defense for
and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall
beaz all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless,
false or fraudulent.
]3. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract are satisfied,
insurance against claims for injury to persons or damage to property which may arise from or in
connection with the performance of the wark hereunder by the Contractor, its agents, representatives,
employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in no way limit
the indemnity covenants contained in this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient to protect the
Contractor from liabilities that might arise out of the performance of the work under this Contract by
the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess
its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader
coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to
the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration,
or types.
A. Coverage and Limits of Insurance:
Contractor shall provide coverage with limits of liability not less than those stated below. An
umbrella and/or excess liability policy may be used to meet the minimum liability requirements
provided that the coverage is written on a"following form" basis.
1. Statutory Workers' Compensation: Colorado statutory minimums
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a. Policy shall contain a waiver of subrogation against the CounTy.
b. This requirement shall not apply when a contractor or subcontractor is
exempt under Colorado Warkers' Compensation Act., AND when such contractor
or subcontractor executes the appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2. Commercial General Liability—ISO 1 CG 0001 form or equivalent
(With Counry named udditional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal /Advertising Injury
• Products /Completed Operations
• Liability assumed under an Insured Contract(including defense costs assumed under contract)
• Independent Contractors
• Designated Construction Projects(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language on
the Additional Insured Endorsements specified above: "County, its subsidiary, parent,
associated and/or affiliated entities, successors, or assigns, its elected officials,
trustees, employees, agents, and volunteers named as an additional insured with
respect to liability and defense of suits azising out of the activities performed by, or on
behalf of the Contractor, including completed operations".
3. Auto Liability: Bodily injury and property damage for any owned, hired, and
non- owned vehicles used in the performance of this Contract.
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Minimum Limits:
Bodily lnjury/Property Damage (Each Accident) $ 1,000,000
4. Special Coverages (check as appropriute and insert amount):
❑(1) Performance Bond $
❑Labor and Material $
❑Payment Bond $
X(2) Professional Errors and Omissions
❑(3) Aircraft Liability
❑(4) Owner's Protective
❑(5) Builder's Risk
❑(6) Boiler and Machinery
❑ (7)Loss of Use Insurance
❑(8) Pollution Liability
❑(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
]. Each insurance policy required by the insurance provisions of this Contract
shall provide the required coverage and shall not be suspended, voided or canceled except
after thirty (30) days prior written notice has been given to the County, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be given.
Such notice shall be sent directly to (County Representative's Name & Address). If the
insurance carrier will not provide the required notice, the ConsultanUContractor and or its
insurance broker shall notify the County of any cancellation, or reduction in coverage or
limits of any insurance within seven (7) days of receipt of insurers' notification to that effect.
Simultaneously with the Certificates of lnsurance, the Contractor shall file with the
Procurement Officer a certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and amounts remaining
on policy limits.
2. In addition, these Certificates of Insurance shall contain the following ciauses:
a. The contractor's insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any premiums or for
assessments under any form of policy.
c. Any and all deductibles or self insured retentions in the above-described
insurance policies shall be assumed by and be for the amount of, and at the sole expense
of the Contractor.
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d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to the
County`s Representative at least ffteen (15) days prior to a policy's expiration date except for
any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy and
any policy endorsement at any time during the term of this contract.
14. Exemptions and Preferences. All purchases of construction or building or any other materials
far this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-SK.
15. Records. The Contractor shall maintain comprehensive, complete and accurate books,
records, and documents concerning its performance relating to this contract for a period of three (3)
years after final payment under the contract and the County shall have the right within the three (3)
year period to inspect and audit these books, records and documents, upon demand, in a reasonable
manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing
standards, compliance with all provisions of the contract and applicable law.
16. Contract Made in Colorado. The parties agree that this contract was made in accordance with
the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the
courts of Pitkin County, Colorado.
17. Attorne '�. In the event that legal action is necessary to enforce any of the provisions of
this contract beyond the arbitration described in Paragraph 9, the substantially prevailing party shall be
entitled to its costs and reasonable attorney's fees.
18. Governmental Immunitv. Contractor agrees and understands that Pitkin County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms (presently
$150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, § 24-10-101, et seq., C.R.S., as from time to
time amended, or otherwise available to Pitkin County or any of its officers, agents or employees.
Further, nothing in this contract shall be construed or interpreted to require or provide for
indemnification of the Contractor by the CounTy for any injury to any person or any proper[y damage
whatsoever which is caused by the negligence or other misconduct of the Couniy or its agent or
employees.
19. Current Year Obli ations. The parties acknowledge and agree that any payments provided
for hereunder or requirements for future appropriations shall constitute only currently budgeted
expenditures of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin
County's annual right to budget and appropriate the sums necessary to provide the services set forth
herein. No provisions of the contract shall constitute a mandatory charge or requirement in any
ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt
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limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments
beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this
contract shall be construed to pledge or create a lien on any class or source of Pitkin County's
moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds
or any obligations payable from any class or source of Pitkin County's money.
20. Notice. Any written notice required by this contract shall be deemed delivered through any
of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with
confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified
first class mail, postage prepaid, return receipt requested addressed as follows:
A. To Pitkin County with conies to:
Lindsey Utter Pitkin Counry Attomey's Office
530 E. Main St. 530 E. Main Street, #302
Aspen, Colorado 81611 Aspen, Colorado 81611
Fax: (970) 920-5230 Fax: (970) 920-5198
B. To Contractor:
SGM, Inc.
118 W. Sixth St., Suite 200
Glenwood Springs, CO 81601
21. Public Contracts for Services and Public Contracts with Natural Persons. In conformance
with the provisions of C.R.S. § 8-17.5-101 and 102, as amended and C.R.S. § 24-76.5-101, as
amended
PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-]O1. [NotApp[icable to agreements
relnting to the oJfer, issuance, or sale of securities, investment advisory services or fund
management services, sponsored projecls, intergovernmenta!agreemenls, or information
technology services or products and services] Contractor certifies, warrants, and agrees that it does
not knowingly employ or contract with an illegal alien who will perform work under this contract
and will confirm the employment eligibility of all employees who are newly hired for employment in
the United States to perform work under this contract, through participation in the E-Verify Program
or the Department program established pursuant to CRS §8-17.5-102(5)(c), Contractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract or enter into a
contract with a subeontractor that fails to ceRify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract. Contractor
(a) shall not use G-Verify Program or Department program procedures to undertake pre-employment
screening of job applicants while this contract is being performed, (b) shall notify the subcontractor
and the contracting State agency within three days if Contractor has actual knowledge that a
subcontractor is employing or contracting with an illegal alien for work under this contract, (c) shall
terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal
alien within three days of receiving the notice, and (d) shall comply with reasonable requests made in
the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If Contractor participates in the Department program,
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Contractor shall deliver to the contracting State agency, Institution of Higher Education or political
subdivision a written, notarized affirmation, affirming that Contractor has examined the legal work
status of such employee, and shall comply with all of the other requirements of the Department
program. If Contractor fails to comply with any requirement of this provision or CRS §8-17.5-101 et
seq., the contracting State agency, institution of higher education or political subdivision may
terminate this contract for breach and, if so termi�ated, Contractor shall be liable for damages.
PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS &24-76.5-101. Contractor, if a natural
person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he
or she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b)
shall comply with the provisions of CRS §24-76.5-101 et seq., and (c) has produced one form of
identification required by CRS §24-76.5-103 prior to the effective date of this con[ract.
IN WI7'NESS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
CONTRACTOR:
By:
Title •�4 p.i�,tc.�P�,t� (v�L4�13
ate
PITK UNTY, COLO D
BY: S � �3
A orized Sig er Date
BY .� i
Jon Peacock, County Manager
-�9
2013 General En in� eering Support
Rio Grande Trail at Woody Creek
Engineering Support Services Task Order
The planned services for this Task Order are to provide technical and engineering support,
construction management, QA/QC testing and Construction Staking on an as direc[ed basis, to
support the Pitkin County Open Space and Trails staff for Rio Grande Trail at Woody Creek
construction project. A Man-hour estimate has been compiled for budgetary purposes, but all
directed work shall not exceed this budget without Pitkin County approvals.
Work could consist of any of the following activities for the project: construction management
and inspection, QA/QC, construction staking, public involvement, structurai analysis,
coordination of utility relocations, geotechnical engineering, environmental studies and
assessments, right-of-way staking, construction phasing plans as well as any coordination with
Pitkin County, CDOT and affected communities.
The work products, on a directed basis, may consist of public involvement materials, exhibits,
reports, studies, preliminary plans and final plans and construction drawings, specifications,
contract and bid documents. All drawings will be prepared in 11"x17" format to CDOT
standards and Pitkin County guidelines. Standard drawings and specifications for construction
will be those used by CDOT/Pitkin County Public Works Department. CDOT nomenclature and
work item codes will be used for bid items, references to the wark and the preparation of
estimates and bid tabulations.
Task 1.0 Project Management and Coordination
1.1 Initial Project Meeting. An initial Design Scoping Review meeting will be held
and an on-site inspection will be made to ensure that the project team is familiar
with the existing conditions as well as the project requirements.
1.2 Progress Meetin�. SGM and Pitkin County will meet at least once per month to
coordinate the work effort, resobe problems, update the schedule, and determine
information or items required from other agencies.
13 Proeress Reports and Billin�s. Progress reports and billings will be submitted on
a monthly basis to the County Project Manager and will include a billing
summary with total percent billed for each task. Weekly updates will be provided
by email.
Task 2.0 Construction Management Support
Provide the County with the following support.
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2.1 Construction Coordination: Regularly scheduled weekly or as-needed meetings
will be conducted with the Contractor and other involved parties to review,
update, and coordinate construction activities. Weekly meetings will include a
review of issues which are impacting progress, the cost to complete the work, and
significant situations encountered related to the construction of the Project.
Communicate with project partner's; Pitkin County and CDOT.
2.2 Review of Contractor's Traffic Control Plan: During construction, monitor the
Contractor's approved traffic control plan for implementation of traffic signing,
barriers, and other traffic control measures. Relocations and adjustments to
detours will be coordinated with the Contractor, County, and other impacted
agencies.
23 Review of Construction for Conformance with Plans and Specifications: Monitor
the Contractor's construction activities with respect to the contract documents and
relevant schedule submittals governing the performance of the work. Resolve
construction problems and/or recommend action for their resolution, as they relate
to changed field conditions or conflicts in the contract documents. Coordinate
with the County Engineer and designer during construction for implementation of
revisions to the plans as may be required.
2.4 Processing of Shon/Workine Drawings Submitted bv the Contractor.
Submittals, design drawings, shop drawings, materials, and test procedures
received from the Contractor will be forwarded to appropriate design personnel
and/or the Consultant designer of record for review and approval. Approved
drawings will be retumed to the Contractor, as well as a copy retained for use
during the remainder of the project.
2.5 Periodic Oualitv Control Inspection: Perform periodic quality control
observations of construction activities to document construction activities
performed and assessment of conformance with the contract documents.
Inspection items will include excavation, backfill, and compaction operations;
concrete placement; pile driving; paving; drainage; utilities; guardrail
replacement; structures; signing and striping; landscaping; and traffic control
installations.
2.6 Ouantitv Control: Provide the Contractor and the County monthly quantities prior
to the preparation of the pay estimate.
2.7 Pav Request Documentation: Track billings in accordance with the requirements
from project funding sources. Provide report on D-B Act wage compliance, work
force, materials and equipment on-site and any other workplace or biliing
compliance issues in a accurate and timely manner.
2.8 Proiect Documentation: Maintain daily diaries, prepare inspectors progress
reports, and complete appropriate paperwork and forms with inspection and
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testing.
2.9 Change Orders: Prepare project change orders and minor contract revisions at the
direction of the County Engineer.
2.10 Materials Testing: Materials testing will be directed and scheduled to assess the
contractor's compliance with the requirements of the contract documents. Testing
reports will be submitted to CDOT as part of a Form 250 at the conclusion of the
project.
The Consultant Tester shall follow the guidelines stated on the current CDOT
Field Materials Manual. The Consultant Tester shall be permanently assigned to
the project and have obtained the requirements set forth in the current CDOT
Field Materials Manual CP-10. All certifications will be made available to the
County Engineer.
The Consultant Tester shall provide and have available the following equipment
in sufficient quantity and in good working order to ensure accurate performance
of all work required in a timely manner:
1. Nuclear Asphalt Content Gauge and/or extraction equipment and solvents
2. Nucleaz Moistuce-Density Gauge
3. Concrete air meter, slump cone, and other concrete testing equipment
4. 12 inch sieves for aggregate and soil gradations
5. Electronic scales
6. Sample containers and small tools
7. Proctor equipment For soil curves and one point tests
8. Atterberg, Rice value, and Sand Equivalent equipment
9. Concrete cylinder molds meeting AASHTO requirements, except that paper
molds shall not be used and plastic molds shall not be reused.
]0. All equipment necessary for properly performing the required soils, asphalt
and concrete tests
2.11 Construction SurveYinQ: Provide construction staking as per the Survey
Tabulation Sheet and as directed by the County.
3.0 Post Construction Support
3.1 Completion Inspection and Punch List: Conduct a final inspection with the
Contractor upon substantial completion. The result of this inspection is the
development of a punch list of remaining and/or outstanding work to be
performed by the Contractor priar to final project acceptance.
3.2 As-Construction Drawinas: Review for completeness full sized as-constructed
drawings submitted by Contractor.
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3.3 Completion Inspection and Close-Out: Following the completion of all punch list
items by the Contractor, conduct a fnal inspection with representatives from the
Contractor, to confirm the completion of all work. The result of this inspection
ti�ill constitute final project acceptance and initiation of the Contractor's warranty
period for the work.
Deliverables generated during the project will include the following and will be submitted
throughout the duration of the project, or at specific dates commensurate with the deliverable:
• Project correspondence generated and received during the project.
• Test reports and certifications.
• Monthly consultant progress pay estimates.
• Check survey results.
• Construction management records placed in three ring binder (plus electronic copies)
including minutes of ineetings, project diary, inspection reports, contract modification
orders, and other compliance documentation as prepared during the course of
construction in accordance with CDOT form 1243 requirements for the project partners.
• Review comments on"as-constructed" plans.
r3
2013 Task Order 01 Page 4 of 4 6/5/2013
�SGM ESTIMATED BY: Dan Cokley
PROJECT: Rio Grande Trail at Woody Creek DATE: 6/4/2013
CLIENT: Pitkin County REVISION:
SGM Hours and Labor Char es
�N'o.�ICod7�P.e[sonns1lRes'cri tio'7�Name �Rat7�Ho.u[s IS'ala—'7, L�bor
1 PIC Princi al-In-Char e Louis Me er $165.00 0 $0.00
2 PM 'Pro'ect Mana er Dan Cokle $145.00 40 $5,800.00
3 SPM *Structural Pro'ect Mana er Mike Fowler $135.00 56 $7,560.00
4 CT *'Construction Technician $100.00 276 $27,600.00
5 ADM Admin. Assistant Joan Preisner $65.00 4 $260.00
*Assumes 12 week construction time period
Subtotal 376 $41,220.00
Subconsultants
�No7�Cod7�Qesc[i`tion ��Name iTiotalLCost
1 YEH QC - Material Testin Yeh &Assoc $6 000.00
Subtotal $6,000.00
CM as a percent of construction cost estimate 9.9% Other Direct Costs $2,520.00
TOTAL COST $49 740.00
l�
t Date: 6/7/2013 Page 1 of 3 SGM Confidential
Rio Grande Trail at Woody Creek SCHEDULE OF FEES SSGM
R L SGM
PHASES AND TASKS 5 S S F 5 s�ewmi oesqn
° p p p p mnoma coe�
_ F n U ¢ Q ¢ Q ¢ � Q Q � d �
1T0 ProjecfManaeement�l monNa�
1.1 ProeciMeefin 5 0 11 i3 3� � 53 fe.WO
1.2P� 'BC�CaJ�Ci�dfiql 12 N II tB f6,1B0
$ublOfel:PM1d6l1 0 2l M J6 � 0 0 0 100 N3�OU
1.0 ConsWClion Manaqement
2.1 ConsWCLanObsana4on 16 00 1�0 3]9 II9,030
Subtobl:Phese2 n �tc xo i�o 0 0 a -0 0 0 0 0 a o a ns Sn,wo
TOTAL:Phas¢s td a m w ns � o 0 0 0 o a o a o o ars 5 u,zzo
! �
Pnnt Date:6!/2013 Page 2 of 3 SGM Confitlential
Rio Grande Trail at Woody Creek �SGM
Other Direct Ex enses
�Resc[i tion'IlUnit�Cost �Unit7[Quantit']tCost�
Mileage $0.70 per mile 3600 $2,520.00
Plotting, 24x36, B/W $2.00 per plot 0 $0.00
Plotting, 24x36, Color $4.00 per plot 0 $0.00
Reproductions, 8'/x11, B/W $0.15 per copy 0 $0.00
Reproductions, 11x17, B/W $0.15 per copy 0 $0.00
Reproductions, 8%x11, Color $025 per copy 0 $0.00
Reproductions, 11x17, Color $0.50 per copy 0 $0.00
Newsletters, Tri-fold, Color $0.75 per copy 0 $0.00
Newspaper Notice $500.00 per week 0 $0.00
Poster Board Exhibits $75.00 each 0 $0.00
u to a
��
�t Date: 6/7/2013 Page 3 of 3 SGM Confidential
SG M snons
Survey Estimate
woody creek bridge and trail dac
TASKANDDESCRIPTION FIELD FIELD OFFICE OFFICE OFFICE
1 MAN 2 MAN PLS TECH PROJ SURV hours by
TaSk
HouA Rates--> E150 SZ00 E120 E90 E100
PHASEI
Offce:Misc offce su ort 2< 14
Slakin :GL roatls/trails 70 10
Slakin :culverts,drain inlets 12 12
Stakin :curb antl utter.conc ans � 0
Stakin : retainin walls 20 20
Slakin :misc utils �
Stakin : retl to s,blue to s 0
Stakin : Brid e,abutments,slo es 24 24
Stakin : InWke sVUCture 0
S�akin : slo e s�ake road/trail � 12 72
Field crews:oflice seN time 10 70
As built otholetl utilities 8 8
AS 8uilt5 7 0
Stake silt fences ri ra other limits 8 8
0
0
PHASE 2 0
Office: 0
Stakin : 0
Stakin : 0
Stakin : 0
0
Staking:re-set tlestroyed monuments 77 p
Office:As-built Map -Bridge Only p
Slaking: p
Total.�Estimated��Surve Cost � Ez,aoo 5�5,600' 83,400 $21�,400
G �