HomeMy WebLinkAboutbocc.con.226.2013 Rev. 08-30-111/s
111011( COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 226-2013
ORIGINATING DEPARTMENT: Board of County Coininissioners
PROCUREMENT OFFICER: Jeanette Jones PHONE#: 5157
PROJECT NAME: Board of Equalization CONTRACTOR: Michael C. Ireland
DOLLAR AMOUNT: $175.00 LINE ITEM # 00113-00512-81835
CONTRACT EXECUTION DATE: 7/1/2013 CONTRACT END DATE: 7/1/2014
AUTOMATIC RENEWAL: ❑ YES ®NO TERM: 1 year
❑ BOCC AGENDA ITEM (Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER $50,000 (Requires Section Leader& County Manager's Signature)
V CHECK PROCUREMENT TYPE:
® None ® Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ❑Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ ® No Pages Missing ✓® All Other Blanks Filled In
✓ ® If Page Left Intentionally Blank—Note on Page ✓N All Exhibits Attached
✓ ® Page numbered consecutively ✓❑ All Legal Descriptions attached (f applicable)
✓ ® All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (f applicable
✓ ® All Dates Filled In ✓❑ Warranty(if applicable)
✓ ❑ Special Instructions for Finance Department: Jeanette Jones
✓ ® Authorized Procurement Officer's Name:
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Contract# ���° 0-013 Rev. 3/28/09 jls
Ledger# 000/3—O03 1' i 25 3 5
3
y1; 1 y,wry.. , ;.,y, ,uir:1- •. �.�;: 4. -- J +gr 1 ,, 4
m "ate ri * F
?'.di`u rv,..ii�n n�p� \ �� �r�\ k + �fSl: 4 L
LETTER OF ENGAGEMENT
July 1, 2013
Project Name 2013 Board of Equalization
Business Name Michael C. Ireland P.C.
Address 515 Independence Place
City, State Zip Code Aspen, CO 81601
Re: Hearing Officer for the 2009 Board of Equalization Process
Dear Mick:
The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement
with you to provide the specified services enumerated in the following paragraph. The
County's obligation under the Workers' Compensation Statute requires Pitkin County and
you to formalize the terms of this engagement in a notarized writing.
To serve as a hearing officer to hear tax disputed on behalf of the Board of Equalization for
2013. Compensation shall be at $150.00/hr / 7 r/kr 1's
It is mutually agreed that the County does not have an exclusive right to your services and it
is contemplated that you may provide similar work to other businesses, governments and
non-profit organizations. You acknowledge that the work performed for Pitkin County will
be that of an independent contractor and that no employee-employer relationship is created.
You have full control over how the services arc performed and it is expected that work will
be conducted in accordance with industry standards by applying professional judgment. The
County will provide, if necessary, documents and information to complete the work
described in the preceding paragraph. The County representative signing this letter is
available to you to discuss any details related to this engagement. This letter of engagement
will terminate on December 31" and will require a new document in succeeding years to be
effective. You acknowledge and agree that you shall not be entitled to workers'
compensation benefits in connection with this project and that you shall be responsible
for the payment of all state and federal income taxes.
Compliance with House Bill 06-1343 and House Bill 07-1073
A. In compliance with House Bill 06-1343 and House Bill 07-1073 amending
Title 8 of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public
1 9-
,
Contract# V '9(e- O-o/3 Rev. 3/28/09 Ps
Ledger#
Contract for Services, enacted by the General Assembly of the State of Colorado, the
Contractor shall not:
1. Knowingly employ or contract with an illegal alien to perform work
under this contract or;
2. Enter into a contract with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ or
contract with an illegal alien to perform work under this contract.
B. In compliance with House Bill 06-1343 and House Bill 07-1073 enacted by the
General Assembly of the State of Colorado:
1. The Contractor has confirmed or attempted to confirm the employment
eligibility of all employees who are newly hired for employment in the United States
through participation in the Basic Pilot Program [created in Public Law 208, 104th
Congress, or its successor and expanded in Public Law 156, 108"' Congress, or its
successor, that is administered by the United States Department of Homeland
Security] and, if the Contractor is not accepted into the Basic Pilot Program prior to
entering into this contract, the Contractor shall apply to participate in the Basic Pilot
Program every three months until the Contractor is accepted or this contract has been
completed, whichever is earlier. This provision shall not be required or effective if
the Basic Pilot Program is discontinued.
2. The Contractor shall be prohibited from using Basic Pilot Program
procedures to undertake pre-employment screening of job applicants while this
contract is being performed.
3. If the Contractor obtains actual knowledge that a subcontractor
performing work under this contract knowingly employs or contracts with an illegal
alien, the Contractor shall be required to:
a. Notify the subcontractor and the County within three days that
the Contractor has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
b. Terminate the subcontract with the subcontractor if within
three days of receiving the notice required pursuant to subparagraph (a) of this
paragraph (3) the subcontractor does not stop employing or contracting with
the illegal aliens; except that the Contractor shall not terminate the contract
with the subcontractor if during such three days the subcontractor provides
information to establish that the subcontractor has not knowingly employed or
contracted with an illegal alien.
4. The Contractor shall comply with any reasonable request by the Department
of Labor and Employment made in the course of an investigation that the Department of
Labor and Employment is undertaking pursuant to the authority established in Subsection
(5) of C.R.S. § 8-17.5-102.
2
Contract# V-16 - 3 Rev. 3/28/09jls
Ledger#
In all other respects the Agreement is in full force and effect and remains unchanged
by this Amendment.
If you are in agreement with the terms of this letter, please sign below in the presence of a
notary and return a copy to us for our files. We appreciate the opportunity of working with
you.
Sincerely,
IJ v
Jeanette?1 nes, Clerk to the Bo. d of County Commissioners
STAT OF COLORADO )
) ss.
COUNTY OF PITKIN )
sf D0/3
The forgoing instrument was acknowledged before me this / day ofJuly, 2669, by Jeanette
Jones.
pV ,
Witnessed my hand and official seal. "tP''''''.6� `,
,
GU LINDA
My commission expires: —/`- LINDA
—)0/4 N?
mar Public ,,,
y . v'
Cow,'
AGREED: / Wv Commis*Excites 01(15120%
Li ∎
Michael C. Ireland
STATE OF COLORADO )
) ss.
COUNTY OF PITKIN
20/3
The forgoing instrument was acknowledged before me this / day of July,2009, by
Michael C. Ireland, P.C.
Witnessed my hand and official seal.
My commission expires:"7/4--9b/ ‘z„ istY P
w. .._' IJ ; • .LINDA \• 1,
stary Public :GUSTAFSON?
OF
My Commission Expires 0711512016
3 /�
� ...P,�int Form � J Submit by EmSih. •�
PITKIN COUNTY CHECK REQUISITION
(Please attach any appropriate papers)
DATE f `7 �AU/3 VENDOR#
AMOUNT 1 1-7/ -7-
7 O s� ACCOUNT# 00I/.3—009 — 3
(PLEASE FILL IN CORRECT NAME AND MAILING ADDRESS)
�
PAYMENT MADE TO 1'l'�/eLel (i- J2iAn A
77- 17a?,Y 0/ez e
l* 'feu (eo
REASON tri#(r a(feei- Sen.-,ees 7- Amid or
nn
e�UCc vet 04/u�y I Jma cs/olfce1S
DEPT HEAD APPROVAL / A $r
(PLEASE SIGN ND DATE)
m\county\Nnance•I ronns.xls rev I2R1)00
9
5
2006 MCI PC Invoice
515 Independence Place Date Invoice#
•
Aspen, CO 81611
7/23/2013 274
•
Bill To
do Jeanatte Jones
530 E. Main Street 1st Floor
ASpen CO 81611
P.O. No. Terms Project
Quantity Description Rate Amount
0.5 072213 CBOE review scheduled hearings for next day,key rulings 175.00 87.50
0.8 072313 Soderberg. Written ruling turn in to 1 Jones 175.00 140.00
1.4 072313 Peter Gina Hearings and ruling,review comps turn in written findings to 1 175.00 245.00
Jones.
3.6 072413 12:30-4:30(Lunch subtracted) 10 or more properties w/Greg Gordon Red 175.00 630.00
Onion,Fifield,Ericksen Ranch Red Mt.etc.
1.2 072913 Communication from 1 Jones. review submittals for today's hearing with herb 175.00 210.00
Klein
1.2 072913 CBOE hearing w Herb Klein on MCCIub property 3:55 to 5:10 p.m.(Pfister • 175.00 210.00
area on Bmilk toe of slope)
1.8 073013 CBOE hearings and pre hearing prep. 175.00 315.00
6.5 073113 All day CBOE hearings and or rulings written and issued 10:30 a.m.to 6 p.m. 175.00 1,137.50
2 080113 8:00 to 10:00 CBOE hearings and or rulings 175.00 350.00
2.2 080113 3:50 to 5:00 CBOE hearings and or rulings 175.00 385.00
1.2 080113 Supplemental opinion and ruling to clarify ruling in R011396. Scan rulings 175.00 210.00
and send to J Jones as back up.
2.5 080213 Written opinion and review of calculations for#43 Aspen Grove appeal. Write 175.00 437.50
opinion,scan and deliver,check facts and recalculate accepted values,review cap rate
reports. Deliver to clerk,copy to assessor.
2.5 080213 Research and provide detailed opinion in Aspen residence Club matter. 175.00 437.50
0.4 080613 Call from Jeanette. Come i to review a tax appeal. Owner doesn't show. 175.00 70.00
D&D Towing
0.7 080613 Meet with BOCC 175.00 122.50
•
Total $4,987.50
•
•
•
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY
COLORADO, APPOINTING INDEPENDENT REFEREES (HEARING OFFICERS)TO
•
HEAR TAX PAYER'S APPEALS OF THE PITKIN COUNTY ASSESSOR'S
VALUATION AND DEVELOPING A LIST OF PERSONS QUALIFIED TO ACT AS
ARBITRATORS OF PROPERTY VALUATION DISPUTES
RESOLUTION NO. 036 2013
1. Pursuant to C.R.S. 39-8-101, the Board of County Commissioners (BOCC) of
Pitkin County shall comprise the Board of Equalization (BOE).
2. The BOE is charged with the duty of assuring that the Assessor fairly and equally
applies appraisal procedures.
3. The volume of appeals in 2013 will exceed the amount of time that the BOCC
has available to sit as the BOE.
4. Pursuant to C.R.S. 39-8-102(2)(i) the BOE has the authority to appoint
independent referees (hearing officers) who are experienced in property
valuations td conduct hearings, and on behalf of the BOE, make findings and
submit recommendations to the BOE for its final action.
5. The BOCC wishes to appoint hearing officers to act on behalf of the BOE.
6. The BOCC has considered the applications and qualifications of persons
interested in acting as hearing officers on behalf of the BOE and desire to make
appointments at this time.
7. Pursuant to C.R.S. 39-8-108.5, if a petitioner is not satisfied with the BOE's
decision they could choose to go to arbitration.
8. Pursuant to C.R.S. 39-8-108.5, the BOCC shall develop a list of persons who
shall be qualified to act as arbitrators of property valuation disputes. Such list
shall be kept in the office of the county.clerk and recorder. .
9. Pursuant to C.R.S. 39-8-108, qualified arbitrators in addition to being either an
•
attorney licensed to practice law in the state, an appraiser who is a member of
the institute of real estate appraisers or its equivalent, a former county assessor,
a retired judge or a licensed real estate broker must also be a registered or
certified appraiser.
10. The BOCC has considered the applications and qualifications of the persons
interested in acting as arbitrators pursuant to C.R.S. 39-8-108 and desire to
approve an amended list of arbitrators at this time. Such list shall be kept in the
office of the clerk and recorder.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado that:
1
•
1. The persons on the attached list (Attachment 1) are hereby appointed to act as
hearing officers on behalf of the BOE for a term commencing July 1, 2013 and
continuing for one year, unless otherwise terminated by the BOCC.
2. The persons on the attached list (Attachment 2) have been selected to act as
arbitrators to hear property valuation disputes for a term commencing September
. 1, 2013 and continuing for one year, unless otherwise amended by the BOCC.
INTRODUCED, READ AND ADOPTED AT A REGULAR MEETING ON JUNE 12, 2013
ATTEST. BOA- D OF COUNTY C• . MISSIONERS
•By 1 'a( �/ • By r ' 0 •
:.4laCf"
Jeanti e Jones / George Newman Chair
Depdj County Cler. Board of//C unty Commis "oners
Date: 6 ail
APPROVED AS TO FORM: .
John EIinTi t�Attorney
MANAGER APPROVAL:
'/
Jon Peacoc ounty Manager
•
7
q/