HomeMy WebLinkAboutbocc.con.223.2013 Rev. 08-30-11 j!s
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 223-2013
ORIGINATING DEPARTMENT: Airport
PROCUREMENT OFFICER: Dustin Havel PHONE #: 429-2855
PROJECT NAME: Carpet ExVactor CONTRACTOR: IntOrliri�c Of D0riV0C
DOLLAR AMOUNT: $33,269.35 LINE ITEM# 404.20.92220.86695
CONTRACT EXECUTION DATE: 8/14/2013 CONTRACT END DATE: 8/28/2013
AUTOMATIC RENEWAL: ❑ YES � NO TERM: .
❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVBR $50,000(Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None � Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with CR.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal � ��
✓ CHECK CONTRACT TWE: ��
❑ Services/Maintenance ❑ Employment
❑ LicenseNse ❑ Intergovermnental Agreement(Resolution Required)
❑ Lease ❑ Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
� Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: ]0%or$25K�chichever is the lesscr musl have County Mnnager signaWrc)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ � No Pages Missing ✓� All Odier Blanks Filled In
✓ ❑ If Page Lefr Intentionally Blank—Note on Page ✓� All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (rfapplrcable)
✓ � All Original Signatures Affixed ✓� Notice of Award/Notice to Proceed Attached ('f npp/icable)
' ✓ � All Dates Filled In ✓� Warranty(if applicable)
✓ ❑ Special Instructions for Finance Department:
✓ � Authorized Procurement Oflicer's Name: Dustin Havel
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATE5 THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCIiNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Conhact#223-2013 Rev.8.30.l 1 jaa/js
Budget Line Item#40420.92220.86695
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CONTRACT FOR THE PURCHASE OF
CARPET EXTRACTOR
THIS CONTRACT is made and entered into this 8�' day of August, 2013 , by and between the
Pitkin County, Board of County Commissioners, 530 E. Main Street, Third Floor, Aspen, Colorado 81611
(hereinafter"County")and Interlink of Denver, (hereinafter"Vendor").
I. GOODS PURCHASED. Vendor shall provide County the following goods conforming to
the stated description and any Technical Specifications attached to this contract(Exhibit A).
2. DELIVERY OF GOODS. Goods, together with all warranties, guarantees, manuals,
support information and notice of any extended warranties, shall be delivered by Vendor to the County at
the following place and time:
Place: Aspen/Pitkin County AirpoR
Airport Operations Center
Attn: Vernard Oliver
1001 Owl Creek Road
Aspen, CO 8161 I
Date and Time: August 28'� I:30 p.m. or otherwise coordinated with County.
3. RISK OF LOSS. At all times prior to delivery and County's acceptance of the goods,
Vendor shal I bear any and all risk oE loss of or damage to the goods. During such period, Vendor shall
insure the goods for loss or damage in amounts and under appropriate terms.
4. TIME IS OF THE ESSENCE. Vendor acknowledges that time is of the essence for
delivery of goods.
5. LIOUIDATED DAMAGES. Not applicable.
6. ACCEPTANCE OF GOODS. Delivery of goods shall be complete only upon acceptance
by County. County shall have 24 hours for inspection of goods. At delivery and after inspection and
acceptance, Vendor shall tender a Bill of Sale to the goods,together with any and all other documents
evidencing such ownership and title to the goods. The goods shall be delivered to County free and clear of
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Contract#223-2013 Rev.8.30J l jaa�js
Budget Line Item#404.20.92220.86695
any liens, claims or encumbrances, and Vendor shall warrant the same, which warranty shall survive
closing of[his contract. �
7. REJECTION OF GOODS. If goods are not delivered according to the specifications and
descriptions of this contract, County may reject goods. Upon failure of Vendor to deliver goods, County
may terminate this contract or declare Vendor to be in default and pursue remedies contained in this
contract.
�
8. WARRANTY/REPAIRS:
A. Deliverv of Warranty. Upon delivery of the goods, Vendor shall simultaneously
tender to Counry all warranties, guarantees, manuals and other documents specified by the contract
documents or in possession of Vendor. '
B. Terms of Warcantv and Repair. The Vendor hereby warrants that for a period of 2 �
years after goods are accepted, Vendor will, at Vendor's own expense, without any cost to the
County, replace all defective parts and make any repairs to the goods that may be required or made
necessary by reason of defective material or workmanship. Where practicable, warranty repairs are
to be made in the field; however, in the event of major repairs, the goods may be transported to
Vendor's facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself of the
Vendor's standard and/or extended warranties. The Vendor shall ot1'er to the County any extended
warranties, which may be available from the manufacturer at the time of delivery, or any
' subsequent extended warcanties, for which the County may be e►igible, which become available
thereaftec The County is under no obligation to accept and pay for these extended warranties
however.
9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in compliance
with this contract. In consideration of delivery and acceptance of the goods to County in accordance with
this contract, County shall pay Vendor, and Vendor agrees to accept as its full and only compensation, the
stated sum of$33,26935, but any payment by the County may be offset by any amount the Vendor owes
the County for any reason.
10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM. Counry has the
right to terrninate this contract, with or without cause, by giving written notice to the Vendor of such
termination and specifying the effective date thereof.
1 I. COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor shall
default in performance of this contract in accordance with its terms, County shall be entitled to suit for
damages, specific performance or other relief in law or equity.
12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of
subcontractors by the Vendor For performance of this contract must be accepted in writing by the County.
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Con[ract#223-2013 Rev.8.30.l l jau/js
Budget Line I[em#404.20.92220.86695
13. BINDING ARBITRATION. Any disputes arising out of this contract shall be subject to
binding arbitration. The parties agree that any disputes wncerning the terms and conditions of this
contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to
the rules of the American Arbitration Association and shall be presided over by the Pitkin County Hearing
Officer appointed to arbitrate Pitkin County contract disputes. Costs of the azbitration shal I be awarded to
the substantially prevailing party.
14. SEVERABILITY. In the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto
15. INTEGRATION AND MODIFICATION. This contract represents the entire and integrated
contract between the County and Vendor and supersedes all prior negotiations,representations, or contract,
either written or oral. This contract may be amended only by written contract signed by both the County and
Vendor.
16. EXEMPTIONS. All purchases of construction or building or any other materials for this
contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin
County is exempt from such ta�ces under registration numbers 98-02624 and 84-78000-SK.
17. CONTRACT MADE IN COLORADO.The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be
exclusively in the courts oFPitkin County, Colorado.
18. ATTORNEY'S FEES. In the event that legal action is necessary to enforce any of the
provisions of this contract beyond the arbitration described in Paragraph 13,the substantially prevailing party
shall be entitled to its costs and reasonable attorney's fees. -
19. GOVERNMENTAL IMMIJNITY. Vendor agrees and understands that County is relying
on and does not waive, by any provision of this wntract, the monetary limitations or terms(presently
$I50,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time
amended, or otherwise available to County or any of its officers, agents or employees. Further, nothing in
this contract shall be construed or interpreted to require or provide for indemnification of the Vendor by the
County for any injury to any person or any property damage whatsoever which is caused by the ne�ligence or
other misconduc[of the County or its agent or employees.
20., CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any
payments provided for hereunder or requirements for f�ture appropriations shall constitute only currently
budgeted expenditures of Pitkin County as County. Pitkin County's obligations under this contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the
services set foRh herein. No provisions ofthe con[ract shali constitute a mandatory charge or requirement
in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the
contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation.
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ConVact#223-2013 Rev.8.30.11 jadjs
Budget Line Item#40420.92220.86695
This contract shall not directly or indirectly obligate Pitkin CounTy to make any payments beyond those
appropriated for Pi[kin County's then current fiscal yeac No provisions of this contract shall be construed
to pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or
source of Pitkin County's money.
21. NOTICE. Any written notice required by this contract shall be deemed delivered through
any of the following: (1) hand delivery to the perso� at the address below; (2) delivery by facsimile with
confirmation of receipt to the fas number below; or(3)within three (3)days of being sent ceRified first
class mail, postage prepaid, return receipt requested addressed as follows:
A. To Pitkin County: with copies to:
Dustin Havel Pitkin County Attorney's Oftice
Assistant Aviation Director—Operations& Facilities 530 E. Main Street,#302
Aspen/Pitkin County Airport Aspen, Colorado 8161 I
0233 East Airport Road, Suite A Fax: (970) 920-5198
Aspen, Colorado 81611
Fax (970)429-1892
B. To Vendor:
AJ Belcher
Interlink of Denver
6400 Broadway
Denver, CO 80221
Fax: 801-207-1313
1N W ITNESS W HEREOF, the parties have executed this contract as of the date first set out herein above.
VENDOR: PITKIN COUNTY COLORADO
By: ����� � By: �e�R"!��� ���'���
Interlink f D ver Date Dustin Havel Date
Assistant Aviation Director—Operations& Facilities
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Contract#223-2013 Rev.8.30J l jaa/js
Budget Line Item#40420.92220.86695
Exhibit A
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Con[ract#223-2013 Rev.8.30.l!jaa/js
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Contract#223-2013 Rev.8.30.11 jadjs
Budget Line Item#40420.92220.86695
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