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Home My WebLink Aboutpitkin.planning.299906100901 (6)DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and%r P &Z Ordinance for the BOCC and/or P &Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (11x1') Parcel ID: 2999- 06 -1 -00 -901 Application Date: 9/16/13 Case No: SPEO20 -13 Description: Chevy Trucks Photo Shoot Temporary Use /Special Event Permit Planner: Mike Kraemer # Copies: Allocated Hours: 3 % Over Hours: 3.6 Project Address: 12700 CASTLE CREEK RD, ASPEN, CO 81611 Property Owner: ASHCROFT SKI TOURING UNLIMITED Owner's REP: ASPEN PRODUCTIONS REP's Email: aspen productions @mac.com Referrals: ALL OTHER REFERRALS Comments Due Date: Meetings: Meeting Date: Review Body' Public Hearing? Notice Date: Meeting Notes 1st Meeting: Address: 205 GLEN EAGLES DR ASPEN, CO 81611 Address PO BOX 8862 ASPEN, CO 81612 Other Referrals: 2nd Meeting: Approvals: BOCC Resolution #: P &Z Determination #: BOCC Ordinance #: HO Determination #: Admin Determination #: 063 -2013 NR Other Information: VR Approval Date: VR Expires Date: Remarks: Application Type: Plat Recorded Date Plat (Bk, PG). Owner Phone: REP's Phone: (970) 925 -1031 3rd Meeting: ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE /SPECIAL EVENT PERMIT FOR CHEVY TRUCKS PHOTO SHOOT Administrative Decision No.�6-2013 RECITALS A. Pursuant to Subsection 4- 30 -50(i) of the 2006 Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ( "Director ") may approve a Temporary Commercial Use /Special Event Permit. B. Aspen Production (hereafter, the "Applicant ") has applied to the Director for approval of a Temporary Commercial Use /Special Event Permit for filming on September 12, 2013 through September 14th, 2013 with a weather hold day of September 15th, 2013. This footage will be of a model(s) posing with a Chevy truck. The following locations have been proposed: a. John Miller's cabin at 2400 Midnight Mine Road. b. Star Peak Cabin next to the Pine Creek Cookhouse c. Cooper Creek Road, aka Iron Mine Road, aka USFS Road 121.1 C. Approximately 20 casUcrew will participate in the filming. Approximately 15 vehicles will beat the shoot. D. The property owners have signed releases to use the subject private properties. The USFS has issued a permit for use of Cooper Creek Road. The Sheriffs Office has signed off on the event, subject to some conditions. E. The Applicant has provided a Certificate of Insurance demonstrating adequate General Liability coverage acceptable to the standards of the Risk Manager (and naming Pitkin County as an Additional Insured). F. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4- 30 -50(i) of the Land Use Code. NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County does hereby grant approval for the Chevy Trucks Photo Shoot Temporary Use/Special Event Permit subject to the following conditions: 1. The Applicant shall adhere to all material representations made in, or in connection with, the application, including but not limited to its Safety and Operations Plan. The Applicant has acknowledged the avalanche hazard in the area and will have beacons and certified I" responder personnel on site. 2. Contact for the shoot is Jere Long: 925- 1031(w) and 917 - 837- 0508(c) Page 7 n(' 3. No emergency access shall be blocked. 4. No parking on County roads. 5. If vehicles are driven to the shoot, they shall be street legal. 6. The Applicant shall have a satellite phone for communication during the Cooper Creek portion of the shoot. 7. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this 1 �� day of September, 2013 C� CinO Iguben Community Development Director PID#: 299906100901 Page 2 of 2 PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE /SPECIAL EVENT PERMIT - -- INFORMATION ON THE PERMIT PROCESS AND APPLICATION The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific Zone District may be permitted by the Community Development Director.' The Community Development Department coordinates the review of these activities /events by various referral agencies in order to ensure that the activities /events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set -up, maintenance and clean -up, emergency services, and safety of operations. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to the following: Public events for amusement or entertainment, such as concerts or festivals; Fund - raising or non - commercial events to benefit nonprofit religious, educational, or community service organizations; and Foot races and bike races. Temporary Commercial Uses include, but are not limited to the following: Filming of movies, commercials, or promotional spots; and Trade shows. EXEMPT EVENTS: Is this a fund - raising or non - commercial event for a nonprofit religious, educational, or community service organization? ❑ Yes X No Will the event be conducted entirely (including parking) in a ❑ Yes X No permanent facility on private property owned or leased by the sponsoring entit ? Will the event have a maximum duration of 1 day and be limited to ❑ Yes X No the hours between 8:00 AM and 9:00 PM? If you answered YES to ALL of the questions above, then a permit from the Community Development Department is NOT REQUIRED. However, you must still obtain any other required permits or approvals, such as a special event liquor license, pyrotechnics permit, etc. Contact Community Development at (970) 920 -5526 for assistance in determining what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance for your event at least 72 hours prior to the event. OTHER EVENTS AND USES: If you answered NO to ANY or ALL of the questions above, you must complete the attached application and submit the required fee and application (with all required attachments) to the Community Development Department for review. ' See Subsection 3- 200 -030 of the Pitkin County Land Use Code (the "Code "). 0000 11 -04 n I U The Community Development Department will be the primary contact for the applicant during the review process. Once the completed application and fee are submitted, Community Development will distribute the application to the necessary referral agencies and, if necessary, will schedule a date for the referral agencies to review the application with applicant and /or put the referral agencies directly in touch with applicant. Following review of the application, the Community Development Director will issue an Administrative Determination granting or denying the permit. The Board of County Commissioners reviews events of duration longer than 72 hours. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than 60 days prior to the event date, along with the following: 1. Fee for application: $1872 (Major Events), 24 (Minor l Events); make check payable to " Pitkin County Treasurer". Whether or not an event constitutes a "Major Event" or a "Minor Event" will be determined by staff at the time of submittal. The fee is based on 2 hours of staff time, for Minor Events, and 6 hours of staff time, for Major Events; if staff review time exceeds 2.4 hours for Minor Events, or 7.2 hours for Major Events, the applicant will be charged for time in excess of 2/6 hours at a rate of $215 per hour. 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners), and parking. 3. Vicinity map. 4. Schedule of events /activities. 5. Detailed Safety and Operations Plan (see Attachment A). 6. Proof of General Liability insurance /indemnification (naming Pitkin County as an "Additional Insured ") and proof of Liquor Liability insurance (if applicable). 7. Letter of authorization /executed contract granting approval to use the specific site(s) from public or private property owner(s). 8. Written approval of any applicable Caucus(es) /Homeowners' Association (s). 9. Copies of all other applicable permits. (Some helpful contacts and references are included in Attachments B and C.) Other permits may be processed concurrently with the application. 7 -o6 -a4 000002 PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE /SPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail. If an item does not pertain to your activity /event, please mark it "N /A." Name of event/activity: Chevrolet Truck Photo Shoot of event/activity: 3y, Septemberyt'to Saturday, September A, 2013 (ONE of these locations each day - to be determined after Tech Scout on Wednesday, September 11) • Ashcroft - property adjacent to John Wilcox's property at Star Peak Cabin • Iron Mine Road • John Miller's Private Property at 2400 Midnight Mine Road Dates: Tech Scout: 09/11/13 Shoot: Q /iZ / 03 7 CO /(_3 Weather -Hold Day:-6 3 <-T / /�/1 -3 2. Type of event/activity (parade, assembly, sporting event, filming, etc.): Photo Shoot for Chevrolet Trucks featuring talent posing in and around a new model of Chevrolet Truck and detailed shots of the truck. If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 3. Name of applicant (sponsoring organization /event coordinatorh. Roe Photo / Aspen Productions 4. Address: 24407 Halsted Road Farmington Hills MI / PO Box 8862 Aspen CO 5. Phone(s): 734.771.4663 m / 970.925.1031 0 E -mail: kwiecien(@roephoto.com / aspen productions(a)mac com 6. Name and title of person primarily responsible for oversight of event/activity: John Kwiecien / producer Address: 24402 Haslted Road Farmington Hills MI 48335 Phone(s): 734.771.4663 m E -mail: kwicient roephoto.com Cell phone, radio frequency or other means of contact during the event/activity: 734 771 4663 m (John - producer) 7. Date(s) of event/activity: * *Tech scout: W41 /2013 ** 'iL I a **Shoot: 09/141 hoot days) ` Uu 3 u Starting time(s): Approx. 6am (sunrise & sunset shots) Ending time(s): Approx 8pm 8. Number of people involved (including participants, staff (including volunteers), and spectators): Approx 20 in cast and crew 9. If you will be using volunteers, what type of advance training will they be receiving and when? N/A 10. Will you provide notification of the event/activity to the public and /or to adjacent/affected property owners? NO If YES, describe who you will notify, when, and how: "There are no adjacent properties that will be affected We will also file a permit with the USDA Forest Service on 9/03/2013. 11. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated /air conditioned: NO Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 12. Do you require electricity; if so, what is the source of your electric power? We have 1 small portable generator that we will use for power. Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 13. Will there be amplified sound, music, or fireworks? If YES, please describe: NO If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11. Will any food be sold? NO If YES, the applicant will be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. 12. Will you be providing portable toilets and /or hand - washing stations? YES If so, where will they be located and how many will be provided? We will be using existing facilities at Star Peak Cabin and the Miller Property. We will also have a motorhome with us. Describe the types, number and location of trash /recycle containers to be provided: All trash will be taken with us when we leave the location. Trash /recycle containers and toilets/hand- washing stations must be removed within 24 000004 hours of the evenUactivity. 2 Name, title, address, e-mail and telephone number(s) of person responsible for clean up: John Kwiecien / producer 734.771.4663 m kwiecien(a)roephoto com 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? NO If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 14. Are you requesting use of any County properties (e.g., parks, trails)? NO If YES, please specify: None . The County may require applicant to post financial security to ensure restoration /revegetation of County property. 15. Are you requesting road closures? NO If YES, please include date(s) and times: Road From To Date Road From To Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? NO If YES, describe: 17. Where will you provide parking? *Ashcroft - crew will park in the existing driveway at John Wilcox's property. *Miller Property: crew will park in the existing driveway and parking areas at the property *Iron Mine Road - crew will park in the existing driveway at John Wilcox's property. Crew essential to the shoot will travel to location from there. At all locations, equipment will be hand - carried and /or transported by hand - pushed cart to the shooting location. Number of spaces available at each location: Describe any arrangements made for towing illegally parked vehicles: N/A 18. Will shuttle service be provided? NO If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit. 19. Describe traffic control measures to be instituted: We will not be controlling any traffic. 20. How many personnel will be provided for security, and traffic and parking control? Security is not needed Jere Long / locations manager will be responsible for parking (917.837.7356 m) Identify any subcontracted security and traffic /parking control service providers (name, address, contact person, telephone number(s), and e- mail): N/A Law enforcement services will be charged out at the current hourly rate established by the Sheriff's Department and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriff's Office 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide the location for staging of all vehicles and equipment. We will have approx 10 vehicles with us: 5- SUV's 1- Cargo Van (photo) 1- motorhome 1- 16 -ft cube truck (oroos). 1- Dick -uD truck, 1- semi trailer (car carrier. . 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe: NO ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required for planned events /activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned eventlactivity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriffs Office upon review of the Safety and Operations Plan. 23. Describe any special requirements or aspects of your event/activity that have not been covered above: ALL ASPECTS COVERED 1 certify that I am an authorized representative of the applicant, Roe Photo and have the power to execute this application on behalf of the above -named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use /Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination /BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use /Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post -event debriefing with referral agencies, affected citizens and other interested /involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. Signature of Authorized Representative Title of Applicant Liz Lonq on Behalf of Roe Photo _O a0X BB & Z 6t_S Print Name Address 0O 9W0 /Z_ 0U- 006 4 ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and /or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. Is this a corporate- sponsored event for profit? X or a non - profit event? ❑ (Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) • YES X NO A) Does the event pose risks to the individual participants and public safety? • YES X NO B) Does the event occur in wilderness, swift water /open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriffs Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs -DOLA Grant. The Safety and Operations Plan can be written in outline format. It should: Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. NONE Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers /frequencies (e.g., cell phone, radio). Where will this individual be located during the event? 734.771.4663 (John Kwiecien) will be at the location for the duration of the shoot. * *Handheld radio communication will be utilized among crew at all locations. We will have a vehicle standing by to drive to nearest landline or cell service area to contact emergency services. B. Who has overall responsibility for the safety of the event? 734.771.4663 (John Kwiecien) -o s -oa a C. Describe (bullet topics) your safety briefing for event staff. • Stay with group • Wear sunscreen • Drink water to stay hydrated D. Outline, in detail, your safety preplans. Please see "Safety and Operations Plan" submitted. I ) Is your written safety /security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. b) Requests for assistance procedures. C) Event communications plan. Drawings may be helpful 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline, in detail, how you will detect and respond to event emergencies. 4) Describe event - provided emergency medical personnel, facilities and provisions for staff and participants. Will your event's safety facilities (aid stations, heli- spots, etc.) be prominently and clearly marked? If so, how? (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? There are no low risk hazards that we know of. F. What are your inclement weather contingency plans? In the event of inclement wpatha_r rrpw will take shelter in vehicles. existina Dermanent shelters and the motorhome (tbd) until weather returns to acceptable conditions. G10 ijO13 -1 7 -06 -04 ASPEN " PRODUCTIONS PROPERTY RELEASE DATE: August 30, 2013 JOB NAME: Chevrolet Trucks JOB #: 7144 This is to confirm our entire agreement covering our use of your property which is located, and is described as follows: 1. Location description and dates of use John Miller and Castle Creek Investors, Inc.: 2400 Midnight Mine Road Aspen CO 81611 Tech Scout' Sunday, 9/08/2013, Shoot Days: 09/09/2013 to 09/13/2013 (One day during of shooting during this time period (Weather Day 09/14/20131 2. Permission: You confirm to us that we have your permission to photograph the above described location, (including any signs, displays, names and the like appearing thereon) for use in a film shoot involving & specifically limited to the product Chevrolet. You also agree that we are free to make any and all photographic scenes that we may desire, and that we, our clients, and their respective successors, licensees, nominees and assigns, can use these photographic scenes or any print solely in connection with this film shoot. 3. Ownership and Permits: You hereby warrant that you are the owners and or agents of this property and that you are fully authorized to grant us the permission and rights stated herein and to use the property for the purposes granted herein. 4. Condition: We agree that we will leave said premises in as good condition and broom clean as when we received it from you for our use. 5. Insurance: We are fully insured and agree to indemnify you from and against any and all loss and liability incurred by you or imposed upon you directly resulting from injury to or death of any person appearing on said property directly resulting from negligence in connection with our use of said property. 6. Equipment and Crew: You understand that we will have with us on the day(s) 09/09/ to 09/14/2013 of photography our shooting crew, talent and all of the attendant cameras, lights and other photographic equipment. There will be approximately 20 people. 7. Schedule and Weather: We will be at your property on 09/09 to 09/14/2013. If any of our use of your property is based upon an exterior portion of the property, and if it should rain or the weather is otherwise inclement, and prevents us from doing our photography, then it is agreed that we shall have the rights to reschedule use of your property in advance on a mutually agreeable day in the immediate future without any additional fees. 8. Fee / Payment: The fee that will be paid to you on the day of the shoot for allowing yso fil at your location is tbd Payments are due only for days we use the property. / Agreed an Accept d jr Very Truly Yours, , G / X slg sign print Jere Long / Location Manager u O D U U 7 PO Box 8862, Aspen, CO 81612 * 970.925.1031 p *970.925.7769 f AS P E N '%Z,Y PRODUCTIONS PROPERTY RELEASE DATE: August 30, 2013 JOB NAME: Chevrolet Trucks JOB #: _ 7144 This is to confirm our entire agreement covering our use of your property which is located, and is described as follows: 1. Location description and dates of use John Wilcox: 12500 Castle Creek Road Aspen CO 81611 Tech Scout: Sunday, 9/08/2013 Shoot Days- 09/0912013 to 09113/2013 (One day during of shooting during this time penod. (Weather Day 09/14/20131 2. Permission: You confirm to us that we have your permission to photograph the above described location, (including any signs, displays, names and the like appearing thereon) for use in a film shoot involving & specifically limited to the product Chevrolet. You also agree that we are free to make any and all photographic scenes that we may desire, and that we, our clients, and their respective successors, licensees, nominees and assigns, can use these photographic scenes or any print solely in connection with this film shoot. 3. Ownership and Permits: You hereby warrant that you are the owners and or agents of this property and that you are fully authorized to grant us the permission and rights stated herein and to use the property for the purposes granted herein. 4. Condition: We agree that we will leave said premises in as good condition and broom clean as when we received it from you for our use. 5. Insurance: We are fully insured and agree to indemnify you from and against any and all loss and liability incurred by you or imposed upon you directly resulting from injury to or death of any person appearing on said property directly resulting from negligence in connection with our use of said property. 6. Equipment and Crew: You understand that we will have with'us on the day(s) _091091 to 09/14/2013 of photography our shooting crew, talent and all of the attendant cameras, lights and other photographic equipment. There will be approximately 20 people. 7. Schedule and Weather: We will be at your property on _09/09 to 09/14/2013. If any of our use of your property is based upon an exterior portion of the property, and if it should rain or the weather is otherwise inclement, and prevents us from doing our photography, then it is agreed that we shall have the rights to reschedule use of your property in advance on a mutually agreeable day in the immediate future without any additional fees. 8. fee / Payment: The fee that will be paid to you on the day of the shoot for allowing us to film ot-y6w location is tbd Payments are due only for days we use the property. f Agreed d� ccepted Very Truly Yours, Z /' x sigrf sign 4f X J 1, VVj ( /d'Z X print Jere Long / Location Manager U (i " l 0 PO Box 8862, Aspen, CO 81612 * 970.925.1031 p *970.925.7769 f ROEP634 OP ID: HD Ak. RD CERTIFICATE OF LIABILITY INSURANCE DATE 09103113 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 248- 348 -8200 cNONrACr Drew Goebel Georrgge Bg.. Ford Agency, Inc. 39500 High me Blvd #400 248.675 -2218 Drew J Goebel CIC AAI CISR vHoNe .248-348 -8200 Arc He: 248 -675 -2218 (FZ EMAIL ADDRESS: certificates@fdigroup.com 09121112 INSURERS ) AFFORDING COVERAGE NAIC r INSURERA:Citizens Insurance Company 31534 PREMISES Ea ocarmnce INSURED Roe Photo LLC INSURER e: Hartford Insurance Group 00914 24407 Halsted Road Farmington Hills, MI 48335 INSURER C: GENERA-AGGREGATE $ 2,000,00 INSURER D PRODUCTS - COMPIOP AGO INSURER E: $ INSURER F! AUTDMOWLE LIABILITY JX AN Y A" ALL OWNED SCHEDULED AUTOS AUTOS NUT OWNED HIRED AUTOS X AUTOS COVERAGES CFRTIFICATF NUMRERf REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. sR LTR TYPE OF INSURANCE DL UBR POLICY NUMBER Y UCDY EFF MIOLLp EXP LIMITS • GENERAL LIABILITY TXCOMMERCIAL GENERAL LIABILITY CLAIMS+IADE 1XI OCCUR p� .'�e ZHB6786116 09121112 09121113 EACH OCCURRENCE $ 1.000,00 PREMISES Ea ocarmnce $ 100,00 MED EXP (Any are person) $ 10,00 PERSONAL B AOV INJURY $ 1,000,00 GENERA-AGGREGATE $ 2,000,00 GENL AGGREGATE LIMIT APPLIES PER. POLICY PRO- LOC PRODUCTS - COMPIOP AGO $ INCLUDE $ • AUTDMOWLE LIABILITY JX AN Y A" ALL OWNED SCHEDULED AUTOS AUTOS NUT OWNED HIRED AUTOS X AUTOS HB3446314 09121/12 09/21113 (EOMa eDtSINGLE LIMIT S 1,000,00 BODILY INJURY(Pwperaon) $ BODILY INJURY(Pw acc ent) PROPERTY DAMAGE PeT.dent S Is A X UMBRELLA UAB EXCESS LIAR X OCCUR CLAIMS -MPDE UHB9299166 09121112 09121113 EACH OCCURRENCE $ 5,000,00 AGGREGATE $ 5,000,00 DED I X I RETENTION$ 10000 $ B WORKERS COMPENSATION AND EMPLOYERS' LIAeILm' ANY PROPRIETOR,FARTNEWEXECUTIVEY� OFFICERIMEMBER EXCLUDED' (Mandatory in NH) N yea. d.lx, under DESCRIPTION OF OPERATIONS below NIA 35WEQTFBBt5 08/28112 08/28113 X WC STATI} TH- TS EL EACH ACCIDENT $ 500,00 EL DISEASE - EA EMPLOYE $ 500,00 E.L. DISEASE - POLICY LIMIT $ 500,08 A Non -Owned Equip RC, In- Transit Inc IHB6469834 09/21112 09121/13 Limit 200,00 Ded 50 DESCRI"ON OF OPERATIONS / LOCATIONS / VEHKLES (ANach ACORD 101, AdtllSOnal Ramerks Schedule, N more space b requNetl) Prop,Sets 6 Wardrobe, IHB6469834, 9- 23- 12/13, $100,000 with $500 ded., replacement cost unr ncd rAMr9i I ATInN PITKINC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Pitkin County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 530 East Main Street Aspen, CO 81611 AUTHORED REPRESENTATIVE p� .'�e 1988 -2018 AGOKU GILIKFURAI10N. An rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 006,011 Michael Kraemer From: Valerie MacDonald < valerie .macdonald @pitkinsheriff.com> Sent: Wednesday, September 11, 2013 11:29 AM To: Michael Kraemer; Bruce Romero; Alex Burchetta Subject: Re: chevy special event permit Mike, The PCSO approves the Chevy photo shoot with the following conditions: No emergency access shall be blocked. No parking on County roads. If cars in shoot are driven they must be street legal. Bruce Romero is out of town, the SO is requiring that the applicant have a satellite phone since the photo shoot area on Iron Mine Road does not have cell service. Thanks, On Tue, Sep 10, 2013 at 12:24 PM, Michael Kraemer < Michael .Kraemernd,co.pitkin.co.us> wrote: All, this is an Aspen Productions special event permit for a Chevy Commercial at the John Miller property 2400 Midnight Mine Road, Star Peak Cabin (adjacent to Pine Creek Cookhouse), and Cooper Creek Road (Jere calls it Iron Mine Road). The photo shoot will have approximately 15 vehicles and 20 cast/crew and will photos of a truck with people in and around the vehicle. Dates are September 12 -14 with a rain day of the 15th. They state they will have land lines at the Miller property and Wilcox property and will have hand held radios up Cooper Creek Road. They also state that they can drive a vehicle down from Cooper Creek Road to get a land line, if needed. As far as safety & operations for the event, Aspen Productions and I have had email exchanges and they will have 1 st aid kits and general medical supplies at the shoot. As far as other stuff like, USFS, insurance, etc, I'm working on that with them. Let me know if there are issues as soon as you can. Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5482(phone) 970.920.5439(fax) michael .kraemerna,co.pitkin.co.us +f000 c2 Submitted 09/04/13 Aspen Productions: 970.925.1031 office Additional information for: CHEVROLET TRUCK Photo Shoot Safety Operation Plan Crew Size: Approx: 15 people PITKIN COUNTY / PERMIT APPLICATION Dates: Shoot: Thursday 09/12/13 TO Saturday 09/14/13 Weather Day: Sunday, 09/15/13 Times: Approx start time: 6am Approx end time: 8pm (sunrise and sunset shots) SAFETY & OPERATION PLAN: • The areas that we will be shooting are: • Ashcroft- property adjacent to John Wilcox's property at Star Peak Cabin • Iron Mine Road All crew will have two -way hand -held radios. We will be basing out of John Wilcox's property while at Iron Mine, In the event of an emergency we will have access to the existing landline to contact emergency crews. * John Miller's Private Property at 2400 Midnight Mine Road All crew will have two -way hand -held radios. We will be basing out of John Miller's Cabin and have use of cell phones to contact emergency crews. We understand that the areas we will be shooting are still open to the public & we will make sure to work around any hikers, drivers or other members of the public. When shooting we will position people on either side of the road for pedestrian safety. 00UM3 Submitted 09/04/13 Point of contact Person: John Kwiecien/ producer 734.771.4663 m Local Contact: Jere Long / locations mgr 970.925.1031 a 917.837.7356 m Overall Responsibility for the safety of the event is: Roe Photo - John Kwiecien / Producer Description of event: A photo shoot for Chevrolet Trucks featuring talent posing with the vehicle in beautiful mountain backdrops. • In the event of a medical emergency - we will use our cellular phones & request an ambulance. We will have cell phones and hand -held two -way radios to contact emergency dispatch. If the person is stable & able to be transported we will have a suburban standing by to transport them to the hospital. We will have a First -Aid kit on hand with us at all locations. ADDITIONAL INFORMATION REGARDING PARKING & VEHICLES: We will park production vehicles as following: *Ashcroft - at the parking area where Castle Creek ends and turns into Cooper Creek Road. *Iron Mine Road - at the parking area where Castle Creek ends and turns into Cooper Creek Road. *John Miller's Private Property - in the driveway on the private property Please feel free to call us with any questions or issues. Thank you! Jere Long / Locations Mgr. 970.925.1031 o 917.837.7356 m Jere oGuOI.4 \tidier] /anon ID: A'Sl'o,'C 1 S-?' AKS r u or Contact ID: 6UNSU2 : IlitS \i :, u5 " um,', I xpiratlon [.)are. (it), 14 2013 L& W0551 `5l U.S. 1)1,1' ;112T11h : \ "1' OF :iG121CCt :1'URh. Forest Service 7'LNiPO12ARY SPECIAL - USE PLRWIF (1 SII 2709.11, sec. 54.6) Al "I11OR1'I Y: <114 STAR 314 Pl'BLiC LA'.N 106-20. MAN' 26, 20041> ASPEN PROIm rio NS sa-m -K F5 INC, hereutaher caller] the lhddeq is hereby audton/cd u, use. subject to the terms and conditions oruns permit. NatR K F,ncm S30ou land idcmilied "who rte Una awa and desctttnrd as Sec X. 1. 12 S_ R. S4 W - 61"11 PRINCIPAL ML-RIDIAN. Sec. 32. 1. 11 S. R Al 11., 6111 PRINCIPAL MERIDIAN. tier. 3t,,'1'. 11) S.. R. 85'v _ 4111 PRIN('ii'Al. MERE DIAN. as sittmn rill the attached I .xhihihs) I'll i: authorizahon coos, approximately 5 acres and or .01 mule,, i he half,, is alah,sized to conduct cite Grlon'ing vii fries and (,r install the ti,llrnr in 1 mpot'a r\ imp(ut enlCTaS Plc the per coaled area' ('ontluctin g a still phntu mphy shout for the "(hevrolet" amutm }vle cure uny A mavimutn of :U pooMe are p,rlrttned it) shoot Drum tit) 121013 to n9' 14 013 at .,? cgat 1AnT :r IVY n. anti piRic land on 1Ltln ,lti (tone Had. A tceaflicr day 1, 110rtnitted ou ill) 15'2013 TERMS iND CONDI71ONS . U,c under this permit ,hall begin on 09 122012 and end on Ur) 14.2013, tile p,nu:t Nhall nta be extended. '_. Tic nor lar this rise is lo,25 It0. It shall be paid in ad4arloc and i, not refundable . i he huller shall conduct the ,authorized attic ales according to the attached appro, cd pLtn., ,old smeciticanr,n.. .. The holder shat: out inmall any improv ntcnt, not spceiticalll idcnn6al and appnncd ahow. s. No srd;. rrecs. or other %egetotion ma he destrotied or rolim ed front Natinnul Furr,t ';' Vltcm land, tvithoui specifie prune %c nitro permission hoot the :unhnrtzed oftic,:a. G. ncc holder shall u.nttph %\ rill all EC&ral. State. rounte.:md mmarcipal I ;TWs. old ;n ante,, anti rc_wulation, %hich arc applicable t„ the area or uporaton, cocrral by this pemtit. i he holder shall remnant the lmprosenntnis and preinism at ,tandards orrrpair. mderhrens. a :ati css, sanrtatinn. and saten' acceptable to t6c authorized ollicer. The holder shall billy renal, and heir the expose for all damage. other chart tmhnary bear and tear• to National I orcxt S %stem Lords, JIMJS and trails caused b) the holler's acticrucs. 1. Ile holder has the responsibility of InSp" ling the uqe area ant arlioirl it � areas lur dalrecr„n, tre.•s, hamima hmhi, and oihcr evidence of ha.:arJuus conditions \vh:tli unuld pot; n risk of nyun' to indtviduak. After, securing permission tiom Elio autht,ri ,of of iccr. the holder shall rerun e ,uch hazards. N, I!tc holder shall he liable for any damage sufi:rcd br the United States resulting from or ,,fated to um: of this permit. including daumoCb to Nanonn! Forest resuu :cCh end CosN 010c ,amptenion. ULJLi i(i I he holder shall held h:e III les, the Unitrd St.+tc< boon •!nt I61,iiiic from daoml -, to Iae ,r. prrrpcm 05 1, form ncc Ilo4i, c', oic pan 4 or u,c of Nati,aFat E".er",t Irtm.h und':t till, pennn I. I h: holder au rtes to per,tFrt ;Fee fire and unrei;tf+cied acre„ to and t,f*..a the ,remise' at all turk:, for all Idudul amJ paper put}afse, not invon,r.icnt with the intcm of the pcitt;u ur i}:th the rca,t*nabic cc.rciwc Fnd cnioy "neat h; tilt holder of-the pria. idea., ,h.a"cof FhiK {h;rinit 1, st[bfect to III %Ald VxiKiing right, Zirld in third portivi, 11us penmt n:,F) ?+e re%Ackl upon breach ut aa) of the coodtium, herein ,it at the di,. retioll ni the awliorvcd officer Upon cNp+ratioo or r.:roc.,:ion of flik p.:ri ,;1. +ltc holder S11.111 immetbatei)• rcmo},. ;III impro%cincnt, atccpt lho,e o•,inl &f h) Tile (frilled amt,ha'l r2,i,rre IhQ sit. u'thla ! d.. }+ V. unlc:, acr.xd upon Ili uramg. H tlw hohkr li,;P. I„ ;"crntoe the tnllxu�•cmcni,, they,huil b.eollw tftc po)jleri) ofill,: I:n{tcd States, het that i%Pl not reltcic the bolder it handiiy iiii the colt kit ih.+r rem,•.al and re,torativit of lh: ,tte . 1'h„ pewit F, a hecn:c for Elio u;: of tcderally owacd land. It dues not Brant am, mttfe�t in ~ read prol+erty. 'i hi; pcm:it is niit tran:femhle I he liol let- ;'h:dl not liter mto an; ac:•r- :aunt" 'a n +ptill ilud p.ulie, Ga owipall f the a:nhori"cS preinkcs mrn•.e +n.nt >. Appcii ofan) p ivi,toii, of thl per;ait ui an) tettui:CirnNO! thcrcarf ,6;I)] Pc,ubl;ct Io t1:2 appcei rcpulationi it 36 ('PR 351, S+tbpaut t , or rca, i,irns thcrcof t n, i ht+ pat Fill! I., atrrptc,l +ublec+ in the cnndil4m, ,ci Ruth herein• uua;in,^n +,I 1 - 17 and 1' ;hi ?rf {,} atulchkd Io and ulada :t prat of this pcnau. 7 Ti)e all. +.c':1 msc, �ltziil con:ro? Fttits} tont1itt i. Fill adthtio:cd cl,m,c, of pen; +,nm, I luk V Icad entl u:irlcraltln;l the ?J: n}, itnd i Ur]i!tl, riih an,{ ;Agm 10 •Fhl;!C Fly ;iii Ql 1101 DER A"I,:n Prodk.ii:oth S.r- :,i',. Iflc. Ptrfnc I'.S.1)IYARiM `+It)I'V,11'Ki.1.1t.rr:1. ')a•.fit t_r_n'c_rt_, .:ic..•.• n1 l u th, i ri scd ( ifl i c e: ) � I uu-- -6 dL , , , 1- .., •. r ., ,Ir. n.., �. , r r. ..r.i In a. IM .I, ...r .. I .r :•i.. ,..r. ., ,Ire.....••, ... .. � n ., t r. .. ,.. .1v. .. ...n ..... ..r .. ,.. uu-- -6 dL Name: Project Address: Type: Permit Number 0020.2013.13SPE PITKIN COUNTY COMMUNITY DEVELOPMENT Permit Receipt RECEIPT NUMBER 00034676 Aspen Productions Date:9/16/2013 12700 CASTLE CREEK RD check # 4327 Fee Description PP- Special Event Flat Fee Total: Amount 649.00 649.00