HomeMy WebLinkAboutbocc.con.005.2014 Rev. 08-30-11 j!s
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 005-2014
ORIGINATING DEPARTMENT: Airport
PROCUREMENT OFFICER: Dustin Havel PHONE#: 4292855
PROJECT NAME: Electrical Service CONTRACTOR: Western Slope Electrical Contractor
DOLLAR AMOUNT: $0.00 LINE ITEM # 404.20.00000.82000
CONTRACT EXECUTION DATE: 1/1/2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM:
❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER $50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None � Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE: I O ��� `��
� Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreemenf(Resolution Required)
❑ Lease ❑ Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10%or$25K whichcver is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In
✓ � If Page Left Intentionally Blank—Note on Page ✓� All Exhibits Attached
✓ � Pagc numbered consecutivoly ✓❑ All Legal Descriptions attaehed (ifcrpplicable)
✓ � All Original Signatures Affixed ✓❑ Notice of AwardMotice to Proceed Attached ('jnpplicnble)
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: As needed service. Additional Line Items
404.25.00000.82000 and 404.29.00000.82000
✓ � Authorized Prowrement Officer's Name: Dustin Havel
BY CHECKING ABOVE AND ENTERING NAME,THE AUTAORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S O�FICE WILL KBEP ORIGINAL DOCUMENTS IN COMPLIANCG WITH COLORADO STATG
ARCI-IIVF.,S RETAINAGE SCHEDULG ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Contract#005-2014 It��c 8.3 L!1 j,ia:�s
Budget Line Item# 404.20.00000.82000
404.25.00000.82000
404.29.00000.82000
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CONTRACT FOR PROVISION OF SERVICES
ELECTRICAL SERVICES
THIS CONTRACT is made and entered by and between the Pitkin County Board of County
Commissioners (`County") and Western Slope Electrical Contractor, LLC. (hereinafter"Contractor').
I. Term. The tenn of this contract is from January I, 2014 to December 31, 2014. AY Yhe �
expiration of the initial term, the contract may be extended up to four (4) additional one (1) year
terms by the express written consent of both parties.
2. Contractors Obli atg ions. Contractor shall perform annual preventative maintenance and as-
needed repairs, both emergency and scheduled, to electrical components and associated items at the
Aspen/Pitkin County Airport, as described and detailed in Exhibit A Scope of Work.
3. Compensation and Expenses, InvoicinQ, Pavment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 2
and Exhibit A. It is expressly understood and agreed that in no event will the total compensation and
reimbursement to be paid hereunder exceed the hourly rate of $80.00 per hour, and for emergency
services, the hourly rate to be paid with not exceed $120.00 for all services rendered. By contract or
amendment, the County and Contractor may reallocate the budget among project tasks if the total
budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours
worked, with payment expected within thirty (30) days of invoice, but any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
4. County's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and
other documents prepared by Contractor in connection with this contract shall be the property of the
County. However, Contractor shall have the right to utilize such documents in the course of its
marketing, professional presentations, and for other business purposes. Contractor assigns to County
the copyrights to all work prepared, developed, or created pursuant to this contract, including the
right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and professional
presentations, articles, speeches and other business purposes.
5. Pitkin County's Oblit;ations. Pitkin County shall administer this contract through a County
Representafive. Scott Benesh will manage the project as the County's Representative. The services
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provided and products delivered by the Contractor under this contract will be subject to review by
the County's Representatives, or a designee, for compliance with Contractors obligations prior to
final payment.
6. Termination Prior to Expiration of Contract Term. The County has the right to terminate
this contract, with or without cause, by giving written notice to the Contractor of such termination
and specifying the effective date thereo£ Such notice shall be given at least ten (10) days before the
effective date of such termination. In such event all finished or unfinished documents, data, studies
and reports prepared by the Contractor pursuant to this contract shall become the County's property.
Contractor shall be entitled to receive compensation in accordance with the contract for any
satisfactory work completed pursuant to the terms of this contract prior to the date of termination.
Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages
sustained by the County by virtue of any breach of the contract by the Contractor. •
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them contemplated by
the contract is that of independent contractoc Contractor, and any agent, employee, or servant of
Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under this
contract. Contracror may choose to work for other individuals or entities during the term of this
contract, provided that the basic services and deliverable products required under this contract are
submitted in the manner and on the schedule defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations under this
contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin
County employee, servant or agent in the course of completing work under this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federaL state, FICA and other income taxes.
8 Assienability. This contract is not assignable by cither party. Any use of subcontractors by
the Contractor for perfonnance oPthis contract must be accepted in writing by the County.
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to binding
arbitration. The parties agree that any disputes concerning the terms and conditions of this contract
shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the
rules of the Ainerican Arbitration Association and shall be presided over by the Pitkin County
Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall
be awarded to the substantially prevailing party.
10. Severabilitv. In the event that any provision of this contract shall be held ro be invalid or
unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto
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I I. Intearation and Modification.
A. This contract represents the entire and integrated contract between the County and the
Contractor and supersedes all prior negotiations, representations, or contract, either written or oral.
7'his contract may be amended only by written contract signed by both the Counry and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or decrease in the
amount of the Contractor's compensation, which are mutually agreed upon between the County and
the Contractor, shall be in writing and upon execution shall become part of this contract.
12. Indemnitv.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the CounYy's right
to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors,
or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency
issuing permits for any work included in the project„ hereinafter referred to as indemnitee, from all
suits and claims, including attomey's fees and cost of litigation, actions, loss, damage, expense, cost or
claims of any character or any nature arising out of the work done in fulfillment of the terms of this
Contract or on account of any act, claim or amount arising or recovered under workers' compensation
law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law
or court decree. It is agreed that the Contractor will be responsible for primary loss investigation,
defense and judgment costs where this contract of indemnity applies. In consideration of the award of
this contract, the Contractor agrees to waive all rights of subrogation against the County its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers for losses arising from the work performed by the Contractor for the
County.
B. The Contractor further shall investigate, process, respond to, adjust, provide defense for
and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall
bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless,
false or fraudulent.
13. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract are satisfied,
insurance against claims for injury to persons or damage to propeRy which may arise from or in
connection with the performancc of the work hereunder by the Contractor, its agents, representatives,
employees or subcontractors.
The insurance requirements herein are minimum requiremcnts for this Contract and in no way limit
the indemnity covenants contained i�this Contract.
The County in no way warrants tMat the minimum limits contained herein are sufficient to protect the
Contractor from liabilities that might arise out of the performance of the work under this Contract by
the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess
its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader
coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to
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the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration,
or types.
A. Coveragc and Limits of Insurance. Contractor shall provide coverage with limits of
liability not less than those stated below. An umbrella and/or excess liability policy may be used to
meet the minimum liability requirements provided that the coverage is written on a"following form'
basis.
1. Statutory Workers' Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subconYractor
is exempt under Colorado Workers' Compensation Act., AND when such
contractor or subcontractor executes the appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2. Commercial General Liability— ISO 1 CG 0001 form or equivalent.
(With Counry named as an addi[ional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to i ncl ude:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal /Advertising Injury
e Products/Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Projects(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
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• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO �orm 2010
(2004 Gdition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language on
the Additional Insured Endorsements specified above: "County, its subsidiary, parent,
associated and/or affiliated entities, successors, or assigns, its elected officials,
trustees, employees, agents, and volunteers named as an additional insured with
respect to liability and defense of suits arising out of the activities performed by, or on
behalf of the Contractor, including completed operations '.
3. Auto Liability: Bodily injury and property damage for any owned, hired, and
non-owned vehicles used in the performance of this Contract.
Minimum Limits:
Bodily Injury/Property Damage (Each Accident) $ I,000,000
4. Special Coverages (check as npt�ropriate and insert nmount):
❑(1)Performance Bond $
❑(2)Professional Errors and Omissions .
❑(3)Aircraft Liability
❑(4) Owner's Protective
❑(5) Builder's Risk
❑(6) Boiler and Machinery
❑(7) Loss of Use Insurance
❑(8) Pollution Liability
❑(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
I. Each insurance policy required by the insurance provisions of this Contract
shall provide the required coverage and shall not be suspended, voided or canceled except
after thirty (30) days prior written notice has been given to thc County, except when
cancellation is for non-payment ofpremium, then ten (10) days prior notice may be given.
Such notice shall be sent directly to (County Representative's Name & Address). If the
insurance carrier will not provide the required notice, the Consultant/Contractor and or its
insurance broker shall notify the County of any cancellation, or reduction in coverage or
limits of any insurance within seven (7) days of receipt of insurers' notification to that effect.
Simultaneously with the Certificates of Insurance, the Contractor shall file with the
Procurement Officer a certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and amounts remaining
on policy limits.
2. In addition, these Cer[ificates of Insurance shall contain the following clauses:
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a. The contractors insurance shall be primary and non-contributory with
any insurance or self insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any premiums or for
assessments under any form of policy.
c. Any and all deductibles or self insured retentions in the above-described
insurance policies shall be assumed by and be for the amoun[ of, and at the sole expense
of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to the
County's Representative at least fifteen (15) days prior to a policy's expiration da[e except for
any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy and
any policy endorsement at any time during the term of this contract.
14. Exemptions and Preferences. All purchases of construction or building or any other materials
for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-SK.
I5. Records. The Contractor shall maintain comprehensive, complete and accurate books, records,
and documents concerning its performance relating to this contract for a period of three (3) years after
final payment under the contract and the County shall have the right within Che three (3) year period to
inspect and audit these books, records and documcnts, upon demand, in a reasonable manner and at
reasonable times, for the purpose of determining, by accepted accounting and auditing standards,
compliance with all provisions ofthe contract and applicabfe law.
16. Contract Made in Colorado. The parties agree that this contract was made in accordance with
the laws of the State of Colorado and shall be so construed. Venuc is agreed to be exclusively in the
courts of Pitkin County, Colorado.
17. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of
this contract beyond the arbi[ration described in Paragraph 9, the substantially prevailing party shall be
entitled to its costs and reasonable atromeys fees.
18. Governmental Immunitv. Contractor agrees and understands that Pitkin Co�mty is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms (presently
$I50,000 per person and $600;000 per occurrence) or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, 24-10-101, el seq., C.R.S., as from time to
time amended, or otherwise available to Pitkin County or any of its officers, agents or employees.
Further, nothing in this contract shall be construed or interpreted to require or provide for
indemnification of the Contracfor by the County for any injury to any person or any property damage
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whatsoever which is caused by the negligence or other misconduct of the County or its agent or
employees.
19. Current Year Obli�ations. The parties acknowledge and agree that any payments provided
for hereunder or requirements for future appropriations shall constitute only currently budgeted
expenditures of Pitkin County. Pitkin County's obligations under this contract are subject ro Pitkin
County's annual right to budget and appropriate the sums necessary to provide the services set forth
herein. No provisions of the contract shall constitute a mandatory charge or requirement in any
ensuing fiscal }�ear beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt
limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments
beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this
contract shall be construed to pledge or create a lien on any class or source of Pitkin County's
moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds
or any obligations payable from any class or source of Pitkin County's money.
20. Notice. Any written notice required by this contract shall be deemed delivered through any of
the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with
confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified first
class mail, postage prepaid, return receipt requested addressed as follows:
A. To Pitkin County with copies to:
Dustin Havel Pitkin County Attorney's Office
0233 East Airport Road 530 G. Main Street�, #302
Aspen, Colorado 81611 Aspen, Colorado 8161 I
Fax 1-970-429-1892 Fax: (970) 920-5198
B. To Contractor:
Frank Podest
Western Slope Elec[ric Contractor, LLC
0070 Deer Park Ct
Glenwood Springs, CO 81601
21. Public Contracts for Services and Public Contracts with Natural Persons. In conformance
with the provisions of C.R.S. § 8-17.5-101 and 102, as amended and C.R.S. § 24-76.5-]O1, as
amended
PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [NotApplicublelo ugreemenls
reluting!o the offer, issuance, nr sa/e of securities, invesfinent advisory services or fund
management services, sponsored projecls, intergovernmental agreements, or infi�rmation
technology services or produc/s nnd services] Contractor certifies, warrants, and agrees that it does
not knowingly employ or contract with an illegal alien who will perform work under this contract
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and will conFirm the employment eligibility of all employees who are newly hired for employment in
the United States to perform work under this contract, through participation in the E-Verify Program
or the Department program established pursuant to CRS §8-17.5-]02(5)(c), Contractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract or enter into a
contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an ille�al alien to perform work under this contract. Contractor
(a) shall not use E-Verify Program or Department program procedures to undertake pre-employment
screening of job applicants while this contract is being performed, (b) shall notify the subcontractor
and the contracting State agency within three days if Contractor has actual knowledge that a
subcontractor is employing or contracting with an il]egal alien for work under this contract, (e) shall
terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal
alien within three days of receiving the notice, and (d) shall comply with reasonable requests made in
the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If Contractor participates in the Department program,
Contractor shall deliver to tbe contracting State agency, Institution of Higher Education or political
subdivision a written, notarized affirmation, affirming that Contraetor has examined the legal work
status of such employee, and shall comply with all oF the other requirements of the Department
program. If Contractor fails to comply with any requirement of this provision or CRS §8-17.5-101 et
seq., the contracting State agency, institution of higher education or political subdivision may
terminate this contract for breach and, if so terminated, Contractor shall be liable for damages.
PUBLIC CONTRACI'S WITH NATURAL PERSONS. CRS §24-76.5-101. Contractor, if a natural
person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he
or she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b)
shall comply with the provisions of CRS §24-76.5-]O1 et seq., and (c)has produced one form of
identification required by CRS §24-76.5-103 prior to the effective date of this contract.
IN WITNGSS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
CONTRACTOR: Western Slope Electric Contractor LLC.
By:
Title (jLt,t�1.�Q� � � `�O� r3
Date
PITKIN COUNTY, COLORADO:
sy: ;,u �,, -- D- �
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Date
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Scope of Work
Schedule A
Item Descri tion Hourl - Price Not To Exceed
Regular Hourly Rate for Annual preventive
maintenance, annual shut down and start up of $80.00
s stems. Also re air, demo and installation.
Emergency calls shall be responded to in less
than 2 hours and include weekdays, weekends, $120.00
and holida s 24 hours a da .
Schedule B
Item Descri tion Percenta e Not To Exceed
Materials mark u 10%
Contractors Responsibilities
Contractor shall perform experienced work to include repair, preventative maintenance,
demolition, and installation of electrical components and all associated items.
Contractor shall have and provide proper licensing/qualifications to work on electrical
systems.
Contractor and all Contractor employees shall be properly badge in accordance with
Airport and TSA identification regulations. Contractor shall not be escorted by Airport staff.
Contractor shall provide Airport, in advance and for Airport approval, with a schedule of
when Contractor intends to be working on the Airport. Contractor shall notify Airport not
less than 24 hours in advance of any change in schedule.
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