HomeMy WebLinkAboutbocc.con.009.2014 Rev. 08-30-1/jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: �R=2014
ORIGINATING DEPARTMENT: Fleet
PROCUREMENT OFFICER: Jonah Frank PHONE #: 5393
PROJECT NAME: New Loader CONTRACTOR: Wagner Equipment
DOLLAR AMOUNT: $282,415.00 LINE ITEM# 1 I O.S3.00952.86650
CONTRACT EXECUTION DATE: CONTRACT END DATE:
AUTOMATIC RENEWAL: ❑ YES � NO TERM:
❑ BOCC AGENDA ITEM (Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
� OVER$50,000(Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal � Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-U-5-101, 102 as amended Qmmigration Form) ❑ Exempt
❑ Contract Renewal �
� CHECK CONTRACT TYPE: °� 0��`;Y- �_�L
U
❑ Services/Maintenance ❑ Employment
❑ LicenseNse ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ❑ Non-Profit
❑ Construction. ❑ Quasi-Public(e.g.-AVH)
� Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
� (C/O: 10%or$25K whichever is the lesser must havc Counq�Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ � No Pages Missing ✓� All Other Blanks Filled In
✓ � If Page Lefr Intentionally Blank-Note on Page ✓� All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (ijapplicable)
✓ � All Original Signatures Affixed ✓� Notice of Award/Notice to Proceed Attached ('fupplicable)
✓ � All Dates Filled In ✓� Warranty(if applicable)
✓ � Special Instructions for Finance Department: Ckeck, less trade in
✓ � Authorized Procurement Oflicer's Name: Jonah Frank
BY CHF.CKING ABOVE AND ENTERING NAME,THF,AUTHORIZED STAFF PF,RSON INDICATF.S THAT
TH� ATTACHED DOCUM�NT IIAS BELN PROOF�D AND READY FOR SCANNING.
NOTE: CLERK'S OFPICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCL WITH COLORADO STATL'
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Contract�'(,p�%-2014 Rev. 8.37.11 jaa
[3udget Line �tem #I 10.53.00952.86650
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NOTICE OF AWARD
Date: 1/22/2014
To: Wagner Equipment
The Owner, having duly considered the Proposal submitted on 1/16/14, for the work or
purchase covered by the Contract Document titled New Loader in the amount of Two
hundred ei�htv two thousand and four hundred fifreen dollars (282,415.00), and it
appearing that the Price and other information in your Proposal Form is fair, equitable
and to the best interest of the Owner, the offer in your Proposal Form is hereby accepted.
In accordance with the terms of the Contract Documents, you are required to execute the
Agreement in one original of contract within ten (10) consecutive days from this Notice
of Award.
In addition you are required to furnish in the said time Certificates of Insurance
evidencing compliance with the requirement for insurance as stated in the Contract
Documents to Jonah Frank, 76 Service center Rd Aspen, Co 81611
PITKIN COUNTY
By: Jonah Prank
Fleet Manager
__-----_-------=ACCEPTANCE OF NOTICE----------------
Receipt of the above Notice of Award is hereby acknowledged
gy /J� l� thisZZ day of �if/!!A , 2013.
Title_ Gf e�/Z�fCd/,t�.4��I/P
ContractB09; 214 Rev. 8.29.1 I jaa
Budget Line Item#I 10.53.00952.86650
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CONTRACT
FOR THE PURCHASE OF GOODS
THIS CONTRACT is made and entered into this_22 day of_January_, 2012 , by
and between the Pitkin County Board of County Commissioners, 530 E. Main Street, Third
Floor, Aspen, Colorado 81611 (hereinafter "County") and Wagner Equipment, (hereinafrer
"V endor").
1. GOODS PURCHASED. Vendor shall provide County the following goods
conforming to the stated description and any Technical Specifications attached to this
contract:
One (1) new loader, 4 wheel drive, with hydraulic quick coupler, as per Exhibit A & B
2. DELIVERY OF GOODS. Goods, together with all warranties, guarantees, manuals,
support information and notice of any extended warranties, shall be delivered by Vendor to the
County at the following place and time:
Place: 76 Service Center Rd Aspen, Co 81611
Date: 6/30/2014
3. R[SK OF LOSS. At all times prior to delivery and County's acceptance of
the goods, Vendor shall bear any and all risk of loss of or damage to the goods. During
such period, Vendor shall insure the goods for loss or damage in amounts and under
appropriate terms.
4. TIME IS OF THE ESSENCE. Vendor acknowledges that time is of the essence
for delivery of goods. ,
5. LIQUIDATED DAMAGES. Vendor hereby agrees to be responsible to County
for liquidated damages for failure to deliver goods on time, (for delay and not as Penalty)
in the amount of$100.00 per calendar day for each day or part of a day that goods are not
delivered on the date and time established in accardance with this contract. The parties
agree that the stated sum is a reasonable forecast of fair compensation for the anticipated
damages for delay and that they genuinely intend to liquidate such damages. Any such
damages are to be deducted From purchase price
6. ACCEPTANCE OF GOODS. Delivery of goods shall be complete only upon
acceptance by County. County shall have two (2) weeks for inspection of goods. At
delivery and after inspection and acceptance, Vendor shall tender a Bill of Sale to the
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ContractQQ�; G014 Rev. 829.1 I jaa
Budge[ Line Item#1]0.53.00952.86650
goods, together with any and all other documents evidencing such ownership and title to
the goods. The goods shall be delivered to Counfy free and clear of any liens, claims or
encumbrances, and Vendor shall warrant the same, which warranty shall survive closing
of this contract.
7. REJECTION OF GOODS. If goods are not delivered according to the
specifications and descriptions of this contract, County may reject goods. Vendor shall
have 30 days additional time to deliver goods in conformance with this contract. Upon
failure of Vendor to deliver goods, County may terminate this contract or declare Vendor
to be in default and pursue remedies contained in this contract.
8. WARRANTY/REPAIRS:
A. Deliverv of Warrantv. Upon delivery of the goods, Vendor shall
simultaneously tender to County all wananties, guarantees, manuals and other
documents specified by the contract documents or in possession of Vendor.
B. Terms of Wanantv and Repair. The Vendor hereby warrants that for a
period of 5 years 7000 hours afrer goods are accepted, Vendor will, at Vendor's
own expense, without any cost to the County, replace all defective parts and make
any repairs to the goods that may be required or made necessazy by reason of
defective material or workmanship. Where practicable, warranty repairs aze to be
made in the field; however, in the event of major repairs, the goods may be
transported to Vendor's facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself
of the Vendor's standard and/or extended warranties. The Vendor shall offer to
the County any extended warranties, which may be available from the
manufacturer at the time of delivery, or any subsequent extended warranties, for
which the County may be eligible, which become available thereafter. The
County is under no obligation to accept and pay for these extended warranties
however.
9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in
compliance with this contract. In consideration of delivery and acceptance of the goods
to County in accordance with this contract, County shall pay Vendor, and Vendor agrees
to accept as its full and only compensation, the stated sum of $282,415.00, but any
payment by the County may be offset by any amount the Vendor owes the County for
any reason.
10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM. County
has the right to terminate this contract, with or without cause, by giving writYen notice to
the Vendor of such termination and specifying the effective date thereof.
11. COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor
shall default in performance of this contract in accordance with its terms, County shall be
entitled to suit for damages, specific performance or other relief in law or equity.
2
Contract861��-z�14 Rev. 829.11 jaa
Budget Line Item#I 10.53.00952.86650
12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of
subcontractors by the Vendor for performance of this contract must be accepted in
writing by the County.
13. BINDING ARBITRATION. Any disputes arising out of this contract shall be
subject to binding arbitration. The parties agree that any disputes concerning the terms
and conditions of this contract shall be submitted and finally settled by arbitration.
Arbitration shall be conducted pursuant to the rules of the American Arbitration
Association and shall be presided over by the Pitkin County Hearing Officer appointed to
azbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the
substantially prevailing party.
14. SEVERABILITY. In the event that any provision of this contract shall be held to
be invalid or unenforceable, the remaining provisions of this contract shall remain valid
and binding upon the parties hereto.
15. INTEGRATION AND MODIFICATION. This contract represents the entire and
integrated contract between the County and Vendor and supersedes all prior negotiations,
representations, or contract, either written or oral. This contract may be amended only by
written contract signed by both the County and Vendor.
16. EXEMPTIONS. All purchases of construction or building or any other materials
for this contract shall not indude Federal Excise Taxes or Colorado State or local sales or
use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624
and 84-78000-SK.
17. CONTRACT MADE IN COLORADO. The parties agree that this contract was
made in accordance with the laws of the State of Colorado and shall be so construed.
Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
18. ATTORNEY'S FEES. In the event that legal action is necessary to enforce any of
the provisions of this contract beyond the arbitration described in Pazagraph l3, the
substantially prevailing party shall be entitled to its costs and reasonable attomey's fees.
19. GOVERNMENTAL IMMiJNITY. Vendor agrees and understands that the
County is relying on and does not waive, by any provision of this contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any
other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, § 24-10-101, et seg., C.R.S., as from time to time amended, or otherwise
available to the County or any of its officers, agents or employees. Further, nothing in this
contract shall be construed or interpreted to require or provide for indemnification of the
Vendor by the County for any injury to any person or any property damage whatsoever
which is caused by the negligence or other misconduct of the County or its agent or
employees.
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Budget Line Item#I]0.53.00952.86650
20. CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any
payments provided for hereunder or requirements for future appropriations shal]
constitute only currently budgeted expenditures of Pitkin Counry as County. Pitkin
County's obligations under this contract are subject to Pitkin County's annual right to
budget and appropriate the sums necessary to provide the services set forth herein. No
provisions of the contract shall constitute a mandatory charge or requirement in any
ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of
the contract shall be construed or interpreted as creating a multiple-fiscal yeaz direct or
indirect debt or other financial obligation of Pitkin County within the meaning of any
constitutional or statutory debt limitation. This contract shall not directly or indirectly
obligate Pitkin County to make any payments beyond those appropriated for Pitkin
County's then current fiscal year. No provisions of this contract shall be construed to
pledge or create a lien on any class ar source of Pitkin County's moneys, nor shall any
provision of this contract restrict the future issuance of Pitkin County's bonds or any
obligations payable from any dass or source of Pitkin County's money.
21. NOTICE. Any written notice required by this contract shall be deemed delivered
through any of the following: (1) hand delivery to the person at the address below; (2)
delivery by facsimile with confirmation of receipt to the fa�c number below; or (3) within
three (3) days of being sent certified first class mail, postage prepaid, return receipt
requested addressed as follows:
A. To Pitkin County wiYh cooies to•
Jonah Frank Pitkin County Attorney's Office
76 Service center Rd. 530 E. Main Street, #302
Aspen, Co 81611 Aspen, Colorado 81611
Fax: (970) 920-5198
B. To Vendor:
Wagner Equipment
18000 Smith Rd.
Aurora, CO 80011
(303) 739-3000
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out
herein above.
VENDOR: BOARD OF COUNTY COMMISSIONGRS OF
O�� PITKIN COUNTY COLORADO
By: �.FS'.tlC�C�lJlii✓/�.r.r?iL�li /'Z/'/�By� ' �
Name/Comp y Date Cou t Mana er Date
By: �-- r-zg-�y : l Z� ��
Pit n uniy Fle Manager Date ection Le der D te
4
Uo�t , ,�01�{
Exhibit A
Pitkin County New loader Spec
Item Description
Pitkin County Is looking to receive
Generel bids for one (1) New loader, 4 wheel
drive, with hydraulic quick couplier
One 4.5 yard bucket,one 2.5 side dump
bucket,one set of Forks, one 12'angle
Attachments plow, one extre set of J hooks, All yes
attachments must have changeable
blades that bolt on.
Must have SOS quick ports for test
samples and pressure testing ports for
each func[ion for trouhle shooting, all
Serviceability filter must be easily accessible and �tf
mounted to help minimize fluid spills,
and all Daily checks be on the same side
and location
oil drains must be ecology dreins for
Fluid drains simple and clean fluid drainage, Engine, �Itt
tra�smission, hydraulic, coolant, Diffs
W@Ight �Perationing Weight shall be no less `/CS
than 42,000 Ibs.with dirt bucket �
En II1e In line 6 cylinder with 210 HP min/Tier �t
g 4 compliant f
Engine Must have cold weather-High Altitude �/Cf
(package) package including a block heater
System must be fully automatic, with a
Exhaust Regen DPF gauge to tell operator what is going Yt'f
on with system
Air precleaner Engine pre-cleaner must remove, 93% ��f
+to help keep the air filter clean
oc�P., o�a �`�
Exhibit A
Fuel Priming The fuel system must have an electric �`s
priming pump
Electronically controlled Power shift
Transmission transmission with 4 Forward speeds and �/�s
4 Reverse speeds,with VSC, j
Planetary design
Speed shifting for high-energy
Shifting directional changes with other shifting ��f
and performance benefits
Pump out-put must be at least 90
Hydraulic Gallon min for bucket operations,speed yef
and cycle time, with load sensing
3 RD Hydraulic 3000 psi min and 4 gallon a minute �/Cf
funCtion rating �
Lift Arms Z bar, mechanical parallel lift, with ride ��f
control
eledro hydraulic implement controls
klCk OUt programmabfe from in-cab,for kick Y�f
outs
Single lever bucket controls with auto
leveling, Joystick controls with 3rd �
CO�tf015 function intergraded in to handte, Also {f
transmission shifting capable
coolant and hydraulic radiators need to
Co011ltg be easily cleaned with swing outs and �/Gf
access doors �
electronically hydraulic controlled, e '`
Fan variable on-demand cooling fan,with �dt /��'�""'
up to 70%air flow in revers
Axles Limited slip axles Front and Rear with �G f
axle coolers
Steerin Conventional steering wheel, with �L f
g transmission shifter on column
� t�D,�i �D 1 N
Exhibit A
Brake system to have 4 friction discs
activated by hydraulic pistons,and have
Brakes indicators for wear inspections, also ��s
intergraded brakes system downshift
with left breke pedal
one drive line Parking brake-park breke
Parking brake that disables the trensmission �C f
engagement if applied
Integrated Brakes to reduce axle oil
Brake options temps and with trensmission �/�f
neutralizer �
Tires 23.SR25 VJT Li tires or similar t�t f
7
To be sound suppression to 69 d8(a)
max limits,with ROPS/FOPS, in cab
Cab mounted rear view mirrors and heated ` ,C f
exterior mirrors, also sun visors,coat r
hooks, beverage holders, and lunch box
storege spot
Computerized monitoring display for all � f
Display fluids with warnings and also DPF static C
and wamings
Operator seat shall be air suspension
Seat type with 6 way adjustable with �!f
adjustable arm rests
Both sides to have windows that open �C f
WI�C�OWS from the inside �
Widow access platform shall extend
Piatform along windshield for easy cleaning of �/�'f '
glass �
Radio, 12�/O�t AM-FM redio with Blue tooth for , /�,j
DC plUg-It15 Phone, 12 volt plug in outlet y
Must have 40amp 12volt invertor for 2- �/Lo f
2-way-CB prep Nray radio hook up /
Must have a rear view camera system ! /
ReB�VIEW W�th 7 inch display for back up YGf
. � pG�i', ��1-K
Exhibit A
Roading Fenders,and mud flaps for
BO(ly trensportation at top speed on road XC f
ways �
Needs to hang over and have a rain
ROOF gutter that routes the water way from '/C S
the doors and glass.
Full Cab removable in lease than an
Cdb hour, and have all quick connector V�S
fittings and plugs �
AC-Heat Must have HVAC system with filtretion yt f
system,AC, Heat, Vent
One piece Full hood the opens up with
HOOCI one switch for each of access and �CS
maintenance,also a access for daily
checks without having to open full hood
TOO� bOX Tool box on exterior for storage Y C S
Rear Bumper rear draw bar and pin �/Cj
Lower engine and power train guards �
Guards for off-road use G f
MOtE� SwltCh- Must have master switch and jump �/{f
jump start start plug receptacle r
electrical 24 volt electrical system with 2-1400
cca battery's,with 110 amp alternator �/Cf
system min �
Vehicle Net- Musc be a cnN-sus sysiem for one
computer be able diagnosis the entire Yi'!r
work unit
LlghtS Snow plow light package �G f
StFObeS 2 strobe lights, 2 switch's one for each, r,�f
one blue and one amber,360 viewable y
� �o�, ,�o�-�
Exhibit A
. Halogen work lights, 6 front works
Work lights, lights,4 rear work lights, and LED �`!
roading package,and back up alarm
Deutsche electrical connectors, and
Wiring braided wiring harness a Must, to }(e�
protect from corrosion and wear
2 operetor manuals one mounted in the
Manuals �ab, 1 Parts CD or subscription to on- �/�y
line site, 1 repair manuals or �
subscription to on-line site
One day with up to 12 people general
machine operation and orientation, ��d/ �
One 6 hour day of onsite computer ht
Training training of online manuals,and parts S�G �
store Class for 6-12,also Training for 2
techs to an all-day dealer training on
Hydraulic systems and cooling
Extra
One set of P wag style tires chains �/Cf
equipment �
Trade IN Z003 CAT 938G, with quick coupler,
forks,side dump,dirt bucket, iZ plow
C�
Guaranteed List of 5 year,7 year, 10 year buy back fGG����
BUy 68Ck options if available
� �o� � �D1� .r..�C�fC� � � �
�—,----
� ;,._ .. ,.
IJJ Wi4GNER '
January 16,2014
PITKIN COUNTY FLEET MGMT
76 SERVICE CENTER RD
ASPEN, CO
81611-2567
CATERPILLAR Modeh 850K FC Wheet Loader
STANOARD EQUIPMENT
POWERTRAIN-Brakes,full hydraulic enclosed wet-disc- wilh Integrated Braking System(IBS)-Brake wear
indicators-Diesel Particulate Filter(DPF)-Engine CAT C7.1 wlTier 4 Interim rating-Fan,radiator,electronically-
controlled, hydraulically driven,- temperature sensing,on demand-Fuel Management System (FMS)- Fuel priming
pump, (electric)-FueWVater separator-Glow plugs-Guard,vandalism-Precleaner,engine air intake-Radiator,
unit core(6fpi)with ATqAC-Switch,transmission neutralizer lockout-Torque converter(free wheel stator)-
Transmission, automaGc planetary power- shift(4F/4R)-Variabie Shift Control(VSC)
ELECTRICAL-Alarm, back-up-Altematar, 115-amp brushed-Batteries, (2) maintenance free 1400 CCA-Ignition
key; staNstop switch-Lighting system:--Four halogen work lights--7wo halogen roading lights(w/signals)--Two
ha�ogen rear vision lights(hood- mounted)-Main disconnect switch-Receptacle start(cables not included)-
Starter,electric, heavy duty-Starting and charging system(24volt)-Air conditioner, heater, and
OPERATOR ENVIRONMENT-Air condRioner, heater,and- defroster(auto temp and fan)-Beverage holders(2)
with storage- compartment for cell phone/MP3 player-Bucket/Work tool function lockout-Cad,pressurized and
sound suppressed,- (ROPS/FOPS) radio ready(entertainment)- includes antenna,speakers,and- converter(12-
volt 10-amp)-Camera,rearview-Coat hook(2)-EH CoMrols, lift and tilt fundion-EH Parking Brake-
Computerized Monitoring System--Instrumentation,Gauges: - -Digital gear range indicator- -DPF soot loading
percent- -Engine coolant temperature- -Fuel level- -Hydraulic oil temperature- -Speedometerlfachometer- -
Transmission oil temperature--Instrumentation,Waming Indirators:- -Aule oil temperature- -Battery voltage
Hi/Low- -Engine air fllter restriction- -Engine intake man'rfold temperature- -Engine oil pressure- -Fuel level and
pressure Hi/�ow- -Hytlraulic oil filter restriction- -Hydraulic oil low- -Parking brake- -Primary steering oil pressure
- -Service brake oil pressure- -Transmission fitter bypass-Horn, electric-Light,two dome{cab)-Mirrors,rearview
extemal (includes- spot mirrors)-Post mounted membrane switch keypads-Receptacle, 12-Volt-Seat, Cat
Comfort(cloth)air suspension-Seat belt, retradable,51 mm(2")wide-Steering, HMU wheel-Sun visor,front-Wet-
Arm WipersNVashers front and rear,--Intertnittent front wiper-Window, sliding(left and right side)-Viscous
mounts-A tire must be selec[ed from the
FLUIDS-Premixed 50%concentration of EMended-Life Coolant with freeze protection to-to-34C(-29F)-Auto idle
shutdown
OTHER STANDARD EQUIPMENT-Auto idle shutdown-Cauplings, Caterpillar O-ring face seal-Ecology drains for
engine,transmission,- and hydraulics-Fenders,steel front with mud-flap/rear- with eMension-Filters:--Fuel,
primary/secondary-=Engine air, primary/secondary--Engine oil--Hydraulic oil--Transmission-Fuel cooler-
Grease zerks-Grill,airborne debris-Nitch,drawbar with pin-Hood,non-metallic pawer tiiting with- rear clamshell- �
Hoses,Caterpillar XT-Hydraulic oil woler(swing out)-Hytlraulic System, load sensing-Kickout,lift and tilt,
automatic- (adjustable in cab)-Linkage, Optimized Z-Bar-Oil sampling valves-Platfortn,window washing-
Produd tink-Remote,tliagnostic pressure taps-Service Center(eledrical and hydraulic)-Sight gauges: engine
coolant, hydrau�ic- oil and transmission oil level-Toolbox-Vandalism protedion caplocks
Page 1 of 3
. Ca9 � ,�blZl ��� .
• Wa9ner EquiPment �u �(�t� � Quote 711981-01
(�
MACHINE SPECIFICATIONS
Description
950K WHEEL LOADER TRANSMISSION PUMP BYPASS
C7.1 ENGINE TIER 4 INTERIM FAN PUMP BYPASS
PRODUCT LINK ETHER START AID
CAMERA, REAR VIEW GUARD, POWERTRAIN
SWITCH,F-N-R SW WORK LIGHTING PKG, HALOGEN
HYDRAULICS,3V,RIDE CONTROL LIGNTS, SIGNAL LED
JOYSTICK,3VALVE (SW) SEAT BELT,3" W[DE
LIMITED SLIP FRONT DIFFERENTIAL COOLING,HIGH AMBIENT
LIMITED SLIP REAR DIFFERENTIAL TIRES 23.SR25 * VJT BS L3
QUICK COUPLER,FUSION 3V , BUCKET-GP, 114" 4.5 CYD
AM/FM/CD/MP3 RADIO CUTTING EDGE, BOLT ON
24V TO 12V CONVERTER INSTRUCTIONS, ENGLISH
SUN VISOR,REAR AXLE,OIL COOLER
ENGINE COOLAN'C HEATER(120� POWER&TRACTION PACKAGE
SEAT HEATED HIGH BACK AIR ADDITIONAL COUNTERWEIGHT(1100 lbs)
Warranry Lxluded in purdi¢ce pricn.
induded in the purchese price is onc year total machine with travel time for six months and the 691ance of 5 years or7500 haurs, whithever
occurs fusr,Covemmen�al Premier Waaanry. �
7iainiig:Add m purchase pnce: Addiaons Ixluded in Purrhose Price
12'HYD REV PLOW wo/aip edges(Made ro Order)
A wstomer SIS with Parts Srore class could fsstra ser Flm Back Hooks
�be done in 6 hours,for 12 people on their site Blue andAmber Bearon srm6es
($1,500 first 4 studenis,$275 atld'I 8 stutlents, 3.75 S/D8 DUMP BUCKET
$200 for 2 nights lodging,$70 meals,3240 mileage) 72'FORKS/96'CARRIAG6
Total is E4.083.00 ,,.m- .z. Training:Gerrerel Machine Operarion&Orientation
' _ - ._. � Service Manual
Regarding the hydraulics and cooling class,
� if the 2 attendees are experienced with hydraulics Availeble ai eddicional charge:
the class could be done in 8 hours. Fan,Variable Pdch, Reversing—Total is:$3,690.00
$1,500 studenis(up to 4), $200 for 2 nights lodging,
$70 food,$240 mileage.
Total is:52,010.00
FOB Asp�n,CO Purt'hm+e Price.' $276,322.00
Lccc 2002/93SSG trade: -52.000 00
NetAuchasePrim: $224,322.00
Delivcrv:approx.120 Days ARO
GLarantced Buy Bact
Buy-back -5 yeers or 3,500 hrs SI75,000.00
7 years or 5000 hrs SI55,000.00 .
10 years or 7000 hcs 5120,000.00
' 4Vhichever nccvrs first
Bill Miller
Wagner Equipment Co.
970-379-3661
bmiller(cil,wa ng erequipment.com
,,. , ; (:
.. - � - Page 2 of 3
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, Contract#009-2014 Rev. 8.29.1 I jaa
Line Item Budget#110.53.00952.86650 �
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PROPOSAL FORM
Proposal Time:
Proposal Date:
From:
W
.Z� � O_�=�f�f.�tB
�T.��/Ja,✓ f.t� �sos
To: THE PITKIN COCJNTY BOARD OF COCJNTY COMMISSIONERS
c/o(Jonah Frank)
76 Service Center Rd.
Aspen,Co 81611
For: New loader 4 wheel drive with hydraulic quick couuler
Pursuant to a request by the Pitkin County Commissioners, the undersigned proposer having
examined the Contract Documents, including the site of the proposed work and being familiar with
conditions surrounding the construction of the proposed Project, including the availability of `•
materials and labor hereby proposed to furnish all labor, materia►s, supplies, services and
supervision required to perform the work for the project identified above and listed below and as
� detailed in the Contract Documents for the sum of: �����
The Iump sum of�b���D�.,i.w�.s:rr�vuNNr'+�� Dollars($Z7 3X2,
The product to be delivered by�O�� /.ZDa�s.s �/Q�
�r
Main Description: 9,f'OK FG� G/�{�C�Lo�treC
Specification:
WarrantY: �yr,t, /7SAD�•s �ao% /Aitt.wla�C
Trade In: �,��� f,
Buy Back: ��t/j.fA�/��t _/73�000,
'y.tl S"DAO�i.� - /JrSGL�J.
�o�„c/7ad�,��t - ��,��4
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Contrac[#pp9-2014 Rev.8.29.11jaa
Line I[em Budge[#170.53.00952.86650
It is furcher understood that the right is reserved by the Owner to reject any and all proposals and it
is agreed that the proposals may not be withdrawn for a period often (10) days from specified time
for receiving proposals.
The undersigned agrees that upon notification of acceptance of this proposal, it will execute a
Contract for the above stated work for the above compensation within the scheduled mutually
determined.
The proposer hereby ceRifies:
A. That this proposal is genuine and is not made in the interest oF or on behalf of an
undisctosed person, firm or corporation and is not submitted in conformity with any
agreement of rules of any group, association, or corporation.
6. That it has not directly or indirectly induced or solicited any other proposer to put in a false
proposaL
C. That it has not solicited or induced any person, firm, or corporation to refrain from
proposing.
The Proposer acknowledges receipt of Addenda's Nos.
The right is reserved to waive any informalities and to reject aoy Proposal.
(Type/Print name under all signatures)
Dated this�day of��j0,va,s.�y ; 201��
{Corporate seal) THE�ROPOS��
�ll
' l�iff+.�v'uclyv.,'o.••�'�.
SIGNATURES: If the proposal is being submitted by a Corporation, the proposal should be
signed by an officer, i.e. President or vice-president. The signature of the officer signing shall be
attested to by the secretary and proparly sealed. Ifthe proposal is being submitted by an individual
or a partnership, the proposal shall so indicate and be property signed.
(Attach Additional Sheet for Suggested Cost Savings Altematives)
5
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Con[ract#lfM9 2014 Rev.8.29.11 jaa
� Line Item Budget#110.53.00952.86650
INSTRUCTIONS TO PROPOSERS
FOR PITKIN COUNTY CONTRACTS
For the Project Entitled New loader.4 wheel drive with hvdraulic ouick coupler
pate of Proposal Opening: 1/16/14
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly
executed offer on the Pitkin County Proposal Form to do the work called for in the Request
for Proposals("RFP").
b. Proposals must be submitted in sealed envelopes or electronically in PDF format and
submitted at the time and place designated in the RFP. Proposal envelopes and electronic
submissions must ba clearly marked on the front of the envelope or in the electronic
submission as a "sealed proposal" with the project name and the name, contact person,
mailing address and telephone number of the Proposer. For both paper and electronic
submissions, the County reserves the right to request verification of any original or
electronic signature at any time before issuing a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form and
in the County's possession by or before ffie scheduled time and daie of public Proposal open-
ing. Proposals will not be accepted after the scheduled time and date of opening. Any
Proposals received late will be returned to the Proposer unopened, if possible. In the event
that it is impossible to determine who the late Proposer is unless the envelope is opened, the
emelope will be opened, the address determined, and the emelope and Proposal remrned
immediaiely to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal
documents will be required to pay a fee for the document package. All parties who request
packages must provide the name of the potential Proposer, along with the name of a contact
person, address, telephone number, fax nomber and email address for the purpose of
dissemination of Addenda or additional proposal information. '
e. If a mistake is made or discovered at or after the public opening, the County reserves the
right to determine which party made the mistake and whether the mistake is material and,
after these Qeterminations, the County, in iu sole discretion, shall make the decision whether
to accept or reject the Proposal. No advantage shall be taken by either party of manifest
clerical errors or omissions in the Proposai documenu or the Request for Proposals (and
plans and specifications). All Proposers are required to notify the County immediately of
any errors of omissions that may be encountered. (See 2.a. and 2.c.,below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the required
Proposal Fortn, the proposal price of each icem must be stated in numerals and words; in
case of a conflict, the words will control. In case of conflict between the indicated sum of
any addition of figures and the corract sum,the correct sum will control.
g. No reimbursement will be made by the County for any costs incurced in the preparation of a
statement of qualifications, Proposals, or attendance at a site inspection, pre-bid conference
or interviews.
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Contract#tl8'7-2014 Rev. 829.11 jaa
l,ine Item Budget#110.53.00952.86650
h. No person, firm, corporation or other entity shall be allowed to make, file or be interested in
more than one Proposal for the same work, unless alternate proposals are called for. A
person, firm, corporation or other entity who has submitted a subproposal to Proposer, or
who has quotedprices on materials to a Proposer, is not hereby disqualified from submitting
a subproposa] or quoting prices to other Proposers,
2. a. If any person contempiating submitting a Proposal is in doubt as to the true meaning of any
part of the Drawings, Specifications or other Proposal or Contract Documents, or finds
discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the
Drawings or Specifications or the proposa] process, he/she must submit to the Procurement
Officer a written request for an amplification, clarification, explariation, interpretation or
wrrection thereof. Faiiure to do so shali constitute: (i) acceptance by the Proposer of the
Drawings, Specifications or other Proposal or Contract Documenu as is, and (2)a waiver by
the Propose� of any and all claims arising, or that might arise, out of such discrepancies,
ernors,ambiguities, inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materiais or techniques if such substitu[ion is equal to or
better than the materials or techniques described in the RFP and if the substitution has been
submitted in writing at least ten (10) days prior to the public Proposal opening. The burden
of proof of equaliry or superior quality is on the Proposec If accepted as equal by the
Counry in its discretion, the substitute will be designated as an alternative on a formal
addendum distributed to all Proposers at least three (3) days prior to the deadtine for
Proposal submission.
c. Any amplificauon, clarificadon, explanatioq interpretation or correciion of the documents
will be made only by written Addendum duly issued and a copy of the Addendum will be
mailed or delivered to each person receiving a set of the Proposal Documenu. Delivery, as
used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-
posting or other electronic means. Neither the Owner nor the Procurement Officer will be
responsible for any information, representations, explanations or interpretations of the
Contract Documents not in written addenda.
d. The County reserves the right to call a pre-proposal conference; if called and conducted, a
summary of the pre-proposal conference will be mailed or electronically delivered to aIl
parties receiving a set of Proposal documenu.
e. On request, the County will provide each Proposer access to the site to conduct,at Proposer's
sole wst, such inspections, tests and investigations as each Proposer deems necessary for
submission of a Proposal. No information provided by County representatives at such a site
inspection shall be deemed a waiver of the requirements of 2.a. and 2.c.,above.
f. Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part of the
RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a certified
check or bid bond in a form acceptable to the County Attorney, in an amount specified,
payable without condition to the County as a guarantee that the Proposer, if awarded the
Contract, will promptly exewte the Agreement in accordance with the Proposal, and will
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Contrac[NOd9=2014 Rev.829.11 jaa
Line Item Budget#110.53.00952.86650
furnish, if required by the Proposal, good and sufticient bonds for the faithful performance
of the Contract and for the payment to all persons supplying labor and material for the work
(see 10.a., below). The Proposal guaranties of all parties except the three highest scoring -
Proposals will be returned promptly after the opening of Proposals. After execution of the
Contract and issuance of a Notice to Proceed, the remaining trvo Proposers' guaranties will
be returned.
b. Proposer also, if required by the Proposal Documents, will fully complete and submit with
the Proposal a Pitkin County Qualification Statement, or an updated Statement if one is
already on file. Pitkin Counry reserves the right to pre-qualify Proposers based on said
qualification statements.
c. Proposer a(so must submit with the Proposal a list of subcontractors, independent contractors
and suppliers to be employed under the ConVact. If the County has a reasonable objection to
any such subcontractor, independent contractor or supplier, it shall notify the Proposer and
the Proposer may then: (a)withdraw the Proposal; or(b)substitute an acceptable contractor
or supplier. (f required by the Contract Documents, subcontractors, independent contraaors
and/or suppliers may be required to submit a Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the president or a vice-
president (or other corporate officer accompanied by evidence of authority to sign) and the
corporate seal must be aftixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown below the signature. �
e. Proposals by partnerships or Gmited liability companies {"LLC") must be exewted in the
partnership or LLC name and signed by a partner, authorized LLC officer, whose title must
appear under the signature and the official address of the partnership or LLC must be shown
below the signature. The state in which the entity was formed and whose Iaw governs the
entity shal!be shown below the signatura.
f. All names must be typed or printed below the sig�ature.
4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance#026-2005, as amended
by Ordinance #03-2006 (copies available on the Pitkin County website at
http://www.asoenoitkiacom/Portals/0ldocs/countv/countvcode/procurement code 07�df or
upon request for a nominal charge). As such, the Proposer agrees to comply with alt applic-
able requirements of said Procurement Code celating to proposing, contract drafting, contract
administration and ethics. The requirements of the Procurement Code aze incorporated
herein by this reference.
b. The Proposer shall immediately notify the County Manager in writing of any violation of
said Code by [he County's employees or agents, which violation is known or should have
been known by Proposer, and failure [o so notify the County of violations withi� five (5)
days of knowledge of such violations shall disqualify the Proposer from award of the
Contract being proposed and shall be deemed as a waiver of any action or defense thai the
Proposer may have against the County by reason of such violation of the Procurement Code.
c. The submission of a Proposa[ shail be conclusive evidence and legal admission that the
Proposer. (1) has no questions, complaints or objections in connection with the Proposal
process and/or documents, subject to any requests made by Proposer for amplification,
8
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Contract -2014 Rev. 8.29.11 jaa
Line Item Budget#110.53.00952.86650
clarification, explanation, interpretation or correction pursuant to Paragraph 2.a. and 2.a,
above; (2) has no questions, complaints or objections as to the completeness, sufficiency,
scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature,
quality and quantiry of work to be performed, the detailed requirements of the Proposal
Documents including any and all contract documents, the pians and specifications, the site
and conditions under which the work is to be performed, the Pitkin County Procurement
Code and applicable Colorado law.
5. a. AlI Proposals will be opened and read in public by name of Proposer only. No Proposais
may be withdrawn after the beginning of the public opening. The County, in its sole
discretion, may delay a Proposal opening for no bnger than two(2) business days if weather
or other circumstances beyond control of Proposers resulu in delay in receipt of
Proposals. Proposals may be withdrawn at any time prior to the beginning of the public
opening or modified by a document executed and delivered in a form substantially similar to
the Proposal Form priorto opening.
b. All Proposals submitted must be valid for a minimum period of siacty(60)days after the date
of the Proposal opening. During this time, Proposers are investigated, and Proposals are
evaluated.
6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the Request
For Proposals.. AIl rights aze reserved by the County to detertnine, in the Counry's sole
reasonable discretion, whether the Proposal meeu the needs or a purpose intended and is
within the project budget.
b. Although price may be a major consideration in the selection of a Proposal, the County does
not awazd on price alone. The County may also consider the quality of product as judged by
the County; past experience with Proposers, subcontractors, independent contractors,
products or suppliers; qualifications of the Proposers and/or subcontractors, independent
contractors or suppliers; services offered; warranties; maintenance considerations; long-
range costs; delivery; and similar considerations,all as specified in detail in the RFP.
c. The County reserves the absolute right to conduct such investigations as it deems necessary
to assist in the evaluation of any Proposal and to establish the experience, responsibility,
reliability, references, reputation, business ethics, history, qualifications and financial ability
of the Proposers and proposed subcontractors, independent contractors and suppliers. The
purpose of soch investigation is to satisfy the County that the Proposer has the experience,
resources and commercial reputation necessary to perform the work and support any
warranties in accordance with the Contract Documenu in the prescribed manner and time.
d. The County, at its sole discretion, may require the apparent successful Proposer to
demonsVate, at a place and time designated by the County, that the Proposal meets the
performance criteria specified, or to otherwise provide documented proof from independent
reliable sources acceptable to the County that said performance criteria will be met prior to
final acceptance of the ProposaL The burden of proof of such a demonstration is on the
Proposer. In the event that the appazent successful Proposer fails to demonstrate or provide
acceptable proof of ineeting required perfortnance,criteria, that proposal will be rejected and
the next eligible Proposer in the selection ranking will be invited to participate in the same
process until a proposal meeting performance criteria is found within the ranking of eligible
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Contract 2014 Rev. 8.29.11 jaa
Line Item Budget#110.53.00952.86650
Proposers. The County reserves the rights to reject any or all Proposals or to otherwise
accept the Proposal which in the County's sole discretion is in the best interest of the County.
e. Pitkin County reserves the right, if it deems such action to be in the bes[ interests of the
County, to reject any and all Proposals or to waive any irregularities or informalities
therein. Any incomplete, conclusory, false or misleading information provided by Proposer
shall be grounds for rejection of the proposal. If proposals are rejected, the County further
reserves the right to investigate and accept the next best proposal in order of ranking or to
reject all proposals and re-solicit for additional proposals.
f. Any questions or disputes involving the documents or procedures nat covered by these
Instruc[ions or other Proposal Documents shall be resolved by Ihe Procurement O�cer on
the basis of faimess, custom in the industry, maximization of competition and best interesu
and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documenu and issuance of a Notice to
Proceed shall be as specified in the Contract Documents.
8. Contracts will be exewted on standard Pitkin County Contract documents and/or by separate
agreement with the Proposec Copies of any applicable standazd forms are included with the
Proposal Documents. The County reserves the right to negotiate with the Proposer for contract
[erms not specified in the Proposing Documents. Any changes from the Pitkin County standard
form contract may result in a delay in the issuance of a Notice to Proceed in order to obtain any
necessary County Attorney review of changes from the standard form. Proposer agrees that any
such delays shall not be grounds for either additional compensation or an extension of time to
complete the work that is the subject of the Proposal.
9. If the contract awarded as a result of a Proposal extends beyond the calendar year, nothing herein
shall be construed as an obligation by the County beyond any amounts that may be, from time to
[ime, appropriated by the County on an annual basis. It is understood that payment under any Con-
tract is conditional upon annual or supplemental statutory appropriation of funds by said governing
body and that before providing services, the Proposer, if he/she so requests, will be advised as to
the status of funds appropriated for services or materials and shall not be obligated to provide
services or materials for which funds have not been appropriated.
10 ,