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HomeMy WebLinkAboutbocc.con.021.2014 RESERVED Rev. OR-30-1(j!s COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 021.2014 OffiGINATING DEPARTMENT: Health & Human Services PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 970920�766 PROJECT NAME: HCF Grant Programs CONTRACTOR: Aspen Camp of Deaf& Hard of Hearing DOLLAR AMOUNT: $8.000.00 LINE ITEM# 1 13.85.00541.82174 CONTRACT EXECUTION DATE: 1/I/2014 COIYTRACT END DATE: ]2/3U2016 AUTOMATIC RENEWAL: ❑ YES � NO TERM; 3 yr partnership ❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER$50,000 (Requires Section Leader& County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: � None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Aaency/State Bid ❑ Compliance�vith C.R.S. 8-17-5-101, 102 as amended (Immigration Formj ❑ Esempt ❑ Contract Renewal � ✓ CHECK CONTRACT TYPE: �wY7�" ✓ V //' V 0 ❑ Services/Maintenance ❑ Employment ❑ License/Use ❑.Intergovernmental Agreement(Resolution Required) ❑ Lease � Non-Profit ❑ Construction ❑ Quasi-Pubiic (e.g.-AVH) � ❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolutio�i Requi�ed) ❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment � . {C/O: 10%or$25K whichever is the lesszc must have County Manager signature) All Contracts should be proofed and all eshibits and notices must be attaehed for the following: ✓ �No Pages Missing ✓� AII Other Blanks Filled In ✓ Q If Page Lefr Intentionally Blank—Note on Page ✓� All E.Yhibits Attached ✓ � Page numbered consecutively ✓� All Le�al Descriptions attached (ifapplrcable) ✓ � All Original Signatures Affised ✓� Notice ofAward/Notice to Proceed Attached (fapplicable) ✓ � AII Dates Filled In ✓� Warranty(if applicable) ✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet ✓ � Authorized Procurement Ofrcer's Name: Mitzi Ledingham Bl' CHECKING ABOVE AND CNTERING NAbIC,TFiE AUTHORIZED STAFF PERSOY INllICATE5 THAT TIIE ATTACHED DOCU�IENT HAS 13EEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMALIANCE WITH COLORADO STATE � ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! PITK[N COUi�lTY CO�IMUNITY NO�I-PROFIT PAR"NERSHIP GRANT AWARD ASPEN CAMP OF THE DEAF AND HARD OF HEARING. 2014-2016 Contract Number 21.2014 Led�er Number I 13.8�.00�41.82174 This Grant is made as of the date last below signed between Pitkin County, herein referred to as "County', and Aspen Camp of the Deaf and Hard of Hearing, hereafter referred to as °Agency". Whereas; Aspen Camp of the Deaf and Hard of Hearing. a private non-profit agency, serves Deaf and Hard of Hearin� (DHH) individuals by providing safe, high-quality experiences that suppoR educational, emotional, social and recreational growth. f. Term and Renewal of Asreement: Absent any termination for cause under paragraph 5 of the Agreement, the term of this Agreement shall continue for a period of three years, from January l, 201=F. to December 31, 2016, subject to bud�e[ appropriation, compliance with contract obligations, and Board of County Commissioners' aPproval each year. 2. Aeencv Oblieations: Agency shall: a) Strictly adhere to all applicable-federal, state and local laws or regulations that have been or mav hereafter be established. b) Comqliance with House Bill 06-1023. Perform the following verifications to comply with House Bill 06-1023: Grantees who provide a benefit to persons over the a��e of 18 years of a�e and which require an individual application from the person who �aill receive a benefit, are required to verify the applicant's leeal presence in the United States. The verification of lawful presence requires all applicants 1 S years of a��e or older to: i. Produce a valid Colorado drivers license or a Colorado identification card: or a United States military card or military dependent's identification card: or a United States Coast Guard Merchant Mariner card; or a Native American Tribal document; and � ii. Execute an affidavit stating that applicant is a United States citizen or � legal pennanent resident; or that applicant is otherwise lawfully present in the United States pursuant to Federal law. c) Be IawtLlly prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from providing a Federal public benetit or a state or local public benefit in violation of para�raph (b) of this section. i. Statutory Exceptions: Excepted from this requirement are the followine types of benefits: A. Services for children under aee 18: B. Obtainin� health care items and services necessary for treatment of an emereency medical condition of the person involved and not related to an organ transplant; C. Short-term, in-kind, non-cash emergency disaster relief; D. Public health assistance for immunizations, with respect to immunizable diseases and for testing and treatment of symptoms of 1 communicable disease, whether or not such symptoms are caused by immunizable diseases; E. Programs, services or assistance such as soup kitchens, crisis counseling and intervention; F. Prenatal care. d) Public Grants for Services. CRS §8-17.5-101. /Not applicuble to aareements re/ating to the offer, issuance, or sale of securities, investment advisory services or fund munagement services, sponsoreJprojects, intereovernmenlu!agreements, or infarmation technoloAy services or products und services/Granree certities, warrants, and agrees that it does not knowin�ly emploY or contract with an illeeal alien who will perform work under this Grant and will con6rm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Grant, through participation in the E-Verity Ptogram or the Department proeram established pursuant to CRS 58-17.5-102(5)(c), Grantee shall not knowingly employ or contract wi[h an ille�al alien to perform work under this Grant or enter inro a granc with a Subgrantee that fails to certify to Grantee that the Sub�rantee shall net knowim�ly emplo�' or contract with an illegal alien to perform work under this Grant. Grantee: i. shall not use E-Verify Pm�ram or Department program procedures io undertake pre-employment scmenine ofjob applicants ���hile this Grant is bein� performcd ii. shall +iotit}�the Subgrantee and tlie granting State agency within three days if Grantee has actual knowledge that a Sub�rantee is employing or contractine��rith an illee3l alien for�verk under this Grant iii. shall terminate the subgrant if a Sub_rantee docs not stop employing or contractine with the illegal alien within three days of receiving the notice, and iv. shall comply �vith reasonable requests made in the course of an investigation, undertaken pursuant to Cf:S §8-17.�-102(�), by the Colorado Department of Labor and Employmont. II�Grantee participates in the Department proeram, Grantee shall deliver to the grantinv State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, afYirming that Grantee has examined the leeal work status of such employee, and shall comply with all of the other requirements of the Department program. If Grantee fails to comply with any requirement of ihis provision or CRS §8-17.5-101 et seq., the grantin� State a�ency, institution of higher education or political subdivision may terminate this Grant For breach and, if so terminated, Grantee shall be fiable for damages. e) The Agency shall comply with any reasonable request by the Department of Labor and Employment made in [he course of an investigation that the Department of Labor and Employment is undertakintr pursuant to the authority established in Subsection (5) of C.R.S. § 8-U.5-102� fl 1-iold and maintain for the term hereof the necessary (icenses(s) as specified under State law, which permits the performance of the service(s) to be provided herein. Z e) Shall maintain an affordable sliding-fee scale schedule for its services in order to accommodate low-income individuals. h) Subcon[racts utilized by the Agency shall be subject to the requirements of the � Grant as listed here, and the Agency is responsible for the performance of any subcontractor. i) Abide by all applicable provisions of the Title VI and VI[ of the Federal Civil Rishts Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act of 1975 as revised. j) Maintain written requirements for safeguardin� client information and comply with the same. k) Maintain service program records, fiscal records, documentation and other records relevant to this Grant for the duration of the grant plus six years. The above shall be subject at all reasonable times to inspections, review or audit by Federal, State or County personnel, and other persons authorized in writine by the County. I) Provide the services at the location as shown as the address of the Agency or whatever is appropriaCe for that seivice within Pitkin County. m) Provide the service(s)described herein at a cost not greater than charged to other persons. _ n) Provide semi-annual Perfonnance Measure reports and Financial Reports. These repoRS �vill include the number of unduplicated clients who live and/or work in Pitkin County served by the Agency's pro�=ram(s). This report schedule will repeat annually and is subject to change. . i. The first report, the mid-year report, is due Au�_ust l, 2014, for the first six months of the grant year. ii. The second report is due January 31, 201�. for the entire period oFthe grant year. iii. The reports will include Agency's annual goals and actual results year-to- date, as well as an explanation of any variances observed and the steps that are to be taken to address those vlriances. 3. Pitkin Counrv's Obli¢ations: Pitkin Countv shall: a) Counry asrees to grant $8.000 to Aspen Camp of the Deaf and Hard of Hearing as approved in the County's 2014 budget, which was approved by the Board of, County Commissioners on December 18, 2013. Grant funding will support Aspen Camp's Advocacy Program, including individual advocacy services, local community outreach, and hearing screenings and sign languabr interpretation services for Pitkin and other regional residents. b) The total amount of this contract shall not esceed $8,000 cash maximum in 2014. The County will pay Aeency the total amount of this grant on or before the last day of March 2014. Payment is contin�ent upon receipt of mutually agreed upon Performance Measures and satisfactory semi-annual reports as oudined in section 2(n) of Ihis contract. The rehirn of a completed contract is required in order to receive payment. 3 4. General Provisions a. The Parties to this Grant intend that the relationship bet�veen them contemplated bythe Grant is that of independent agency. No a�ent, employee, or servant Agency will be solely and entirely responsible for its acts and the act of its agents, employees, servants and subcontractors durine the performance of the Grant. b. Payment pursuant to the Grant, if in County. State or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof. � c. This Grant constitutes the full and complete agreement of the parties and supersedes or incurporates any prior written and oral agreements of the parties. In addition, Aeency understands tha[ no County official or employee, other than the Board of County Commissioners actins as a body at a Board meeting, has authoriry to enter into a Grant or to modify the terms of this Grant on behalf of the County. Any such Grant or modification to this Grant must be in writing and be esecuted by the parties hereto. � � �. DefaulUCancellation. If A��ency shall default in the perfonnance of Asency`s Obligations pursuant to the terms of this Agrecment, and/or fails to provide an accounting or use or appropriation of monies granted in the manner in rovhich such accounting was r�presented to the County, Agency shall have the riaht to cure said defaul[ after written notice by the County of the default to Aaency. If Aeency fails to cure such default widiin sixty (60) days after written notice is ei�-en from the County to Agency specifyina the nature of such default (or if such default cannot be cured H ithin the afi�resaid period of time, if[he Agency shall fail to prompdy commence ro cure the same and to thereafter � diligend,v proceed wit'h such eure), County shal] reserve the right to cancel this Agreement and make a demand for the return of all monies that County determines, at its sole discretion, were not appropriated in accordance yvith this Aereement. Written notice of default and cancellation shall be made to A�ency by first class mail, postage prepaid and by ceitified mail, return receipt requested, to the followine address: Lesa Thomas Executive Director Aspen Camp of the Deaf and Hard of Hearin� P.O. Box 305 Snowmass, CO 81654 6. Entire Aereement This Aareement constitutes the full and complete Aareement of the parties hereto and shall not be moditied except by a written agreemen[ signed by the parties. a Iv �VI'NESS WHEREOF, the parties hereto have caused [his Aereemenc to be executed as of the latest date writ[en below. ' PITKN COU�ITY, COLORADO ' ay: 1 14-on.Gu � ��1 �9'1 L •3 /� tiancy�`. Sundeen Date ^� Director of Hcalth & Ht�man $ervices ASPEN.CAhiP OF T F DE.4F AND HARD OF HEARING / (� / By: r ' i����`/�� �- ! J ��� Lcsa Thomas Date � Exccu[ivc Dircctor �•lailin� Address: Aspcn Camp of dic Deaf anci f lard of I�Iearin�> P.O. Box 30i Snou�mass. CO S 16��t � 1 t '_. �� . . _ 1 . :� _ � � � ��. � .