HomeMy WebLinkAboutbocc.con.022.2014 Rev. 08-30-11 jls
� COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 022.2014
ORIGINATIPIG DEPARTMENT: Health & Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: Cal'bOrida�e C0177rilUriit}�
Access Radio, Inc. dba KDNK
DOLLAR AMOUNT: 7.000.00 LINE ITEM# 1 13.85.00541.82]87
CONTRACT EXECUTION DATE: VI/2014 . CONTRACT END DATE: 12l31/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM: annual
❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER $50,000(Requires Section Leader& County Managers Signature)
✓ CHECK PROCUREMENT TYPE:
� None ❑ Infonnal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (immigration Form) ❑ Exempt
❑ Contract Renewal /
✓ CHECK CONTRACT TYPE: 'l� �G"",/� " ��
U 0
❑ Services/Maintenance ❑ Employmen[
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ l,ease � Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment; Supplies ❑ Gran[ Agreements (Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Ainendment
(C/O: 10°0 or$?SK whichever is the lesser must,have County Manaeer sienature)
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All Contracts shoidd 6e proofed and all exhibits and notices must be attached for the follo�ving:
✓ � No Pages Missing ✓� All Other Blanks Filled [n
✓ Q If Paoe Left Intentionally Blank—Note on Pa_e ✓Q All Exhibits Attached
✓ � Page numbcred consecutively ✓❑ All Legal Descriptions attached ('rfopplicable)
✓ � Ali Original Signatures Affised ✓� Notice of Award/Notice [o Proceed Attached (ifapplrca6le)
✓ � All Dates Filled In ✓Q Warranty(if applicable)
✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet
✓ � Authorized Procurement O�cer's Name: Mitzi Ledingham
I3Y CHA;CKING ABOVE AND FNTERING NANIE,THE AUTHORIZED STAFF P�RSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED ANll READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIG[NAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH TffiS CHECKLIST!
PITKIN COUNTY
COMMUNfTY NON-PROFIT
ANNUAL GRANT AWARD
CARBONDALE COMMUNITY ACCESS RAD10. 1NC. D.B.A. KDNK. 2014
Contract Number 22.2014 Led�er Number 113.85.00541.82187
This Grant is made as of the date last below sianed between Pitkin County, herein referred to as
"County', and Carbondale Community Access Radio, Inc. d.b.a. KDNK, hereafter referred to as
"Agency". Whereas, Carbondale Community Access Radio, Inc. d.b.a. KDNK, a private non- '
profit agency, provides public access radio that connects community members to one another and
the world.
1. Term of Asreemenr The term of this Agreement is from January l, 2014, to December
31. 201d.
2. Aeencv ObliQations: Agency shall:
a) Svictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
b) Comoliance with i-Iouse Bill 06-1023. Perfoim the following verifications to
comply with House Qill 06-1023: Grantees who provide a benefit to persons over
the aee of 18 years of age and N�hich require an individual applicaCion from the
person who will receive a benetit, are required to verify the applicanrs legal
presence in the United States. The verification of lawful presence requires all
�applicants I 8 years of age or older to: �
i. Prudiice a valid Colorado driver's license or a Colorado identification
card; or a United S[ates military card or military dependenfs identitication
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document and
ii. Execute an aftidavit statin�a th�t applicant is a United States citizen or
leeal permanent residenr, or that applicant is otherwise lawfully
present in die United Sta[es pursuant to Federal law.
c) Be lawfully prohibited, pursuant to Arcicle 76.� of Title 24, C.R.S., from
providing a Federal pubiic benetit or a state or local public benefit in violation of
paragraph (b) of this section.
i.. Statutory Exceptions: Excepted from this requirement are the Following
types of benefits:
A. Services far children under age 18;
B. Obtaining health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an or�an transplant;
C. Short-term, in-kind, non-cash emer,ency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for tzstin� and treatment oY symptoms of
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communicable disease, whether or not such symptoms are caused by
immunizable diseases:
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
d) Public Grants for Services. CRS §8-17.5-101.
/Not applicahle to agreements relating�o the offer, issuance, or sale of
securilies, investment advisory services or fund management services,
sponsored projecls, interganernme�rta!ae�eemenis, ar informali�n led�nnl�gy
services or products and servicesJ Grantee certifies, warrants, and asrees that it
� does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform
work under this Grant, through paRicipation in the E-Verify Proeram or the
DepaRment program established pursuant to CRS §8-17.5-L02(5)(c), Grantee
shall not knowingly employ or contract with an illegal alien ro perform work
under this Grant or enter into a grant with a Subgrantee that fails to certifo� to �
Grantee that the Suberantee shall not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Pro�ram or DepaRment program procedures to
undertake pre-employment screening of job applicants while this Grant is
bein� performed
� ii. shull notify the Sub�rantee and the granting State a�ency wit6in three days
if Grantee has actual I:nowledge that n Suberantee is employing or
contracting with an illegal alien for work under this Grant
� iii. shall te�minate the suborant if a Subgrai�tee does not stop empluyin�or�
contractine with the illegal alien within three days of receivin� the notice.
and y
iv. shall comply with reasonable requests made in the course of an
investieation. undeRaken pursuant to CRS �8-17.5-102(�), by the Colorado
Departmen[of Labor and Employment. If Granree participates in the
Department pro�ram, Grantee shall deliver to the erantin� State a�ency,
Institution of Hioher Education or political subdivision, a written, notarized
affirmation, aftirming that Grantee has examined the leaal work sYatus of
such employee, and shall comply with all ot'the other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS j8-17.5-101 et seq., the granting State a�ency,
institution of hiRher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be liable for damages.
e) The Agency shall comply with any reusonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undeRaking pursuant to the authority
� established�in Subsection (5) of C.R.S. § 8-17.5-102.
t) Hold and maintain forthe term hereofthe necessary licenses(s} as specified under
State law, which permits the performance of the service(s) to be provided herein.
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e) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate low-income individuals.
h) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
� i) Abide by all applicable provisions of the Title VI and VI[ of the Federal Civil
� Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Securitv Act of 1975 as re�ised.
j) Maintain.written requirements for safeguardin�dient information and comply
with the same.
k) Maintain service program records, fiscal records, documentation and other
records relevant to this Grnnt for the duration of the grant plus six years. The
above shall be subject at all reasonnble times to inspections, review or audit by
Federal, State or County personnel. and other persons authorized in Nritine by the
Counry. �
1) Provide the services at the loca[ion as shown as the address of the Avency or
whatever is appropriate for that service within Pitkin County. �
m) Provide the service(s)described herein at a cost not greater than charoed to other
persons.
n) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will include the number of unduplicated clients who live and/or work in
Pitkin County served by the Aeency s program(s).
i. The first report is next years application, and it is due August I, 2014.
You will report your first six months' activity for 2014 within your
�ipplication. If you do not choose to reapply, you �vill only be required to
submit a?014 year-end report.
ii. The secund report. the year-end report, is due January 31, 2015, for the
zntire periud of the grant year.
iii. The reports will indude Agency's annual goals and actu,al result's ye'ar-to- �
date, us well as an explanation of any variances observed and the s,eps that
� are to be taken to address those variances. � � �
3. Pitkin Countv's Obli_ations: Pitkin County shall:
a) Coimrv aerees to grant $7,000 to Carbondale Community Access Radio, Inc.
d.b.a. KDNK as approved in the County's 2014 budget, which was approved by
the Board of County Commissioners on December 18, 2013. Grant funding will
support KDNK's oper�ting expenses in support of their mission to connect
community members to one another and the world.
b) The total amount of this contract shall not esceed $7,000 cash maximum in 2014.
The County �vill pay Agency the total amount of this grant on or before the last
day of March 2014. Payment is contingent upon receipt of mutually aareed upon
Performance Measures and satisfactory semi-annual reports as outlined in section
2(n) of this contract. The retum of a completed contract is required in order to
receive payment.
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4. General Provisions
a. The PaRies to this Grant intend [hat the relationship between them contemplated
by the Grant is iha[of independent a�ency. No agent, employee; or servant
Agency will be solely and entirely responsible for its acts and the act of its aQents, �
employees, servants and subcontrac[ors during the performance of the Granty
b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuine availability and
appropriation of County funds For the purpose thereof.
c. This Grant consti[u[es the full and complete a��reement of the parties and
supersedes or incorporates any prior wri[[en and oral agreements of the parties. [n
� addifion, Agency tmderstands that no County official or employee, other than the
Board of Countv Commissioners actin� as a body at a Board meetin�, has
authority to enter into a Grant or to modify the tenns of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writin�and be
executed by the parties herero.
5. Default/Cartcellation. IfAgency shall default in the performance ofA_encys
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use oc appropriation of monies granted in the manner in which such accowiting was
represented to the County, A;ency shall have the riyht to cure said default after written
notice by the Counry of the default to Asency. If Agency fails to cure such default within
sirty (60) days after wrieten notice is given from the County to Agency specifyinc the
nature of such default (or if such defaultcannot be cured within the afoi-esaid period of
time, if the Aoeitcy shall fail to promptly commence to cure the same and to thereafter
diliaently proceed with such cure), Counry shall reserve the right to cancel this
� Agreement and make a demand for the return of all monies that Counry determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice ��
of defauit and cancellation shall be made to Agency by first class mait. posta�e prepaid
and by cer[ified mail, return receipt requested, to [he following nddress:
Steee Skinner
Eaecutive Director
KDNK �
PO 8ox 1388
Carbondale, CO 81623
6. Entire A��reement: This A�reement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written agreement siened by the
parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKI�I COUNTY, COLORADO
By: �C�� Z ��`�
Nancy N. Simdeen Date
Director of Health & Human Services
CARBONDALE COMMUIvrITY ACCESS RADIO, INC. D,B.A. KDNK
J/_�
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/ ,/
By: � � 116.14
Steve Skinner Date
Executive Director
MailinQ Address: �
PO Box 1388
Carbondale, CO 81623 � �
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