HomeMy WebLinkAboutbocc.con.023.2014 RESERVED
. Rev. 08-30-!1 jGs
� COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 023.2014
ORIGINATING DEPARTMENT: Health & Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: CASA Of t}10 Nlrith
DOLLAR AMOUNT: 4 000.00 LINE ITEM# 1 13.85.00000.84068
CONTRACT EXECUTION DATE: I/1/2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM: annual
❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signamre) (Per Revised Procurement Code 7/2005)
❑ OVER $50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE: � �Q/4�`� ' '
Q
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ [ntergovernmental Aareement(Resolution Required)
❑ Lease � Non-Profit
❑ Construction ❑ Quasi-Public (e.g:AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change OrdedContract Amendment
- (C/0: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�ibits and notices must be attached for the following:
✓ � No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached ('fappllcab(e)
✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached ('fapplicable,
✓ � All Dates Filled In ✓❑ Warranry(if applicable)
✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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PITKIN COUNTY
HGALTH AND HUMAN SERVICES
AT�'NUAL GRANT AWARD
CASA OF THE.I�INTH. 2014
ContrectNumbor 23.2014 LedgerNumber ] ]3.85.00000.84068
This Grant is made as of the date Iast below signed behveen Pitkin County, herein referred to as
"County", and CASA of the Nin[h, hereafter referred to as "Agency". Whereas, CASA of flie
Ninth, a private non-proft agency, provides resined Court Appointed Special Advocates in cases
of child Abuse and neglect in Colorado's 9°i Judicial D�strict.
1. Term of A�ree�nent: T'he term of this Agreement is fiom January ],,2014, to December
31, 2014.
2. Asencv Obli �tions: Agency shalL•
a) Strictly adhere to all applicable federnl, state and local laws or regulations that
have been or»>ay hereafter be establisl:ed,
b) Conmlisnce with House Bill 06-1023. Perfortn the following verificacions to
compty with House Bill O6-f 023: Grantees who provide a benefit to persons over
the age of 18 years of age and which require an individual a}�plication fi•om the
person wlio will i�eceive a benefit, 1re required to verify the applicant's legal
presence in the United States..7he verification of]awfu! presence requires all
applicants 1 B years of age or older to:
i. Produce a v�lid Colorado driver's license or a Colotado identificafion
, card; or a United States military c¢rd or military dependent's identifiention
card; or a United States Coast Guard Merchant Mariner card; or a Native
Americen Tribal docwnent and
ii. Execute nn affidavit stattng that applicant is a United States citizen or
iegai permnnent residertt; or that applicant is otherwise lawfully
present in the Unifed States pursuanf to Federal ]aw,
c) Be 1¢wfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federnl public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory L-xceptions: Excepted from this requirement are che following
types of Uenefits:
A. Services for childreii under age 18;
B. Obtaining healtlt care items �nd se�vices necessary for treamient of an
emergency medicnl.condition ofthe person_involved and not related to
an organ transpl4nt;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Pubiic heaith assistnnce for immunizations, with respect to
immunizable diseases and for testing and treauneni of sytnptoms of � .
communicable disease, whether or not such symptoms are caused by
imn�unizoble diseases;
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E. Programs, services or nssistance such as soup ki[chens, crisis
counseling nnd intervention;
fi. Prenatal care,
d) Public Grunts 1'w•Services. CRS §8-17.5-IOL
/Not applicaGle tp agreements relating to the ojfer, issuance, or snle af
secr�rirres, inveslmen[a�lvisary services or fuird marragement services,
, sponsored p�»jects, intergovern�nenta!agreemen[s, or Infornxatfo�r Cec(:noJogy
servtces or prodnc[s nnd servicesf Gra�itee certifies,warrants, and agrees that it
does not lmowingly employ or contract with an illegal alien who will perfomi
work under this Grant and will confirm tha employment eligibility of all ,
employees who are newly hired for eit�ployment in the United States to perform
work under this Grant, th�rough participation in Che E-Verify Program or the j
Deparhnent progr�m estaUlished pursuflnt to CRS §8-17.5-f 02(5)(c), Grnntee i
shall not lmowingly employ or contraet with an illegal alien to perform worlc '
undcr this Grant w• enter into a grant v.�ith a SuUgrantee tliat fails to certify to �
Grantee that the Subgrantee shall not knowingly employ or contract with an
illegal aiien to perforni work under diis Grant. Grantee: � .
i. shall not use $-Verify Program or Department program procedures to �
undectake pre-employment screening of job appliclnts while this Grant is i
being performed, (
ii. shall notify the Subgrantee and the granting State agency within three days �
if Grantee hns ac[ual laiowledge ihst a Subgranfee is employing or �
contracting with an iliegal alien for work under this G��nt, �
iii. shall terminate the subgrant if a Subgrnntee does not siop e�nptoying or i
contracting with the illegal alien withiii three days of receiving the notice,
and i
iv. shall comply with reasonable reqaests made in the course of an �
investigation, undertaken pursuant to CRS §8-17,5-102(S), by the Colorado ;
Depw•tment of Labor and Empioyment. If Grantee p¢rticipates in the !
Depariment program, Grantee shall deliver to the granting State agency, I
Institution of Higher L-ducaiion oc political subdivision, a written, notarized J
a�rmotion, affirming that Grantea has examined the legal worl<status of '
such employee, and shall comply wiYh all of die other requirements of che I
Department program. If Grantee fails to comply with any cequirement of
this provision or CRS §S-t7.5-101 et seq., the g��anting State ¢gency, !
institution of higher educltion or political subdivision may terminate this �
Grant for breach and, if so terniinated, Grantee shall be liabla for damages. �
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e) The Agency shall comply wifli any reasonable request by the Deparhnent of �
Labor and Employment made in [he course of an invastigation that the �
Deparm�ent of Labor and Employment is undertaking pursuant to the authority '
established in Subsection (5) of C.R,S. § 8-17.5-102. +
� Hold anci tnaintain for the tenn hereof the necessary licenses(s) as specified under I
State law, evhich permits the pw�fonnance of the service(s) to be provided herein. �
g} Shall maintnin an affordable sliding-fee scale schedule for iYS services in order fo i
accommodate low-income individuals. '
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h) Subcontracts ucilized by the Agency sh¢II be subject to dze requirements ofthe
Grant as listed here, nnd the Agency is responsible for the performance of any
subcontractor,
i) Abide by eJl applicable provisio�is ofthe Title Vl and VII ofthe Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
ofthe Social Securicy Act of 1975 ns revised.
j) Maintain written requirements for safeguarding client information a��d comply
with the s¢me,
k) Maintain service program records, fisca] records, documentation attd otlier
records relevant to this Grflnt for the duration of the grant plus six years. The
above shall be subject nt ail reasonabte times to inspec[ions, review or audit by
Federnl, State or County personnel, and other persons authorized in Kaiting by the
County,
1) Provide the services at the location us shown as the address of the Agency or
whatever is appropriate for Uiat seivice within Pitkin County.
m) Provide tlte service(s)described herein a[a cost not greater than charged to od�er
persons.
n) Provide semi-annull Perfornzance Measure reports and Financiai Raports. These
reports will include the number of unduplicated clienis who live and/or work in
Piticin County served by the Agency's program(s).
i. The fic•st raport is nexi year's applicaYion, and ic is due August 1, 2014.
You will report your first six months' activity For 2014 within your
npplication. If yoi� do not choose to renpply, you �vill mily be required to
submit a 2014 year-eiid ��eport.
ii. The second report, the yeer-end report, is due Januazy 31, 2015, for the
entire period oFthe grant year. .
iii. The reports will include Agency's annual goels and uctual results year-to-
date, os welf as an explanation of any variances observed and tiie steps th¢t
are to be talcen to address those variances.
3. Pitkin Cowrtv's ObliQations: Pitkin County shall:
a) County agrees to grant $4,000 to CASA of the Ninth as approved in the Cowtty's
2014 budget, which w�s approved by the Board of Coiinry Commissiorters on
December ]S, 2013. Grent f'unding will be used to recruit, train and retain
Court Appointed Special Advocates in Colorado's 9°i Judicial District.
b) The total amount oPthis contract shall not e�:ceed $4,000 cash maximum in 2014,
The County wttt p�y Ageney the total amot�nt of this grant on or befora the lesi
day of March 2014, Payment is contingent upon receipt of mutunlly agreed upon
Perfonna��ce Measures and satisf�ctory semi-annual reports as outlined in section
2(n) of this conn�act. The return of a completed contract is required in order to
receive payment.
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4, General Pr�ons �
a, The Pa�ties to this Gra�zt intend that the relationship between them contemplated
Uy the Grant is fhat of independent agency, No agent, employee, or servant
Agency wi(I Ue solely and enprely responsible for its acts and die act of its agenes, '
employees, servants and suUcontracrors during tlie perfonnance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Feder�l funds, whether in
whole or in part, is subject to and contingent upon the continuing availnbiliYy and
appropriation of County funds for the purpose thereo£ �
c. This Grant constitutes the full and complele agraement of the parties and
supersedes or ineorporates any prior written and ornl agreements of the parties. In
addition, Agency tmderstands that no County official or cmployee, other thun the �
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grent or to modify the terms of this Grant on belialf of the �
County, Any such Grent or modification to this Grent must be in writing end be j
executed liy the pnrties hereto, i
5. DefaulUC4ncells ion. If Agency shal] default in the performance of Agency's i
OUligations pm�suant to the terms of this Agreement, and/or fails to provide an accounting �,
or use or appropriation of monies granted in the mannec in which such accoLmting wns ;
represenced to the County, Agency shall have the right to cure said default after written '
notice by the County ofthe default to Agency. If Agency fails [o cure sucli defauli within
sixYy {60)days after written notice is given from the Cotu�ty to Agency specifying the `
nature of such default(or if such default cannot Ue cured within the aforesaid period of j
eime, if ihe Agei�cy shalt fai] to promptly commence to cure the same and to thereafter '
diligently proceed with such cw�e), County shnll reserve the right to cancel this ;
Agreement nnd make a demand for the retttnt of ali monies that Cottnty detenaines, at its i
sole discretion, were not appropriatad in accordanee wiYh this Agreement. WritYen notice i
of default and cancellation shall Ue made to Agency Uy fust class mail, postage prepaid I
and by ce:tified mail, retm•n receipt requested, to tlie following address: i
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Executive Director j
CASA of the Nind� I "
PO Boa 1750 � � �
Carbondale, CO 81623
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6. Entire AgF'eeivent: This Agreement constiartes the ftdl and complete Agreement of the j
parties herero and shall not be modified except by a written agreement signed by the �
parties. j
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Jan/16/2014 8:3BA6 AM FiretBank 970-429-6219 bro
IN WITNE$S V✓HEREOF, the parties hereto have caused this Agreement to Ue executed as
of the ]atesi date rvritten below.
Pi'I'KIN COUNTY, COLORADO
BY: I�Q.v� r�,, � v c�.r� r� Z• 3��
Nancy N. Sundeen Date
Director of Health 3c Human Services
CASA OF THE NINTH
. By: 7 ia% ' / '/l6'' ,
Executive Director 7"/r�u_'�✓�y Date
Tax ID#: 45-2GG312G
Mailin¢ Address:
PO Box 1750
Carbondnle, CO 81 G23
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