HomeMy WebLinkAboutbocc.con.026.2014 RESERVED
Rev. 08-30-11 jls
� COUNTY CLERK'S
� CONTRACT COVERSHEET
CONTRACT #: 026.2014
ORIGINATING DEPARTMENT: .Health & Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: COIOP3d0 MOUntaln Co110g0
Go2Work Programs
DOLLAR AMOUNT: $5,000.00 LINE ITEM# I 13.85.00541.82123
CONTRACT EXECUTION DATE: UU2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM: annual
❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
� None ❑ Informal ❑ Formal ❑ Sole $ource ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE: ' llL � ���Y - �l '� '�/"
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❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ [ntergovernmental Agreement(Resolution Required)
❑ Lease � Non-Profit
❑ Construction ❑ Quasi-Public (e.g:AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: IO%or S2�K whichever is[he lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices mus[ be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In.
✓ ❑ If Page Left [ntentionally Blank—Note on Page ✓❑ All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (ifapplicable)
✓ � All Original Signatures Affixed ✓❑Notice of AwardMotice to Proceed Attached (f applicable,
✓ � All Dates Filled In ✓0 Warranty(if applicable)
✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet
✓ � Authorized Procurement O�cer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH TH[S CHECKLIST!
PITKIN COUVTY
COVIMLJNITY NON-PROFIT
AN�IUAL GRANT A WARD
COLORADO MOUi�1TAIN COLLEGE G02WORK PROGRAMS. 2014
Contract Number 26.2014 Ledger Number I 13.8�.00�41.82123
This Grant is made as of the date last below signed between Pitkin County, herein referred to as
"County', and Colorado Mountain College Go2 Work Pro�rams, hereafter referred to as
"Agency". Whereas, Colorado Mountain College Go2Work Probrams, a private non-profit
agency, provides Go2 Workshops for displaced and incumbent workers, with emphasis on basic
skills enhancement and career skills.
I. Term of Aereement The term of this Agreement is from January l. 2014, to December
31, 2014.
2. Asencv Oblieations: Agency shall:
a) S[rictly adhere to all applicable federal, state and local laws or regulations tha[
have been or mav hereafrer be established. —
b) Comaliance with House Bill 06-1023. Perfonn the following veritications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the aQe of 18 years of a�e and which require an individual application from the
person who will receive a benefit, are required to verify the applicant's legal
presence in the United States. The veritication of lawful presence requires all
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's license or a Colorado identification
card;or a United States military card or military dependent's identification
card; or a United States Coast Guard Merchnnt Mariner card; or a Native
Amcrican Tribal document: and
ii. Gxecute an affidavit statin�= tllat apnlicant is a United Stares citizen or
leeal permanent residenr, or that applicant is otherwise lawfully
present in the United States pursuant to•Federal la�v.
c) Be lawfully prohibited. pursuant to Article 76.� of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
� para�raph�(b) of this section.
i. Sta[utory Exceptions: Excepted from this requirement are the following �
types of benefits:
A. Services for children under age 18;
� B. Obtaini�o health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an orean�tra�splant; �
C. Short-term, in-kind, non-cash emergency disaster relief; �
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testine and treatment of symptoms of
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communicable disease, whether or not such symptoms are caused by
immunizable diseases;
E. Pro�rams, services or assistance such as soup kitchens, crisis
counselin� and intervention;
F. Prenatal care.
d) Public Grants for Services. CRS §8-17.5-101.
[Not applicab/e Jn a„reements re/ating to Ure offer, issuanee, or sule of
securities, investment advisory services or fi�nd management servrces, •
sponsored projects, intergovernmental agreements, or information technology
services or'producls und servicesJ Grantee ceRifies, warrants, and agrees that it
does not knowingly employ or contract with an illeeal alien who will perform
work under this Grant and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform
work under this Grant, through participation in the E-Verify ProQram or the
Department pro��ram established pursuant tu CRS §8-17.5-102(5)(c), Grantee
shall not knowinely employ or contract with an illegal alien to perform work
under this Grant or enter into a grant with a Suberantee that fails [o ceRify ro
Gran[ee that the Sub�rantee shall not knowingly employ or contract with an
illegal alien to perform work under this Grnnt. G�antee:
i. shall not use E-Verify Pro�ram or Department program procedures to
undertake pre-employment screenine ofjob applicants while this Grant is
being performed
ii. sltall notify the Subgrantee and the granting State a�rency within three days
if Grantee has actual kno���lcdee that a Sub2rantee is employing or
contractine with an ille��al alien for work wider this Grant
iii. shall terminate the subgrant if a Sub��rantee does not stop employine or
contractin� with the illegal alien within three days of receivin� the notice,
and
iv. shall comply �vith reasonable requests made in the course of an
investigation, undertaken pursuant to CRS j8-17.5-102(5), by the Colorado
DepaRment of Labor and Employmcnt. lf Grantee participates in the
Department proeram, Grantee shall deliver to [he Urantine State agency,
Institution of Higher Education or political subdivision, a written, notarized
affirmation, atlirming that Grantee has examined the legal work status of
such employee, and shall comply with all of the other requirements of the
Department proaram. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq., the granting State agency,
institution of hi�her education or political subdivision may termina[e this
Grant for breach and, if so terminated, Grantee shall be liable for damaees.
e) The Aeency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authoriry
established in Subsection (5) of C.R.S. § 8-U.5-102. �
� Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
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g) Shall maintain an affordable slidin�fze scale schedule for its services in order to
accommodate low-income individuals..
h) Subcontracts utilized by the A�ency shall be subject to the requirements of the
Grant as listed here, and the A�ency is responsible for the performance of any
subcontractor.
i) Abide by all applicable provisions of[he Title VI and VI[ of the Federal Civil
Riahts Act of 1964. Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 197� as revised.
j) Maintain written requirements for safeQuarding client information and comply
� with the same. �
k) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of[he erant plus sis years. The
above shall be subject at all reasonable times to inspections, review or audi[ by
Federal, State or County personnel, and other persons authorized in writing by the
County.
1) Provide the services at the location as shown as the address of the Aeency or
whatever is appropriate for that service within Pitkin County.
m) Provide the service(s) described hcrein at a cost not�reater than charged to other
persons.
n) Provide semi-annual Performance Nleasure reports and Financial Reports. These
reports will include the number of unduplicated clients who live and/or�vork in
Pitkin County served by the Agency`s program(s).
i. The first report is next years application. and it is due August 1, 2014.
You will report your first six months' activiry for 2014 within your
application. If you do not choose to reapply, you will only be required to
submit a 2014 year-end report.
ii. - The second repor[, the year-end report, is d�ie January 31, Z015, for the
entire period of the grant year.
iii. The reports will include Agencys annual ��oals and actual results year-to-
date, as well as an eYplanation of any variances observed 1nd the steps that
are to be taken [o address those ��ariances.
3. Pitkin Counh�'s Oblinations: Pitkin County shall:
a) County agrecs to �rant$5,000 to Colorado Mountain College Go2Work Programs
as approved in the County's 201�} budget, which was approved by the Board of
County Commissioners on December 18, 2013. Grant funding will support
general operating espenses for the Go2Work Program.
b) The total amount of this contract shall not eeceed $5,000 cash maximum in 2014.
The County will pay Agency the totaf amoimt of[his grant on or before the last
day of March 201a. Payment is contin��ent upon receipt of mutually agreed upon
Performance Measures and satisfactory semi-annual repoRS as outlined in section
2(n) of this contract. The return of a completed contract is required in order to
receive payment.
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4. General Provisions
a. The Parties to Yhis Grant intend that the relationship between them contemplated
� by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors durin�the performance of the Grant.
b. Payment pursuant to the Grant. if in County, State or Federal funds, whether in
whole or in part, is subject to and contineent upon the continuine availability and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the paRies and
supersedes or incorporates any prior written and oral agreements of the parties. [n
addition, Agency understands that no County official or employee, other than the
[3oard of County Commissioners acting as a body at a Board meetin�, has
authuriri�to enter inro a Grant ar to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writinp and be
ezecuted by the parties hereto.
�. DefauldCancellation. If Agency shall default in the performance of Agency's
Oblisacions pursuant to the terms of this Aereement, and/or fails to provide an accounting
or use or appropriation of monies granred in the manner in which such accounting was
represent�ed to the County, Aeency shall have the right to cure said default after written
notice by the Co�mty of[he default to Agency. If Agency fails to cure such default within
sisty (60) dnys after written notice is given from the County to A�ency specifying the
nature of such default (or if such defautt c�nnot be cw•ed within the aforesaid period of
time. if the Aeency shall fail te prompth�commence to cure [he same and to thereafter
dili�_ently proceed w�ith such cure):County shall reserve [he ri�ht to cancel this
� Aerecment and make a demand tbr the return of all monies that County determines, at its
sole dis'cretion, were not appropriated in accordance �vith this AgreemenL Writ[en notice
of default and cancellatiun shall be made to Agency by first class mail, postage prepaid
and by certified mail, return receipt requested, to the folluwing address:
, .lill Ziemann
L-secutiae Director
Colorado Mountain College Go2Work Proerams
802 Grand Ave.
Glenwood Springs, CO 81601
6. Entire Aereement: This Agreement constitwtes thc full and complete AgreemenT of the
parties hereto and shall not be modified except by a wririen a�reemen,t si�ned by the �
parties. � .
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I�i1 WITNESS ti%HEREOF, the plrties hereto have caused this Agreement to be executed as
of the latest date written befo�v. j
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PITKIN COUNTY, COLORADO
sy: 1`�-c,�-, �--� � ��� . Z� 3•��} ';
Nancy N. Sundeen Dnte i
Director of Health & Human Services
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COLORADO VfOLtiTAN COLLEUE G02NiORK PROGR4�IS
Bv; �*�a. �S/f Qur��.cS��S (,1tia,...�geR- o� • !G -(� i
Jill Zie(nann Data � �
Executive Director
' Maifine Address: �;
802 Grand Ave. '
Glenwaod Springs, CO 51601
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