HomeMy WebLinkAboutbocc.con.029.2014 Rev. 08-30-/1 jls
� COUNTY CLERK'S
CONTRACT COVERSFIEET
CONTRACT #: 029.2014
ORIGINATING DEPARTMENT: Health & Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: COmmon SenSe Regeneratton
Project d.b.a. Aspen TREE
DOLLAR AMOUNT: 1 500.00 LINE ITEM# 1 13.85.00541.82125
CONTRACT EXECUTION DATE: 1/1/2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM: annual
❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader& Counry Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
� None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended([mmigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE: /// �GG�� G��
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❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ [ntergovernmental Agreement(Resolution Required) '
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change OrdedContract Amendment
(C/O: 10%or$2�K whichever is the lesser must have CounTy Manager signature) �
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ � No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached ('japplicable)
✓ � All Original Signatures Affixed ✓� Notice of Award/Notice to Proceed Attached (ifapplicable,
✓ � All Dates Filled [n ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Departmenh please see HCF contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECHING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUSTBE WITH THIS CHECKLIST!
PITK[�I COUNTY
HEALTH AND HUNIAN SERVICES
ANNUAL GRANT AWARD
COMMON SENSE REGENERATION PROJECT D.B.A. ASPEN TREE. 2014
Contract Number 29.2014 Led�er Number I 13.8�.00�41.8212�
This Grant is made as of the date last below sianed between Pitkin County, herein referred to as
`County", and Common Sense Reoeneration Project d.b.a. Aspen TREE; hereafter referred to as
"Agency'. �Vhereas, Common Sense Regeneration Project'd.b.a. Aspen TRGE, a private non-
profit agency, empowers youth and builds the cqmmunity by connecting Roarin� Fork Valley
Residents to their food-shed and environment utilizing positive, solution-oriented education and
demonstration models.
1. Term of Aereement: The term of this Agreement is from January l, 2014, to December
" 3 L 2014.
2. A�encv Oblieations: Agency shall:
a) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or mav hereafter be established.
b) Compliance with House Bill 06-1023. Perform the followin� verifications to
comply witli House Bill 06-1023: Grantees K�ho provide a benefit to persons over
, the age of 18 years of age and which require an individual application from the
person �vho �vill receive a benefit, are required to verify the applicanC's legal
presence in the United States. The verific�tion oY lawful presence requires all
applicants l8 years of a_e or older to:
i. Produce a valid Colorado drivers license or a Colorado identification
card; or a United States military card or military dependent's identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal documenr, and
ii. Esecute an aftidavit stating that applicant is a United States citizen or
leQal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Fedzral law.
c) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
. providing a Federal public benefit or a state or local public benefit in violation of
paragraph ('b) ofthis section.
� i. Statutory Exceptions: Escepted from this requirement are the following
types of benefits:
A. Services for children under a_e 18:
B. Obtainino health care items and services necessary for treatment of an �
emergency medical condition of the person involved and not related to
an organ transplant;
, C. Shore-term, in-kind, non-cash emer�ency disaster relief;
D. Public heal[h assistance for immunizations,with respect to
immunizable diseases and for testins and treatment of symptoms of
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communicable disease, whether or not such symptoms are caused by '
immunizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
d) Public Grants for Services. CRS §8-17.5-1O1.
(Not applicable to agreements relnting to tlre offer, issuance, or sale of
securities, investment advisory services or fund management services,
spoirsored projects, intergovernmenta(agreemenls, nr information technoloay
services or prode�cls and services/ Grantee certifies, warrants, and asrees that it
does not knowinply employ or contract with an illegal alien who will perform
work under this Grant and will confinn the employment eligibiliry of alJ
employees who are newly hired for employment in the United States to perform
work under this Grant, throu�h participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c), Grantee
shall not knowingly employ or contract with an illegal alien ro perform work
� under this Grant or enter into a grant with a Subarantee [hat fails Co certify to �
Grantee that the Subgrantee shall not knowinely employ or contract with an
illegal alien to perform work under this Gran[. Grantee:
i. shall not use E-Veritq Program or Department proeram procedures to
undertake pre-employment screening of job applicants while this Grant is �
being performed
ii. shall notify the Subgrantee and the grantin� State aaency within three days
if Grantee has actual knowledge that a �uberantee is employing or
� contractine with an i[legal alien for work under this Grant
iii. shall terminate the subgrant ifa Subgrantee does not stop employing or
contracting with the ille�al alien within three davs of receiving the notice,
and
iv. shall comply with reasonable requests maue in the course of an
investigation, undertaken pursuant to CR.S l$-17,j-102(5), by the Colorado
DepaRment of Labor and Employmcnt. I�c�rantee participaces in the
Department program, Grantee shall delive; to the granting State agency,
Institution of Higher Education or political subdivision. a written, notarized
affirmation, affirmine that Grantee has esamined the legsl work status of
such empluyee. and shall comply with all oFthe other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS §8-U.5-101 et seq._ the granting State agency,
institution of higher education or political subdivision may terminate this
Grant for breach and, if so terniina[ed, Grantee shall be liable for damages.
e) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subsection (�) of C.R.S. § 8-17.�-102.
f) Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s)to be provided herein.
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g) Shall maintain an affordable slidine-fee scale schedule for its services in order to
accommodate low-income individuals. �
h) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor. �
i) Abide by all applicable provisions ofthe Title VI and VII ofthe Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
j) Mai�tain written requirements for safeguarding client information and comply
� with the same. � � � �
k) � Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review�or audit by .
Federal, State or County personnel. and other persons authorized in writing by the
County.
� I) Provide the services at tHe location as shown as the address of the Agency or
whatever is appropriate for that service �vithin Pitkin County.�
m) Provide the service(s) described herein at a cost not greater than charged to other �
persons.
n) Provide semi-annual Performance �teasure reports and Financial Reports. These
reports will include the number of unduplicated clients who live and/or work in
Pitkin County served by the Agency's program(s). � �
i. The first report is next year's application, and it is due August l, 2014.
You will report your first six months' activity for 2014 within your .
application. If you do not choose to reapply. you will only be required to
� submit a 2014 year-end report.
ii. The second report, the year-end report, is due January 3l, 2015. for the
entire period of the grant year.
iii. The reports will include Agency's annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that
� are to be taken to address those variances. �
3. Pitkin Countv's Oblisations: Pitkin County shall:
a) County a;;rees to grant $L500 to Common Sense Regeneration Project d.b.a.
Aspen TREE as approved in the County's 2014 budget, whiclt was approved by
the Board of County Commissioners on December 18, 2013. Grant tunding will
be used for developing Aspen TREE's four-season community education
� greenhouse's "membership cooperative" specifically for year one(2014)
operations of greenhouse after construction is complete.
� b) The total amount of this contract shal] not exceed $1,500 cash maximum in 2014.
� The County will pay Agency the total amount of this grant on or before the last
day of Mareh 2014. PaymenY is contingent upon receipt of mutually agreed upon
Performance Nieasures and satisfactory semi-annual reports as outlined in section
2(n) of this contract. The return of a completed contract is required in order to
receive payment.
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� 4. General Provisions
a. The Parties ro this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents, �
� employees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
• c. This Grant constitutes the fiill and complete a�reement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County ofticial or employee, other than the
Board of County Commissioners actine as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
Counrv. Anv such Gr�n[ or modification to this Grant must be in writing and be
erecuted by the parties hereto.
5. Default/Cancellation. If Agency shall defaul[ in the performance of Agency`s
Obli�ations pursuant to the terms of this Avreement, and/or fails to provide an accountins
or use or appropria[ion of monies granred in the manner in which such accountin,was
represented tu the County, A�ency shall have the right to cure said default after written
notice by the Counn' of the default to Agency. lf A�ency fails to cure such default within
sixty (60) days nfter written notice is eiven Crom the County ro Aeency specifying the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail tu promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines. at its �
sole discre[ion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by fiist class mail, postage prepaid
and by ceiKified mail, return reccipt requested, to the following address:
Eden Vardy
Executive Director
Common Sense Regeneration Project d.b.a. Aspen TREE
PO Box 8064
Aspen, CO 81612
6. Entire Aereement: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be moditied except bv a written aareement si�ned by the
parties. �
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IN WITNESS WHEREOF, the par[ies hereto have caused this A�reement to be executed as
of the lates[ date written below.
PITKIN COUNTY, COLORADO
By: �� yL,C,u v''-�"U� Z- � ��
Nancy N. Sundeen Date �
Director of Health & Human Services
CO�ibION SENSE REGENERATION PROJECT D.B.A. ASPE�I TREE
B v:
��eh u��cy 1-15-2013
Eden Vardy Date
Executive Director Tax ID#: 26-34684�0
Mailins Address:
PO 13ox 8064
Aspen. CO 81612
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