HomeMy WebLinkAboutbocc.con.030.2014 RESERVED
Rev. 08-30-11 jls
� COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 030.2014
ORIGINATING DEPARTMENT: Health & Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PAONE#: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: EXeCUtIVe ServICOS Coi'ps
DOLLAR AMOUNT: 3 500.00 LINE ITEM# 113.85.00541.82197
CONTRACT E7[ECUTION DATE: I/I/2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES �NO TERM: annual
❑ BOCC AGENDA [TEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER $50,000(Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
� None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended ([mmigration Form) ❑ Exempt
❑ Contract Renewal � /���
✓ CHECK CONTRACT TYPE: 0 �`
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease � Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/0: 10%or$?�K whichever is the lesser must have County Manager signamre)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ � No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ [f Page Lefr Intentionally Blank—No�e on Page ✓❑ All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (rfupplrcuble)
✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (ifupplrcable,
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
� P[TK[N COUNTY
COMMUNIT'Y NON-PROFIT
ANNUAL GRANT A WARD
EXECUTIVE SERVICE CORPS. 2014
Contract Number 30.2014 Ledger Number 113.8�.00541.82197
This Grant is made as of the date last below signed between Pitkin County, herein referred to as
"County", and Executive Service Corps, hereafter referred to as "Agency". Whereas, Esecutive
Service Corps, a private non-profit agency, provides consultants to local human service and
nonprofit organizations and is available to any and all nonprofits from Aspen to RiFle.
L Term of A_reement: The term of this Aereement is from January l, 2014, to December
31, 2014.
2. Asencv Oblieations: Agency shall:
a) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafrer be established.
b) Compliance with House Bill 06-1023. Perform the following verifications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the age of 18 years of a�e and which require an individual'application from the
person who will receive a benetit, are required to verify the applicant's leeal
presence in the United States. The verification of lawful presence requires all
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's license or a Colorado identification
card; or a United States military card or military dependent's identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal documen[: and
ii. Execute an affidavit stating that applicant is a United States citizen or
le�al permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
c) Be lawfully prohibited, pursuant to Article 76.5 of Title 2�, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Esceptions: E�cepted from diis requirement are [he following
types of benefits:
A. Services for children under a�e 18;
B. Obtainine health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an or�an transplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases;
�
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
d) Public Grants for Services. CRS §8-17.5-101.
(Not upplicable to agreemenls relating to the offer, issuance, or sa[e of
securities, investment advisory services or fund management services,
sponsored projects, intergovernmenta!agreements, or injormalion techno[ogy
services or products and servicesJ Grantee certifies, warrants, and aerees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform
work under this GranL through participation in the E-Verify Program or the
DepaRment program established pursuant to CRS §8-17.5-102(5)(c), Grantee
shall not knowingly employ or contract H�ith an illegal alien to perform work
under this Grant or enter into a erant with a Sub�rantee that fails to certify to
Grantee that the Subgrantee shall not knowinely employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Proaram or Department program procedures to
undertake pre-employment screening of job applicants while this Grant is
being performed
ii. shall notify the Subgrantee and the grantine State agency within three days
if Grantee has actual knowledge that a Suberantee is employin�or
contracting with an ille�al alien for work under this Grant
iii. shall terminate the subgrant if a Subprantee does not stop employine or
contracYing with the illegal alien within three days of receiving the notice,
and
iv. shall comply with reasonable requests made in the course of an
investi�ation, undeRaken pursuant to CRS �8-17.5-102(5), by the Colorado .
Department of Labor and Employment. If Grantee participates in the
Department proeram, Grantee shall deliver to the granting State a�ency,
Institution of Higher Education or political subdivision, a written, notarized
affirmation, affirming that Grantee has examined the legal work status of
such employee, and shall comply with all of the other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS �8-U.5-101 et seq., the granting State agency,
institution of hiaher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be liable for damaoes.
e) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subsection (5) of C.R.S. § 8-1 Z.5-102.
� Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
g) Shall maintain an affordable slidine fee scale schedule for its services in order to
accommodate low-income individuals.
�
h) Subcontracts utilized by the Agency shall be subject to the requirements of the �
Grant as listed here, and the Agency is responsible for the performance of any
subconvactor. '
i) Abide by all applicable provisions ofthe Title VI and V[I ofthe Federal Civil
Riehts Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
j) Maintain written requirements for safeguardin� client infortnation and comply
with the same. �
k) Nlaintain service program records, fiscal records, documentation and other
records relevan[ to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, State or County personnel, and other persons authorized in writino by the
County. �
I) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
m) Provide the service(s) described herein at a cost not greater than charged to other
persons.
n) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will indude the number of unduplicated dients who live and/or work in
Pitkin County served by the Agency s program(s).
i. The first report is next year�s application, and it is due Aueust l, 2014.
You will repor[ your.first six months' activity for 2014 within your
application. If you do not choose to reapply, you will only be required to
submit a 2014 year-end report.
ii. The second report, the year-end report, is due January 31, 2015, for the
entire period of the erant year.
iii. The reports will include Agency's annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that �
are to be taken to address those variances:
3. Pitkin Countvs Oblisations: Pitkin County shalL•
a) County agrees to grant $3,500 to Executive Service Corps as approved in the
County's 2014 budeet, which was approved by the Qoard of County
Commissioners on December 18. 2013. Grant funding will support ESC's
annual operatiuns.
b) The total amount of this contract shall not exceed $3,500 cash maximum.in 2014.
The County will pay Ageocy the total amount of this grant on or before the last
day of March 2014. Payment is contin�ent upon receipt of mutually aareed upon
Perfonnance Measures and satisfactory semi-annual reports as ou[lined in section
2(n) of this contract. The return of a completed contract is required in order to
receive payment.
3
4. General Provisions
� a. The PaRies to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and.entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
c. This Grant wnstitutes the full and complete agreement of the paRies and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the.terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writin� and be
esecuted by the paRies hereto.
5. DefaulUCancellation. If Agency shall default in the performance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
si�ty (60) days after written notice is given from the County to Agency specifyina the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Aeency shall fail to promptly commence to cure [he same and to thereafrer
dili�ently proceed with such cure), County shall reserve the rieht to cancel this
Aereement and make a demand for the return of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first class mail, posta�e prepaid
and bvi certitied mail, return receipt requested,to the following address
Christine Nolen
Executive Director
Executive Service Corps
0250 Sage Way
Aspen, CO 81611
6. Entire�ment: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written aareement signed by the
parties.
4
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: � `��---� �� 2. .� ,(�
Nancy N. Sundeen Date
Director of Health & HUman Services
EXECCIl"IVE.SERVICE CORPS
By: Christine Nolen ,Inn. 2-J. 2014
Christine Nolen Date
Execu[ive Director
Mailin�Address:
0250 Sage Way
Aspen, CO 816ll �
5