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Home My WebLink Aboutbocc.con.033.2014 RESERVED Rev. 08-30-1/jls � COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 033.2014 ORIGINATING DEPARTMENT: Health & Human Services PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 9709205766 PROJECT NAME: HCF Grant Programs co1v7'RaCTOx: Friends of the Colorado Avalanche Information Center � DOLLAR AMOUNT: 7$ ,000.00 LINE ITEM# 1 13.85.00541.82191 CONTRACT EXECUTION DATE: 1/1/2014 CONTRACT END DATE: 12/31/2014 AUTOMATIC RENEWAL: ❑ YES � NO TERM: annual ❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER$50,000 (Requires Section Leader&Counry Manager's Signature) ✓ CHECK PROCUREMENT TYPE: � None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt ❑ Contract Renewal � � ✓ CHECK CONTRACT TYPE: ��`� �� ❑ Services/Maintenance ❑ Employment ❑ LicenseNse ❑ Intergovernmental Agreement(Resolution Required) ❑ Lease � Non-Profit ❑ Construction � ❑ Quasi-Public (e.g.-AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required) ❑ Other(e.g. revenue) ❑ Change OrdedContract Amendment (C/O: 10%or S25K whichevcr is the lesser must have County Managcr signature) All Contracts should be proofed and all e�ibits and notices must be attached for the following: ✓ � No Pages Missing ✓� All Other Blanks Filled In ✓ ❑ If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached ✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (ifapplicuble) ✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (rf applicable, ✓ � All Dates Filled In ✓❑ Warranty(if applicable) ✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet ✓ � Authorized Procurement Officer's Name: Mitzi Ledingham BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES TAAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP OR[G[NAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! � PITKIN COlJ�1TY COMMU�IITY NO�I-PROFIT ANNUAL GRANT AWARD FRIENDS OF THE COLORADO AVALANCHE I�IFORMATION CENTER. 2014 � Contract Number 33.2014 Ledger Number 1 13.85.00541.82191 � This Grant is made as of the date last below sisned beriveen Pitkin County, herein referred to as "County', and Friends of the Colorado Avalanche lnformation Center, hereafter referred to as "A�encv'. Whereas, Friends of the Colorado Avalanche Information Center, a private non- protit agency, promotes safety by reducing the impact of avalanches on recreation, industry and transportation in the State throuoh a program of forecasting and education. 'The'Friends of CAIC acts as an advocate and fund-raising agency for the CAIC. L Term of Asreement: The term of this A��reement is from January L 2014, to December 31. 201�3. 2. Aeencv Oblieations: A�ency shall: a) Strictly adhere to all applicable fcderal, state and local laws or reeulations that have been or may hereafter be established. b) Compliance �1�ith House Bill 06-1023. Perform the followin� verifications to comply with House Bill 06-1023: Grantees who provide a benefit to persons over the a�e of 18 years of aee and which reyuire an individual application from the person who ��ill receive a benefit, are required to verify the applicant`s legal presence in the United States. The verification of lawful presence requires all applicants I 8 years of age or oldcr to: i. Produce a valid Colorado driver's license or a Colorado identitication card; or a United States military card or military dependent's identificaticn card: or a United States Coast Guard Merchant Mariner card; or a Nativc American Tribal document: and ii. Execute an affidavit statine that applicant is a United States citizen or legal permanent resident; or that applicant is otherwise lawfully present in the United States pursuant to Federal law. c) Be lawfully prohibited, pursuanc to Article 76.5 of Title 24, C.R.S., from providing a Federal public benetit or a state or local public beneflt in violation of para�raph (b) of this section. • � i. Statutory Exceptions: Excepted from this requirement are the followin� types of benefits: A. Services for children under age 18; B. Obtaining health care item's and services necessary for treatment of an emergency medical condition of the person involved and not related to an orean�transplanr, � C. Short-term, in-kind. non-cash emergency disaster relief; D. Public health assistance for immunizations, with respect to immunizable diseases and for testin� and treatment of symptoms of I communicable disease, whether or not such symptoms are caused by immunizable diseases: E. Pro�rams, serv'ices or assistance such as soup kitchens, crisis counseling and intervention; � F, Prenatal care. d) Public Grants for Services. CRS §8-175-101. /Nnt applicab/e to agreements reluting to the ojjer, issuance, or sule of securifies, irrvestmen!advisory services or fund management services, sponsored projects, intere overnmenlal ugreements, or injarmnti�n technoloay services or products und servicesJ Grantee certifies, warrants, and a`rees that it does not knowin�Iy employ or contract with an illeeal alien who will perform work under this Grant and will confirm the employment eli�ibility of all employees who are newly hired for emplovment in the United States to perform work under this Grant, throu;h participation in the E-Verify Program or the � DepaRment program established pursuant to CRS �8-17.5-102(5)(c), Grantee shall not knowin��ly employ or contract with an illegal alien to perForm work �mder this Grant or enier into a �ra��t with a Subgrantee thar fails to ceitify to Grantee that the Subgrantee shall not knowingly employ or contract with an illegal alien to perform work under thi; Grant. Grantee: i. shall not use E-Verify Prooram or DepaRment program precedures to undertake pre-employment scree�ing ofjob applicants while this Grant is being perfonned ii. sha11 notity the Sub«rantee and the granting State agency rvithin three days if Grantce has actual knowied�_e that a Suborantee is emplo�in�or contractins with an ille�al alien for work under this Grant iii. shall terminate the subgrant if'a Subgran[ee does not stop employing or contracting wiih the illeeal alien within three days.of receiving the notice, and iv. shall comply «�ith reasonublc requests made in the course uf an investigation, undertaken pursuant to CRS y8-17.�-102(�). by the Colorado Department of Labor ancl Employment. IfGrantee participutes in the Depamnen[program, Grantce shall deliver to the granting State aQeney, � Institution of Hi�,her Education or political subdivision, a written, notarized affinnaYion, aftirming tliat Grantee has examii�ed the le�al H-ork status of � such employee, and shall comply ti i[h all of the other requirements of the Depar[ment program. If Grantee fails to comply ��ith any requirement of this provision or CRS §8-17.5-101 et seq.,the granting StaCe agency, institution of hieher education or political subdivision may tenninate this Grant for breach and, if so terminated, Grantee s'hall be Iiable for damaees. e) The AQency shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investiaation that the Department of Labor and Employment is under[aking pursuant to the authority established in Subsection (5) of C.R.S. § 8-U.5-102. fl Hold and maintain for the term hereofthe necessary licenses(s) as specified under . Sta[e law, which permits the performance ofthe service(s) to be provided herein. 2 . g) Shall maintain an affordable sliding-fee scale schedule for its services in order to accommodate low-income individuals. h) Subcontracts utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Agency is responsible for the performance of any subcontractor. i) Abide by all applicable provisions of the Tide Vf and VI[ of the Federal Civil Riehts Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act of 197� as revised. j) Maintain written requirements for safeguardina client information and comply with the same. k) Maintain service program records, fiscal records, documentation and other records relevant to this Grant for the duration of the grant plus six years. The above shall be subject at all reasonable times to inspections, review or audit by Federal, State or County personnel, and other persons authorized in writing by the Countv. I) Provide the services at the location as shown as the address of the Aeency or whatever is appropriate for that service within Pitkin County. m) Provide the service(s) described herein at a cost not greater than charged to other persons. n) Provide semi-annual Performance i�leasure reports and Financial Reports. These reports will indude the number of unduplicated clients �i�ho live and/or�vork in � Pitkin County served by the Agency's program(s). � i. The first repoR is nest years application. and it is due August l, 201a. You will report your first six months' activity for 2014 H�ithin your application. If you do not choose to reapply, you will only be required to submit a 2014 year-end report. ii. The second report, the yearvend report, is due Jlnuary 31, 201�, for the entire period of the grant year. � iii. The reports will include A��ency`s annual goals and actual results year-to- date, as ��ell as an ezplanation of any variances observed and the steps that are to be taken to address those variances. 3. Pitkin Countds Obli�ations: Pitkin County shall: a) County a�rees to ,rant $7.000 to Friends of the Colorado Avalanche Information Center as approved in the County's 2014 budget, which was approved by the Board of County Commissioners on December 18, 2013. Grant funding will cover approsimately 2�% of the costs of the CAIC forecasting and education program. b) The total amount of this contract shall not exceed $7,000 cash maximum in 201 d. The County will pay Agency the total amount of this grant on or before the last dny of March 2013. Payment is contingent upon receipt of mutually aereed upon Performance Nleasures and satisfactory semi-annual reports as outlined in section 2(n) of this contract. The return of a completed contract is required in order to � � receive payment. � 3 � 4. General Provisions a. The Parties to this Grant intend [hat the relationship between them contemplated by the Grant is that of independent agency. No aeent, employee, or servant Agency will be solely and entirely responsible for its acts and Ihe act of its agents, employees, servants and subcontractors during the performance of the Grant. � b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in wholz or in part, is subject to and contin�ent upon the continuin� availability and appropriation of County funds for the purpose thereof. c. This Grant constitutes the full and complete agreement of the paRies and supersedes or incorporates any prior written and oral a�reements of the paRies. In addition, Asency understands that no County official or employee, other than the Board of Coimty Commissioners actina as a body at a Board meeting, has authority to enter into a Grantor to modify the terms of this Grant on behalf of the County. Any such Grant or modification to this Grant must be in writing and be executed by the parties hereto. 5. Default/Cancellstion. If Agency shall default in the performance of Aaency�s Obligations pursuant to [he terms of this Aereement, and/or fails to provide an accounting or use or appropriation uf monies granted in the manner in which such accountin� was represented to the Count��, Aeency shall have the right to cure said default after w�ritten notice b� the County of the default to Acency. If Agenc�� fails to cure such default within sisty (60) days afler written notice is eiven from the County to Aeency specifying the naturc of such dcfault (or if such default cannot be cured within the aforesaid period of � time. if the A�ency shall fail to promptly commence to cure Che same and to thereafter dili�ently proceed ��ith such cure), County shall reserve the right to cancel this A�reement and make a demand for che return of all monies that County determines; at its sole discretion, were not appropriated in accordance with this Agreement. Written notice of default and cancellation shall be made to Agency by first class mail, postage prepaid and by ceRified mail, return receipt requested, to the folloo:ine address: Knox Williams President Friends of tlte Colorado Avalanche Information Center PO Box I37 Buena Vista. CO 81211 6. Entire Avreement: This A�reement constitutes the full and complete Agreement of the � parties hereto and shall not be modified except by a written agreement signed by the parties. 4 [N WI'CNESS WHEREOF, the paRies hereto have caused this Agreement to be executed as of the latest date written below. PITKIN COUNTY, COLORADO By� ��L�i �'S `� ��L)�1 Z � -L� � � Nancy N. undeen " Date Director of Health & Human Services FRIENDS 01= "CHE COLORADO AVALANCHE 17�'FORMATION CENTER By: IC,�2vaC 1'Vi�G�iA,�vf� Knox Williams Date President Mailin� Address: PO 8os 137 Buena V ista. CO 8121 I 5 . . ..... , . : . r