HomeMy WebLinkAboutbocc.con.034.2014 Rev. 08-30J 1 j!s
� COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 034.2014
ORIGINATING DEPARTMENT: Health & Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9709205766
PROJECT NAME: HCF Grant Programs CoNTRnCTOU: Hospice of the Valley, InC.,
d.b.a. HomeCare & Hospice of the Valley
DOLLAR AMOUNT: $48,000.00 LINE ITEM# 1 13.85.00000.84030
CONTRACT EXECUTION DATE: 1/1/2014 CONTRACT END DATE: 12/3ll2015
AUTOMATIC RENEWAL: ❑ YES � NO TERM: 2 Year Partnership
❑ BOCC AGENDA ITEM (Grants, 1GA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OV ER $50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Con[ract Renewal
✓ CHECKCONTRACTTYPE: (n �� ��
�F'
❑ Services/Maintenance ❑ Employment
❑ LicenseNse ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
� ❑ Construction ❑ Quasi-Public(e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change OrdedContract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signawre)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Lefr Intentionally Blank—Note on Page ✓❑ All E�ibits Attacheil
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (ifapplicable)
✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (ifapplica6le,
✓ � All Dates Filled [n ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet
✓ � Authorized Procurement Oflicer's Name: Mitzi Ledingham
BY CHECHING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETA[NAGE SCHEDULE. ALL ATTACHMENTS MiJST BE WITH THIS CHECKLIST!
PITKIN COUNTY
HEALTH AND F�IUMAN SERVICES
PARTNERSHIP GRANT AWARD
HOMECARE& HOSPICE OF THE VALLEY, 2014-2015
Contract Number 34.2014 I,edger Number 113.85.00000.84030
This Grani is made as of the date last below signed between Pitkin County, herein referred to as
"County", and Hospice of the Valley, Inc., dba HomeCaze&Hospice of the Valley, hereafter
referred to as"Agency". Whereas, HomeCaze & Hospice of the Valley, a private non-profit
agency,provides compassionate and dignified palliative and end of life care to hospice patients and
their families in Pitkin,Eagle and Garfield counties.
1. Term and Renewal of AQreement: Absent any termination for cause under paragraph 5 of
the Agreement, the term of this Agreement shall continue for a period of two yeus, from
January 1, 2014,to December 31, 2015, subject to budget appropriation, compliance with
contract obligations, and Boazd of County Commissioners' approval each yeaz.
2. A�enCy Obli at� ions: Agency sha!1:
a) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
b) Compliance with House Bill 06-1023. Perform the following verifications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the age of 18 yeazs of age and which requue an individual application from the
person who�vill receive a benefit, aze required to cerify the applicant's legal
presence in the United States. The verification of lawful presence requires all
applicants 18 years of age or older to:
i. Produce a valid Colotado driver's license or a Colorado identification
cazd; or a United States military cazd or military dependent's identification
cazd; or a United States Coast Guard Merchant Mariner cazd;or a Native
American Tribal document; and
ii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
c) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b)of this section.
i. Statutory Exceptions: Excepted from this requirement aze the following
types of benefits
A. Services for children under age 18;
B. Obtaining health caze items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term, in-kind,non-cash emergency disaster relief;
D. Public health assistance for immunizations,with respect to
immunizable diseases and for testing and treatrnent of symptoms of
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communicable disease,whethec or not such symptoms are caused by
immunizable diseases;
E. Programs, services or assistance such as soup kitchens,crisis
counseling and intervention;
F. Prenatal caze.
d) Public Graats for Services. CRS§8-17.5-101.
[Not applicab/e to agreements relating to the offer, issuance, or sa/e oJ
securities, investment advisory services ot fund management services,
sponsored prvjecJs,intergovernmenta/agreemenfs, or injo�mation techao%gy
services or producfs and servicesJ Gmntee certifies, warrants,and agrees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Crrant and will co�rm the employment eligibility of all
employees who aze newly hired for employment in the United States to perform
work under this Grant, through participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c), Grantee
shall not knowingly employ or contract Hrith an illegal alien to perform work
under this Grant or enter into a grant with a Subgrantee that fails to certify to
Grantee that the 5ubgrantee shail not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Program or Departnent program procedures to
undeRake pre-employment screening ofjob applicants while this Grant is
being performed
ii. shall notify the Subgrantee and ihe granting Stafe agency within three days
if Grantee has actual knowledge that a Subgrantee is employing or
contracting with an illegal afien for work under this Grant
iii. shall terminate the subgrant if a Subgrantee does not stop employing or
contracting with the iilegal alien within thxee days of receiving the norice,
and
iv. shall comply with reasonable requests made in the course of an
investiga6on, undertaken pursuant to CRS §8-17.5-102(5),by the Colondo
Department of Labor and Employment. If Grantee participates in the
Department program, Grantee shall detiver to the granting State agency,
Institution of Higher Education or political subdivision,a written, notarized
�rmation,a�rming that Grantee has examined the legal work status of
such employee, and shall comply with ali of the other requirements of the
Departrnent program. If Grantee Fails to comply with any requirement of
this provision or CRS §$-17.5-]O1 et seq.,the granting State agency,
institution of higher education or political subdivision may temunate this
Grant for breach and, if so terminated,Grantee shall be liable for damages.
e) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the.
Department of Labor and Employinent is undertaking pursuant to the authority
established in Subsection(5) of C.R.S. § 8-17.5-102.
f} Hold and maintain for the term hereof the necessary licenses(s)as specified under
State law,which permits the performance of the service(s)to be provided herein.
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g) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate low-income individuals.
h) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
i) Abide by all applicable provisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
� of the Social Security Act of 1975 as revised.
j) Maintain written requirements for safeguarding client information and comply
with the same.
k) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six yeazs. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, State or County personne(, and other persons authorized in writing by the
County.
1) Provide the services at the location as shown as the address of the Agency or '
whatever is appropriate for that service within Pitkin County.
m) Provide the service(s)described herein at a cost not greater than chazged to other
, persons.
n) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will include the number of unduplicated clients who live and/or work in
Pitkin County served by the Agency's program(s). This report schedule will
repeat annually and is subject to change.
i. The first report, the mid-yeaz report, is due August 1,2014, for the first six
months of the grant yeaz.
ii. The second repoR is due January 31, 2015; for the entire period of the
grant yeaz.
iii. The reports will include Agency's annual goals and actual results year-to-
date, as well as an explanation of any variances o6served and the steps that '
are to be taken to address those variances.
3. Pitkin County's Obli atg ions: Pitkin County shall:
a) County agrees to grant$48,000 to HomeCaze & Hospice of the Vafley as
approved in the County's 2014 budget, which was approved by the Boazd of
County Commissioners on December 18, 2013. Grant funding will support the
ongoing We Honor Veterans Program which was i�ptemented in 2013
whereby veteran patients are paired with veteran volunteers. In addition,
funding will support charity care and pediatric Medicaid waiver programs.
b) The total amount of this contract shall not exceed $48,000 cash maximum in
2014. The County will pay Agency in semi-annual payments of$24,000 on ihe
last day of Mazch and September 2014. Semi-annual payments are contingent
upon receipt of mutually agreed upon Performance Measures and satisfactory
semi-annual reports as outlined in section 2(n)of this contract. The retum of a
compieted contract is required in order to receive payment.
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4. General Provisions
a. The Parties to this Grant intend that ihe relationship between them coniemplafed
by the Grant is that of independent agency. No agent, employee,or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Federal funds,whether in
wfiole or in part, is subject to and contingent upon the continuing availabitity and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior wriiten and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Boazd meeting, has
authority to enter into a Grant or to modify the terms of this Grant on beha2f of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the pazties hereto.
5. DefaulUCancellation. If Agency shall default in the performance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such defauh within
sixty {60)days after wririen notice is given from the County to Agency specifying the
nature of such default (or if such defauit cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines,at its
sole discretion, were not appmpriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first class mail, postage prepaid
and by certified mail,retum receipt requested,to the following address:
Mazkey Butler,Executive Director
HomeCaze & Hospice of the Valley
P.O. Box 3768
Basalt, CO 81621
6. Entire Aereement: T'his Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written agreement si�ed by the
parties.
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed as
of the latest date written below.
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PITKIN COUNTY, COLORADO
By: � � t-,nc� � z.• � - � !
Nancy N. Sundeen Date
Director of Health&Human Services
HOMECARE &HOSPICE OF THE VALLEY
;- ,� .
� ,��
BY� � '�li�,/ �f /��
Mazkey utler , Date
Execative Direct r
Mailine Address:
P.O. Box 3768
Basalt, CO 81621
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