HomeMy WebLinkAboutbocc.con.039.2014 RESERVED
Rev. 08-30-1!jls
� COUNTY CLERK'S
CONTRACT COVERSHEET
• CONTRACT #: 039.2014
ORIGINATING DEPARTMENT: Health& Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: P1tl1firid0rS fOT' CariCOr
DOLLAR AMOUNT: $12,500.00 LINE ITEM# 113.85.00000.84021
CONTRACT EXECUTION DATE: I/I/2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM: annual
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader&County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-7 7-5-101, ]02 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE: 11� �"�� ' " " " �
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public(e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment �
(C/O: 70%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (ijapplicab[e)
✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (ifapp[icable,
✓ � All Dates Filled In ✓� Warranty(if applicable)
✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECHING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
I THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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E. Programs,services or assistance such as soup kitchens, crisie
counseling and inurvention;
F. Pronatal care.
d) PubGc Granta for Services.CRS §8-17.5-101.
/Nor app[icab[e 10 agreemenfs relating ta rhe offer, issuonce, br safe of
sec�rities, inveslmenl odvisory services or jund management services,
sponsored proJec�s, intergovernnienfa[agreements, or injormativn fechnalogy
services or prnduc/s and serviresj Gnntee certifies,warranu, and agrees that it
dces aot lmowingly employ or contract with an illegal alien who will perform
work uixier thie(3:ant and will confirm the employment eligibility of all
employees who are newly hued for employmenc in the United States to perform
work undcr.this Grant, through pmticipation in thc E-Verify Program or rhe
bepartrnent program established pu7suant to CItS §8-17.5-102(5)(c), Grantee ,
s6a11 not laiowingly employ or contract wich an illegal alien w perform work
uadeC this Crrant or enter into a grant with a Subgrnntee that fails to certify to
Crentee that the Subgrantee shall not knowingly employ or conuact wirh an
illegal alian to�crform wark under thie Crrant. Grantcc:
i. shall not use E-Vorify Program or Depamnent program procodures to
undertake Ipre-employment screening of job applicanTS while this Crrant is
being performed
ii. shall notify the Subgrantee and the graaring Stato ageucy within tbree days ,
if Grantee has actual knowledge 8aaf a Subgzantee ie employing or
contracring with an illegal alien for work under this Crrant '
iu. shall teiminate the subgrant if a Subgrantee does not stop employing or �
conuacting with the illogal alien within throe days of recoiving the noticc, �,
and �
iv. ehall com�ly with reasonablc roqucsts made in the course of an
invesugation,undertaken pinsuant to CRS §8-17.5-102(5),by rhe Co]orado
Deparmierit of Lubor and Employment If Grentee participates in tlie
Dcpartrneat program, Grantee ehall dolivor to the granting Statc agcncy, �
Insritutionlof FTigher Education or politieal subdivision, a written,notarized '
affumation,affirming that Grantee hae oxaminod the logal work etatua of j
such employee, and shall comply with all of the other icquirements of the j
Department program. If Grantoc fails fo comply witb any rcquiroment of
this provision or CRS §8•17.5-101 et scq., the granting State agency, il
institution of higher education or political subdivision may terminate this �
G:aat for broach and, if so terminated, Granteo shall ba liable for damagce. �
c) The Agency ehell comply with any masoaable raqucst by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertalcing ptirsuant to the authoriry ,
establiebed in Subsection(5)of C.R.S. § 8-17.5-102. ,
� Hold and mamtain for the term hereof the neceseary licenses(s) as specified undet
State law, which permit5 the performance of the servico(s) to be provided bercin. i
g) 5ha11 maintain an afFordable sliding-fee seale schedule for ite seivices ia order to
accommodate low-incomc individuals.
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h) Subcontracts urilized by the Agency shall be subject to the requirements of the ,
Grant xs listed here, and the Ageacy is responsible for the per£ormance of any
subcontractor.
i) Abide by all applicable provisions of the Tifle VI and VII of the Federal Civil
Rights Act of 1964, Scction 504 of the Rchabilitxdon Act of 1973, aad Titic XX
of the Social Security Act of 1975 as rovised.
j) Maintain written requirements for safeguarding client infotmation and comply
with the seme.
k) Maintain service program records,fiscal records, docutnentarion and other
records rcicvent[o this Crrent for the duration of the grant plus su yeare. 7'hc
above shall be subject at al]reasonable times to inspecrions,review or audit by
Federal, State or County personrael, and other persons authorized in writing by the
Coimty.
1) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
m) Provide tLe service(s)descnbed herein at a cost not greater tUan chazged to other
persons.
n) Provide semi-annual Performance Measure reports and Financial'Reporte. Thcsc
reports will include the number ofunduplicated clients who live and/or work in
Pitkin Counry served by the Agency's program(s).
i. The fitst report is next yeaz's applicatzon,and it is due August 1, 2014.
You will zeport your first six months' activity for 2014 within your
applieatioa If you do not chooee to zeapply, you wil] only bo roquired to
submit a 2014 year-end report.
ii. The sccond report, the yoar-cnd roport, is duc January 31, 20]S, for the
eatire period of the grant year.
iii. The reports will include Ageney's annual goals and actval results yeaz-to-
' date, as well as an expianation of any variances observed and thc stcps that
aze to be taken to address those variances.
3. PitkinC2unry's Obligations:Pitkin Counry ehall;
a) Counry agreee m gran2 512,500 w Pathfindcrs for Cancer as approved in tkte
County's 2014 budgey which was approved by thc Hoard of County
Commissionecs on Deeember 18, 20]3. Grant funding wiU go towarda � ,
Path�nders' hvo ma{n programe which both eupport paoplc living wtth
cancer or in iemission:the Mgel Volanteer Program and one-on-one and
group couaeeGng with Master's level therapists.
b) The total amount of this contract shall not exeeed 512,500 cash maxunum in
2014. The County will pay Agency tho total amount of thie grant on or before the
last day of Mazch 2014. Payment is contingent upon receipt of mutually agreed .
upon Parformance Meaeures snd satisfactory semi-annual reports as oullined in
secdon 2(n) of this contract. The returo of a completed conqact is tequirod in
order tn receive payment.
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4. General Provisions ,
- a. The Parties to tl�is Gsant iniend that the relationship between them contemplated
by thc Grant is that of independcnt agency. No agent, omployee, or servant
Agency will be solely and entirely rosponsible for its acts and the act of its agents,
employees, eervants and subconaactors during the performance of Yhe Grant.
b. Payment pureuant to the Grant,if in Counry, State or Federal funds,whctfier in
whole or in part, is subject to and conriagent upon the coniinuing availabiliry and '
appropriation of County funde for thc purpose thereof.
c. This Giant constitutes the full and complete agreement of the parties and
supersedes or incocporates any prior writtoa snd oral agreemenu of the parties. 7n
addition,Agency understande that no County offtcial or employee, other than the ,
Soacd of County Commissioners acring as a body at a Boazd meefing, has ;
auffiority to cntcr into a Crrant or to modify the terms of this Grant on bchalf of thc
Counry. Any such Grent or modificazion to this Grant must be in wziting and be
executed by the parties hereto. i
5. DefauldCancellation_ J,fAgeacy shal2 default ut ftie performance ofAgency's
Obligations pwsuant to the terms of thia Agrcoment, and/or fails W provide an accountiag
or use or appropriation of monies granted in the manner in which such accounting was . j
represenrcd to the County,Agcncy shall Lave the right to cure said default afier written
notice by the Coimry o�the dcfault to Agancy. If Agency fails ta cure such default within ;
sixty(60)days after written notice is given from t�e County to Agency specifying the i
naturc of such default(or if such default cannot be cured within the aforesaid period of �
tune, if the Agency shall fail to promptly commence to cure the same and to thezeafter �
diligenfly proceed with such cure), Counry shall reserve the righY to cancel this i
Agreement and make a demand for the retum of all monies tY�at Covnry detenmines, at its �
sole discretion, were not appzopriated in accordance with rhis Agreemen� Written notice I
of dcfault and cancellation shall be mede to Agemcy by first class msil,pastagc propaid I
and by certified mail,retum ceceipt requested,to the following address: i
Allison Dally I
Executive Aizector '
Pathfinders for Cancer !
PO Box 11799 i
Aepen, CO 81672 i
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G. T'fltiTC ace_ement: Thie Agreemant consritutes the full azad completo Agroemont of the !
parties hereto and shal]not be modified except by a written agreement signed by the ;
parties. '
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IN WITI�ESS WHEREOP, the parties hercto havc caused this Agreement to be cxocutcd as
of the latest date written below.
PITKIN COUNTY,COLORADO
By:���-��--� J �--e��-. Z,. � , t�
Nancy N. Sundeen Aate
Director of Health&Human Services
PATHF ERSFOR�CANCER
sy: � � �5 1
Allison Daily Date
Executive Director Tax ID#: 20-1710899
M�a Address:
PO Box 11799
Aspen, CO 81612
Rev. 08-30-1/jls
� COUNTY CLERK'S
. CONTRACT COVERSHEET
� • CONTRACT #: 039.2014
ORIGINATING DEPARTMENT: Health & Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: Pathfindel'S foP CanCeC
DOLLAR AMOUNT: $12,500.00 LINE ITEM# 113.85.00000.84021
CONTRACT EXECUTION DATE: 1/1/2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES �NO TERM: annual
❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHOR[ZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005) '
❑ OVER$50,000 (Requires Section Leader&Counry Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
� None ❑ fnformal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE: lY ��� � " ' " L
❑ Services/Maintenance ❑ Employment
❑ LicenseNse ❑ [ntergovernmental Agreement(Resolution Required)
❑ Lease � Non-Profit
❑ Construction ❑ Quasi-Public (e.g:AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
- (C/O: ]0%or S2�K whichever is the lesser must have County Manager signa[ure)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ � No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left [ntentionally Blank—Note on Pa�e ✓❑ AlI Exhibits Attached
✓ � Page numbered consecutively ✓� All Legal Descriptions attached (rjapp/icable)
✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (rfapplicoble,
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP OR[G[NAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE: ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
O1/16/2014 09:31 FAX 370325336i HOLLAND&HA.FT � u��iv��
' �
' PiTKIN�OUNTY
HEALTH AND HIJMAN SERVICES
,B.NNUAL GRANT AWARD
PATHFINDERS FOR CANCER. 2014
Con�ctNumber 39.2014 1.edgerNumber 113.85.00000.84021
This Grant is made as of t6e date last below signed belween Picldn County,herein refened to as
"Counry", end Pachfinders for Cancer,hereafter rcferrcd to as "Agency". Whercas,Pnthfinders
for Cancer, a private non-profit agency,provides support,guldance, education and hope w
anyone whose life has been touched by cancer,from first diag�osis through survivorship.
1. Term of Aereemen� The tcrm of this Agreement is from January 1, 2014,to December
31,2014.
2. Agoncv Obti ate ions:Agency shall; �
a) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafler be established.
b) Comoliance witl�House�ill 06-1023. Perform d�e following ver�carions to
comply with House Bil]06-1023: Gtantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
person who wil l recei�e a benefit, aze iequired to verify the applicanY s lagal
pzesence in the United States. The verificadon of lawful preseace requires all
applieants 18 years of age or older to:
i. Produce a valid Colorddo driver's license or a Colorado identification
oazd; or a Uniu+d Statcs military card or military dependent's identification
cazd; or a United States Coast Gvard Merchant Mariner card; or a Native
American?ribal cloeument;and
ii. Execute an affidavit stating that applicant is a Unitcd Statos citizen ar
legal pemiaaent resident; or that applicant is otherwise lawfully
preecnc in the United Statos pursuant Yo Federal law.
c) Be]awfully prohibitad,pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Pederal public benefit or a ecate or local public benefit in violarion of
P�STaPh(b)ofthis section. '
i. 5tacutory Exceptions: Excepted from this requirement aze the following
typos of benafiu:
A. ServiceS for children under age 18;
D. Obtaining health care items and setvices neccssary for aeatment of an
emorgency medica! condition of the person involved and not related to
an orgau�ansplan�
C. ShorUtcrm, in-kind,non-cash cmcrgency disaster relicf;
D_ Public health assisrance for immunizations, with respect to
unmunizable diseases and for tasting and treatment of symptnms of
communicable disease, whaeher or not such symptoms aze caused by
imumniaable diseases;
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E. Programs, services or assistance such as soup kitchens, crisie
counseling and inrervenrion;
F. Pxnnatal care.
d) PubGc Grants for Servfces.CRS §8-17.5-101.
/No!app[icob[e to agreemenfs relatrng to the offer, issrtanee,oi scle of
secnrities,inveslment advisory services or fund manngement services,
sponsored p7'o�ecLS, intergovernmenta/agreements, or injormation fechnology
servlces or products and servicesJ Grantee certifies,warrants, and agrees t6at it ,
dces not lmowingly employ or conuact with an illega!alien who will perform ,
work under thie Qrant and will confirm the employment eligibiliry of all
employees who are newly hired for employmeni in the United States to perfonm �
work undcr ttus Grant, through participavon in thc E-Verify Program or tkie
bepartrnent program astablished puisuant to C�iS §8-]7.5-102(5)(c), Grentee
shall not l�owing]y employ or coatract with an illegal alien to perform work ',
under this Grant or enter into a grant with a Subgrantee that fails tv eartify to •
Grnntee that the Subgrantee shall not lrnowingly employ or contract with an
illegal alion to Rcrform work under this Grant. Grantce: i
i. shall not use E-Verify Program or Depamnent program procodures to
undertakelpre-employment screening of job applicants w}rile this Crrant is
being perFormed �.
ii. shall notify the Subgantee and the granting State age�ncy within three days '
iF Giantee Las actual knowledge that a Subgrxntee ie employing or �
conLaering with an illegal alien for work under chis Crrant
iii. shall temunate the subgrant if a Subgrantee does not stop employing or '
contracting with the illagal alien within thrce days of recoiving the noace, �
;
and '� �
iv. ehall com�ly wieh reasoneble roqucsts made in[he course of an �
investigarion,undertaken piusuant to CRS §8-17.5-102(5),by the Colorado
Deparnnent of Lubor and Employment If Grentee participates in the
Department program,Grantee ehall dolivor to the granring State agcncy, �
InsHtutionlof Fiigher Education or poli6cal subdivision, a written,notarized �
sfFirmation, affirming Yhat Grantee hae cxaminod the logal work statue of i
such employee,and shall comply With all of the other iEquirements of the '
Department program. If Cyrantoe fails W comply with any rcquicnmcnt of '
this provision or CRS §8•17-5-101 et scq., Yhe granting State agency, i
instiruuon of higfier educatioa or political subdivision may terminate this I
G:ant for broach and, if so termina�ed, Grantea shall be liable for damagce. ;
e) The Agency ehall comply with any reasonable roqucst by the Departmcnt of
Labor and Employment made in the course of an investigatioa that the �
Deparhment of Izbor and Employment is undertaking ptirsuant to the authority �
establiehed in Subsoction(5)of C.RS. § 8-17.5-102. ;
� Hold and mamtain for the term hereof the necessary licenses(s) as speci$ed undet
State law, which perm3ts the perfocmance of t6e servico(s)to be provided hcroin. �
g) Shall maintain an affordable sliding-fee ecale schedule for ite se�vices in order to i
accommodate low-incomc individuals. �
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h) Subcontracts urilized by the Agency shall be subject to the recauixemenu of the ,
Grant as listed here,and the Agency is responsible for the performance of any
subcontractor.
i) Abide by all applicable provisions of tLe Tide VI and VII of the Federal Civil
Rights Act of 1964, Scction 504 of the Rcha6ilitxtion Act of]973, and Title XX
of the Social Securiry Act of 1975 as rovised.
j) Maintain written requircments for safeguarding client information and comply
with the seme.
k) Maintain service program records,fiscal records, documentation and other
records rcicvant to this Giant for the duration of the grant plus su yeare. 7'hc
above shall bc subject at al]reasonable times to inspections,review or audit by
Federal, Sute or County pereoanel, and other pecsons sut6orized in writing by the
Coimty.
l) Provide the seivices at the locatiou as shown as the address of thc Agency or
whatever is appropriate for that eorvice within Pitkin County.
m) Provide the service(s)descnbed hereia at a cost not greater than cbazged to other
persons,
n) Provide semi-aanual Perfomnance Mcasure reports and Financial'Reporte. Thcsc
reports will include the number of unduplicated clients who live and/or work in
Pitkin Counry served by the Agency's program(s).
i. The first report is next yeaz's application,and it is due August 1, 2014.
You will report your first six months' activity for 2014 within yonr
applicatioa If you da not choose to zeapply, you wil] only be roquired to
submit a 2014 year-end report.
ii. The 9econd report, the yaar-cnd raport, is duc January 31,2015,for the
entire period of the grant year.
iii. T'he reports will include Agency's annuel goals and actual results yeaz-to-
' date, as well as an explanation of any variances observed and the steps that
aze to be taken to address those variances.
3. Pi ' uniy's Obligations:Pitldn County ehall:
a) Counry agreee to grans$12,500 to Pathfinders for Cancer as approved in the
Counry's 2014 budget,which was approved by thc Hoard of County
Commissionecs on Deeember 18, 20]3. Grant funding wiU go towards
Pathtinders' hvo main programe whlch both eupport peoplc living with
caucer or in remission:the Angel Volunteer Program and one-on-one and
group cauaseGng with Master's level therapista.
b) The�otal amount of this contract shal]not exceed�12,500 cash maximum in
2014. The County will pay Agency tho total amount of ffiie grant on or before the
last day of Mazch 2014. Payment is contingeat upon receipt of mutually agreed
apon Porformance Meaeures snd sadsfactory semi.annual reports as outlined in
secdon 2(n)of this contract.The remra of a completed conqact is roquirad in
order m receive paymen�
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4. General Provisivns
� a. The Pazties to d�is Grant intead that the rela6onship between them contemplated
by thc Grant is that of independent agency. No agent,omployec, or servant
Agency will be solely and entirely rosponsible for its acts and the act of its agents,
employees, servants and subconaactors during the performance of the Grant.
' b. Payment pursuant w the Grtent,if in County, State or Federal funds,whcther in
whole or in part, is subject to and conringent upon the con6nuing availability and '
approprietion of County funde for thc purpose thereof,
c. This Giant consututes the full and complete agteement of the parties and
supersedes or incocporates any prior writtoa and oral agreemenu of the parties. In
addicion,Agency understande that no County ol3icia] or employee, other than the ,
Board of County Commissioners acung as a body at a Board meefing, has
authority to cntcr iaco a Grant or to modify the tcrms of this Grant on bchalf of thc
Counry. Any such Grant ar modification to this Grant must be in wriang and be '
e�cecuted by the parties bereto, i
5. DefaulbCancellation. Lf Agency shall default in Yhe performance ofAgency's �
Obligations pursuant to the terme of thia Agreomeat, and/or£ails to provide an accounting '
or use or appropriation of monies granted in fl�e manner in which such accounting was . j
represented to the County,Agcncy shall have the right to cure said dcfault aRer written
norice by the County of the dcfault to Agancy. If Agency fails to cure such default within ;
sixty(60) days a8er written notice is given from the County to Agency specifying the �
nature of such default(or if such default cannot be cured within the aforesaid period of �
time, if the Agency shall fail to promptly commence to cure the same and to thezeaRer i
diligenfly pzoceed with such cure), Connty shall reserve the righz to cancel this �
Agrcemectt and make a demand for the retum of all monies that Counry deterznines, at its i
sole discretion, were not appzopnated in accordance with this Agreement. Writtcn notice �
of dc£ault amd cancella6on shall be mede to Agemcy by first ciass mait,postagc propaid �
aad by certified mail,renun zeceipt requested,to the following address: �
Allison Daily i
Executive Dixector i
Pathfinders for Cencer !
PO Box 11799 i
Aepen, CO 81612 - �
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6. �ntire Aitreenlent: Thie Agreeruant constirutes the full aad completo Agroemont of the i
parties bereto and sball not be modified except by a written agreement signed by the �
parties. �
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IN WITNESS VIrF�EREOP, the parties hereto havo caused thie Agreement to be exccutcd as
of the latest date written below.
PIT'KIN COUNTY,COLORADO .
By: ��LR.3'�-E�-�t �---� l.1 ✓� 7.- � , l,�
JVaracy N- Sundeen Date
Director of Health&Human Services
PAT BRS FOR�CANCER
By: (/Y� � �5 1
A[lison Daily Dare
Executive Director Tax ID#: 20-1710899
�j�Address:
PO Box 11799
Aspen, CO 81612
01;16/2014 09 :31 FAX 3�03253367 HOLLAND"aHPFT �o��/���
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PTT'KiN�OUNTY
HEALTH.4ND FSUMAN SERVICES
.A.NNUAL GR/\NT AWARD
PATHFINDERS FOR CANCER. 20l A
ConhactNumber 39.2014 ],edgerNumber 113.85.00000.84021
This Gtant is made as of the date]sst below sigaed'between Pitldn County,herein refeaed to as
`County", end Pachfinders for Cancer,hereaRer referred to as"Agenc�'. Whercas,Pathfinders
for Cancer, a private non-profit agency,provides support, guidance, education and hope to
anyone wbose life has beea touched by cancer,from first diagposis through survivorship.
1_ Term of A�reement: The tcrm of tfris Agreement is from January 1, 2014,to December
31,2014.
2. Aeencv Obligations:Ageney ahall; �
a) Strictly adhere to all applicable federal, state sad local laws or regulations tbat
ha�e beeu or may hereafier be established.
b) Comoliance with House Bi1106-1023. Perform thc following verifications to
comply wirh House Bil106-1023: Crrantees who provide a benefit to persons o4er
the age of 1 B yeurs of age and which require an individual applicarion from the
person who wiJi receive a benefit, azc tequired to verify tkie applicanYs lagal
presence in the United States. The verificatiom of lawful prescace requires all
applieants 18 years of age or oldcr to:
i. Produce a valid Colorado driver's lieense or a Colorado identification
card; or a Unite+d States militnry card or military depcndeat's identification
cazd; or a United$tates Coast Guard Merchant Mariner card; ar a Nati�e
, American Tribal doeument;aad
u. Execu[e an affidavit stating that applicant is a Ututcd Statos citizen or
legal pecmanent resident; or that applicant is otl�erwise lawfuliy
preeenc in the United Statos pursuant to Federal law.
c) Be law�'ully prohibitad, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a etate or locnl public benefit in violarion of
paragraph (b)of this section.
i. Starutory Exceptions: Excepted from dus requirement are the following
typos of benefiu:
A Servicesfor children under age 18; �
D. Obtaining heaLth caze iteme and serviccs neccssary for aeahnent of an
emorgency medical condivon of the person involved and not related to
an organ transplan�
C. Short-tcrm,ia-kind,non-cash emcrgency disaster relicf;
D. Public health a�sisrance for immunizations,with respect to
immunizable diseases and for tasting and trda�ncnt of symptoms of
communicable disease, whaYher or not such symptoms are caused by
immuaizable dieeeaea;
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E. Programs,services or assistance such as soup kitchens, crisie
counseling and incervenrion;
' F. Pronatal care.
d) Public Grants for Services.CRS §8-17.5-101.
/Nof app[icob[e ro agreements relatrng ro the offer, issuance,oi sale of
secnrr[ies,inveslmenl advisory services or fund management services,
sponsored proJecrs, intergavernmenta!agreements, or irsjormation lechnofogy
servlces or products and servic¢sJ Crrantee certifies,warrants, and agrees that it
dces not lmowingly employ or con�act with an illegal alien who will perform
work undcr thie C3:ant ead will confirm the employment eligibility of nll �
employees who are newly hired for employment in the United States to perform
work undcr this Grant, through participation in thc E-Verify Progrem or the
bepartrncnt program astablished puisuant to CRS §8-17.5-102(5)(c), Grantee �
shall not imowingly employ or eontract with an illegal alien to perform work �
undcr this Grant oz enter into a grane with a Subgruntee ffiat fails to certify to �
Grnntee that the Subgrantee shall not lmowingly employ or conuact with an
illegal alion to Rcrform work under thie Crrant. Gtsncce: i
i. shall not use E-Varify Program or Department program procodures to
undertakelpre-employment screening of job applicants wlrile this Grant is �
being performed �
ii. shall notify the Subgrnntee and tbe granring State ageucy within tLree days I
if Grantce has actual knowledge Yhat a Subgrantee ie employing or �
contracring with an illcgal alien for work under this Crrant
iii. shall terminate the subgrant if a Subgrantee does not stop employing or i
contracting with the illogal alien within thrce days of recoiving the noacc, I
and � '�
iv. ehall com�ly wieh reasonablc roquests made in rhe cotuse of an
investigation,undertaken pu¢suant to CRS §8-17.5-102(5),by tbe Colorado
Deparnnent of I.ubor and Employment. If Grantee pariicipates in the
Dcpartment program, Grantee ehall dolivor to the granting Statc agcncy, j
InsHtutionlof Higher Education or political subdivision, a writtcn,notarized �
affirma[ioa, affirming that Grantee hae cxaminod thc logal work etatua of �
such employee, and shall comply With all of the other icquirements of the '
Department progiam. If Grantec fails to comply witb any rcquiromcnt of
this provision or CRS §8�17.5-101 et scq., fhe granting State agency, il
instirurion of higfier education or political subdivision may temvnate this
Gxaat for broach and, if so terzninaced, Grantee shall be liable for damagce. �
c) The Agancy ehall comply with xny reasonable raquest by the Department of
Labor and Employment made in the course of an invesUgation that the �
Depariment of Labor azzd Employment is undertaking ptirsuant to the authority
establiehcd in Subsoction(5)of C.RS. § 8-17.5-102. '�
� Hold aad mamtain for the term hereof the neceseary licenscs(s) as specifted under
State law,which pe�mits the performance of the servico(s)to ba pmvidcd hercin. I
g) Shall maintain an affordable sliding•fee scalc schedule for ite se�vices in order w
accommodate low-income individuals.
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h) Subconuacu urilized by the Agency shall be subject to the recauirements of the ,
Grant as listed here, and the Agency is responsible for the performance of any
subconaactor.
i) Abide by all applicable provisions of tLe Tide Vl and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rchabilitxdon Acc of]973, and Titic XX
of the Social Security Act of 1975 as rovised.
j) Maintain written requirements for safeguardirig client information and comply
with the same.
k) Maintain service program records,fiscal records, doeumentatioa and other
records rcicvant to thie Grant for the duration of the grant plus siz yeare. Thc
above shall be subject at al]reasonable times to inspections,review or audit by
Federal, Sute or County pereoanel, and other pecsons authorized in writing by the
Coimty.
1) Provide the sesvices at the locahon as shown as the address of thc Agency or
whatcver is appropriate for that eorvice within Pitkiu Caunty.
m) Provide the service(s)descnbed herein at a cost not greater than chazged to other
persons,
n) Provide semi-annual Performancc Mcasure reports and Financial'Reports. Thcsc
repom will include the number of unduplicated clients who live and/or work in
Pitkin Counry served by the Agency's program(s).
i. The fust report is next year's applicatzon, and it is due August 1, 2014.
You will report your first six months' activity for 2014 within your
applicatioa If you do not choose to zeapply, you will only be roquired to
submit a 2014 year-end report.
ii. The second report, the yoar-cnd roport, is duc Januaty 31,2015, for the
entire period of the grant year.
ui. The reports will include Agcney's annual goats and actual results yeaz-to-
' date, as well as art explanation of any variances observed and the steps that
aze to be taken to address those variances.
3. Pitkin unry's Ohligauons:Pitldn County s6a11:
a) Counry agreea to grant$12,500 to Pathfinders for Cancer as approved in the
Counry's 2014 budget,which was approved by thc Hoard of County
Commissione:s on Deeember 18,2013. Grant funding wiU go towards �
Pethanders' hvo mein programs whicL both eupport paoplc liv3ng w[th
cancer or in remission:the Angel Volunteer Program and one-on-one and
group counseRng with Maeter's level therapista.
b) The total amount of this contract shal]not exceed 512,500 cash maximum in
2014. The Counry will pay Agency tho total amount of thie grant on or before the
last day of Mazch 2014. Payment is contingeat upon receipt of mutually agrced
upon Porformance Meaeures end sadsfac[ory semi-annual reports as ouclined in
section 2(n)of this cbntract. The retura of a completed eontract is roquirod in
order to receive paytnent.
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4. General Provisions
, a. The Parties to tUis Gcant intend that the relationship between them contemplated
by thc Gcant is that of independent agency. No agent, omployee, or servant
Agency will be solely and entirely msponsible for its acts and the act of its agents,
employees, servants and subconttactors during the performance of the Grant.
b. Payment pursuant to tUe Gtant, if in County, State or Federal funds, whs4her in
whole or in part, is subj ect to and conringent upon the continuing availability and
appropriation of County fund9 for the purpose thcreof.
c. This Gtant constitutes the full and complete agrcemcnt of the parties and
supersedes or incorporates any prior writtea end oral agreemenu of the parties. In
addirion,Agency understande that no County official or employee, other than thc
IIoard of County Commissioners actiag as a body at a Boazd meefing,has
authority to cntcr into a Crrant or to modify ihe terms of thie Grant on behalf of thc
County. E1ny such Grant or modifzcation to this Grant must be in writing and be ;
executed by the parties here[o. !
5. Default/Cancetlation_ ).f'Agency shall default in che performance of Agency's ;
Obligations pursuant to ffie terms of thie Agreomcat, and/or Eails to provide an accounting ,
or use or appmpriarion of monies granted in the manner in which such accounting was I
rcpzesented to the County,Agcncy shall Lave the right to cure said default after written !
notice by the County of the default to Agancy. if Agec�cy fails to cure such default within �
sixty(60) days after written notice is given from the County to Agency specifying the �
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natwe of such default(or if suob default cannot be cured within the aforesaid period of �
time, if the Agency shall fail to promptly commeace to cure the same and to thezea8er �
diligenfly proceed with such cure), Counry shall reserve the right co cancel this �i
Agrcemeni and make a demand for the cetum of all monies fliat Counry determines, at its iI
sole discretion, were not appropriated in accordance with this AgreemenG Written notice �
of default amd caocellation shall be mede tn Agoncy by first class meil, postagc propaid I
ead by certified mail,retum receipt requested,to the following address: I
Allison Daily I
Executive Director
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Pathfinders for Cancer i
PO Hox 11799 �
Aspen, CO 91612
6. Ent#re ,g��.,ent: Thie Agreement consrirutes the full aad complete Agroemont of the �
parties hereto and shall not be modified except by a written agreement signed by the �
parties. I
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IN WITNESS N/HEREOP, che parties hereto havo caused tfus Agreement to be executed as
of the]atest date written below.
PIT"KIN COiJNTi`,COLORADO .
By:_�`��--� �1 ✓�-� 7.- � - 1,�
Nancy N_ Sundeen Date
Director of Health&H'uman Services
PATHF ERS FOA�CANCER
sY: (n'� � �5 1
A[lison Daify Date
Executive Director Tax ID#: 20-1710899
Mai]in¢Addr s:
PO Box 11799
Aspen, CO B 1612