HomeMy WebLinkAboutbocc.con.044.2014 RESERVED
Rev. 08-30-l1 jls
� COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 044.2014
ORIGINATING DEPARTMENT: Health & Human Services
PROCUREMENT OFFICER: Nlitzi Ledingham PHONE #: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: ReaCh Dut 3nC1 Read COloiaClo
DOLLAR AMOUNT: 2 000.00 LINE ITEM # 113.85.00541.82196
CONTRACT EXECUTION DATE: 1/1/2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM: Annual
❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005) .
❑ OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
� None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immiaration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE: U' �`�'y-� ,��J�
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❑ Services/Maintenance ❑ Empbyment
❑ LicenseNse ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease � Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change OrdedContract Amendment
(C/O: 10%or$2�K whichever is the lesser must have County Manager signature)
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All Contracts should be proofed and all exhibits and notices must be attached for the following:
i ✓ � No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached
✓ � Page numbered consecu[ively ✓Q All Legal Descriptions attached (ifapplicable)
✓ � All Original Signatures Affixed , ✓❑ Notice of Award/Notice to Proceed Attached ('rfapplicable,
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Departmenh please see HCF contract payment worksheet
✓ � Authorized Prowrement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPL[ANCE WITH COLORADO STATE
ARCH[VES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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PITKIN COUNTY
CON[MUNITY NON-PROFIT
ANNUAL GRANT AWARD
REACH OUT AND READ COLORADO, 2014
Contract Number 44.2014 Ledger Number I 13.85.00�41.82196
7 his Grant is made as of the date last below si�ned between Pitkin County, herein referred to as
"County', and Reach Out and Read Colorado, hereafter referred to as "Agency'. Whereas,
Reach Out and Read Colorado, a private non-profit agency, promotes literacy as a standard part
of the provision of pediatric primary care.
I. Term of A�reement: The term of this Agreement is from January l, 2014, to December
31, 2014.
2. Avencv Obli=ations: Agency shall:
a) Stricdv adhere to all applicable federal, state and local laws or regulations that
hnve been or mav herenfter be established.
b) Compliance with House Bill OG-1023. Perform the following verifications to
comply �vith House Bill 06-1023: Grantees who provide a benetit to persons over
the aee of 18 years of a�ae and which require an individual application from the
person who will receive a benetit, are required to verify the applicant�s legnl �
presence in the United States. The verification of Iawful presence requires all
applicants 1,8 years of a=e or older to:
i. Produce a ��alid Colorado driver s license or a Colorado identification
card; or a lJnited States military card or military dependent`s identification
card; or a United States Coast Guard Merchant Ntariner card; or a Native
American Tribal document: and
ii. Esecu[c an aftidavit statina that applicant is a United States citizen or
� legal permanent resident or that applicant is otherwise lawfully
present in the United States pursuant to Federal la�v.
c) Be lawfully prohibitcd, pursuant to Artide 76.5 of Title 2�1, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the followins
types of benefits:
A. Services for children under a�,e l8:
B. Obtaining health care items and services necessary for treaUnent of an
emeroency medical condition ofthe person involved and not related to
an orean transplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases:
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E. Pto�rams, services or assistance such as soup kitchens, crisis
coimseline and intervention:
F. Prenatal care.
d) Public Grants for Services. CRS §5-17.5-101.
(�Vat applicuble ta ab reements re/atina to the offer, issuauce, or sale of
securities, investment advisory services or fund munagement services,
sponsnred projects, intergovernmentul u�reements, or information tec{rnolo�ay
service.s or products axd servicesJ Grantee certifies; warrants, and agrees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform
work under this Grant, throueh participation in the E-Verify Proeram or the
� Department proeram established pursuant to CKS 53-17.5-102(5)(c}, Grantee
shall not knowin_ly employ or contract �vith an illeeal alien to perform work
under this Grant or enter into a srant with a Sub�rantee that fails to certify to
Grantee that the Sub=rantee shall not knowin��ly employ or contract with an
ille�al alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Program or Department pro<�ram procedures to
undertake pre-employment screenine of job applicants while this Grant is
being performed
ii. shall notify the Sub�rantee and the granting State agency witliin three days
if Grantee has aetual knowledge d�at a Subgrantee is employing or
contractine with an ille�al alien for work under this Grant
iii. shall terminate the subgrant if a Subgrantec does not stop employing or
contractin� �vith the illegal alien within three days of receiving the notice,
and
iv. shall comply with reasonabie requests made in thz course of an
investigation. undeRaken pursuant to CRS ti8-17.5-102(5). by the Colorado
Department of Labor and Employment. If Grantee paRicipates in the
Department progrant Graneee shall deliver to dte �ranting State a�cncy,
Institution of(-Iigher Education or political subdivision, a w'ritten, notarized
aftirmation, aftinning that Grantcc has e�amined the legal work stahis of
such employee, and shall comply with all of the other requirements of the
Department pro�ram. If Grantee fails to comply with any requiremtnt of
this provision or CRS §8-17.�-101 et seq., the granting State agency,
institution of higher education or political subdivision may terminate this
Grant for breach and, if so terminated. Grantee shall be liable for damaees.
e) The A_ency shall comply with any reasonable requcst by the Department of
Labor and Employment made in [he course of an investiQation that the
Depanment of Labor and Employment is undecYaking pursuant to the authoriry
established in Subsection (5) of C.R.S. § 8-17.5-102.
� Hold and maintain for the term hereof the necessa.ry licenses(s) as specified under
� State iaw, which permits the performance of the service(s) to be provided herein. �
� g) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate lo�v-income individuals.
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h) Subcontracts utilizzd by the Aeency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
i) Abide by all applicable provisions of the Title VI and VII of the Federal Civil �
Riahts Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 197� as revised.
j) Maintain written requirements for safeguarding client information and comply
with the same:
k) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus sis years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, State or County personnel, and other persons authorized in writine by the
Countv. �
I) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
m) Provide the service(s) described herein at a cost not�reater than charged to other
persons.
n) Pro��ide semi-annual Performance Measure reports and Financial Repor[s. These '
reports will include the number of unduplicated clients who live and/or work in
' Pitkin County served by the Apency's pro�_ram(s).
i. The first repoR is nexc year's application, and it is due August 1, 2014.
You will report your first sis months' activity for 201=4 within your ,
application. If you do not choose to reapply, you tiill only be required to
submit a 2014 year-end repon.
ii. The second report, the year-end report, is due January 31, 201�, for the
entire period of the grant year.
iii. The reports will indude Agency's annual goals and actual results year-to-
dare. as �vell as an e�planation of any variances observed and the steps that
are to be taken to address those variances.
3. Pitkin County's Obli�ations: Pitkin County shall:
a) County agrees to grant $2,000 to Reach Out and Read Colorado as approved in
the County's 201� budeet, which was approved by the Board of County �
Commissioners on December 18, 2013. Grant funding will support the
purchase of new bool:s th�t go to chiidren during each well-child visit and
the role of Regional Coordinator,who works with clinics to ensure progr�m
quality by conducting an annual on-site quality assurance visit.
b) The total amoimt of this contract shall not exceed $2,000 cash maximum in 2014.
The County will pay Aaency the total amount of this grant on or before the last
day of March 2014. Payment is continoent upon receipt of mutually agreed upon
Performance Measures and satisfactory semi-annual reports as oudined in section
3(n) of this contract. The reh�rn of a completed contract is required in order to
receive payment.
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' 4. General Provisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No a�ent, employee, or servant
A�ency will be solely and entirely responsible for its acts and the act of its a�ents,
employees, servants and subcontrac[ors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, S[ate or Federal funds, whether in
whole or in part, is subject to and contio�ent upon the continuing availability and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes ur inwrporates any prior written and oral a�reements of the parties. In
addition. Aeencv understands that no County official or employee, other than the
Board of County Commissioners actin� as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or moditication to this Grant must be in writing and be
executed by the parties hereto.
5. Default/Cancellation. If Agency shall default in the pertbrmance of Agency's
Obligations pursuant to the terms oP this A��reement. and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
rep�esented to the County, A�iency shall have the right to cure said default after written
notice by the County of the default to A�ency. lf,4eency fails to cure such default within
� sixty (60) days after written notice is �iven from thz County to Agency specifying d�e
� nature of such default(or if such default cannot be cured within the aforesaid period of
time; if the Aeency shall fail to promptly commence to�cure the same and to thereafter
dilieently proceed with such cure). Counn� shall reserve the ri_ht to cancel this
A�reement and make a demand for the retum of all monies diat County determines, at its
sole discretion, were not appropriated in accordance �vith this Agreement Written notice
of default and cancellation shall be made to Agency by first class mail, postage prepaid �
and by certified mail, retum receipt requested, to the foilo�cin, address:
Megan Wilson
Executive Director
Reach Out and Read Colorado
4380 S. Syracuse Street, Suite �20
Denver, CO 80237
6. Entire Asreement This Aereement constitutes the full and complete Agreement ofthe
parties hereto and shall not be modified except by a ���ritten agreement signed by the
paRies.
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IN WIT�]ESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY. COLORADO - -
Qy' �C,c � �l� � Z- `C.- `T
Nancy N. Sundeen �—y Date
Director of Health & Human Services
REACFI OUT AND REAb COLORADO
l7� .�Cu��o��. 1/17/14
[�y: ��
_ Megan�r'`�r on Date
Executive Director
Mailin� Address:
�1380 S. Syracuse Street, Suice �20
Denver. CO 80237
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