HomeMy WebLinkAboutbocc.con.051.2014 RESERVED
Rev. 08-30-!1 jls
� COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 051.2014
ORIGINATING DEPARTMENT: Health& Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 9709205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: W11d0rn0SS �VOt�cSllOp
DOLLAR AMOiJNT: $16,000.00 LINE ITEM # 1 13.85.00541.82167
CONTRACT EXECUTION DATE: 1/1/2014 CONTRACT END DATE: 12/31/2014
AUTOMATIC RENEWAL: ❑ YES �NO TERM: Annual
❑ BOCC AGENDA ITEM (Grants;IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended Qmmigration Form) ❑ Exempt�
❑ Contract Renewal � �
✓ CHECK CONTRACT TYPE: ��� � `" " ��
❑ Services/Maintenance ❑ Employment
, ❑ LicenseNse ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
. ❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change OrdedContract Amendment
(C/O: ]0%or$2�K whichcver is[he lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Filled [n
✓ ❑ If Page Left Intentionally Blank—Note on Pa�e ✓Q All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (fapplicable)
✓ � All Original Signatures Affixed ✓� Notice of Award/Notice to Proceed Attached ('fapplicable,
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: please see HCF contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP OR[GINAL DOCUMENTS IN COMPL[ANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH TH1S CHECKLIST!
PITKIN COUNTY
COMMUNITY NON-PROFIT
ANNUAL GRANT AWARD
WILDERNESS WORKSHOP. 2014
Contract Number �1.2014 Ledger Number 1 13.8�.00�41.82167
This Grant is made as of the date last below signed between Pitkin County, herein referred to as
"County', and Wilderness Workshop, hereafter referred to as "Agency'. Whereas, Wilderness
Workshop,�a private non-profit agency, protects and conserves the wildemess and natural
resources of the Roarin� Fork Watershed, the White River National Forest, and adjacent public
lands. ,
I. Term of A=reement: The term of this Agreement is from January l, 2014, to December
31. 2014.
2. A'_encv Oblieations: Aeency shall:
a) Strictly adhere to all applicable federal, state and lucal laws or regulations that �
have been or mav hereafter be established.
b) Compliance with House Qill 06-1023. Perform the folfowins verifications to
comply with House Bill 06-1023: Grantees who provide a bcnefit to persons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit. are reyuired to verity the applicant`s lecal
presence in the United SCates. The verification of lawfiil presence requires all
applicants 18 years of age or older to:
i. Produce a valid Colorado drivers license or a Colorado identitication
card; or a United States military card or military dependent`s identification
card; or a United States Coast Guard Merchant Mariner card: or a Native
American Tribal docinncnt; and
ii. Execute an affidavit stating that applicant is a United States citizen or
le;al permanent resident; or that applicant is otherwise lawfully
� present in [he United States pursuant to�Federal law. �
c) Be lawfully prohibited, pursuant to Article 76.5 of Title 2d, C.R.S., irom
pro��iding a Federal public benefit or a state or local public benetit in viol�tion of
para�raph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the folluwing
� types of benefits:
A. Services for children under a2e 18;
B. Obtainine health care items and services necessarv for treatment of an
emereency medical condition ofthe person involved and not related to
an orean transplant: �
C. ShoR-term, in-kind, non-cash emergency disaster relief;.
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testing and trea[ment of symptoms of
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communicable disease, whether or not such symptoms are caused bv
immunizable diseases:
E. Programs, services or assistance such as soup kitchens, crisis
counselin� and intervention;
F. Prenatal care.
d) Public Grants for Services. CRS §8-17.5-101.
/Not npplicable to agreements reluring to tGe offer, issunnce, or sale of
securrties, inveslment advisury services or fund manuge�nent services,
sponsored projects, in/ergovernmental ugreemenls, or informution technology
services or products and services/ Grantee certifies, warrants, and aarees that it
does not knowinely employ or contract with an illegal alien �vho will perform
work imder this Grant and wiO confirm the employment elieibility of all
employees who are ne�vly hired for employment in the United States to perform
work under this Grant, throu��h plrticipation in the E-Verify Program or the
Department program eshiblished purs�iant to CRS §8-17.�-102(5)(c), Grantee
shall not knowineh� employ or contract �vith an illeeal alien to perform work
tmder this Grant or cnter into a srant �vith a Subgrantee that fails to certify to
Grantee that the Sub�rantee shall not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Prog;am or Department program procedures to
undertake pre-employment screening of job applicants while this Grant is
being perfoimed
ii. shall notify the Sub�rantee and the granting State agency within three days
if Grantee has actual knowledge that a Subbrantee is employinp or
contracting with mi illegal alien for �vork under this Grant
iii. shall terminate the sub��rant if a Sub;zrantee does not siop employing or
contractin�with thc illegal alien �vithin three days of receivin� the notice,
and
iv. sha!! compl y �ti-ith reasonable requests made in the course of an
investigation, under[aken pursuant to CRS ti8-U.5-102(5), by the Colorado
Department of Labor and Employment. If Grantee participates in the
Dep�rttnent pro�=ram, Grantee shall deliver to the ;ranting State aeency,
Institution of Hi�her Educatiun or political subdivision, a written, notarized
affirmation, affirming that Grantee has esamined the iesai work status of
such employee, and shall comply with all of the other requirements of the
Department program. If Grantee f�ils to comply with any requirement of
this provision or CRS y8-17.5-101 et seq., the grdnting State aaency,
institution of higher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be liable for damaees.
e) The Agency shall comply with any reasonable request by the DepaRment of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subsection (�) of C.R.S. § 8-U.5-102.
� Hold and maintain for the term hereofthe necessary licenses(s) as specified under
State law, which permits [he performance of[he service(s) ro be provided herein.
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g) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate low-income individuals.
h) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
i) Abide by all applicable provisions of the Title VI and Vlt of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
j) Maintain written requirements for slfeguarding client information and comply
with the same. �
k) Maintain service pro�ram records, fiscal records, documentation and other
records relevant to this Grant for the duration of the arant plus sis years. The
above shall be subject at all reasonable times to inspections, review or audit by -
Federal, State or County personnel, and other persons authorized in writing by the
Coimty.
I) Provide the services at the location as shown as the address of the AQency or
whatever is appropriate for that service within Pitkin County.
m) Provide the service(s) described herein at a cost not greater than char�ed to other
persons.
n) Provide semi-annual Perfonnance Measure reports and 1=inanciaf Reports. These
reports will include die number of unduplicateii clients who live and/or work in
Pitkin County served by the Agency's proeram(s).
i. The tirst report is next year's application, and it is due August 1, 2014.
You will report your tirst six months' activity for 2014 widiin your
application. If you do not choose to reapply, you will only be requircd to
subinit a 2014 year-end repor[. �
ii. The second report, the year-end report, is due January 31. 2015, for the
entire periud of the grant year.
iii. The reports will inclu�le Agency's ann!i11 goals and actual results year-to-
date, as welf as an explanation of any ��-ariances observed and the steps that
are to be taken to address those varian�es.
3. Pitkin Countv's Oblisations: Pitkin County shall:
a) County agrees to grant $16,000 to ��'ilderness Workshop as approved in the
County's 2014 bud��et, which was approved by the Board of County
Commissioners on December I 8. 2013. Grant funding will support the��atcr
and air monitoring program as �vell as the administrative processes of thrOil
& Gas Defense Program, used to encouraae federal agencies to follow their
rebulations. � �
b) The total amount of this contract shall not exceed $16,000 cash maximum in
2014. The County will pay Agency the total amount of this grant on or before the
last day of Ntarch 201 d. Payment is contingent upon receipt of mutually agreed
upon Perfoi�nance Nteasures and satisfactory semi-annual reports as outlined in
section 2(n) of this contract. The return of a completed contract is required in
order to receive payment.
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4. General Provisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent aeency. No a=ent, employee, or servant
A�ency will be solely and entirely responsible for its acts and the act of its agents,
empfoyees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State'or Federal funds, whether in
whole or in part, is subject to and continbent upon the continuin� availability and
appropriation of County funds tor the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of Coimty Commissioners actin; as a body at a Board meetin„ has
authority ro enter inro a Grant or to modify the terms of this Grant on behalf of the
Counri. Any such Grant or modification to this Grant must be in writin� and be
executed by the parties hereto.
5. DefaulUCancellation. If Agency shall default in the performance of Agency's
Obligations pursuant to [he terms ofthis Agreement, and/or fails ro provide nn accounting
or use or appropriation of'monies eranted in the manner in which such accountind was
represented to the Count��, Agency shall have the riel�t to cure said default after written �
notice by the County of[he default to Aeency. If A,ency fails to cure such default witltin
sisty(60) days after writt�n notice is given from the County to Aeency specifying the
nature of such default (or if such default cannot be cured,within the aforesaid period of
time. if the Aeency shali fail to promptly commence [o cure the same and to thereafter
dilinen[ly proceed wi[h such cure), Counry shall resen�e the right to cancel ihis
Agreement and make a demand for the return of all monies that County determines, at its
sole discretivn, werc not appropriated in accordance with this Agreemen[. Written notice
of deFault and cancellation shall be made to Anency by tirst class mail, postaoe prepaid
and by ceRified mail, return receipt requested, to the followin� address:
Sloan Shoemaker. Executive birector
Wilderness Workshop
PO Bo3 i442
Carbondale. CO 81623
6. Entire Aareement: This Agreement constitutes the full and complete Agreement of the
panies hereto and shall not be modified except by a written agreement signed by the
parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: ��C� v�—'�"Il� In Q�P/-'� 7 < L C�
Nancy N. Sundeen Date
Director of Health & Human Services
WILDERNESS WORKSHOP
B�: (�--- ��� January 21 , 2014
Sloan Shoemaker � Date
Executive Director
Mailine Address:
PO Bos 1442 �
Carbondale. CO 81623 �
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