HomeMy WebLinkAboutbocc.con.amended.033.2011C Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 033.2011C
ORIGINATING DEPARTMENT: Facilities
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PROCUREMENT OFFICER: Jodi Smith PHONE#: -9205396
PROJECT NAME: APC Annual Service Contract CONTRACTOR: Critical Facilities Technology
DOLLAR AMOUNT: $14,815.52 LINE ITEM# 001.28.00495.82000
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CONTRACT EXECUTION DATE: 12/18/2013 CONTRACT END DATE: 1/4/2015
AUTOMATIC RENEWAL: ❑ YES ® NO TERM: One year
El BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER $50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal ❑ Formal El Sole Source ❑ Emergency ❑ Outside Agency/State Bid
El Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt
® Contract Renewal
✓ CHECK CONTRACT TYPE:
® Services/Maintenance ❑ Employment
❑ License/Use El Intergovernmental Agreement(Resolution Required)
❑ Lease El Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
El Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required)
❑ Other(e.g. revenue) El Change Order/Contract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ ❑ No Pages Missing in All Other Blanks Filled In
✓
El If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached
✓
El Page numbered consecutively ✓❑ All Legal Descriptions attached (f applicable)
✓ ❑ All Original Signatures Affixed in Notice of Award/Notice to Proceed Attached (if applicable)
✓
El All Dates Filled In ✓❑ Warranty(if applicable)
✓
El Special Instructions for Finance Department:
✓ ❑ Authorized Procurement Officer's Name:
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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FACILITIES MANAGEMENT
December 16, 2013
Critical Facilities Technology
6380 West 54th Avenue, Suite 100
Arvada, CO. 80002
303.905.0650
RE: Pitkin County—APC Annual Service Contract Renewal
Renewal of Contract# 033.2011C
Pitkin County has elected to renew the APC Annual Service Contract which
expires on 01/04/14. Per the terms of the contract it states that"At the expiration
of the initial term, the contract may be extended for an additional term of four(4)
one- (1-)year terms to include a maximum of 3% increase annually by the express
written consent of both parties."
If the renewal of this contract is agreeable to Critical Facilities Technology, please
sign this letter in the space provided and return along with a current copy of your
certificate of insurance, naming Pitkin County as additionally insured on the
Certificate.
Pitkin County hereby authorizes the renewal of contract Number 033.2011C with
Critical Facilities Technology for a period of one year from contract expiration
date; new expiration date is now 01/14/15.
All rates will remain the same for the year 2014/2015.
Any changes in rates thereafter will be by an addendum.
By 6 . Date: 10--(7— (3
Jodi Smith, Face ities Manager
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Critical Facilities Technology
6380 West 54th Ave.,Suite 100
Arvada,Co 80002
Josiah Trowbridge:303-905-0650
E-Mail: jrowbridge@cftrm.com
December 16, 2013
Pitkin County
(Maintenance Contract)
Serial Numbers
PD1043160024, UK1018211693, UK1020110349, UK1020110366, UK1030210345
Quantity Description Part Number Individual Extended
1 One Year Advantage Ultra Plan WADVULTRA-PX-24 $3,594.00 $3,594.00
(Includes One Annual PM Visit)
1 One Year 4HR 7X24 Response Upgrade WUPG4HR-UG-01 $588.00 $588.00
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4 One Year Advantage Ultra Service Plan WADVULTRA-AX-26 $1,960.00 $7,840.00
(Includes Semi-Annual Visits)
4 One Year 4HR On-Site Response Upgrade WUPG4HR-AX-00 $599.00 $2,396.00
Total: $14,418.00
If there are any questions, please contact me at your earliest convenience. I look forward to assisting you in
the successful conclusion of this project.
Sincerely,
Josiah Trowbridge •
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Terms and Conditions:
1. Applicable sales tax has not been included in the quoted price,unless shown above.
2. Payment terms are net 30-days after shipment,subject to credit approval. A service charge of 1-1/2%per month(Effective rate of 18%per annum)will be
charged on past due accounts.
3. Freight is F.O.B.origin with freight costs prepaid and invoiced. Standard ground shipping will be utilized unless instructed otherwise.
4. Please make your order to: Critical Facilities Technology
5. Cancellation Policy:The material ordered may not be canceled after the order is placed;the rest of the efforts described may require payment for items
purchased,if they cannot be returned,and CFT would require compensation for our efforts to administer your instructions to not to proceed,including but not
limited to restocking fees.
6. This quote is valid for 30-days from date first shown above.
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