HomeMy WebLinkAboutBocc Packet 01082014 2013 Budget Supplemental AppropriationsAGENDA ITEM SUMMARY
REGULAR MEETING DATE: January 8, 2014
AGENDA ITEM TITLE:
2nd Reading, A Resolution of the Board of County
Commissioners of Pitkin County, Colorado, Providing
Supplemental Appropriations to the 2013 Budget (June
through December)
STAFF RESPONSIBLE: John Redmond and Susan Atwood
ISSUE STATEMENT: This budget resolution is required to formally adopt the budget
supplemental requests that have been approved by the BOCC from June through December of 2013.
BACKGROUND: Changes to the budget are informally approved by the BOCC throughout the
year during work session discussions. A budget resolution and public hearing is required to legally
change budget balances. This resolution is a compilation of the budget changes approved by the
Board. The informal approval process was designed to improve the efficiency of the organization by
allowing departments to move forward on projects needing budget adjustments without requiring a
formal resolution for each project.
LINK TO STRATEGIC PLAN: Each of these projects was previously evaluated and
approved by the board for its relevance to the strategic plan.
KEY DISCUSSION ITEMS: The Board should be familiar with these items from their work
session conversations; however two budget issues have become apparent as finance begins
preparing for year end.
New Items:
1. Both the 1% and % sales taxes have exceeded expectations. The increased revenue
requires increasing the payments to the City of Aspen, Town of Snowmass Village and
RFTA. It is estimated that the 1% sales tax will increase by $258,349 and the % will
increase by $144,060. Of the % tax, approximately $27,300 will be added to the
EOTC fund balance for transit oriented projects.
2. The BOCC approved an ordinance refunding the 2003 Open Space and Trails bonds. The
ordinance did not include the budgetary impacts of the process. Actual refunding
$2,816,056 in bonds and receiving $2,845,000 in new bond proceeds will incur roughly
$32,000 in bond costs. These costs are offset by the $230,000 saved through issuing new
bonds at a lower interest rate.
BUDGETARY IMPACT: This budget resolution increases the County's 2013 budgeted
expenditures by $5,388,642 which is offset by an increase in revenues of $3,370,409 for a net
increase to the county budget of $2,018,233. The table in Exhibit 1 identifies the budgetary
impact of this resolution and the budgetary ending fund balance for each fund.
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RECOMMENDED BOCC ACTION: Approve and adopt the attached budget resolution upon
second reading January.
ATTACHMENTS:
1. Table "Changes in Budgetary Fund Balances"
2. A Resolution of the Board of County Commissioners of Pitkin County, Colorado
Providing Supplemental Appropriations to the 2013 Budget (June - December)
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Changes in Budgetary Fund Balances
Fund Name
Budgetary
Fund Net Change Am mended Fund
Balance 2013 Reso 3 2013 Balance,
1/1/2013 Budget June -December Budget 12/31/2013
General Fund:
Restricted fund balance
Debt Reserves - - -
TABOR Reserve 657,180 - 657,180
State Superfund Tip Fees 468,265 - 468,265
Total Fund Balances Restricted 1,125,445 - 1,125,445
Committed fund balance
Park Dedication Fees 718,621 (700,000) (700,000) 18,621
$10 Motor Vehicle Fee 110,116 - 110,116
$1 E-Recording Surcharge 84,213 - 84,213
Total Fund Balance Reserved By Policy 912,950 (700,000) (700,000) 212,950
Assigned fund balance
Air Quality Mitigation 24,666 - 24,666
Amount allocated to balance 5 year plan 350,000 - 350,000
Minimum balance for working capital 3,342,820 - 3,342,820
Tipsy Taxi 138,197 (23,800) (23,800) 114,397
Veterans Memorial 3,624 (500) (500) 3,124
Animal Shelter 70,000 - 70,000
3,929,307 (24,300) (24,300) 3,905,007
Unassigned Fund balance 8,308,415 (1,335,074) (110,066) (1,445,140) 6,863,275
Total General Fund Balance 14,276,117 (2,059,374) (110,066) (2,169,440) 12,106,677
Other Funds:
Translator Fund 1,277,574 (436,431) (436,431) 841,143
Capital Projects Fund** 7,891,131 (6,277,926) (6,277,926) 1,613,205
Road & Bridge Fund - - -
Human Services Fund 148,081 (7,570) (7,570) 140,511
Healthy Community Fund 47,939 20,722 20,722 68,661
Redstone Ranch Improvement District Fund 9,543 2,081 2,081 11,624
Ambulance District Fund 484,156 (247,037) (247,037) 237,119
Open Space Fund 7,126,400 3,855,257 (591,293) 3,263,964 10,390,364
Enhanced 911 Fund 1,078,729 (168,366) (168,366) 910,363
Conservation Trust Fund 109 170 170 279
Housing Impact Fees Fund*** 10,699,582 (2,511,834) (2,511,834) 8,187,748
Healthy Rivers and Streams Fund 1,397,160 281,055 (335,000) (53,945) 1,343,215
Public Health - - -
Transit Sales/Use Tax Fund 10,765,759 (1,451,398) 27,314 (1,424,084) 9,341,675
Library Endowment Fund 5,936,375 1,550 1,550 5,937,925
Library Fund 743,244 (320,064) (332,000) (652,064) 91,180
Transit Sales Tax Debt Fund 164,216 2,775 2,775 166,991
Twining Improvement District Fund 18,186 575 575 18,761
General Obligation Debt Service Fund - - -
County Lease/Purchase Fund - - -
Airport Fund (Working Capital) 9,216,660 1,192,027 (677,188) 514,839 9,731,499
Solid Waste Center Fund (Working Capital) 1,512,964 (472,015) (472,015) 1,040,949
Risk 487,367 - 487,367
Health Insurance 2,531,125 - 2,531,125
Total All Fund Balances 75,812,416 (8,595,803) (2,018,233) (10,614,036) 65,198,380
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A RESOLUTION OF THE BOARD OF
COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO,
PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE
2013 BUDGET (June through December)
Resolution # 14-
Recitals
1) Unanticipated revenues were received in 2013 that were not appropriated, and will be used to offset
costs of the projects for which they were collected; and
2) Specific projects have been identified as priority projects and will be transferred from unspecified
budget allotments included in the 2013 budget; and
3) Fund balances designated for certain purposes will be used for projects approved by the governing
boards need to be appropriated in the 2013 budget; and
4) Upon due and proper notice, published in accordance with the law, said supplemental budget was open
for inspection by the public at a designated place, a public hearing was held on and
interested citizens were given an opportunity to file or register any objections to said supplemental budget.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado
2013
Budget
$
GENERAL FUND
Human Resources
Revenue
Expenditure
Revised
Change
Change
Budget
$
$
$
Staff has proposed a total compensation study be completed which would include monetary compensation, leave
benefits, health, wellness, income protection and retirement benefits, work -life benefits, performance and recognition
programs and employee training and development offerings.
Compensation Consulting 15,947
Manager
35,400 51,347
35,400
The Manager is recommending the County contribute $50,000 to assist with community marketing efforts to convince
Delta Airlines to begin service to Aspen in December.
Delta Airlines Marketing Contribution
Public Works
50,000 50,000
50,000
The BOCC approved participating in the WE -Cycle Bicycle Share program in 2011. This is to appropriate the
County's share of the local match for the CMAQ grant.
WE -Cycle CMAQ Payment to Aspen
FUND BALANCE CODING:
UNRESTRICTED GENERAL FUND TOTAL
GENERAL FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE 4
24,666 24,666
24,666
110,066
110,066
(110,066)
2013
Budget
OPEN SPACE AND TRAILS
Revenue
Expenditure
Revised
Change
Change
Budget
$
$
$
The OST staff is requesting funds to construct the second phase of the Rio Grande Trail which includes installing a
dual surface trail, a 110' X 14' bridge, removing the existing berm and replacing the ditch culvert under the trail.
Rio Grande Trail Phase II
82,601
588,237 670,838
588,237
The Etkin Family Advised Fund at Aspen Community Foundation has generously donated $28,000 to fund an online
mapping system.
Online Mapping Donation - 28,000 28,000
Online Mapping Aspen Share of Program - 7,500 7,500
Online Mapping/Purchase Services - - 35,500 35,500
35,500 35,500
The Board approved an ordinance refunding the outstanding open space bonds from 2003. This is the necessary
budgetary change.
Bond Proceeds
Purchased Services
Refunding Escrow Agent
FUND BALANCE CODING:
OPEN SPACE AND TRAILS FUND TOTAL
2,845,000 2,845,000
450 32,000 32,450
2,816,056 2,816,056
2,845,000 2,848,056
2,880,500 3,471,793
NET INCREASE/(DECREASE) FUND BALANCE (591,293)
HEALTHY RIVERS AND STREAMS
The Healthy Rivers and Streams Board agreed to allocated $25,000 towards the assessment and design of the
Crystal River at the request of the Roaring Fork Conservancy. The HR&S board granted another $10,000 for
the restoration of the watersheds of Coal Creek and the Crystal River formerly known as the Cow Stamp project.
The Board also increased the funding for water court cases
Crystal River Assessment
Coal Basin Restoration (fka Cow Stomp)
Water Projects
FUND BALANCE CODING:
HEALTHY RIVERS AND STREAMS FUND TOTAL
10,000
300,000
25,000 25,000
10,000 20,000
300,000 600,000
335,000
335,000
NET REVENUE INCREASE/(DECREASE) FUND BALANCE (335,000)
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2013
Budget
SALES AND USE TAX
Revenue
Expenditure
Revised
Change
Change
Budget
$
$
$
Both the 1% and 1/2% 2013 sales tax have exceeded expectation which requires increases in the payments to the
City of Aspen, the Town of Snowmass Village and RFTA. Of the half cent sales tax, approximately 81% is paid to
RFTA and the remaining 19% will flow to the EOTC fund balance for transit oriented projects.
County Transit Sales Tax 4,116,000
RTA 1/2% Contribution 3,335,606
Transit 1% Sales Tax 7,381,394
RTA 1% Contribution 3,241,026
Payment to Snowmass Village 834,938
Payment to City of Aspen 3,305,430
FUND BALANCE CODING:
SALES AND USETAX FUND TOTAL
144,060
258,349
4,260,060
116,746 3,452,352
7,639,743
113,436 3,354,462
29,223 864,161
115,690 3,421,120
402,409 375,095
402,409 375,095
NET REVENUE INCREASE/(DECREASE) FUND BALANCE 27,314
LIBRARY
The Library is contracting architectural services to plan and price the renovation and addition to the Library.
Library Study
FUND BALANCE CODING:
LIBRARY FUND TOTAL
260,000
260,000
260,000
NET INCREASE/(DECREASE) FUND BALANCE (260,000)
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2013
Budget
AIRPORT
Revenue
Expenditure
Revised
Change
Change
Budget
$
$
$
Due to the changing air carrier environment, the BOCC has directed Airport staff to develop phase I of a study that
will provide insight into industry trends, the air service market and options.
Future Air Service Planning Study
The Airport wishes to retire two State Infrastructure Loans (SIB) early.
Interest
Principle
FUND BALANCE CODING:
AIRPORT FUND TOTAL
265,688 265,688
265,688
6,000 6,000
405,500 405,500
411,500
677,188
NET INCREASE/(DECREASE) FUND BALANCE (677,188)
CROSS FUND TRANSFERS
The Courthouse and the Library require new roofs. Staff has identified savings in both the Library's heat tape line
item and other Facilities' capital projects. These savings along with $72,000 of the Library fund balance should cover
the cost of the project. Staff is also looking to add $20,000 to the Facilities Contingency Fund.
Library Heat Tape 80,438 - (80,438) -
Library Roof Repair 91,000 152,438 243,438
Courthouse Site Projects 35,000 (18,000) 17,000
Courthouse ADA Compliance 32,722 (10,000) 22,722
CH Plaza Planning and Engineering 216,000 (50,000) 166,000
Jail Exterior Projects 91,549 (15,000) 76,549
Courthouse Roof Repair 70,000 73,000 143,000
Facilities Capital Contingency Fund 44,876 20,000 64,876
72,000
When Colorado West Regional Mental Health Center announced the closure of the Glenwood detox, Pitkin County
Staff created a two bed detox center in the Health and Human Services building. Funding for the program is coming
from a Healthy Community grant, a general fund contribution, a contribution from the Jail and contributions from
community partners.
Detox Center
Aspen Valley Hospital Contribution
Snowmass Village Contribution
Town of Basalt Contribution
Jail Detox Services
Healthy Community Fund - The Right Door
Healthy Community transfer to General Fund
General Fund transfer from Healthy Community
FUND BALANCE CODING:
UNRESTRICTED GENERAL FUND TOTAL
CAPITAL FUND TOTAL
HEALTHY COMMUNITY FUND TOTAL
LIBRARY FUND TOTAL
75,000
10,600
30,000
98,100 173,100
52,000 52,000
3,000 3,000
2,500 2,500
(10,600)
(30,000)
30,000 30,000
30,000 30,000
87,500 87,500
87,500 87,500
72,000
87,500 159,500
NET INCREASE/(DECREASE) FUND BALANCE7 (72,000)
2013
Budget
TOTAL FOR RESOLUTION
UNRESTRICTED GENERAL FUND TOTAL
GENERAL FUND TOTAL
Revenue
Expenditure
Revised
Change
Change
Budget
$
$
$
87,500 197,566
87,500 197,566
CAPITAL PROJECTS FUND TOTAL
HEALTHY COMMUNTY FUND TOTAL
OPEN SPACE AND TRAILS FUND TOTAL 2,880,500 3,471,793
HEALTHY RIVERS AND STREAMS FUND TOTAL 335,000
TRANSIT SALES AND USE TAX FUND TOTAL 402,409 375,095
LIBRARY FUND TOTAL 332,000
AIRPORT FUND TOTAL 677,188
TOTAL FOR RESOLUTION 3,370,409 5,388,642
TOTAL NET INCREASE/(DECREASE) ALL FUND BALANCES (2,018,233)
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE 18TH DAY OF DECEMBER, 2013.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE
ASPEN TIMES WEEKLY ON THE 26TH DAY OF DECEMBER, 2013.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL
PITKIN COUNTY WEBSITE (www.aspenpitkin.com) ON THE 20TH DAY OF DECEMBER, 2013.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 8TH DAY OF JANUARY, 2014.
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE
16TH DAY OF JANUARY, 2014.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY WEBSITE
(www.aspenpitkin.com) ON THE 10TH DAY OF JANUARY, 2014.
ATTEST: BOARD OF COUNTY COMMISSIONERS
JEANETTE JONES ROBERT A. ITTNER, JR., CHAIR
DEPUTY COUNTY CLERK
DATE:
APPROVED AS TO CONTENT: MANAGER APPROVAL:
JOHN REDMOND JON PEACOCK
FINANCE DIRECTOR COUNTY MANAGER
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