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Home My WebLink Aboutpitkin.planning.264321200851 (2014)DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) Parcel ID: 2643-21-2-00-851 Application Date: 1/9/14 Case No: SPE001-14 Description: Wrangler Family Hoedown To benefit the Early Childhood Center Temporary Planner: Mike Kraemer Commercial Use/Special Event # Copies: Allocated Hours: 3 Project Address: 220 JUNIPER HILL RD, ASPEN, CO 81611 % Over Hours: 3.6 Property Owner: CITY OF ASPEN Owner's REP: HEIDI BURTSCHER REP's Email: Referrals: ALL OTHER REFERRALS Comments Due Date: Meetings: Meeting Date: Review Body: Public Hearing? Notice Date: Meeting Notes 1st Meeting: Address: 130 S GALENA ASPEN, CO 81611 Address: PO BOX 336 WOODY CREEK, CO 81656 Other Referrals: 2nd Meeting: Approvals: BOCC Resolution #: P&Z Determination #: BOCC Ordinance #: HO Determination #: Admin Determination #: 022-2015 NR Other Information: VR Approval Date: VR Expires Date: Remarks: Application Type: Plat Recorded Date: Plat (Bk, PG): Owner Phone: REP's Phone: (970) 306-2155 3rd Meeting: ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING THE WRANGLER FAMILY HOEDOWN AT COZY POINT RANCH Administrative Decision No. rvaa -- 2015 RECITALS Pursuant to Subsection 4-30-50(i) of the 2006 Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or events. 2. Heidi Burtscher (hereafter, the "Applicant") has applied to the Director for approval of a Special Event Permit for the Wrangler Family Hoedown to benefit the Early Childhood Center in Woody Creek. The event is proposed on February 15, 2015 at the Cozy Point riding arena from 3:OOPM to 8:OOPM and will consist of dinner, prizes, and various activities within the riding arena. The Applicant has been granted a liquor permit for the event. Bartenders are from a local establishment in Aspen and are TIPS trained. Identification will be checked and wristbands will be administered for those over 21 years of age. Food will be provided by licensed caters. Approximately 200-300 people are anticipated. 3. The Applicant has provided a Certificate of Insurance demonstrating adequate General Liability coverage acceptable to the standards of the Risk Manager (and naming Pitkin County as an Additional Insured). 4. This application was referred to the Sheriffs Office who has approved the event. The Aspen Fire Protection District has been made aware of the event. 5. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4-30-50(i) of the Land Use Code. NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County does hereby grant approval for the Wrangler Family Hoedown Special Event Permit subject to the following conditions: 1. The Applicants shall adhere to all material representations made in, or in connection with, the application. 2. No parking associated with the event shall occur on County Roads. Emergency access shall remain open at all times. 3. Failure to comply with the conditions of approval may result in revocation of this permit. Page 1 oft APPROVED this day of February, 2015 Cin H uben Community Development Director PID#: 264321200551 Page 2 of 2 CNcnfk•017on CryMPI IFF1 ACORD.. CERTIFICATE OF LIABILITY INSURANCE DATE(MM/UDNYYY) 7/102014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain pollcles may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER HUB International Ins Svcs IncMN 112517th Street, Suite 900 Denver, CO 80202 CONTACTBreeze Digor x,720.207-2371IFAX ac No): 866.243-0727 ADDRESS: breeze.digor@hubinternational.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL/ 888 795-0300 INSURER A: Hanover Insurance Company 22292 INSURED Compass for Lifelong Discovery P O Box 326 INSURERS: Pinnacol Assurance Company 41190 INSURER C: X COMMERCIAL GENERAL DABILRV Carbondale, CO 81623 INSURER D NSURER E: INSURER F: HUB CA License #0757776 pEpAApCCMHHA ,ZD rea s300,000 PRFMESVE COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSfl LTR TYPE OF Dot SR BUBB POLICY NUMBER POLICY EFF MMIDO/1' POIJC'EXP MON LIMITS • GENERAL LIABILITY ZD4960869702 7/01/2014 07/01/2015 OCCURRENCE $1000 000 X COMMERCIAL GENERAL DABILRV pEpAApCCMHHA ,ZD rea s300,000 PRFMESVE CLAIMS -MADE ❑OCCUR MEDEXP(Anyomparson) $1$000 X Abuse/Moiestatlon PERSONAL B ADV INJURY $1000000 GENERAL AGGREGATE s3,000,000 GEN -1- AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO $3,000,000 X POLICY PRO- LOC $ A AUTOMOBILELIABILITY AW4960890602 7/01/2014 07/01/201 COMBINED SINGLE UNIT $1,000,000 AUTO BODILY INJURY (Per permn) S ALL OWNED X SCHEDULED BODILY INJUPV(Psr accident) E IXANY AUTOS NON�OWNED HIRED AUT03 X AUTOS PROPERTY DAMAGE $ Pv ecddeni A X UMBRELLA LIAO X OCCUR UH4960891802 7/01/2014 07/01/201 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS -MADE AGGREGATE $1 OOO 000 DFD I I RETENTION I It B WORKERS COMPENSATION 4042173 4/01/2014 04/01/201 X To`g TATO- OTH- AND EMPLOYERS' LIABIL TY YIN ANY PROPRIETOR/PARTNEFVEXECUTVE EL EACH ACCIDENT $100000 OFFICER?AEMBER EXCLUDED? N/A (Mandatory In NH) E.L DISEASE -EA EMPLOYEE $100000 N yes dmcrbe amler DESCRIPTION OF OPERATIONS below E.L DISEASE • POLICYUMR $500 000 A Educators Legal Z04960889702 7/01/2014 07101/201E 1,ODO,000IImit Liability 2,500 ded Claims Made DESCRIPTION OF OPERATIONS /LOCATIONS / VEHICLES (Anech ACORD 101, Addltloral Remarks Schedule, If mare space Is required) $1,000,000 Host Liquor Limit applies Pitkin Count SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 530 E. Main ACCORDANCE WITH THE POLICY PROVISIONS. Aspen, CO 81611 AUTHORIZED REPRESENTATIVE 17 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 oil The ACORD name and logo are registered marks of ACORD i_4 (� #S2972814/M2971894 SS09 C!; n&: 91790 rnMPI IFF1 ACORDT. CERTIFICATE OF LIABILITY INSURANCE FATE1!09/2014912014 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER HUB International Ins Svcs Inc 1125 17th Street, Suite 900 Denver, CO 80202 CONTAIZT NAME: Breeze DIgor PHONE 720-207-2371 866-243-0727 NC No ,r. A1C No: .0sesess: breeze.digor@hubinternational.com INSURER(S) AFFORDING COVERAGE NAICN INSURER A: Hanover Insurance Company 22292 888 795-0300 INSURE0 Compass for Lifelong Discovery P 0 Box 328 Carbondale, CO 81623 INSURERS: Pinnacol Assurance Company 41190 INSURER C INSURER o INSURER E: INSURER F: CA License #0757776 GENERAL AGGREGATE $3000000 rAVFRAMFQ rFRTIFIr ATF NIIMRFR- REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN BY PAID CLAIMS. L� TYPE OF INSURANCE NSR wvo POLICY NUMBER ppRppELLD�UCED YrA 0 POUC LIMITS A GENERALIJABILRY X COMMERCIAL GENERALLIABILITY CLAIMS -MADE F—I OCCUR ZD49609897 7101/2013 07/0112014 EEAcHpoEcTcuRRENcE $1 000000 PR[I.iISES p2ace s300000 MED EXP An one pelma $15,000 PERSONAL B ADV INJURY $1000000 GENERAL AGGREGATE $3000000 GENE AGGREGATE LIMIT APPLIES PER: POLICY PRO LOC JECT PRODUCTS-COMPIOPAGG 53,000,000 $ A AUTOMOBILE LIABILITY ANY ACRO ALL OWNEDX SCHEDULED AUTOS AUTOS X HIREDAUTOS X AAIUlTN0.5YVNED AW49608906 7/01!2013 07/01/207 COMBINEa mslNcaEUMIT 1,000,000 BODILY NJURY(Perpempn) It BODILY NJURY(Peraodden0 $ PROPERTY DAMAGE Per epddert '$ $ A X UMBRe1ALIAB EXCESS LUIB X OCCUR CLAIMS -MADE UH49608918 7/01/2013 07/01/2014 EACH OCCURRENCE $1,000,000 AGGREGATE $1000000 D[0 I I RETENTION $ S B WMIERSCOMPENSATHM AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNEWEXECUrME YIN OFFICE RIMEMBER EXCLUDED? ❑ (Mandatory In NH) fYe des line un0er OF SCRIPTONGFOPERATIONSbsUw NAA 4042173 /01/2013 04/01/2014 X TO IIMIT OTH E.I EACHACCIDENT $100000 E1. DISEASE - EA EMPLOYEE $1000N E.L DISEASE -POLICY LIMIT $500000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule. N mom apace is raquYed) $1,000,000 Host Liquor Limit applies Pitkin County 530 E. Main Aspen, CO 81611 ACORD 25 (2010/05) 1 of 1 #S2631802/M2418138 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVFAED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 'It- C 1988-2010 ACORU CURPURA I IUN. All rights reserVEO. The ACORD name and logo are registered marks of ACORD JH02 ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITIUN COUNTY, COLORADO, APPROVING THE WRANGLER FAMILY HOEDOWN AT COZY POINT RANCH Administrative Decision No. -2014 RECITALS 1. Pursuant to Subsection 4-30-50(i) of the 2006 Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director') may approve a Temporary Commercial Use/Special Event Pemrit for commercial activities or events. 2. Heidi Burtscher (hereafter, the "Applicant') has applied to the Director for approval of a Special Event Permit for the Wrangler Family Hoedown to benefit the Early Childhood Center in Woody Creek The event is proposed on February 15, 2014 at the Cozy Point riding arena from 3:OOPM to 6:45PM and will consist of dinner, prizes, and various activities within the riding arena. The Applicant has been granted a liquor permit for the event. Bartenders are from a local establishment in Aspen and are TIPS trained. Identification will be checked and wristbands will be administered for those over 21 years of age. Food will be provided by licensed caters. Approximately 200-300 people are anticipated. 3. The Applicant has provided a Certificate of Insurance demonstrating adequate General Liability coverage acceptable to the standards of the Risk Manager (and naming Pitkin County as an Additional Insured). 4. This application was referred to the Sheriffs Office who has approved the event. The Aspen Fire Protection District has been made aware of the event. 5. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4-30-50(i) of the Land Use Code. NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County does hereby grant approval for the Wrangler Family Hoedown Special Event Permit subject to the following conditions: 1. The Applicants shall adhere to all material representations made in, or in connection with, the application 2. No parking associated with the event shall occur on County Roads. Emergency access shall remain open at all times. 3. Failure to comply with the conditions of approval may result in revocation of this permit. Page I of 2 APPROVED this 1 I'tl-, day of Febmary, 2014 Cindy Houben Community Development Director PID#: 264321200851 SP001-14 Page 2 of 2 Lil Lil Wrangler Family Hoedown to benefit the Early Childhood Center Wrangler Family Hoedown to benefit the Early Childhood Center Click HERE for a printer friendly view. Saturday, February 15, 2014 Primary Jurisdiction: Overall Status: Event Category: Pitkin County Not Yet Reviewed City of Aspen - Town of Snowmass Village - Pitkin County Special Event On-line Application Click HERE ifyodd like to view the entire on-line application. Specific location(s): Cozy Point Indoor Riding Arena DATES/TIMES: Set-up: 02/15/2014 08:00 AM Start: 02/15/2014 03:00 PM End: 02/15/2014 07:00 PM Dismantle: 02/15/2014 10:00 PM PRIMARY CONTACT: Heidi Burtscher Send e-mail P.O. Box 336, 1199 Woody Creek Road Woody Creek, CO 81656 Phone: (970) 306-2155 SECONDARY CONTACT: Anita Rayburn Send e-mail P.O Box 336, 1199 Woody Creek Road Woody Creek, CO 81656 Phone: (970) 618-5263 OTHER CONTACTS: During event - contact names & phone numbers Primary: Heidi Burtscher (970) 306-2155 Secondary: Anita Rayburn (970) 618-5263 Medical: Heidi Burtscher (970) 306-2155 Parking: Jason Gleason (970) 618-6595 Safety: Heidi Burtscher (970) 306-2155 Security: Jason Gleason (970) 618-6595 DETAILS & DOCUMENTS: Event Summary: The event is a fimdraiser for the Early Childhood Center, a non-profit preschool located in Woody Creek. We are expecting 100 families or 200-300 people at the event and it will be staffed primarily by parents of the preschool. The event is open to the public. Children (2-12) will be charged $20 and parents will be free. Child ticket price includes activities, prizes, and a small dinner plate. Food and drinks will be available for purchase by parents at the event. We will have a band (Tom Paxton & The Buffalo Joe Bluegrass Band) and dance floor. Bounce houses by House of Bounce, archery, horseshoes, pony rides, & facepainting. Parking & Emergency Exit.pdf Indoor Layout of Event.pdf Site Plan (and maps): Please see attachments. Communication Plan: 822.50 k Parking & emergency exits 273.82 k Indoor layout of event Again, we are staffing the event with volunteer parents. Primary contacts are listed below: Heidi Burtscher (970) 306-2155 - planner Anita Rayburn (970) 948-8050 - planner, event point person Jason Gleason (970)618-6595 - parking, security Monroe Summers (970) 922-6755 - Cozy Point Ranch Manager As this is a fairly small event, we will not need or be using hand held radios of any kind. The event will be confined to the indoor riding arena. Any medical or emergeny needs that arise will be dealt with immediately by contacting EMS directly. See our Medical plan for more details. Our website will include updated information on the event and directions to Cozy Point. This website will be listed in all advertising including posters, banners, facebook. Our website is as follows: www.eccfamilyhoedown.org. Security Plan: This is a small family friendly event and additional security team or public law enforcement will not be needed. Mr. Jason Gleason will be a point person for any security issues that might arise and he can be reached at (970) 618-6595. He will be present for the entire event. Please see Alcohol Mitigation Plan for additional security measures. Medical Plan: EMS will be provided by dialing 911. The main entrance/parking area will be kept clear to allow for medical personnel to enter the venue in the event of an emergency. 000002 A first aid kit will be on site to deal with any minor issues. Medical personnel on site are as follows: Heidi Burtscher, Registered Nurse, BLS & First Aid (970) 306-2155 James Ingram, Snowmass Ski Patrol, OEC, BLS & First Aid, (970) 618-5263 Both Heidi and Jim will be present for entire event. Event Insurance with be provided by Compass, the parent organization of the Early Childhood Center. Contact information as follows: Ms. Skye Skinner, Executive Director c/o Compass P.O. 336 1199 Woody Creek Road Woody Creek, CO 81656 (970) 923-4646 ext. 217 Security Contact: Mr. Jason Gleason (970) 618-6595 Safety Plan: The event will take place in the indoor riding arena at Cozy Point. This event does NOT pose risks to individual participants or to public safety. The event will take place regardless of the weather. The riding arena will be heated and adequate lighting is in place. Four members of our staff will be available to deal with any emergencies that may arise. Anita Rayburn - general issues - (970) 948-8050 Jason Gleason, Security - (970) 618-6595 Heidi Buutscher - Medical - (970) 306-2155 James Ingram - Medical - (970) 618-5263 There are exits at either end of the indoor riding arena as well as an additional exit through the horse stalls. Please see arial view map attached to this application with exits marked. Trans portation/Traffic Plan: Event set up will take place the morning of the event. Tables, chairs, portable toilets, band equipement, catering supplies will all be delivered the day before or the morning of the event. All of these vehicles will be gone before the event begins. People are free to use public transportation but this is an event geared towards families with younger children. Most families will drive to the event. We are not considering shuttling or providing transportation for this small event at this time. See parking plan for more information. The area around the main entrance to the riding 000003 arena will be kept clear/marked off for those with disablilities and EMS. Parking Plan: There are two parking areas immediately adjacent to the indoor riding arena. These will be available to the public for parking. We will have volunteers in the parking lots to assist and direct people into parking places. We have agreement from Monroe Summers, Manager of Cozy Point Ranch to use the areas and he and his staff will provide plowing. We are expecting approximately 100 cars and there is adequate space. There is outdoor lighting on the riding arena and the arena itself gives off quite a bit of fight when lights are on at night. Parking contact: Jason Gleason (970) 618-6595 S anitatiowRe cycling Plan: MRI will be providing our portable restroom Jeremy Freese (970) 319-3453 is our contact at MR1. Their address is as follows: MRI P.O. Box 1474 Cardondale, CO 81623 We will have 3 portable toilets and one portable ADA toilet. One handwashing station will be next to the toilets and one handwashing station will also be located near the food. Monroe Summers at Cozy Point will be providing all our trash removal as part of our contract with him and the ranch We will have 10 trash stations located throughout the venue. Eash station will have one container for trash and one for recycling. Near the food we will provide additional containers for compost. Alcohol Mitigation Plan: Yes alcohol will be sold/distributed at our event. The bar area will be in a designated - fenced area. Alcohol will be available from 3:00pm-6:45pm All persons wanting to purchase alcohol will have their IDs checked upon entrance at the venue and be given an "over 21" wristband. To purchase a drink a wristband must be shown/visible. Alcohol will be served by trained bartenders provided by Finbarr's Irish Pub. Bottled water will be provided to those under 21. Juice, soda, and hot chocolate will be available for purchase for those under 21 as well This will be a NON SMOKING event. A parent volunteer/security person will be stationed at or near the bar area to deal with any issues that may arrive. As this is a family friendly event we do not forsee any major issues. 000004 Obviously, staff will not drinking during the event. Accessibility Plan: The entire venue is accesble to those with disabilities. All activities and events will be held on ground level Parking spots directly in front of the venue will be marked off for those with disabilities. We will provide an ADA portable toilet. Yes, there is outdoor lighting. Alcohol Permit & License: Our application for a Special Event Liquor License has been submitted and we have our hearing scheduled for January 22, 2014. Food Permit: Food will be included in the child ticket price. Food available for purchase for adults. No food will be prepared onsite. Food will be catered and served by: Smoke Modern BBQ 241 Harris Street Willits Town Center Basalt, CO 81621 (970)927-5158 No food will be stored overnight. The Pitkin County Environmental Health Department was contacted and we do not need a permit from them Parks/Open Space Permit: N/A We have permission from Monroe Summers who leases the property. No further permission/pennitiug is needed. Reviewed and accepted: YES Sales Tax & Bus. License: N/A Reviewed and accepted: NO Miscellaneous Permits: N/A Public Notification: N/A Liability Insurance: provided through Compass tGOGG5 P.O. Box 336 1199 Woody Creek Road Woody Creek, CO 81656 Contact: Skye Skinner, Executive Director (970)923-4646 References: Skye Skinner, Executive Director Compass (970) 923-4646 Linda Campbell, Director, Early Childhood Center (970) 923-5846 There are no agencies currently assigned to approve this event. 000606 EXT kl3 Da D O � D 00 too � Qum# Ate,, ., axvr 44 I L cte"a Raetls -351 O00000" Cory Point Ranch v w C�- f n- CY .r r }