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Home My WebLink Aboutbocc.con.056.2014 , Rev. 08-30-1!jls COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #:O.i(c-2014 ORIGINATING DEPARTMENT: Fleet PROCUREMENT OFFICER: Jonah Frank PHONE #: 5393 PROJECT NAME: Ambulance pick up truck CONTRACTOR: John Elway DOLLAR AMOUNT: $37,197.00 LINE ITEM# 1 15.34.00952.86650 CONTRACT EXECUTION DATE: CONTRACT END DATE: AUTOMATIC RENEWAL: ❑ YES � NO TERM: ❑ BOCC AGENDA [TEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER$50,000 (Requires Section Leader& County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑ None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency � Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt ❑ Contract Renewal ✓ CHECK CONTRACT TYPE: � Z�� ❑ Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement(Resolution Required) ❑ Lease ❑ Non-Profit ❑ Construction ❑ Quasi-Public (e.g.-AVH) � Goods, Equipment, Supplies ❑ Gran[Agreements (Notify Finance & Resolu[ion Required) ❑ O[her(e.g. revenue) ❑ Change OrdedCon[ract Amendment (C/O: 10%or$25K whichever is the lesscr must have County Manager signature) All Contracts should be proofed and all e�chibits and notices must be attached for the following: ✓ � No Pages Missing ✓❑ All Other Blanks Pilled In ✓ ❑ If Page Left [ntentionally Blank—Note on Page ✓� All Exhibits Attached ✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (ijapplicable) ✓ � All Original Signatures Affixed ✓0 Notice of Award/Notice to Proceed Attached (ifupplicable) ✓ � All Dates Filled In ✓� Warranty(if applicable) ✓ � Special Instructions for Finance Department: check ✓ � Authorized Procurement Oflicer's Name: Jonah Frank BY CHF.CKING ABOVE AND F.NTERING NAME,THE AUTFIORIZED STAFF PF,RSON INDICATES TNAT THT AT'PACHED DOCUM�N"1' HAS BECN PROOFCD ANI) READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WI1'H COLORADO STATE ARCFINES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! . , . : � Contract#D,�.fj 2014 Rev. 8.29.11 jaa Budget Line Item k I 15.34.00952.86650 �� CQ�� R � �J�� CONTRACT FOR THE PURCHASE OF GOODS THIS CONTRACT is made and entered into this 22rd day of January, 2014 , by and between the Pitkin County Board of County Commissioners, 530 E. Main Street, Third Floor, Aspen, Colorado 8161 I (hereinafter"County") and John Elway Chevy, (hereinafter"Vendor"). I. GOODS PURCHASED. Vendor shall provide County the following goods conforming to the stated description and any Technical Specifications attached to this contract: One (1) 2500 Pickup Truck, Per State Award #07000YYY83M attached 2. DELIVERY OF GOODS. Goods, together with all warranties, guarantees, manuals, support information and notice of any extended warranties, shall be delivered by Vendar to the County at the following place and time: Place: 1080 S Colorado Blvd, Denver, CO 80246 Date and Time: TBD 3. RISK OF LOSS. At alI times prior to delivery and County's acceptance of the goods, Vendor shall bear any and all risk of loss of or damage to the goods. During such period, Vendor shall insure the goods for loss or damage in amounts and under appropriate terms. 4. TIME IS OF THE ESSENCE. Vendor acknowledges that time is of the essence for delivery of goods. 5. LIOUIDATED DAMAGES. Vendor hereby agrees to be responsible to County for liquidated damages for failure to deliver goods on time, (for delay and not as Penalty) in the amount of$ 0.00_per calendar day for each day or part of a day that goods are not delivered on the date and time established in accordance with this contract. The parties agree that the stated sum is a reasonable forecast of fair compensation for the anticipated damages for delay and that they genuinely intend to liquidate such damages. Any such damages are to be deducted from purchase price. 1 Contract# 0.5(u�;014 Rev. 8.29.11 jaa Budget Line Item #I 1534.00952.86650 6. ACCEPTANCE OP GOODS. Delivery of goods shall be complete only upon acceptance by County. County shall have 7 days for inspection of goods. At delivery and after inspection and acceptance, Vendor shall tender a Bill of Sale to the goods, together with any and all other documents evidencing such ownership and title to the goods. The goods shall be delivered to County free and clear of any liens, claims or encumbrances, and Vendor shall warrant the same, which warranty shail survive closing of this contract. 7. REJECTION OF GOODS. If goods are not delivered according to the specifications and descriptions of this contract, County may reject goods. Vendor shall have 10 days additional time to deliver goods in conformance with this contract. Upon failure of Vendor to deliver goods, County may terminate this contract or declaze Vendor to be in default and pursue remedies contained in this contract. 8. WARRANTY/REPAIRS: A. Delivery of Warrantv. Upon delivery of the goods, Vendor shall simultaneously tender to County all warranties, guarantees, manuals and other documents specified by the contract documents or in possession of Vendor. B. Terms of Warranty and Repair. The Vendor hereby warrants that for a period of 3 years 36,000 miles bumper to bumper and 5 years 100,000 miles drivetrain after goods are accepted, Vendor will, at Vendor's own expense, without any cost to the County, replace all defective parts and make any repairs to the goods that may be required or made necessary by reason of defective material or workmanship. Where practicable, warranty repairs are to be made in the field; however, in the event of major repairs, the goods may be transported to Vendor's facility at no cost to the County. C. Extended Warranties. In addition to the above, the County may avail itself of the Vendor's standard and/or extended warranties. The Vendor shall offer to the County any extended warranties, which may be available from the manufacturer at the time of delivery, or any subsequent extended warranties, for which the County may be eligible, which become available thereafrer. The County is under no obligation to accept and pay for these extended warranties however. 9. PAYMENT. Full payment shail occur upon acceptance of goods delivered in compliance with this contract. In consideration of delivery and acceptance of the goods to County in accordance with this contract, County shall pay Vendor, and Vendor agrees to accept as its full and only compensation, the stated sum of $37,197.00, but any payment by the County may be offset by any amount the Vendor owes the County for any reason. 10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM. County has the right to terminate this contract, with or without cause, by giving written notice to the Vendor of such termination and specifying the effective date thereof. 2 . � Contract#��b T��2014 Rev. 8.29.I 1 jaa � Budget Line Item#I 1534.00952.86650 I I. COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor shall default in performance ofthis contract in accordance with its terms, County shall be entitled to suit for damages, specific performance or other relief in law or equity. 12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of subcontractors by the Vendor for performance of this contract must be accepted in writing by the County. 13. BINDING ARBITRATION. Any disputes arising out of this contract shall be subject to binding arbitration. The parties agree that any disputes concerning the terms and conditions of this contract shall be submitted and finally settled by arbitration. Arbitration shall be -conducted pursuant to the rules of the American Arbitration Association and shall be presided over by the Pitkin County Hearing Officer appointed to , arbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the substantially prevailing party. 14. SEVERABILITY. In the event that any provision of this contract shall be held to be invalid or unenforceable, the remaining provisions of this wntract shall remain valid and binding upon the parties hereto. 15. [NTEGRATION AND MODIFICATION. This contract represents the entire and integrated contract between the County and Vendor and supersedes all prior negotiations, representations, or contract, either written or oral. This contract may be amended only by written contract signed by both the County and Vendor. , 16. EXEMPTIONS. All purchases of construction or building or any other materials for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-SK. 17. CONTRACT MADE IN COLORADO. The parties agree that this contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the couMs of Pitkin County, Colorado. 18. ATTORNEY'S FEES. [n the event that legal action is necessary to enforce any of the provisions of this contract beyond the arbitration described in Paragraph 13, the substantially prevailing party shall be entitled to its costs and reasonable attomey's fees. 19. GOVERNMENTAL IMMUNITY. Vendor agrees and understands that the County is relying on and does not waive, by any provision of this contract, the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, § 24-10-101, et sey., C.R.S., as from time to time amended, or otherwise available to the County or any of its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted to require or provide for indemnification of the 3 , . � Contract#�9�::'2014 Rev. 8.29.1 I jaa Budget Line Item#11534.00952.86650 � Vendor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. 20. CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County as County. Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or s[atutory debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin Coimty's moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. 21. NOTICE. Any written notice required by this contract shall be deemed delivered through any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified frst class mail, postage prepaid, return receipt requested addressed as follows: A. To: Pitkin County with copies to: Jonah Frank Pitkin County Attorney's Office 76 Service Center Rd 530 E. Main Street, #302 Aspen, Co 8161 1 Aspen, Colorado 8161 1 970-920-5764 Fax: (970) 920-5198 B. John Elway Chevy Mark McMunn 1313 Motor City Dr. Colorado Springs, Co 80905 719-634-1058 4 . � , Contract#OS(a•��y'114 Rev. 829.11 jaa Budget Line Item r?11534.00952.86650 IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out . herein above. VENDOR: John Elway Chevy BOA D OF COLJNTY COMMISSIONERS OF PlT N COUNTY COLORADO Byi �1_,L,��✓"" ��'��f By: " -----__---a- 2y�� N�Company Date � nager F D t /%/�`�'�/` /!�i��nn B y, � � a I�"'� �D�^ �/�� v�D�T ction Leader te U 5 i � ! os�-. ��y t� � f , � IColoretlo State Pleet Manapemen[ � Page 1 0(4 (�� 20�4 VEHICLE SPECIFICATIONS � r' BI29I2013 w � Dealere Invlinflon to Bid '�� J� ! Cless: PN-4x4 Qodv Cade:F3 3f4 T 4X4 TRUCK i Repmsentative Modela: 1: FOR� F250 PU 2: CHEVROLET 2500 PU { 3: DODGE 2500 PV <:GMC 2500 PU j I MAKE:�. / MOD�,�Uli��y� OEMMODEIM�ik��TRIMLEVEL: GL/ J OEMCOOE: � � STANDARD SPECIFlCATIONS: OEM CODE INDICATE ACTUAL OEALER SPECIFICATIONS 101 PASS: 3 PERSONS MIN. �K'I� 110 DOORS'2 SIDE DOORS ��("_�/jj� �f� � rri•� 721 LONG BE� �/}/�9� 140 TIRES:ALL SEAS M85 RADIAL !I/`H 748 FULL SIZE SPARE TIRE A/ 183 WHEELBASE:131.0 IN.MIN /33 7 197 ENG MIN CVL:8 � ,�_ 215 ENG MIN DISP:5.3L �O 226 FUELTANK:30GALMIN .�CP 236 GVW R4TING:8500 MIN 9,sQ� 300 AIRCONDITIONING-R134a �i� 302 RADIO:AMIFM T AI� 307 POWER BRAKES&POWER STEERING ��/ff� 308 ABSBRAKES rJrj�1�l�� 370 SEATS:CLOTHSEATS ��Q�pA 321 FLOORING:RUBBER ..+v ry�/It�`*K 340 AIR BAG-ORIVER SIDE ��A/P 400 MIRRORS:R16HTAND LEFT �G��J/�'� _ 404 INTERMITfENT WIPERS 'T�j/GS(�/� 410 TRANSMISSION:AUTOMATIC �'7Q/V�y/d 475 FOUR-WHEEL�RNE. �'r(y� 410 AUTOMHTIC LOCKING FRONT HUBS ��l�j�� 456 STEP BMPR-40DlITONGUE,4000#TRLR /�yA 752 N(LE RATIO:SPECIFY ""� Q/ 910 PRIMARY FUEL:UNLEADED �/ 991 STD WRNTY-BUMPER TO BUMPER 3/36 /�Qfj� Ij I I �j7 �4 �J STANDAR�VEHICLE BASE PRICE 3 �. GJ �7� AVAIIABLE OPTIONS: OEM CODEACTUAU COMMENTS PRICE 097 CREN!CAB(4 DOORS):SPECIFY CA k�l�7�� „�j3,�l��G'"",J 7 •�(� 4 3�y� r098 EXT CAB LON6 BED 3 OR 4 DOOR , /�/��D�,�,3 ��Z � t, �� , ao j� �: , , . j Coloratlo SWte Fleet Management Pega 2 of 4 �' 2014 VEHICLE SPECIFICATIONS y Deelen Invifallon to Bid 8/28I2U13 : 1 Class: PN•4x9 Bodv Cotle:f3 $!4 T 4X4 TRUCK RepresenlaWa Modeh: t:FORD F250 PU 2: CHEVftOLET 2500 PU i 3: DOOGE 2500 PU 4:GMC 2500 PU j 1 /�.y•/- p �� / � MAKE:�� MODEL�� OEMMODELif✓n �7D TRIMLEVELl�/ � OEMCODE: �S l AVAILABLE OPTIONS: OEM CODEACNAL 7 COMMENTS PRICE 099 EXT CAB SHORT BED 3 OR 4 DOOR (��.�ri 3 �`' � 122 SHORTBED , iaV� ��qp! "' 133 BACK UP ALARM 8n�S'3 i.3 8 `� 134 SIDE AIR BAGS �J ti7� 147 TIRES:ALL-TERRAIN,LIST SIZE: r � J ��r Q�6 43 TIRES:OPTION#1,LIST S2E: ��} �,S/��/�c ��V�/CS /T Z/,'�� 152 SPILT BENCH 40I20/400R 60740 r7�� /s 278 NONSTD ENGINE OPTION A: �C ` D 7/3L 217 ENG OPTION:DIESEL . ,�1L .6 d -7�3 Z 278 NON-STDENGINEOPTIONB: fa��s}'�/ 229 HEAVY DUTY SUSPENSION SPECIFY TYPE: �,A��(� `�� '� 239 GVWOPTION:SPECIFY . (�.y/�� '�f 2� /v�� . "v .f 244 N(LE RATIO(MIN.)4.10 4TS nk �.:�� 249 AXLE RATIO OPTION:SPECIFV �� 252 CNG PREP PACKAGE (J .P.� t "� 259 ALTFUEL-OEMBIFIJELSPECIFYTANKLOC ��+NV /1I8f ( QV�I�S Oq7D9 D4�I Ia�s� 255 ALT FUEL-OEM DEDICATED SPEC TANK LOC ./V�-� � �� /( ,�y, r 258 E85-OEM 81 FUEL ,�_/YA�J/ ///V 4�C 26B CUSTOM CLOTH SEAT W/CNTR CNSOLE STRG G� J 264 REMOTE KEYLESS ENTRY � �,/ - � Iv 298 CRUISE COMROI./lIL7 !� dQ/(/l � G 371 SEATS:VINri5EA7S � 312 SEATS:BUCKETSEATS-CLOTH � �" 401 MRRS:REC/CMPR FOR TWNG(l"x9' �� 40B REARAXLE-ANTISPIN C�-'7� O S 411 TRANSMISSIOM MANUAL WIOVERDRV /LI(/� \��Q�{ � 420 BEDLINER-FULL MOLDED+TAILGATE /YGq/t -3?J d 423 TOOL BOX-ACROSS BED BOX(ettachment) J 424 TOOL BOX-SIDE BED BOX(altechment) �� 429 TRAILER BRAKE CONTROI-ELEGTRIC �I �3� 430 PCKGTOWINGIRCVR HITCH(Atchmt) Z � 432 TOW HOOKS T�In(�R/GC �!1J�.�'� 436 HEAVY DUTY COOUNG /� ,� 438 PACKAGE:SNOW PLOW(attchmt) � � 439 OEM SNOW PLOW PREP _ , L t j QSL^ _._. 201�( �i � i Colore0o State Flaet ManaBement Page 3 of 4 {�� 2014 VEHICLE SPECIFICATIONS �� , Deaiara InvlMtlon to Bld BI28140'13 � i � Class: PN-4x4 Bodv Code:�} 3!4 T 4X4 TRUCK 1 RepresenteWe Modeb:' 1: FORD F250 PU 2:CHEVROLET 2500 PU i 3:DODGE 2500 PU 4: GMC 2500 PU I MAKE:N"f� MOOEL: �vv'�� OEM MODEL A � D�TRIM LEVEL• OEM CO�E: � 7 � AVAILABLE OPTONS: OEM CODEACTUAL/COMMENTS PRICE 440 PACKAGE:OFF ROAD(Allechment) !Y�� 443 PKG:STROBE LIGHT(Attachment) �� 444 ENGINEBLOCKHEATER �„S � ..-- 450 SKIDPLATEFUELTNKTRFRCSIDI NZZ !S� 454 AUXILARYBATTFRY Z �/.30 462 GOOSENECK HRCH(ettchmq q,/6� 468 SPRAY IN BEDLINFR Y� 472 EPACTAFVCREDIT:Speciy ,n� �/ � 51fi LEFf DOOR POST SPOTLIGHT(50N� !�D 520 POWER LOCKS '�j�O��a'i D G s2i HFAWOUTY/LLTERNATOR �t.17 CR��/'�S 3 /70 �P__ rtl0� ...� 526 POVJER MIRRORS . �� —� 530 POWER WINDOWS S 541 DELETE DAYTIMEIAUTO HEADLIGHTS �� J� 99 AMIFM CD PLAYER � �� 608 HYBRID GAS/ELECTRIC /�� I '!�' 620 UPPER TRIM LEVEL PKG SPECIFY .( D ��J� IB V 613 ADD DAYTIME RUNNING LIGHTS �/J /j�C!/'C.yly��( 693 MEETS 2070 FED EMISSIONS DIESEL ENG 1�/f y.f� 7—•'� 6&i DIESEL ENG 820 COMPIJANT .l 4 _ tS 783 PHEV(PWG IN HYBRID ELEC VEH) � Q��(� 780 UPFITfERSWRCHES 9L� Z s 841 ALTFUELIGASSWITCH /(y/�,� /��s�y� ,rs�_ �`�� 982 EXT WARRANN-POWER 7RAIN 51100,000 �q/�� C.��i.0 0 � , {'. ��:� -�. ao►� � � , , � Coloredo5tateFlaetManagamant Page4of4 ��. � 2074 VEHICLE SPEqFICATIONS � DaalerslnviteHOnto eid 8129l2013 , Class: P/U-4x4 Bodv Code:E3 3l4 T4X4 TRUCK I ! Representative Motlals: 7:FORD F250 PU 2:CHEVROLET 2500 PU f 3: DODGE 25W PU 4: GMC 2500 Pll �l � (/�� l �f�� /j�i�Q / , ' MAKE.•"—� MODEL• /�W F�� OEM MODEI#:(,��!��RIM LEVEL: �"T� � DEM COUE: �' r. AVAILABLE COLORS: Please ettach manufacturer color cheR O7HER VEHICLE SPECIFICATIONS/OPTIONS (Please attech seperete sheat if necassary) PRICE �� { 2�/S �' � STANDARD FACTORY WARRANTY(Altach detelled desc�lption): Bumper to Bumper M3G� M3� OriveTraln � � �� Other OPTiONAL FACTORY WARRANTY(Atlach detailed dascrlptlon): �v,(J�'L /�"G�MIv�lMILEg/J I �MONTfi / SCE f .,i �/' ��tr� J EPA FUEL RATING: " � M.P.G CITY, /✓ ' " M.P.G HIGHWAY OEM MINIMUM FUEL RATED OCTANE: �" � DELIVERY: : . '��Cl�DAYS FROM DEALER RECEIPT OF ORDER FROM STATE(E.G.90 DAVS) IDENTIFY ANY EXCEPTIONS TO SPECIFICATIONS: DEALER NAME: �/�/�/✓� �/��lf </ /K Ul (/� �BI�DER'S NAME: � f "��" ' " ' ' ��N� DEALERPHONE: ��r((�. �� SIGNATURE: )1 S.; os�:-. aol�� ,> t, Colorado State Purchasing Offlce (per SFM) �' LIST AND EXPLANATIONS OF VEHICLE PACKAGES � POR THE 2014 MODEL YEAR FLEET VEHICLE PROPOSALS Peqe 5 of 52 ( A� #430 -PACKAGE: OEM TOWING OPTION � Attach one copy of this form to each body code specification sheet that has an Available � Option#430 including the following body codes: �j' � C2, C3, C4, D1, D2, D3, D5, D8, E2, E3, E4, E8, F2, F3, F4, F8, G3, H3, K1, K2, K3, K5, K6, T1,T4, T5 An installed OEM TOWING OPTION PACKAGE should include the following: . Frame mounted receiver hitch with a ciass 3 (ciass 4 for T1, T4, T5) rating that accepts a 2" square receiver . Heavy duty engine cooling • Transmission cooling (automatic only) . Trailer wiring hamess . HD turn signal flasher . Handiing package (describe: • HD battery and Altemator. . Price to include complete installation. . All items to be covered at a minimum by the 3 year 36,000 mile factory warranty Please list additions and/or deletions to your company's OEM TOWING OPTION package from the above listed specs: Total Price for OEM TOWING PACKAGE: $ I 7'" I For Body /� Code: �� Total Price for T1 -OEM TOWING PACKAGE: $ �: . �- /��a , �l�( f� t Coloredo State Purchasfng Office(per SFM) L13T AND EXPLANATIONS OF VEHICLE PACKAGES FOR THE 2014 MODEL YEAR FLEEi VEHICLE PROPOSALS Pape 7 0/52 #440-PACKAGE: OEM OPF ROAD ' Attach one copy of this form to each body code specification sheet that has an Available Option#440 including the following body code: F1, F2, F3, F4, F8, K1, K2, K3, K5, K6, T1, T4, T5 An installed OEM OFF ROAD package shouid include the following: . High pressure front and rear gas shocks . H/D springs . Mud nd snow radial tires "LT" rated. Specify tire size: Z�S�70�/�E . Skid plate group. Specify types: /I'ZZ" . Front and rear tow hooks ��,� /� . Limited Slip Rear Axle—Specify Ratio � . All items to be covered at a minimum by the 3 year 36,000 mile factory warranty Please list additions and/or deietions to your company's OEM OFF ROAD PACKAGE from the above listed specs: Totai Price for the OEM OFF ROAD package: g G 9S For Body �� Code: