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HomeMy WebLinkAboutbocc.con.061.2014 • Rev. 08-30-11 jls COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 61.2014 ORIGINATING DEPARTMENT: Facilities PROCUREMENT OFFICER: Jodi smith PHONE#: 5396 PROJECT NAME: Library Custodial Services CONTRACTOR: ASHLAR Service Group, 9609 North 22nd Ave, Phoenix AZ 85021 (602) 588-0864 DOLLAR AMOUNT: $105,000.00 LINE ITEM# 0034 lee'- 6,3 ./.2z1 PZoo7- CONTRACT EXECUTION DATE: 6/2/2014 CONTRACT END DATE: 5/20/2015 AUTOMATIC RENEWAL: ® YES ❑ NO TERM: two one year terms ❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER $50,000 (Requires Section Leader& County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑ None ❑ Informal ® Formal ❑ Sole Source ❑ Emergency ® Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt ❑ Contract Renewal ✓ CHECK CONTRACT TYPE: ❑ Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement(Resolution Required) ❑ Lease ❑ Non-Profit ❑ Construction ❑ Quasi-Public (e.g.-AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance& Resolution Required) ❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment (C/O: 10%or$25K whichever is the lesser must have County Manager signature) All Contracts should be proofed and all exhibits and notices must be attached for the following: ✓ ® No Pages Missing ✓ ® All Other Blanks Filled In ✓ ❑ If Page Left Intentionally Blank—Note on Page ✓ ® All Exhibits Attached ✓ ® Page numbered consecutively ✓ ❑ All Legal Descriptions attached (if applicable) ✓ ® All Original Signatures Affixed ✓ ❑ Notice of Award/Notice to Proceed Attached (rfapplicabl ✓ ® All Dates Filled In ✓ ❑ Warranty(if applicable) ✓ ❑ Special Instructions for Finance Department: ✓ ® Authorized Procurement Officer's Name: Jodi Smith BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! • Service Contract#61.2014 Rev.02 06(20utm . Budget Line Item #166.63.00928.82007 42/1fKIN CSiJNT' clivp FACILITIES MANAGEMENT CONTRACT FOR PROVISION OF PROFESSIONAL CUSTODIAL SERVICES Pitkin County Library THIS•CONTRACT is made and entered by and between the Pitkin County Board of County Commissioners("County")and ASHLAR Service Group, 9609 North 22"d Avenue. Phoenix,AZ 85021(602)588-0864 (hereinafter"Contractor"). INiRODUC410N • Contractor to provide annual Professional Custodial Services for the Pitkin County Library, 102 North Mill Street,' Aspen. Colorado. The Library contains approximately 31,700 square feet of interior space on three levels.with a clock tower. This is a Public Library with three levels plus the eloek tower, encompassing reading areas, book shelves, resources areas, offices,-break rooms, restrooms, meeting rooms, two elevators, and multiple stairways. The Library is open to the public seven (7) days a week Monday through Thursday from 9:00 a.m. to 8:00 p.m., Friday and Saturday 9:00 a.m. to 6:00 p.m., and Sunday noon to 6:00 p.m. (closed holidays). I. Term: The term of this contract is from May 20, 2014 to May 20,2015. At the expiration of the initial term, the contract may be extended for an additional term of two.(2) additional 1-year terms which must be executed annually by the express written consent of both parties. 2. , Contractor's Obligations. Contractor shall Provide 84-hrs of cleaning services per week, and 12.ths week for periodic cleaning, including holiday as described in Exhibit A, ASHLAR Service Group Proposal, Dated 4/10/2014, with a base bid of $6,537,10 per month, plus supplies not to exceed $800 per month (back-up copies of purchases and mark-up shall be provide with monthly invoices). Cleaning services shall include but are not limited to the below Exhibit A, Proposal dated ` 04/10/2014 (Attachment A for full scope and expectations beyond what is described below): Empty trash receptacles. Clean drinking fountains. Sweep and damp mop or scrub bathrooms. Clean all toilet fixtures and replenish toilet supplies. Dispose of all trash and garbage generated in or about the building. Sweep floors and vacuum carpets in entrances, lobbies, stairs, elevators, meeting rooms, and corridors. Dust horizontal surfaces. Vacuum all carpets. Spray buff resilient Floors in kitchen, bathrooms and entrances. Thoroughly dust furniture. Sweep storage space: Spot • i clan all wall surfaces within 70 inches of the floor. Wash all trashcans in offices, public areas, break room(s), eating and vending area(s), and all hallway trashcans. Damp wipe toilet wastepaper receptacles, `stall partitions, doors, windowsills, and frames. Wash all interior windows on entryways. Strip and apply four coats of finish to resilient floors in toilets. Strip and refinish main entryways arid kitchen and other heavily trafficked areas. Wash all blinds and then dust six months from washing. Vacuum or dust all surfaces in the building up to 70 inches from the floor, including light fixtures. Vacuum all furniture in place. Spot clean furniture stains. Spot clean carpets in public areas, elevators, stairways, offices and lobbies. Clean balconies, handrails, ledges; areaways, and public counters. Contractor shall provide an on-site shift supervisor/leader, fluent in English, to work with custodial staff each day, monitoring progress throughout the facility. All employees must be a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-101 et seq., and (c) has produced one form of identification required by. CRS §24-76:5-103 prior to the effective date of this contract per Section 21 of this contract. As employees change, new documentations shall be provided and approved by the County. i • As agreed a set schedule will be as follows unless otherwise pre-approved by the county. The work schedule for this location shall be seven (7) days per week, 365 days per year, and service provider shall provide two custodial workers for 6-hrs shifts per day, seven days per week,.including most holidays',and an additional periodic cleaning of 12 hrs. per week in accordance with Proposal: M-F 9:00 p.m:—3:30 a.m. (1/2 lunch) S-S 7:00 p.m.— 1:30 a.m. (1/2 lunch) Pitkin County prefers at least one worker speak, read and understand English and/or one English speaking on-site supervisor/leader must be available for translation for fire department or other county employees as needed. Security: Library cleaning staff Will be assigned a personal door code to the facilities shop, located at 485 Rio Grande Place#101, Aspen,where they are expected to start and end their shift. Two sets of keys will be provided to the contractor, and will be kept at the facilities shop to be picked up each day: Supervisory staff will also have a personal door code to access to the facilities shop to pick up keys or meet With the County. Personal access codes shall not be shared by any employee to any other person or persons, including but not limited to county staff.. If a code has been compromised, the county shall be notified within 2-hrs, regardless of day or time, so that the access can be blocked and a new code assigned as needed. Replacement of keys shall be a charge of$50 per key, per event. Holidays: The Library is open to the public year-round. Custodial services will be required on all national and local holidays except Christmas and New Year's Day unless otherwise negotiated prior to execution of the contract. 2 • Pitkin County Facilities Management,485 Rio Grande Place,Unit 101,Aspen,CO 81611 . 970-920-5396,970-920-5285 Fax or email:Jodi.smith @pitkincounty.com • • . i • • Training: Any changes in staffing for the Library cleaning service, the County requires notification within 3 days of any changes in staffing,including required documentation and security clearances. All new staff by the contract, shall be trained and supervised by the Contractor to ensure consistent practices, standards and quality. • 3. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 2. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum not to exceed $100,000 annually for all services rendered. By contract or amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based. on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 4. County's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this contract shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this contract, including the right to: 1) reproduce the work; 2) prepare derivative works;3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of this contract for marketing purposes and professional presentations; articles; speeches and other business purposes. 5. • Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Raimundo Martinez,will manage the project as the County's Representative. In the event that Raimundo is not available, Jodi Smith, Facilities Superintendent, shall assume the County '! Representative's duties. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 6. Termination Prior to Expiration of Contract Term. The County has the right to terminate • this contract,.with orwithout cause, by giving written notice to the Contractor of such termination and specifying the effective date thereof. Such notice shall be given at least ten (10)days before the effective date of such termination. In such event all finished or unfinished documents, data, studies and reports prepared by the Contractor pursuant to this contract shall become the County's property. Contractor shall be entitled to receive compensation in accordance with the contract for any ' satisfactory work completed pursuant to the terms of this contract prior to the date of termination. Not withstanding the above, Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the Contractor. 3 Pitkin County Facilities Management,485 Rio Grande Place, Unit 101,Aspen,CO 81611 970-9.20-5396,970-920-5285 Fax or email:lodi.smith @pitkincounty.com • • 7. • Independent Contractor Status. A. The parties to this contract intend that the relationship between them contemplated by the contract is that of independent contractor. Contractor, and any agent, employee, or servant of • Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. i B. Contractor is not required to offer his services exclusively to Pitkin County under this contract. Contractor may choose to work for other individuals or entities during the term of this contract, provided that the basic services and deliverable products required under this contract are. submitted in the manner and on the schedule defined under this contract. C. Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor's obligations under this contract. D. • Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this contract. E. , Contractor is not entitled to any Workers' Compensation benefits through Pitkin County and is responsible for payment of any federal, state, RCA and other income taxes. • 8 Assignability. This contract is not assignable by either party. Any use of subcontractors by the Contractor for performance of this contract must be accepted in writing by the County. 9. ; Binding Arbitration. ' Any disputes arising out of this:contract shall be subject to binding arbitration: The parties agree that any disputes concerning the terms and conditions of this contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the rules of the American Arbitration Association and shall be presided over by the. Pitkin County Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the substantially prevailing party. • 10. Severability. In the event that any provision of this contract shall be held to be invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding upon the parties hereto. I I.': Integration and Modification. A. This contract represents the entire and integrated contract between the County and the Contractor and 'supersedes all prior negotiations, representations, or contract, either written or oral. This contract may be amended only by written contract signed by both the County and the Contractor. B. The County may, from time.to time, request changes in the scope of services of the Contractor to be performed hereunder. Such changes, including the increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon between the County and • the:Contractor,shall be in writing and upon execution shall become part of this contract. • 4 Pitkin County Facilities Management,485 Rio Grande Place,Unit 101,Aspen,CO 81611 970-920-5396,970.920-5285 Fax or email:Jodi.smith @pitkincounty.com f ' I2: Indemnity. A. ' The Contractor agrees to indemnify, hold harmless and, not excluding the County's right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project,hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes,ordinances, regulation, law or court decree. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its subsidiary, patent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims,demands, or lawsuits related hereto at its sole expense and shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent. • 13., Insurance. Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by • the:Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. A. Coverage and Limits of Insurance: Contractor shall provide coverage with limits of liability not less than those stated below. An umbrella and/or excess liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a"following form"basis. I. Statutory Workers' Compensation: Colorado statutory minimums 5 Pitkin County Facilities Management,485 Rio Grande Place,Unit 101,Aspen,CO 81611 ' 970-920-5396,970-920-5285 Fax or email:Jodi.smith @pitkincounty.com • • a. Policy shall contain a waiver of subrogation against the County. b. This requirement shall not apply when a contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such contractor or • I subcontractor executes the appropriate sole proprietor waiver form. ;Minimum Limits: Coverage A (Workers' Compensation) Statutory Coverage B(Employers Liability) $ 500,000 f $ 500,000 • $ 500,000 2. Commercial General Liability–ISO 1CG 0001 form or equivalent (With County named additional insured) Minimum Limits: General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 • Each Occurrence Limit $ 1,000,000 Personal/Advertising Injury $ 1,000,000 • Fire Damage(Any One Fire) $ 50,000 Medical Payments(Any One Person) $ 5,000 Coverage to include: • ;Premises and Operations . • Explosions,Collapse and Underground Hazards • Personal/Advertising Injury • • Products/Completed Operations • 'Liability assumed under an Insured Contract(including defense costs assumed under contract) • Independent Contractors • • 'Designated Construction Projects(s) General Aggregate Limit, ISO CG 2503 (1997 Edition or equivalent) • Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010(2004 .Edition or equivalent) , • Additional Insured—Owners, Lessees or C ontractors Endorsement, ISO CG 2037 (2004 Edition or equivalent) • The policy shall be endorsed to include the following additional insured language on the • Additional Insured Endorsements specified above: "County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers named as an additional insured with respect to liability and defense of suits arising out of the activities performed by, or on behalf of the Contractor, including completed operations". • 3. Auto Liability: Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of this Contract. . Minimum Limits: 6 Pitkin County Facilities Management,485 Rio Grande Place, Unit 101,Aspen,CO 81611 970-920-5396,970.920.5285 Fax or email:Jodi.smith @pitkincounty.com • � l Bodily Injury/Property Damage(Each Accident) $ 1,000,000 4. Special Coverages(check as appropriate and insert amount): ❑(1)Performance Bond $ ❑Labor and Material $ ❑Payment_Bond $ El(2)Professional Errors and Omissions 0(3)Aircraft Liability ❑(4)Owner's Protective • 0(5) Builder's Risk • 0(6)Boiler and Machinery ❑(7)Loss of Use Insurance 0(8) Pollution Liability 0(9)Crime, including Employee Dishonesty Coverage,or Fidelity Bond • B. Proof of Insurance: I. Each insurance policy required by the insurance provisions of this Contract shall 'provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been given to the County, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be sent directly to (County Representative's Name & Address). If the insurance carrier will not provide the required notice, the Consultant/Contractor and or its insurance broker shall notify the County of any cancellation, or reduction in coverage or limitiof any insurance within seven(7)days of receipt of insurers' notification to that effect. Simultaneously with the Certificates of Insurance, the Contractor shall file with the ' Procurement Officer a certified statement as to claims pending against the required coverages, reserves established on account of such claims,defense costs expended and amounts remaining on policy limits. 2. In addition,these Certificates of Insurance shall contain the following clauses: a. The contractor's insurance shall be primary and non-contributory with any insurance or self-insurance purchased by the County. b. The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. • c. Any and all deductibles or self insured retentions in the above-described insurance policies shall be assumed by and be for the amount of,and at the sole expense of the Contractor. d. Location of operations shall be: "all operations and locations at which work for the referenced Project is being done." • 7 Pitkin County Facilities Management,485 Rio Grande Place,Unit 101,Aspen,CO 81611 • 970-920-5396,970-920-5285 Fax or email:Jodi.smithepitkincounty.com � 1 t 3. Certificates of Insurance for all renewal policies shall be delivered to the County's Representative at least fifteen (15) days prior to a policy's expiration date except for any policy expiring on the expiration date of this contract or thereafter. 4. The County reserves the right to request and receive a copy of any policy and any policy endorsement at any time during the term of this contract. 14. Exemptions and Preferences. All purchases of construction or building or any other materials for;this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K. 15.. Records. The Contractor shall maintain comprehensive, complete and accurate books, records, and documents concerning its performance relating to this contract for a period of three (3) years after final payment under the contract and the County shall have the right within the three (3) year period to inspect and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining;by accepted accounting and auditing standards,compliance with all provisions of the contract and applicable law. . • I6.' Contract Made in Colorado. The parties agree that this contract was made in accordance with the!laws of the State of Colorado'and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County,Colorado. 17. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of this contract beyond the arbitration described in Paragraph 9, the substantially prevailing party shall be entitled to its costs and reasonable attorney's fees. • 18.; Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and does not:waive, by any provision of this contract, the monetary limitations or terms (presently $150,000 per,person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, § 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. 19. Current Year Obligations. The parties acknowledge and agree that any payments provided for:hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any • ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt 8 Pitkin County Facilities Management,485 Rio Grande Place,Unit 101,Aspen,CO 81611 970-920-5396,970-920-5285 fax or email:Jodi.smith @pitkincounty.com • limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. 20. Notice. Any written notice required by this contract shall be deemed delivered through any • of the following: (I) hand delivery to the person at the address below; (2)delivery by facsimile with confirmation of receipt to the fax number below; or(3) within three (3) days of being sent certified first class mail, postage prepaid, return receipt requested addressed as follows: A. Pitkin County with copies to: Jodi Smith, Facilities Superintendent Pitkin County Attorney's Office 485 Rio Grande PI #101 530 E. Main Street,#302 Aspen. Colorado 81611 Aspen, Colorado 81611 Fax (970)920-5285 Fax: (970)920-5198 B. ! To Contractor: ASHLAR Service Group, : Gene Montavon, Client Dev Mgr. 9609 North 22nd Avenue, Phoenix, AZ 85021 Fax (602) 588-9960 • 21. Public Contracts for Services and Public Contracts with Natural Persons. In conformance with the provisions of C.R.S. § 8-17.5-101 and 102, as amended and C.R.S. § 24-76.5-101, as amended PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this contract, through • participation in the E-Verify Program or the Department program established pursuant to CRS §8- 17.5-IO2(5)(c), Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. Contractor (a) shall not use E-Verify Program or Department program procedures to undertake pre-employment screening of job applicants while this contract is being performed,(b)shall notify the subcontractor and the contracting State agency within three days • if Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under this contract, (c)shall terminate the subcontract if a subcontractor does not stop employing or;contracting with the illegal alien within three days of receiving the notice, and (d) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to CRS §8-I7.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the Department program, Contractor shall deliver to the contracting State agency, Institution of 9 ' t Pitkin County Facilities Management,485 Rio Grande Place,Unit 101,Aspen,CO 81611 970-920-5396,970-920-5285 Fax or email:Jodi.smith @pitkincounty.com I ' Higher Education or political subdivision a written, notarized affirmation, affirming that Contractor has examined the legal work status of such employee, and shall comply with all of the other requirements:of the Department program. If Contractor fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency, institution of higher education or political subdivision may terminate this contract for breach and if so terminated, Contractor shall be liable for damages. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS *24-76.5-101. Contractor, if a natural person eighteen (18)years of age or older,hereby swears and affirms under penalty of perjury that he or she(a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-10I et seq.,and (c) has produced one form of identification:required by CRS §24-76.5-103 prior to the effective date of this contract. • IN(WITNESS WHEREOF; the parties have executed this contract as of the date first set out herein • above. ASHLAR Service Group, • • By: N a by : Gene Monfavon, Client Dev M /te • PITKIN COUNTY, COLORADO: By: In 6•`- a. 6-i-if Jodi Smith;F'aciltties Su.-rin dent Date / i.' Kathy Cha dler, Librarian Date By: 1 (>�4 '�- J° L -Z -t e Jon P bacock,Count Manager Date Attachments: Exhibit A—Proposal dated 2/24/14 Attachment I —Scope of work to Pitkin County Facilities Management,485 Rio Grande Place, Unit 101,Aspen,CO 81611 970-920-5396,970-920-5285 Fax or email:lodi.smith @pitkincounty.com • • • 1; Ili 64/19/2014 17:06 6025889960 1451EL SERVICES PAGE 01/03 11r � EXHIBIT A . • • • 41/firitIN • Coy Nir yROPESSioNAI.C)1STOpIAL SERVICES • • O tOTF.FO M Afr1 SPECIFI ATIONS bfandq jory-Must befitted out congjjtlt& Instructions: Prospective service provider(s)may submit a quote for work on this document • ; and the required altadunents and deliver to the Facilities Superintendent as instructed in the Request for Quote. • • • NOTE:; Anyone wishing to do a site inspection may visit the Pttkin County . : Library on their own during business hours; staff roll( not be available to • • do a walk through. • • • Submittal Time: 1:00 p.m.,M.S.T Submittal Date: February 24,2014 ' From: • g6*' /yltbt&Tlft/o^f A s l�ha . 5-011v:cc pet)up • 960 9 N. 22 ma At _ gory SC, - ' • A2. g Phone: &o z- ctt--d%e tpo y Fax: 2 CM— 5,40 • Email: 3avt< G- bo ¢ArAvrr 7ev.CrsY_coin To: THE PHXIN COUNTY HOARD OF COMMISSIONERS • Jodi Smith;Facilities Superintendent 485 Rio Grande Pl.,0101 • ' Aspen,Colorado 81611 • • halides Manegement485 Rio lands Plate s1ol;Aspen Colorado 8161 OBS(970)920.5596 Fax(970)920.5285 • • 04/10/2014 17:06 6825889968 HOTEL SERVICES PAGE .02/03 • • • For: Pitkin County Library Custodial Services 120 North Mill Street Aspen,Colorado 81611 • Pitldn County Library._...31,700 square foot facility • I. INTR ODUCTION Pitkin County(hereinafter the"County")will accept quotes from interested patties to provide , annual Professional Custodial Services for the Pitkin County Library, 102 North Mill Street, Aspen,Colorado. The Library contains approximately 31,700 square feet of interior space On three levels with a clock tower. ;pescriation:This is a Public Library with three levels plus the clock tower,encompassing reading areas,book shelves,resources areas,offices,break•rooins,restrooms,meeting rooms, two elevators,and multiple stairways.The Library is open to the public seven(7)days a week {Monday through Thursday from 9:00 a.m.to 8:00 pan.,Friday and Saturday 9:00 a.m.to 6:00 p.m.,and Sunday noon to 6:00 p.m.(closed holidays). • II. 'SCOPE OF SERVICES Cleaning services shall include but are not limited to the_ below(see Attachment A for foil scope and expectations): Empty trash receptacles. Clean drinking fountains: Sweep and damp mop or scrub bathrooms. Clean all toilet fixtures and replenish toilet supplies. Dispose'of all trash and garbage generated in or about the building. Sweep floors and vacuum carpets in entrances,lobbies,stain, elevators,meeting rooms, and corridors. Dust horizontal surfaces. Vacuum all carpets. Spray • ' buff resilient floors In kitchen,bathrooms and entrances. Thoroughly dust furniture. Sweep • storage space. Spot clean all wall surfaces within 70 inches of the floor. Wash all trashoans in • • offices,public areas,break room(s), eating and vending area(s),and all hallway trasheans. Damp wipe toilet wastepaper receptacles,stall partitions,doors,windowsills,and frames.Wash all interior windows on entryways. Strip and apply four coats of finish to resilient floors in toilets. Strip and refinish main entryways and kitchen and other heavily trafficked areas. Wash all blinds and then dust six months from washing. Vacuum or dust all surfaces in the building up to 70 inches from the floor,including light fixtures. Vacuum all furniture in place. Spot clean furniture stains.Spot clean carpets in public areas,elevators,stairways,offices and lobbies::Clean balconies,handrails,ledges,areaways,and public counters. Contractor shall provide an onslte shift supervisor/leader, fluent In English, S.work with custodial staff each day; monitoring progress throughout the facility. Quote will be completely filled out with proposed assignments and estimated hours of work below. The work schedule for this location shall be seven (7) days per week, 365 days per year, as follows:i • Fadlities Management 485 Rio Grande Place not,Aspao Colorado 8623. • Office(970)92o 5396 Fax(97o)92o-6a85 • • • 04/10/2014 17:06 6025889960 HOTEL SERVICES PAGE 03/03 , One (1) English speaking on-site supervisor/leader and ( ) custodians per • iday from p.m.to a.m.with one 30-tribute meal period, totalbnit hours per week. • • Holidays: The Library is open to the public year-round. Custodial services will bo required on all national and local holidays except Christmas and New Year's Day unless otherwise negotiated prior to execution of the contract !III. QUOTE 1. Base Contract(Exclusive of Options below) $ 67, 3'7//0 /month • $ !3 975:Zd/annually LABOR HOURS(per week to accomplish Base Contract—7 days g}V Meek LABOR HOURS(per week to accomplish periodic Contract Work-7 days / 2- Meek 2. APD OPTIONS: DO NOTAYCLUDE OR ADD TO BASE BID. A. SUPPLIES/PAPER PRODUCTS $ 8E0.00/month (*dueling but not limited to:paper towels,muld•filds,toilet paper,hand soap,bash Doers, urinal disks,baby wipes,Same,seat covers,etc.—Do not Include In base bid) 1 • B. ADDITIONAL STRIPPING LAND WAXING FLOORS $ TIP /time (over and beyond the standard schedule set fink In this RFQ.Do not include le base bid) C. ADDITIONAL FULL CARPET EXTRACTION CLEANING$ /time . (over and beyond the standard schedule set firth la this REQ.Do not include in bid) D. EXTRA HOURLY RATE • $' 6700 /hour E. HOLIDAY HOULY RATE • $ Z 2' /hour 3. OUOTE INCREASE BY PERCENTAGE FOR OPTIONAL YEARS (Percentage differential will be applied to previous year pricing.) FIRST OPTIONAL YEAR Percentage Increase 3 % . SECOND OPTIONAL YEAR Percentage Increase • Facilities Management 48gRio Grande Place not Aspen Colorado S16u Office(97o)920-5396 Fax • • • 1 ATTACHMENT A %TKIN COUNT Q.../0.c� • ' CUSTODIAL SERVICES. TASK SPECIFICATIONS SECTION A:; 1 }} _ 3 r Library All.Areas y ffi :Boa F r3 0, .. a Ne .. t: Co u c b 1.; Sweep/dust mop,wet mop as - X applicable all non-carpeted floors. _ 2.' Vacuuni carpeted areas. Spot clean as x • _needed. 1 . _ •- 3.. Empty all waste receptacles. Replace X liners;as need. 4.1 Spot clean walls,switch'plates,glass, X ' door jambs,doors,etc. as needed. . 5. Remove all trash from building to designated disposal area. No trash to be X left in Custodial closets.Lock trash cans. ; 6. Arrange furniture in an orderly X fashion. 7. Dust all horizontal surfaces,including • • but not limited to tables,file cabinets, X book cases,chairs,partitions, window sills,etc. 8.: Clean and sanitize handrails and other horizontal surfaces which do not get X acceptably clean by dusting only. _ 9.;Top scrub all composite flooring if X ' applicable. • 10.Deleted ' : 11. Clean and polish all metal trim. ' X 12. Dust draperies and blinds(as X applicable). : 11 Wash diffusers. , X 14'. Clean all light fixtures and exit lights. • X 15: Vacuum all upholstered furniture. X i . • i I Clean all un,upholstered furniture. Spot • clean as needed. • SECTION B: it Entrances Lobbies o n &. Corridors, Stairwells IN a en a a e4 a °e a csl < 3 0 i 1.; Performall tasks defined in Section X X X X X X X X A,'1 — 15,as applicable 2.i Clean,polish,and sanitize all drinking X fountains . 3.1 Vacuum and spot clean lobby X • furniture;including wood. 4. ! Additional cleaning of all surfaces in these high traffic areas should be X . • accomplished to assure cleanliness. i .. SECTION C: ! . ! r a General Office Areas A B 3.Y e Q e a x e o 4 a . •a en � a N °e E 0 h < < -0 1. 1 Perform all tasks defined in Section X X X X X X X X A„1 — 15,as applicable , 2. ; Dust designated wood desks, • • bookcases,credenza's. (Extreme care should be taken to avoid any breakage.) X Do St disturb contents on any horizontal surfaces. 3. • Clean and polish all wood chairs. (Do X • . not leave a residue) 4. ; Vacuum:and spot clean all • upholstered furniture: - X 5. ; Dust all horizontal surfaces to include picture frames,window sills, baseboards, X , etc: 6. Vacuum carpeting and spot clean as • I necessary. X . 8. Empty recycling into approved ; collection bins in alleyway—ensure they X are locked up. 9. ; Reseal floors by stripping and waxing X - • • • SECTION D: . `� TL Q 2" Restrooms B Y t, w g° w e 41 F �' v8 't3 °o I a en ., a He .. e a � < c a 1. Clean and sanitize all surfaces of toilets, urinals,lavatories,countertops, X • back splashes,and diaper changing tables. 2.; Clean and sanitize external surfaces • of plumbing!supply lines and exposed X waste lines. ' 3.1 Clean and polish all bright work including stainless steel partisans and X mirrors. 4.1 Check and replenish(if needed)all • - soap,paper products,and feminine X • hygiene product dispensers. Remove Waste,clean and sanitize all waste and sanitary napkin receptacles. X • Replace liners.. . 6. Clean and sanitize walls and X partitions adjacent to restroom fixtures. • 7. Sweep,wet mop;and sanitize floors X and baseboards. Use Clean mop • 8. Scrub floors;deep clean grout X 9., Spot clean door jambs,doors,door haidware,switch plates and walls as X needed. • 10. Operate all flush valves,water . valves,soap'dispensers,towel and tissue X • dispensers. Advise Pitkin County of any leaks or malfunctions. . • • 11: Dust ceiling air diffusers and lights. X • SECTION E: • X . .y 6 Break rooms 1 F a j s a a I s 1. Perform:all tasks detailed in Section X X X X X X X X A l — 15,as applicable 2. ' Wash and sanitize all table tops, • pedestals,chairs,countertops, sinks, • plumbing hardware and outside surfaces X of cabinets. (Do not use an abrasive cleaner) , 3. : Replenish towel dispensers. X • • • 4.; Clean outer surface of refrigerators as' X applicable. ! 5.' Sweep,wet mop all non=carpeted• X • flooritig. 6.' Clean and sanitize all waste and • X recycling containers. 7., Dust ceiling air diffusers and lights. X . L ■ SECTION F: ` k ' ,. r g g z Elevators A I " ° f _ e ` vat ' 6o Ba a 60a Na M3 .. a N6 to a �X < 0 I. : Vacuum and spot clean carpet. X 2:! Clean,sanitize and polish all walls, handrails,both sides of doors,door jambs, X and push button plates. 3. , Remove and wash ceiling panels. Clean lights.. Clean hall enunciator.plates X and lenses. : . SECTION G: `S s ), T. Meeting Rooms w a E a T 0'o ° o V, '1 .g ° a M3 Nab -i °6 a 1. " Perform all tasks detailed in Section X X X X X X X X • • A,:1 — 15,as applicable 2. i Arrange/store furniture in an orderly . fashion X 3. ' Clean all horizontal surfaces. X . 4. ' Vacuum and spot clean carpet as X necessary. ,. SECTION H: ii. °. ` . Special Tasks Ea it F o i ° .11 ° " N M3 .. a N 6 .. 6 a u, < b I. Empty outside waste containers and • ashtrays/butt cans: Dispose in designated X receptacles in the alley: - - • SECTION 1: 6 a E am Storage Areas 1 x b 4 o E g 4 i t- .- n6 -. E a I. ! Custodial storage areas shall be kept X clean and orderly at all times. _ 1 • 2.: Thoroughly clean floors,walls,sinks X mid shelving. • NOTE: No flammable materials shall be stored in areas unless in approved containers. Containers must be labeled at all times. A complete set of MSDS sheets must be available at a0 tunes. All mops are to be stored in mop holders and mop buckets are to be emptied and stored dry. All soiled rags are to be removed weekly. Vacuum Snecificallons: All areas should be vacuumed with a dual(2)motor vacuum with an internal filtering system for cleaner air discharge.The vacuum should have a 3500 RPM chevron brush with pile height adjustments,brpsh wear adjustments,and top loading bag. No single motor,cloth bag vacuum will be used.'No Back Pac's. • • • • • • • • • • 5/30/2014 7 :56:08.-AM PST (GMT-8) FROM: 100005-TO: 19709205285 Page: 2 of 3 ...---", ® CERTIFICATE OF LIABILITY INSURANCE DATE(mm/DDYYYY) A�O 5/30/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. . IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the tents and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT AirSure Limited NAME AirSure Limited 25548 Genesee Trail Road PHONE FAX Golden, CO 80401 E iac-MA Ea s 303-526-5300 (arc,nor 303-526-5303 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# NSURERA: Allianz Global Corp.&Specialty 37,5%Bas on file INSURED INSURER a: One Beacon Insurance Company Trans Aero Limited dba Trans Aero Helicopters INSURER C: OBE/North Pointe Insurance 4101 Evans Ave. INSURERD: Cheyenne WY 82001 INSURERE: • INSURER F: COVERAGES CERTIFICATE NUMBER: 20348068 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - INSR TYPE OF e15URaNCE ADDLSUBR POUCYEFF POUCY EXP LIMITS LTR INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM,DO/YYYY) A COMMERCIAL GENERAL LIABILITY A2GA000545114AM 6/1/2014 6/1/2015 EACH OCCURRENCE $ 10,000,000 DAMAGE I O RENTED 500,000 CLAIMS-MADE e OCCUR PREMISES(Ea occurrence) $ Aviation General Liability ME SONALnyoneperson) $ 25,000 PERSONAL SADV INJURY $ 10,000,000 GEN'L AGGREGATE LIMB APPL IES PER: GENERAL AGGREGATE $ N/A POLICY n PRO-JECT 1 I^ LOC PRODUCTS-CCMP/OP AGO $ 10,000,000 OTHER: Contractual Liab. $ Included B AUTOMOBILE LIABILITY 7530226970003 12/15/2014 12/15/2015 (Ea OMaBBII tlEeDSS.NGLE IJMl r $ 1,000,000 • ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ A UMBRELLA UAB OCCUR A2GA000545114AM 6/1/2014 6/1/2015 EACH OCCURRENCE $ 5,000,000 • EXCESS LIAR CLAIMS-MADE AGGREGATE $ 5,000,000 DED I I RETENTION$ $ - C WORKERS COMPENSATION AWC0400027 7/1/2014 7/1/2015 / I STATUTE 0R AND EMPLOYERS'LIABIuN ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? © N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,desabe under DESCRIPTION OF OPERATIONS below EL.DISEASE-POLICY LIMIT $ 1,000,000 A Aircraft Liability-War Risk Incl. ,' , A2G000132214AM 6/1/2014 6/1/2015 $10,000,000 CSL BI/PD A Aircraft Hull-War Risk Ind. Hull Value-Insured value as reported A Cargo Legal Liabiltiy $500,000 each occ. DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Location of operations"all operations and locations at which work for the referenced Project is being done." --See Attached Remarks Schedule- . • CERTIFICATE HOLDER CANCELLATION Pitkin County, Colorado-its subsidiary, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Y,. THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN parent, associated and/or affiliated entities, ACCORDANCE WITH THE POLICY PROVISIONS. successors, or assigns, its elected officials, 485 Grand l., #101 0gents, & volunteers • 485 RIO Grand yl.,employees, a 1 aUTHORIZEO REPRESENTATNE Aspen CO 81611 I (CO)KerM Dodd ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD CERT NO.: 2034E068 (CO) Anna Blanchard 5/30/2014 8:53:50 AM (MOT) Page I. of 2 • 5/30/2014 7 :56:08 AM PST (GMT-8) FROM: 100005-TO: 19709205285 Page: 3 of 3 AGENCY CUSTOMER ID: LOC fl: ACO O ADDITIONAL REMARKS SCHEDULE Page of • AGENCY NAMED INSURED AirSure Limited Trans Aero Limited dba Trans Aero Helicopters POLICY NUMBER 4101 Evans Ave. Cheyenne WY 82001 CARRIER NAIL CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE:ACORD 25 (01/14) CERTIFICATE HOLDER: Pitkin County,Colorado-its subsidiary, parent,associated and/or affiliated entities, ADDRESS: trustees,employees,agents, &volunteers 485 Rio Grand PI.,#101 Aspen CO 81611 The insurance afforded applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability. Coverage is primary and is not contributory by any insurance or self-insurance maintained by the Certificate Holder. In the event of material change or cancellation of said policy(s) , the Company(s) shall give thirty (30) days written notice to the certificate holder with the exception of a ten (10) day notice for non-payment of premium. • • • • • • • ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. • The ACORD name and logo are registered marks of ACORD ADDENDUM/DO CERT NO.: 20340068 (CO) Anna Blanchard 5/30/2014 8:53:50 NI (MOT) Page 2 of 2