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Home My WebLink Aboutbocc.min.ws.08272013 PITKIN COUNTY COMMISSIONERS AGENDA � WORK SESSION �/ Plaza One Meeting Room �PPROVED BY BOCC TUESDAY, AUGUST 27, 2013 �N�z✓`--z-� 3 11:00 AM • Memos of Interest o Citizen Board Appointments Chazlotte Anderson o Friends of the Aspen Animal Shelter Refund Request • Future Agendas/Agenda Requests/Monthly Calendar • BOCC Open Discussion • Pre for Meetin with Lake Count on Se tember 3 12:00 PM EMPLOYEE ANNIVERSARY PICNIC in Veterans Park 1:00 Ai ort Desi n Guidelines Jim Elwood 2:30 BREAK 2:45 Specia!Meeting-BOCC Convenes As Board of Health an Sundeen Public and Environmental Health Quarterly Update Ad'ourn S ecial Meetin - BOCC Ad'ourns as Board o Health 3:45 Special Meeting-BOCC Convenes as Board of Social Services an Sundeen Update with the Department of Human Services Ad'ourn S ecial Meetin —BOCC Ad'ourns as Board o Social Services 4:45 Pre for EOTC Meetin on Au ust 29 Brian Pettet 5:00 Ad'ourn AGENDA IS SUBJECT TO CHANGE . MINUTES OF WORK SESSION Date: August 27, 2013 Meeting Starf Time: 11:00 AM Commissioners present: Commissioners not present: � Steve Child ❑ Steve Child � Rob Itmer ❑ Rob Ittner � George Newman ❑ George Newman � MichaelOwsley ❑ Michael Owsley � Rachel Richards ❑ Rachel Richards WORK SESSION ITEM: Memos of lnterest 1. Citizen Board Appointments—The Board directed staff to prepare a resolution appointing Roger Nicholson and Scott Graham to the Election Commission and Bill Jochems and Richard Neiley, Jr to be reappointed to the Healthy Rivers and Streams Board. 2. Friends oFAspen Animal Shelter Refund Request - approved WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars STAFF DIRECTION: 1. Jon Peacock repoRed Lake County wants to reschedule next week's meeting to 11:00 AM and all other agenda items are available to be rescheduled on that date. Commissioner Newman wmmented that some Counties/Jurisdictions may be easier for scheduling to meet with just the Chair and Manager. Jon stated staff are experiencing difficulty scheduling with Gunnison County. The Board agreed to the reschedule the September 3 agenda to accommodate Lake County's request. 2. Jon stated the September 10 agenda will be reworked to allow time for a briefing and discussion on recreational marijuana. 3. Commissioner Richards advised staff may want to attend a meeting of the Transportation Review Committee in Glenwood Springs on September l 1. 4. Commissioner Richards stated a meeting on the River District is scheduled for Sept 13 in Grand Junction. 5. Commissioner Richards stated she will be attending a meeting on the state water plan on Sept 26 and 27. WORK SESSION ITEM: Open Discussion STAFF DIRECTION: 1. Jon briefed the Board on changes made to the Senior Property Tax exemption advanced to CCI based on knowledge leamed about restrictions to seniors and persons with disabilities regarding renting out their homes. Commissioner Child reported Pitkin County is the only area experiencing issues with over length vehicles on Independence Pass. He stated other passes are having issues with weight and hazmat transportation. 2. Jon stated he had recently toured the County's road projects and invited the Board to also visit to see the work involved. 3. Jon reported Larry Fite informed us that Thursday's abatement hearings will be canceled on is no longer being pursued and one will be rescheduled (late September). WORK SESSION ITEM: Prep for Meeting with Lake County on September 3rd STAFF DIRECTION: The Board identified the following topics: 1. Subsidence issues on Independence Pass 2. Pro Challenge debrief 3. Proposal for increased fines for over length trucks heading over Independence Pass 4. Loan Program 5. Pitkin's landfill management activities targeted to extend its life 1 6. CCI issues (dues structure, any others of Lake County's interest) - 7. Forest Service cutbacks—ie: impacts from wildfire, sequester WORK SESSION ITEM: Airport Design Guidelines, Jim Elwood STAFF DIRECTION: See attached Joint Meeting Minutes WORKSESSION ADJOURNED AT 2:45 PM FOR SPECIAL MEETING (Public & Environmental Health Quarterly Update & Update with the Department of Human Services) Work Session Reconvened at 4:45 PM. WORK SESSION ITEM: Prep for EOTC Meeting on August 29th STAFF DIRECTION: Staff was present to discuss the agenda for the August 29`h EOTC meeting. Adjourned at 5:00 PM Prepared by: Respectfully submitted: � :/ � Phy �s ttice, A si tant County Manager a ice K. o Ca ill, Clerk and Recorder � ^ �/L./L� George Newman, airman Board of County Co missioners Z Joint Meeting Minutes Board of County Commissioners and ASE Design Guidelines Task Force August 27, 2013 Attendees: Commissioners George Newman, Rachel Richards, Rob �ttner, Michael Owsley and Steve Childs Task Force Members: Dave Corbin,Jackie Francis, Dorothy Frommer,John Galambos, Meg Haynes,John Krueger, Leslie Lamont, Fred Mosher, Rob Snyder(for John McBride) Staff& Consultants: Jim Elwood, ASE Airport Director,Tim Malloy of TGM Consulting,lD Ingram of Jviation, Bob Felsburg of FHU Jim Elwood opened the meeting and introductions were made by all present. Mr. Elwood discussed the overall intent of the Guidelines and reviewed the meeting agenda. During his introductory comments Mr. Elwood emphasized that this project is not about designing the passenger terminal building or any other specific facility that might be developed at the Airport. He explained that the design of the terminal building will be a separate and comprehensive process which will include a broad public outreach effort. Mr. Malloy discussed the projects purpose for both the Design Guidelines and the Surface Transportation Best Practices Study. He also reviewed the project meeting process and the public outreach that will be undertaken. This was followed by a more detailed overview of the components to each of the projects. Mr. Malloy identified the following core values that had been identified through the master plan effort including: • Maintain a safe and efficient airport • Retain environmental sensitivity—noise, air quality &visual • Enhance transit connection • Blend buildings into the landscape while preserving the small-town feel,enhancing customer service and maximizing views Mr. Malloy provided a brief review of community planning efforts that provide a framework to the development of the guidelines. These efforts include: • 2012 Airport Master Plan Update • Airport Landscape Master Plan • ASE Design Intent and Specifications for Signs • 2012 Aspen Area Community Plan Update • West of Maroon Plan • Highway 82 Access Control Plan • Airport Wildlife Management Plan He advised the Task Force that a further summary of these documents would be provided to them at the next meeting. , JD Ingram provided an overview of applicable standards and regulations including: • FAA Advisory Circular 150/5300-13A Airport Design • FAA Advisory Circular 150/5360-13 Planning and Design Guidelines fo�Airport Terminal Facilities • FAA Code of Federal Regulations Part 77 Safe, Efficient Use and Preservation of Navigable Airspace • TSA Recommended Security Guidelines for Airport Planning, Design and Construction Mr. Malloy closed this section of the presentation with a brief review of both Title X Airport Regulations and Title XI Building and Construction Code of the Pitkin County Code. Mr. Malloy presented a discussion of the following issues areas that would be the focus of the Design Guidelines: • Quality of experience • Scenic impacts 3 • Neighborhood compatibility • Sustainability • Operational • Construction impacts He inquired as to if there were additional core values, what peer airports should be evaluated and are there comments regarding the identified issue areas? General discussion ensued with the following comments being made: • How do we make sure that this document is useful? Liked the idea of the Implementation chapter. • Need to make certain that we place high value on the traveler experience. • When looking at alternative transportation options, need to consider how it will be used. • Need to consider how the airport can best support our prosperous economy. • Must be very aware of the impacts of the airport on the neighbors. • It is a balance between supporting the economy and minimizing impacts on neighbors. • Must consider the types of amenities that will improve passenger experience. • Should consider enhanced ADA requirements (wants better than minimum standards). • Integration of transportation will be key. • Will the task force be given a defined development program to work within? Will the Committee be given all of the Federal regulations? • Need to consider the small businesses that operate at the airport. • Although we will not be designing the amenities, we must at least identify the amenities that should be considered in any future design project. • Will we be identifying things that would encourage airlines to want to operate at the airport? • Budgetary thoughts always seem to come into play too late in the process. Financial reality should be considered as we develop design guidelines. • Two airports come to mind which seem to be examples of poor planning: o DIA- picked the site and then built the airport without rail service. Now they are building the rail,,but will need to break people's driving habit. Should have built the rail with the airport and established travel habits early. o Santa Barbara - built a beautiful airport terminal, but ran out of money and had to accept a low technology baggage handling system. � SIIOUId LO�SICI2f SOfT�2 W2lghtlflg of Criteria [o help prioritize. Also need to consider{I2XIbIIItU t0 ad)t15t t0 changing TSA requirements. . Passengers need to know th3t Yhey 2fe IIl ASpe(1 b�I112 feel (fdTh2f thdn the signage). suggested peer airports to consider for the Study in[lUdetl: � Geneva • Inchon, Seoul � . • St.Thomas,Virgin Islands • Dallas—Fort Worth • Kansas City • Denver Other general comments received inctuded: • ShOUId nOt limit our5elves to airports for ideas related to surface transportation best practi[e5—Consider Disn2y facilities. • Baggage handling is critical. 4 • Be sure to include RFTA in this process. • Research the STTP to see if they have compiled any applicable information. • Need to focus on hotel shuttle system. Could they share vans? • Public Art is an important part of the experience. • Check with NACO to see if they have information on County airports across the country. Mr. Malloy thanked the participants for their attendance and advised that further information could be found at www.aspenairqortqlannin�.com under Design Guidelines. He also noted that a subsequent Task Force meeting is scheduled for October g`n 5