HomeMy WebLinkAboutbocc.min.ws.11262013 PITHIN COUNTY COMMISSIONERS /
WORK SESSION AGENDA �
Plaza One qpPROVED BY BOCC
o+� �a -��-�11/3
TUESDAY. NOVEMBER 26. 2013
(Rob Ittner not present)
11:00 SPECIAL MEETING— EXECUTIVE SESSION
Housing
ADJOURN EXECUTIVE SESSION
12:00 LUNCH BREAK
1:00 Communit Surve Pat Bingham
2:00 All Funds Bud et Wra U and Decision Points
4:00 BREAK
4:15 • Memos of Interest
o Crystal River Assessment and Design Project John Ely
• Future Agendas/Agenda Requests/Monthly Calendaz
• BOCC O en Discussion
5:00 PM ADJOURN
AGENDA SUBJECT TO CHANGE
MINUTES OF WORK SESSION
Date: November 26, 2013 Meeting Start Time: 1:00 PM
Commissioners present: Commissioners not present:
� Steve Child ❑ Steve Child
� Rob Itmer � Rob Ittner
� George Newman ❑ George Newman
� MichaelOwsley ❑ MichaelOwsley
� Rachel Richards ❑ Rachel Richards
WORK SESSION ITEM: Community Survey, Pat Bingham—Jon Peacock provided a brief history of
� Community surveys and introduced the goals and structure for this year's survey. He explained the questions
were built using questions from past surveys as well as benchmark questions that can be used in comparison to
other communities. Pat Bingham explained the process the survey company will follow. Board members
provided comments on the survey questions in the draft and made recommendations for changes and additions.
A discussion on providing,incentives for completing the survey followed.
STAFF DIRECTION: Staff will revise the draft survey document based on the feedback received.
WORK SESSION ITEM: 2014 Budget Wrap-Up, Connie Garofalo, John Redmond, Jon Peacock —Jon
provided an overview of the expenditures allocated in the proposed budget from Fund Balance. Connie
explained details in the 2014 expenditures and revenues, the five year General Fund Plan and ten year Capital
Plan. Commissioner Newman questioned revenue related to road impact fees and staff explained how they are
assessed. Connie reviewed the ten year Fund Balance projections and Buy Up requests. She explained the
pending Buy Ups and the indicators for the items being brought back to the Board for consideration.
Commissioner Richards requested a condition report for the Redstone streetlights. Connie presented other fund
requests and the FTE changes. Jon explained the budget plan for housing. Commissioner Richards requested
information on the value and revenue for housing purchased. Connie explained the Healthy Rivers and Sveams
budget plan. Jon identified projects that have funds appropriated through the budget that would be brought back
to the Board for approval prior to expenditures being made. Jon summarized the Fund Balances and identified
all as fiscally healthy for all funds with the 2014 budget and Five Year Plan. Commissioner Newman .
commented on the collaboration between staff that was evide�t in-the budget as it was presented. Tom Oken
distributed the EOTC planning retreat information from the consultant that is being approved as part of the
budget.
STAFF DIRECTION: Staff will prepare budget documents for final approvaL The Board supparted the EOTC
expenditure as presen[ed.
WORK SESSION ITEM: Memos of Interest
1. Crystal River Assessment& Design Project—Coal Basin Reclamation & Additio�al Work Item
Appropriations, John Ely—John reviewed the Crystal River Assessment request and stated both the OST
and HRS Boards supported the request - $25,000 approved.
John summarized the Coal Basin restoration project (Cow Stomp) aud stated it will be completed this
coming year. Dorothea Fa�ris explained what has been completed in.the project, the partner
jurisdictions and financial levels they paRicipa[ed and the activities scheduled for the final year. She
thanked the Board for past contributions and explained the use of the funds requested - $IQ000
approved.
John explained the request for funds for additional work items — $300,000 approved.
WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars
l
1. Jon announced Rep. Tipton will be in town on Friday, Dec 6. The Board identified they would like to
schedule to meet with him at 2:45 PM. The meeting should be added to the Boazd's schedule and Grass
� Roots will be contacted to televise the meeting.
2. Jon briefed the board on activities related to the bill regarding restrictions on Independence Pass. He
stated a meeting is scheduled for December 9'� to prep for presentations on�the bill at a later date.
Commissio❑ers Richards and Child will participate and any materials developed will be brought back to
the Board.
3. Jon said appointments for the Board's committees will be added to the January agenda.
4. Commissioner Richards will not be at the December 4'h regular meeting. She said she will be in Denver
December 19`� representing QQ. December 30 she will be attending an 1177 Roundtable meeting.
5. Commissioner Newman requested information on the Abatement Hearings as soon as possible to ensure
the correct amount of time is allocated.
6. Jon Peacock advised the Board of dates he will be out of the office and attending CCI.
WORK SESSION ITEM: Open Discussion - none
1. Commissioner Richards commented on two proposed legislative items presented at the 1177 roundtable.
2. Commissioner Newman announced CORE was awarded a grant for work on water conservation.
3. Commissioner Child discussed an item discussed at an 1 177 work group regarding splitting up water
rights where ag rights become an urban type use:
Adjourned at 3:42 PM
Prepared by: Respectfully submitted:
� v"
�
P y is M�attice, Assistant County Manager a ice K. Vos Caudill, Clerk and Recorder
�
George Ne an, Chai � an
Board of County Commv. ' ners
2