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iseCOUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 210-2013B
ORIGINATING DEPARTMENT: Airport
PROCUREMENT OFFICER: Bj DeHerrera PHONE#: 4292850
PROJECT NAME: Fly Green/Fly Clean CONTRACTOR: Mead and Hunt, Inc.
DOLLAR AMOUNT: $126,500.00 LINE ITEM # 404.68.95708.82000
CONTRACT EXECUTION DATE: 1/16/2014 CONTRACT END DATE: 1/16/2019
AUTOMATIC RENEWAL: ❑ YES ® NO TERM: 1/16/2014-1/16/2019
❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
9{ OVER $50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal ® Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
® Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ❑ Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/0: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
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✓ N Special Instructions for Finance Department: Amy Carter
✓ ® Authorized Procurement Officer's Name: Brian Grefe
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
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ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
1
Contract#210-2013 B Rev.8„.31.1 1 jaa/js
Budget Line Item#404.68.95708.82000
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TASK ORDER
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Task Order Number: 2 (220t-2013B)
OWNER: Pitkin County
0233 East Airport Rd.
Aspen,Colorado 81611
CONTRACTOR: Mead and Hunt
1616 East 15th Street
Tulsa, OK 74123
The On-Call Environmental Services Contract (the"Agreement") dated 1-16-2014 between the Board of
County Commissioners of Pitkin County (the "County") and Mead and Hunt, Inc. (the "Contractor"), is
hereby amended as follows:
Description of Chance:
This Task Order is a continuation of the County's noise monitoring and reporting program, "Fly green/Fly
clean".
Reason for Change
This is a new one year program;prices have not increased over previous years.
Original Contract Price $ 0
Net Increase/Decrease in Contract Price(this change order) $ 126,500.00
*Total Adjusted Contract Price(including this change order) $ 126,500.00
This change order extends the time to complete work by December 31, 2015
In all other respects the Agreement is in full force and effect and remains unchanged by this
Amendment.
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DATE: April 15,2014
TO: Brian Grefe
Aspen/Pitkin County Airport
FROM: Ryk A. Dunkelberg
Mead& Hunt, Inc.
SUBJECT: Aspen/Pitkin County Airport Fly Green/Fly Clean and Si-Annual Noise Monitoring Fee
Estimate
COST PROPOSAL FOR:
Aspen/Pitkin County Airport Annual Fly Green/Fly Clean and Bi-Annual Noise Monitoring
SCOPE:
Task 1—Hi-Annual Noise Monitoring&Reporting
Mead&Hunt, Inc.and BridgeNet will conduct two weeks of noise monitoring in the winter and summer.
Each one-week period of monitoring is conducted In conjunction with a major holiday to increase the
amount of noise events monitored. The bi-annual winter and summer noise monitoring consists of
monitoring at same noise monitoring locations for a minimum of seven days. A report is generated that .
details the noise monitoring conducted for each of the monitoring periods. .
Task 2—Fly Green/Fly Clean Noise Monitoring
Task 2 involves conducting supplemental noise monitoring for the Fly Quiet Program.The noise
monitoring includes:
• Additional two-week summer monitoring
• Additional noise monitoring at Buttermilk "
• Year-round noise monitoring at the Lemos location
• Radar data download, correlation, and analysis
Task 3-Fly Quiet Report
Task 3 involves generating the annual Fly Green/Fly Clean report per year with associated presentation
materials and meeting attendance.The report includes flight track, radar,and noise information gathered
for each reporting period.
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Task 4—Meetings and Presentations
Task 4 involves meeting with the BOCC at least twice during the year, and up to three additional
meetings with the community, users and other interested parties.
COST:
The costs shown here are on an annual basis:
Task 1 —Bi-Annual Noise Monitoring and Report $46,500
Task 2—Fly Green/Fly Clean Noise Monitoring $36,000
Task 3—Fly Green/Fly Clean Bi-Annual Report $22,000
Task 4—Meetings and Presentations $22,000
TOTAL— $126,500
•
We are pleased to present this cost proposal. If you have any questions or require additional information,
please contact me at 918-586-7272.
Sincerely,
MEAD&HUNT, Inc.
PritL A thuNkselth
Ryk Dunkelberg
Vice President
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