HomeMy WebLinkAboutbocc.con.164.2014 Rev. 08-30-11 jls
AOC COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 164-2014
ORIGINATING DEPARTMENT: Health and Human Services
PROCUREMENT OFFICER: Nan Sundeen PHONE #: 5209
PROJECT NAME: HB-1291 Playground CONTRACTOR: Aspen School District-Cottage
DOLLAR AMOUNT: $4,000.00 LINE ITEM # 112.42.94623.82000
CONTRACT EXECUTION DATE: 4/22/2014 CONTRACT END DATE: 7/1/2014
AUTOMATIC RENEWAL: ❑ YES ® NO TERM: 2 months
❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
® None LI Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ® Non-Profit
❑ Construction ❑ Quasi-Public(e.g.-AVH)
® Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ ® No Pages Missing in All Other Blanks Filled In
✓ ® If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached
✓ ® Page numbered consecutively in All Legal Descriptions attached (fapplicable)
✓ ® All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached ([applicable)
✓ ® All Dates Filled In ✓❑ Warranty(if applicable)
✓ ® Special Instructions for Finance Department: pay upon submission of invoice and coding
✓ ® Authorized Procurement Officer's Name: Nan Sundeen
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT hIAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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HUMAN SERVICES 0405 Castle Creek Road,Suite 8
Aspen, Colorado 81611
phone 1970)429-2040
April 22,2014 fax(970)544-1850
fly(970)920-7825
www.aspenpltkln.com
Aspen School District-Cottage
License number: 1512805
Attention:Christina Holloway
RE:Infant and Toddler Quality Improvement Program("ITQIP")
Dear Christina,
Please be advised of the following regarding Aspen School District-Cottage("The Program")recent
ITQIP grant application (the"Application")requesting an fTQJP grant award In the amount of$4,000.00
(the"award"):
1. The Application has been approved and the Award will be distributed to The Program by Pitkin
County in the amount of$4,000.00.
2. The use of the Award by The Program must be for the purpose of Improving quality for Infant
and toddler care including:outdoor learning environment improvements using natural
element(see Item 5 for details),and be documented with receipts.
3. All Award expenditures must be pre-approved in writing by a quality improvement coach prior
to any Award expenditure.Payment will be by reimbursement and must be completed before
June 15,2014. Receipts for the completed purchase should be mailed/scanned/emailed to
Shirley Ritter at Kids First(Shiriev.ritterecitvofaspen.com).
4. Any changes to the original agreement regarding The Program's intended use of any awarded
grant funds must be pre-approved In writing by Shirley Ritter,RRRECC member and Kid's First
Director.
5. The following was approved for payment by Pltkln County:
Outdoor learning environment $ 4,000
improvements using natural elements,
total project cost is$24,000. Matching
funds from City of Aspen-Kids First
This is the total cost for both play areas-
preschool and infant/toddler, l/T space is
approx. $10,000 total cost.
TOTAL $ 4,000
It is hereby acknowledged by The Program that the Award must be used by no later than June
15,2014(the Award Expenditure Deadline). In the event that any portion of the Award is not
utilized by The Program by the Award Expenditure Deadline,the remaining Award amount will
be forfeited by the Program.
Applicants Signature: ( : &/X Date: i /C7I/
Applicants Name: ` 411114-i frig `4[1.0 I k D14 Date: 11 1 �I I H-
County Representative Signature: ISlu,t&oo V\ Date: 41) l I
County Representative Name:t Ct A.4o aQt spate: 4(n(1 {