HomeMy WebLinkAboutbocc.con.amended.093.2013 A Rev. 08-30-11 jls
Mit COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 93.2013A
ORIGINATING DEPARTMENT: Facilities
PROCUREMENT OFFICER: Jodi Smith, Facilities PHONE #: 5396
PROJECT NAME: Library Expansion Architectural Services CONTRACTOR: Snowdon and
Hopkins Architects, P.C.
DOLLAR AMOUNT: $670,600.00 LINE ITEM # 166.63.92863.82000
CONTRACT EXECUTION DATE: 10/30/2013 CONTRACT END DATE: 3/31/2016
AUTOMATIC RENEWAL: ❑ YES ® NO TERM: 3/31/16
❑ BOCC AGENDA ITEM (Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
® OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal ® Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment (
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ❑Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ ® No Pages Missing ✓❑ All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓❑ All Exhibits Attached
✓ ® Page numbered consecutively ✓❑ All Legal Descriptions attached (if applicable)
✓ ® All Original Signatures Affixed ✓❑Notice of Award/Notice to Proceed Attached (f applicable)
✓ ® All Dates Filled In in Warranty(if applicable)
✓ ❑ Special Instructions for Finance Department:
✓ ® Authorized Procurement Officer's Name: Jodi Smith or Kathleen Chandler
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Contract# 93.2013 Rev. 8.31.11 jawjs
Budget Line Item # 16663-92863-86200
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CHANGE ORDER/CONTRACT AMENDMENT
Change Order Number: 93.2013A
OWNER: Pitkin County
Aspen, Colorado 81611
CONTRACTOR: Snowdon and Hopkins Architect, P.C.
The Contract for/Provision of Services; Library Expansion Architectural Services dated October 30,
2013 between the Board of County Commissioners of Pitkin County, (the "County") and Snowdon and
Hopkins Architects, P.C. (the "Contractor"), is hereby amended as follows:
Description of Change: The original contract included only an estimated cost for Design Development
until further design work was completed, and it stipulated that the costs for consultants were not included in
the fee. Therefore a fee of$150,000 is now being added to the Design Development Phase for consultants,
and a fee Of $250,000 is included for the Construction Document Phase which includes the costs for
additional consultants as well as architectural fees.
Reason for Change: The following items are reasons for these changes:
The proposal for lowering the twin tees of the Rio Grande parking garage roof caused down time for the
design team while ten weeks were spent working through the City of Aspen's processes. Gearing up again
after this delay, personnel changes, additional consultants and information coming into the design process
all caused additional time to be spent on the Schematic Design.
Additional time was spent on the revised garage drawings, with many more meetings than expected to
explain the revised parking plans during demolition and construction, and to assure that the proposed
structural work was good. The structural engineer had several additional meetings as well as designing into
CD's sizing for design of the garage roof replacement and estimating.
The structural engineers were involved more than ever expected for additional design and presentations.
The City's schedule for the new Plaza work caused the library design team to break their design effort into
2 phases,the addition and the renovation, so that.the team could meet the Plaza demolition schedule.
The City's Building Department requested that the addition submittal be separated into two submittals
which is taking more time.
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The Land Use Proposal required more drawings,meetings, and time than originally anticipated.
Rev 12/27/10js
Project Coding 16663-92863-86200 Original Contract# 93-2013
A commissioning agent was added to the team in September resulting in additional fees that will be
recovered through energy savings within the first 4 years of operation.
Finally, the CORE grant applications and meetings held with potential donors were not anticipated in
September 2013.
Original Contract Price $ 270,600.00
Net Increase/Decrease in Contract Price (this change order) $'400,000.00
*Total Adjusted Contract Price(including this change order) $ 670,600.00
This change order extends the time to complete work to March 31, 2016.
In all other respects the Agreement is in full force and effect and remains unchanged by this
Amendment.
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*Increases over$25,000 and/or 10% (single increase or accumulative) of original contract must have
County Manager signature.
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