HomeMy WebLinkAboutbocc.min.ws.08052014PITKIN COUNTY COMMISSIONERS
WORK SESSION AGENDA
Plaza 1 Meeting Room
TUESDAY, AUGUST 5, 2014
10:30
Fleet Service Proposal for Aspen Fire Department — Should the County
provide maintenance services for the Fire Department Fleet
Brian Pettet
Jonah Frank
11:00
Airport Potential Project Schedule — Briefing on potential project
timelines for multiple projects at the Airport
Jim Elwood
12:00
LUNCH
1:00
Citizen Board Interview / Cathleen Krahe — Housing Authority Board
Cindy Christensen /
Tom McCabe
1:15
Smuggler Mountain Super Fund Tipping Fees - Subsidized disposal of
contaminated soil
Kurt Dahl, Tom
Dunlop, Cindy Houben
2:00
Prep for Joint Meeting with School Board (no packet material)
2:15
• Memos of Interest
o Bank Stabilization — Peer Review, Final Report
o CCI 2014 Legislative Committee Member Appointment
o Pro Challenge Bike Race Update
o Investment Reports
o Letter of Support for Basalt Pedestrian Underpass —
Transportation Alternatives Program (TAP) Grant
• Future Agendas/Agenda Requests/Monthly Calendar
• Board Membership Reports —NWCCOG, RRR, CORE, QQ, CCI,
Club 20, CRRTB, RWPA, ACRA, RFTA, Senior Council, NC,
Intermountain TPR
• BOCC Open Discussion
Mike Kraemer
Phylis Mattice
Nancy Lesley
Tom Oken
Brian Pettet
3:45
BREAK
4:00
Joint Meeting with City of Aspen — Rob Ittner to Chair Meeting
• Pro Challenge Update
• Cradle to Career Program Update
• Library and Galena Plaza Project Updates (no packet material)
• CCI Legislative Discussion (no packet material)
Nancy Lesley
Kathy Chandler &
Scott Miller
6:00
ADJOURN
AGENDA IS SUBJECT TO CHANGE
D
MINUTES OF WORK SESSION
APPROVED BY BOCC
ON c--v(/ Y
Date: August 5, 2014
Commissioners present:
N Steve Child
N Rob Ittner
N George Newman
❑ Michael Owsley
® Rachel Richards
Meeting Start Time: 10:30 AM
Commissioners not present:
❑ Steve Child
❑ Rob Ittner
❑ George Newman
® Michael Owsley
❑ Rachel Richards
WORK SESSION ITEM: Fleet Service Proposal for Aspen Fire Department, Brian Pettet, Jonah Frank —
Brian explained the current level of service being provided to Aspen Fire and the future service being proposed.
Rick Ballantine stated the Fire Department Board has supported the proposal. Rachel questioned the overhead
expenses that might occur. She asked the Attorney's office review the components of the Intergovernmental
Agreement when it is brought forward and for the Fleet Department to provide more details related to how
scheduling of the equipment would occur.
STAFF DIRECTION: The Board was supportive of the proposal and directed staff to advance the
development of an IGA.
WORK SESSION ITEM: Airport Potential Project Schedule, Jim Elwood — Rob took this opportunity to
congratulate Jim on his new position in Teton County, WY. Jim expressed his thanks to the Board for their
leadership and direction over the years. Jim summarized the projects thatare being advanced for the Airport and
the planned phasing. A discussion ensured regarding the data being used for planning remaining accurate and
timing for re -verifying the data. JD Ingram, Jviation, presented an overview of the project schedule for the
Terminal, Airfield improvements and west side FBO construction. He reviewed how the sequencing of all
projects intersect and FAA funding and grant application process. Board members asked clarifying questions
about the schedule and staff responded. Rob commented on the runway construction time and how the time
could be minimized: Jim stated the next step will be an application to the FAA for the Environmental
Assessment for the terminal area.
STAFF DIRECTION: Information only
WORK SESSION ITEM: Citizen Board Interview / Cathleen Krahe: Housing Authority Board — The Board
interviewed Cathleen for a regular County position on the APCHA Board.
STAFF DIRECTION: The Board asked if the current alternate member is interested in the regular position
vacancy.
WORK SESSION ITEM: Smuggler Mountain Super Fund Tipping Fees, Kurt Dahl, Tom Dunlop, Cindy
Houben — Kurt provided a brief history on the initiation of the fees and the changes that have occurred that have
resulted in an increased subsidy. Tom explained how Smuggler was designated a Superfund site and Pitkin
County has the responsibility for perpetual management of that site. The site was been removed from the
priorities list in 1999 due to clean up activities undertaken. He reviewed the evolution of how soil removed
from that site was determined to have subsidized rates at the landfill. Rachel questioned how many homes
remain that could currently use the program. Tom responded approximately 30 — 35 homes have taken
advantage of the program and approximately 60 properties would still be in a condition to use the program. The
Board asked for the actual costs to the County on managing the program. The Board is in support of continuing
the program but they also see a need for adjusting fees. A clear presentation of the current and future costs was
requested when the item returns to the Board. Tom explained the other uses of the Superfund in addition to the
subsidy to the contaminated soil disposal tipping fees.
STAFF DIRECTION: The Board requested history of the Superfund during the 2015 budget process. Staff
will return with recommendations.
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1.1,
WORK'SESSIONITEMF Prep for Meeting with School Board
STAFF DIRECTION: The Board directed staff to advance the following:
1. Housing needs/opportunities for their employees. What % are provided housing and what are the
Districts long range plans.
2. School finance — current condition and long term plans. When do current mill levies expire, when
renewed?
3. Impacts for the schools of retail marijuana, including edibles.
WORK SESSION ITEM: Memos of Interest
1. Bank stabilization: Peer Review, Final Report — Mike Kraemer reported that the studies completed on a
Wingo Junction area house show no issues. The report made recommendations for future flood plain
work and those will be added to that permit.
2. CCI 2014 Legislative Committee Member Appointment — The Board appointed Steve as the primary
committee member and Rob as backup.
3. Investment Reports — Tom Oken provided an overview of the report.
4. Letter of Support for Basalt Pedestrian Underpass — Brian Pettet explained the funding source and the
County's projects that are being applied for the same funding. Brian explained the projects would come
back to the County for input and will not be in competition with each other. The Board agreed with
sending the letter with additional language recommended.
WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars
1. Staff asked if the Board would like to do a site visit to the Holloway Property before the August 27°i
Public Hearing. The Board feels comfortable reviewing the application with just maps identifying the
new proposed alignment.
2. Rachel reviewed the scheduled CO Basin Roundtable on Aug 21. She asked County staff to prepare
comments and to include comments on other Basin's implementation plans and how they will affect us.
Staff advised proposed comments will be scheduled at the next work session.
3. Rachel stated she will be attending NaCO's Western Interstate region directors meeting Oct 1 — 3 in
Montana.
4. Rachel announced the CO River District Annual Water presentation in Grand Junction on Sept 19.
5. Rachel announced the annual Club 20 meetings will be held Sept 5 & 6. Steve stated he is tentatively
planning on attending.
6. Steve stated the CCI legislative meeting in Denver is October 3. Any materials on the items the County
is advancing should get to Steve well in advance. Rachel said Gini at CCI is working with another
group to advance the paramedic program.
7. Steve is presenting at ARE Day on August 13 and may be late to the meeting.
WORK SESSION ITEM: Board Membership Reports
1. NWCCOG — Rob reported budget and dues were approved.
2. RRR & RRR Workforce Board — no report
3. CORE — no report
4. QQ — Rachel said the next meeting will be held Oct 15. It may be held in the Roaring Fork Valley,
loam — 3pm.
5. CCI — Rachel attended a recent meeting where funding urban renewal was discussed. There will not be
ballot question on oil and gas fracking.
6. Club 20 — Rachel reported the fall meeting is coming up as announced in Future Agendas.
7. CRRTB — Rachel said the Basin implementation plan is continuing to be revised. The next meeting is
Monday, August 25 in Glenwood Springs.
8. RWPA — no report
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9. ACRA — no report •
10. RFTA — George reported Michael is riding BRT with Senator Bennett today.
11. Senior Council — Steve reported on the golf Tournament to be held. Committee is researching possible
relocation of Senior Center to Aspen's old powerhouse building.
12. NC — no report
13. Intermtn TPR- George reported the group recently prioritized funding from RPP — Top priorities were:
Grand Ave Bridge Project; Basalt Underpass and phase 1 of Eagle Interchange. Rachel commented on
Club 20's work on surveying citizens' support for transportation funding.
WORK SESSION ITEM: Open Discussion
1. Phylis Mattice announced the transition of GIS staff from the City to County.
2. Phylis outlined the County office closures for the Pro Challenge Race
Monday August 18 - all roads in and out of Aspen closed from 1-5 pm. Non -essential service offices
may close for all or part of the day with Section Leader's approval. County Manager's Office will
provide office closer information to the public that call.
Tuesday, August 19 - Rolling Road Closures from 10:30 to noon. County offices are open and expect
business as usual.
3. Rachel asked about promoting the Colorado Basin Hearing on Colorado's Water Plan from 5-7 pm on
Thursday, August 21 at the new Glenwood Springs Branch library. Pitkin County and Healthy Rivers
should prepare comments and encourage Basalt, Aspen and Snowmass to also comment.
4. Rachel distributed a draft letter that supports the reauthorization of both Payment in Lieu of Taxes and
Land and Water Conservation Fund. She asked the letter be considered at next week's work session.
5. Rob announced the Rotary's Ducky Derby is this weekend.
WORK SESSION ITEM: Joint Meeting with City
1. Pro Challenge Update - Nancy Leslie provided an update on the continuing community outreach. She
reviewed the event schedule. Rob thanked Nancy for the regular updates to the Board and expressed the
benefits the County obtained because of the updates.
2. Cradle to Career Program Update - Shirley Ritter introduced the project. John Bennett, Aspen
Community Foundation Provided an update on the program. The last update was provided early 2013.
Regional statistics of current conditions were presented and the four major goals and metrics that will
evaluate progress. Aspen Community Foundation's role was outlined. Rachel commended the program
and recommended they present to the Club 20 educational committee. Rob asked staff to prepare an
endorsement letter for the program.
3. Library and Galena Plaza Project Updates (no packet material) - Jodi Smith explained the current status
of the two projects. Both have delayed starting to spring 2015 with completion projected into 2016.
Scott Miller, City Assets, explained the components of the parking garage roof replacement project. Jodi
explained the courthouse sidewalk will be designed to tie into the City's project. Discussion followed.
4. CCI Legislative Discussion (no packet material) - George recommended a process where both entities
share initiatives they may be advancing for legislation action. Rachel introduced the four initiatives the
County has advanced. Broadband, fees for inspecting food service and on -site Wastewater system
inspections, funding developed for energy efficiency and Community Paramedic services.
5. Open Discussion - Rachel discussed the hearings being held on the state Water Plan. She encouraged
the City to comment on the plan and to attend the meeting. She recommended looking at other basin's
plans for the Roaring Fork water.
Adjourned at 5:45 PM
Prepared by: Respectfully submitted:
PhylisAattice, Assistant County Manager
Robert A. Ittner, Jr. Chairman
Board of County Commissioners
Vos Caudill, Clerk and Recorder
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