HomeMy WebLinkAboutbocc.res.088.2014A RESOLUTION OF THE BOARD OF
COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO,
PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE
2014 BUDGET (January through July)
Resolution # -A. — �)O y
Recitals
1) Unanticipated revenues were received in 2014 that were not appropriated, and will be used to offset
costs of the projects for which they were collected; and
2) Specific projects have been identified as priority projects and will be transferred from unspecified
budget allotments included in the 2014 budget; and
3) Fund balances, designated for certain purposes will be used for projects approved by the governing
boards, need to be appropriated in the 2014 budget; and
4) Upon due and proper notice, published in accordance with the law, said supplemental budget was open
for inspection by the public at a designated place, a public hearing was held on il''l'/'/ 4 and
interested citizens were given an opportunity to file or register any objections to said supplemental budget.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado
that adjustments be made to the 2014 budget as follows:
2014
Revenue
Expenditure
Revised
Budget
Change
Change
Budget
- 11,840
11,840
- 159,340
GENERALFUND
Clerk and Recorder
The clerk is requesting a part time Clerk and Recorder Specialist to be funded from the committed $10 motor
vehicle late fees fund. This position will assist during the peak customer service hours between 11:00pm and
3:00pm.
$10 Motor Vehicle Fee
Clerk and Recorder Specialist
Sheriff
134,559 (22,823) - 111,736
- 22,823 22,823
(22,823) 22,823
The investigation and ensuing operations relative to the murder of Nancy Pfister stretched the resources of the
sheriffs office and created challenges in staffing, physical assets, logistical support, and facilities.
Sheriff Overtime
Jail Overtime
Incident Response Services
Incident Response Materials
Incident Response Trailer
FUND BALANCE CODING:
$10 MOTOR VEHICLE FEE FUND TOTAL
UNRESTRICTED GENERAL FUND TOTAL
GENERAL FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE
100,000 - 85,000
185,000
40,000 - 35,000
75,000
- - 25,000
25,000
- - 2,500
2,500
- 11,840
11,840
- 159,340
(22,823) -
22,823 182,163
182,163
(182,163)
2014 Revenue I Expenditure Revised
Budget Change Change Budget
CAPITAL
During the 2104 audit, the team from McMahan and Associates felt that a payment to RFTA for the Highway 82
underpass was significant enough to warrant moving the expenditure to 2013 though our deadline for prior year
payments had expired. The budget for this payment was carried forward to 2014 in the first resolution of this
year. The result is that, budgetarily, the Capital fund was overdrawn. This supplemental is to reduce the budget to
reflect the fund's true balance.
Hwy 82 Underpass
2,112,479 (1,175,939) 936,540
- (1,175,939)
The Technology department is requesting a transfer of budget for the scanning and document management project
out of the technology pool and into its own budget line item. This is a net zero. transfer but is exceeds the budgetary
limits and must be approved by the BOCC.
Tech Pool
Scanning and Document Management
FUND BALANCE CODING:
CAPITAL FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE
OPEN SPACE AND TRAILS
626,883 - (100,000) 526,883
100,000 100,000 200,000
(1,175,939)
1,175,939
The Board approved a resolution supporting the acquisition of the Glassier Ranch and supporting a grant award from
Greater Outdoors Colorado. The intent was to split the grant with Eagle County. This supplemental formally
appropriates the budget for the grant and the payment to Eagle County.
GOCO grant
Payment to Eagle County
1,000,000 - 1,000,000
500,000 500,000
1,000,000 500,000
The Elk Park project in Redstone is being divided into two phases. Phase 1 (the depot), is estimated to cost
approximately $204,125. $156,125 is currently being funded by a Scenic Byways grant and County match. However
OST did not receive a hoped for GOCO grant and is requesting additional funds to complete this phase. Phase II
was estimated to cost $395,000 but the RFP came in 8% higher that expected. Also topsoil was not included and is
deemed necessary, concrete slabs were discovered which need to be removed and a water connection is essential.
These unanticipated costs increased Phase II expenditure by $130,613. OST is requesting transfer savings in the Rio
Grande Trail to help offset this increase and to use $160,613 of fund balance.
Elk Park Construction
513,442 - (511,486) 1,956
Elk Park Phase I
- - 204,125 204,125
Elk Park Phase II
- - 525,613 525,613
Rio Grande Trail Phase II
57,639 (57,639) -
- 160,613
The establishment of the Roaring Fork Gorge Management Plan has facilitated new trail construction. Phase 1 is the
creation of adual surface trail from McLain Flats Road to the narrowing of the canyon at Shale Bluffs.
Roaring Fork Gorge Phase 1 Construction
FUND BALANCE CODING:
OPEN SPACE AND TRAILS FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE
- 1,463,175 1,463,175
1,463,175
1,000,000 2,123,788
(1,123,788)
2014
Budget
HEALTHY RIVERS AND STREAMS
Revenue
Expenditure
Revised
Change
Change
Budget
The Healthy Rivers and Stream Board voted to fund a request from the Roaring Fork Conservancy for $25,000 to
assist with funding for the Fryingpan Valley Economic Study, Didymo Assessment and Comprehensive Biologic
Report. The funding will be transferred from the grant pool. Though the transfer is below the policy limits, it is
considered a new project and must be approved by the BOCC. r
Grants Pool
Frying Pan Assessment Study
FUND BALANCE CODING:
HEALTHY RIVERS AND STREAMS FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE
TRANSIT SALES/USE TAX
140,000 - (25,000) 115,000
- 25,000 25,000
The regional travel patterns study was approved by the EOTC in the 2014 budget process but was overlooked in the
final 2014 budget approval.
Regional Travel Patterns Study
FUND BALANCE CODING:
TRANSIT SALES/USE TAX FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE
AIRPORT
30,000 30,000
30,000
30,000
(30,000)
The Airport is embarking on Phase III of the future air service planning study. This phase has been developed to
provide the community with multiple opportunities to become informed and provide input. Future aircraft capability
assessment, updated financial planning and capital improvement plan updates are components of this phase of the
study.
Future Air Service Planning Study Phase III
FUND BALANCE CODING:
AIRPORT FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE
512,541 512,541
512,541
512,541
(512,541)
2014 Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
SOLID WASTE
Solid Waste is implementing single streaming of the County's recycling operations using a private contractor. Using
a third party topick up at the outlying recycling renters will create savings in the fleet allocation and hauling fees.
Recycling Contractor Fees
Hauling
Fleet Allocation
- 85,260
35,000 - (35,000)
182,153 (50,260)
85,260
131,893
Due to a recent influx of crushable material, a planned expansion of the Solid Waste Center and the future closure of
the top section of the landfill, the Solid Waste Center will need to process the current stockpile of crushable material
into aggregate. Aggregate crushing was not included in the 2014 budget. It makes sense to utilize the available
material to fulfill the needs of the Road and Bridge department and the Solid Waste Center's need for aggregate with
the remainder sold to the public
Aggregate Processing Service
Aggregate Sales
Crusher Tip Fees
FUND BALANCE CODING:
SOLID WASTE FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE
CROSS FUND TRANSFERS
- - 680,000 680,000
225,000 64,220 - 289,220
200,000 200,000 400,000
264,220 680,000
264,220 680,000
(415,780)
The position of Business Process Analyst/Google Advocate is being requested for one year. This position will
handle customer service for the Google applications being instituted and also oversee the separation of the
county/city web site. This position will be funded from savings from 2013 capital technology projects necessitating a
transfer between the capital fund and the general fund.
Business Process Analyst/Google Advocate
Benefits
Purchased Services
Equipment
Transfer to General Fund
Transfer From Capital Fund
- - 71,250
71,250
- - 19,152
19,152
- - 2,244
2,244
- - 4,565
4,565
- 97,211 -
97,211
- - 97,211
97,211
97,211- 194,422
- - 14,613
Community Development presented a buy up for an Inspector/Plans Examiner position during the 2014 budget
process. The position would be filled if volume increased by the 6%anticipated in the budget. Because volume has
surpassed expectations, a zoning officer position is also being requested along with a new vehicle for site visits. The
increase in construction permit revenue will fund the positions and vehicle. The vehicle will be budgeted in the capital
fund not Community Development. Budget is also being transferred between the zoning officer line item and the
planning engineer line item.
Construction Permits
784,400 200,000 -
984,400
Plans Examiner/Inspector
- - 44,748
44,748
Benefits
- - 14,613
14,613
Zoning Officer I
67,604 - (27,020)
40,584
Benefits
- - 14,613
14,613
Planning Engineer
- - 67,604
67,604
New Vehicle
- - 36,000
36,000
Fleet Allocation-
6,100
6,100
-
200,000 156,658
2014 i Revenue Expenditure Revised
Budget Change Change Budget
The BOCC approved $350,000 in capital improvements to move Dispatch to the Ambulance building in 2014..
Because the hospital's construction cost estimates came in high, it is not anticipated that the county will move
Dispatch this year. However a variety of facility renovation projects have arisen this year. Facilities is requesting to
repurpose the $350,000 budget for the Dispatch move. Renovations in the Courthouse Plaza are estimated at
$141,620, Courthouse upgrades are estimated at $8,000, the Health and Human Services building needs security
upgrades which are estimated at $85,557 and Mountain Rescue is building a new facility in partnership with the
Sheriffs Office of which the County's share is estimated at $133,750. In addition a facilities master plan is being
crafted by RNL.
Comm Center relocation
350,000 - (350,000) -
-
Elections Video Surveillance
- - 11,520
11,520
Elections Relocation
- - 11,700
11,700
Storage Space Conversion
- - 3,400.
3,400
2nd Floor Modular Workstations
- - 35,000
35,000
2nd Floor HR Remodel
- - 20,000
20,000
Courthouse Entrance Upgrade
- - 8,000
8,000
H&HS Upgrades
- - 16,557
16,557
H&HS Security System
- - 52,000
52,000
H&HS Security Policy and Training
- - 17,000
17,000
Mtn Rescue ICP/EOC/Training Room
- - 130,000
130,000
Mtn Rescue Annual Operating Expenses
- - 3,750
3,750
Facilities Master Plan
- 52,000
52,000
(350,000) 360,927
FUND BALANCE CODING:
UNRESTRICTED GENERAL FUND TOTAL
CAPITAL FUND TOTAL
NET INCREASE/(DECREASE) FUND BALANCE
TOTAL FOR RESOLUTION
$10 MOTOR VEHICLE FEE FUND TOTAL
UNRESTRICTED GENERAL FUND TOTAL
GENERAL FUND TOTAL
297,211 420,619
(350,000) 291,388
(52,789) 712,007
(764,796)
(22,823) -
320,034 602,782
297,211 602,782
CAPITAL PROJECTS FUND TOTAL (350,000) (884,551)
OPEN SPACE AND TRAILS FUND TOTAL 1,000,000 2,123,788
TRANSIT SALES AND USE TAX FUND TOTAL - 30,000
AIRPORT FUND TOTAL - 512,541
SOLID WASTE FUND TOTAL 264,220 680,000
TOTAL FOR RESOLUTION 1,211,431 3,064,560
TOTAL NET INCREASE/(DECREASE) ALL FUND BALANCES (1,853,129)
2014
Budget
Revenue
Expenditure
Revised
Change
Change
Budget
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE TH DAY OF 2014.
NOTICE OF PUBLIC HEARING AND TITLE AND SH T SUMrARY OF THE RESOLUTION PUBLISHED IN THE
ASPEN TIMES WEEKLY ON THE �TH DAY OF T , 2014.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION PO TED // HE OFFICIAL
PITKIN COUNTY WEBSITE (www.aspenpitkin.com) ON THE Zt�TH DAY OF ! , 2014.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE �TH DAY OF h(/( JSP , 2014.
PUBLISHED BY TIT�LIZASIJORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE
1LTH DAY OF 2014
POSTED BY TITLE AND SHORT SUMMARY ON TH O�ITKIN COUNTY WEBSITE
T-TH DAY O 2014
BOARD
\��AROF COUNTY COMMISSIONERS
Obert A. Ittner, Chair
DATE:
APPROVED AS /TO CONTENT MANAGER APPROVAL:
v V
oh Redmond Yon Peacock
Finbnce Director County Manager