HomeMy WebLinkAboutbocc.packet.12032014 - Mind Springs Detox CenterAGENDA ITEM SUMMARY
REGULAR MEETING DATE: December 3, 2014
AGENDA ITEM TITLE: Intergovernmental Agreement for Financial Support of the Colorado
West Regional Mental Health Center, dba Mind Springs Health
Detox Center Operated in Pitkin County
STAFF RESPONSIBLE: Jon Peacock, Nan Sundeen
ISSUE STATEMENT:
Today the Board of County Commissioners is asked to approve on first reading and set for second
reading/public hearing an Intergovernmental Agreement for Financial Support of the Colorado West
Regional Mental Health Center, dba Mind Springs Health Detox Center, Operating in Pitkin County
between Pitkin County, City of Aspen, Town of Snowmass Village, Town of Basalt and Aspen
Valley Hospital.
BACKGROUND:
In October, 2012, Colorado West Regional Mental Health Center closed its regional detoxification
program operating out of the Garfield County Jail, leaving the Roaring Fork Valley with no
detoxification program. At the same time, Aspen's The Right Door announced it would close its
doors by January, 2013 and would no longer provide drug and alcohol case management services to
the community or the criminal justice system.
By November, 2012, Pitkin County convened a group of concerned stakeholders to identify potential
solutions. In January 2013, an agreement was made whereby;
1. Pitkin County would provide (free of charge) space in the Schultz Health and Human
Services building for a Detoxification Center,
2. Colorado West Regional Mental Health Centers, dba Mind Springs Health Detox Center
would operate the detoxification center, and
3. City of Aspen, Town of Snowmass Village, Town of Basalt and Aspen Valley Hospital
would join Pitkin County to contribute historic funding levels toward the 2013/14 $238,000
projected budget.
The Mind Springs Health Detox Center opened in Aspen at the end of January, 2012. Quarterly
meetings have been held by Mind Springs Health Detox Center to review demographics, trends and
utilization of the new detoxification center. Throughout the last two years the Mind Springs Health
Detox Center grew in utilization: A total of 141 admissions for calendar year 2013 and 180
admissions with 130 total number of clients in calendar year 2014.
Representatives from Pitkin County, City of Aspen, Town of Snowmass Village, Town of Basalt and
Aspen Valley Hospital met several times throughout 2013 to determine a new funding formula based
on utilization instead of historic funding levels. For 2014 an agreement was made to fund the Mind
Springs Health Detox Center in Aspen with the following formula:
• Aspen Valley Hospital = 30% of the total cost
• Remaining partners would pay 70% of total cost as determined by a formula that includes
population, utilization of the detoxification center and liquor licenses.
The 2014 formula is presented as Exhibit A in the IGA. The partners of this agreement wish to
approve the formula annually during the budget process, in the event that it makes sense to adjust the
formula as more is reported about utilization or trends. A meeting was held in October, 2014, in
which all parties agreed to the formula and budget for 2015/16. Intergovernmental Agreements have
already been signed by AVH, TOSV and Basalt. Pitkin County agrees to serve as the fiscal agent
and will pay Colorado West Regional Mental Health Center, dba Mind Springs Health Detox Center,
and submit bills to each entity with previously agreed upon amounts to City of Aspen, Town of
Snowmass Village, Town of Basalt and Aspen Valley Hospital.
LINK TO STRATEGIC PLAN: Safe and Healthy Community
KEY DISCUSSION ITEMS:
1. Pitkin County will serve as the fiscal agent
2. The formula for dividing up the costs of the Mind Springs Health Detox Center includes
population, utilization and liquor licenses.
BUDGETARY IMPACT: None, annual appropriations will be determined during the budget
cycle.
RECOMMENDED BOCC ACTION:
Approve first reading and set for second reading and public hearing the Intergovernmental
Agreement For Financial Support of the Colorado West Regional Mental Health Center, dba
Mind Springs Health Detox Center, Operated in Pitkin County.
ATTACHMENTS:
Attachment A: Intergovernmental Agreement For Financial Support of the Colorado West
Regional Mental Health Center dba Mind Springs Health Detox Center Operated in Pitkin
County
Attachment B: Resolution approving and authorizing the Chair to Sign the IGA
Attachment C: Pitkin County Contract with CWRMHC dba Mind Springs Health Detox
Center for Detoxification Services
(ATTACHMENT A)
i'I'KIN
7COUNT
INTERGOVERNMENTAL AGREEMENT FOR FINANCIAL SUPPORT OF
THE COLORADO WEST REGIONAL MENTAL HEALTH CENTER DBA
MIND SPRINGS HEALTH DETOX CENTER OPERATED IN PITKIN
COUNTY
This Intergovernmental Agreement ("IGA") For The Financial Support Of The
Colorado West Regional Mental Health Center dba Mind Springs Health Detox
Center operated in Pitkin County is hereby made and entered into this day of
2014, by and between Pitkin County, the City of Aspen, Town of
Snowmass Village, Town of Basalt, and Aspen Valley Hospital, and hereinafter
severally referred to by name or collectively as the "Participating Members,"
WITNESSETH:
WHEREAS, on October 18th, 2012 Colorado West Regional Mental Health Center
closed its detoxification program operating out of the Garfield County Jail; and
WHEREAS, on that same day (October 18th, 2012), Aspen's The Right Door
announced it would close its doors by January, 2013, and would no longer provide drug
and alcohol case management services to the community or criminal justice system; and
WHEREAS, Participating Members have historically supported both the detoxification
services offered by Colorado West Regional Mental Health Center and the drug and
alcohol case management services offered by the Right Door as ways to protect the
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health, safety and welfare of their residents; and
WHEREAS, the Participating Members desire to have a sustainable continuum of
services from detoxification through drug and alcohol case management; and
WHEREAS, Pitkin County and Colorado West Regional Mental Health Center DBA
Mind Springs Health Detox Center have entered into a contract to provide
detoxification services and drug and alcohol case management programs; and
WHEREAS, the Participating members reached an agreement on an initial funding
model for 2013, based on historic funding contributions, to provide detoxification and
drug and alcohol case management programs; and
WHEREAS, the Participating members have agreed to refine the funding model for
2014 to ensure a fair and equitable distribution of responsibility for future financial
support of detoxification and drug and alcohol case management programs; and
WHEREAS, pursuant to the provisions of Section 29-1-201, et seq., Colorado Revised
Statutes, as amended and Article XIV of the Constitution of the State of Colorado, each
of the Participating Members is legally authorized to cooperate and contract with the
others for the purpose of providing, on an intergovernmental basis, any function,
service or facility authorized to it, including without limit the sharing of costs and
incurring of debt, and further including authority to provide for the joint exercise of
such function, service or facility; and
WHEREAS, the Participating Members do hereby collectively determine and declare
that this Intergovernmental Agreement is necessary, proper and convenient for the
continued fostering and preservation of the public peace, health and safety.
NOW, THEREFORE, in consideration of the premises and of the respective
covenants and undertakings of the parties, as herein set forth, IT IS AGREED UPON as
follows:
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ARTICLE I — TERM AND EFFECT
1. Effect of IGA. Except as expressly provided herein, this IGA shall replace and
supersede all prior agreements of any kind between all or any of the Participating
Members and any or all other Participating Members hereto, to the extent and for
the limited purpose as such other agreements may be related to the provision of
funding detoxification and drug and alcohol case management services.
2. Term. The initial term of this IGA shall commence on , 2014 and will
be in effect until any one of the parties terminates the agreement per paragraph _
of Article
ARTICLE II — Fiscal Agent Agreement
1. Pitkin County agrees to be the fiscal agent providing payment to CWRMHC dba
Mind Springs Health Detox Center in the amount of $238,100 in 2014 for
detoxification and drug and alcohol case management services per the contract and
approved in the County's 2014 budget.
2. The Participating members agree to provide funding in return for detoxification and
drug and alcohol case management services as follows. By October each year
CWRMHC dba Mind Springs Health Detox Center will provide the County with a
budget to fund detoxification and drug and alcohol case management services for
the next fiscal year. The percentage share for each entity will be determined as
follows:
a. In Kind Contributions:
i. Pitkin County shall provide, at no cost, space in the Shultz Health
and Human Services Building to CWRMHC dba Mind Springs
Health Detox Center for detoxification and drug and alcohol
treatment services.
ii. Aspen Valley Hospital agrees to provide, at no cost, laundry
services.
b. Cash Funding for detoxification and drug treatment services: Any
changes to the total amount for detox or the formula in subsequent
fiscal year contributions will be approved by the managers of
Participating Members and will replace Exhibit A.
i. In 2014, Aspen Valley Hospital agrees to pay 30% of the
detoxification and drug and alcohol case management services
provided by CWRMHC dba Mind Springs Health Detox Center.
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ii. In 2014, Pitkin County, the City of Aspen, Snowmass Village and
the Town of Basalt agree to pay 70% of detoxification and drug and
alcohol case management services provided by CWRMHC dba Mind
Springs Health Detox Center. The formula for division of the 70%
will be agreed upon by the Managers of the Participating Members.
The 2014 formula can be seen in Exhibit A.
iii. Pitkin County will pay CWRMHC dba Mind Springs Health Detox
Center one half of the total twice a year (March and October) and
will invoice
ARTICLE VI — GENERAL PROVISIONS
1. Waiver. The failure of any party to exercise any of its rights under this IGA shall
not be deemed to be a waiver of any rights provided for under this IGA.
2. Appropriation of funds.
a. Notwithstanding anything herein to the contrary, the obligations of each
individual Participating Member under this IGA shall be, where appropriate,
subject to the annual appropriation by that Participating Member's governing
body, of funds sufficient to meet those obligations provided herein. In the
event that sufficient funds are not so appropriated by any Participating
Member, this Agreement may be terminated by either said Participating
Member or the County as to said Participating Member.
b. Nevertheless, no Participating Member shall be permitted to terminate or
withdraw from this IGA prior to the end of a fiscal or calendar year due to such
non -appropriation of funds, and in no circumstances shall any portion of any
type of contribution of the Participating Member failing to so appropriate
sufficient funds be returned or pro -rated due to such non- appropriation.
c. No obligation provided in this IGA is intended to, or shall be interpreted to,
constitute a multiple year direct or indirect debt or other financial obligation
whatsoever within the meaning of the Constitution or laws of the State of
Colorado.
3. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be hand -delivered or sent by registered or certified regular mail, postage
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pre -paid to the addresses of the parties as follows. Each party by notice sent
pursuant to this paragraph may change the address to which future notices,
requests, consents, approvals written instructions reports or other communications
should be sent. If given in person, notice shall be deemed given when actually
given. If given by certified mail, notice shall be deemed given at the time
indicated on the duly completed return receipt. If delivered electronically notice
shall be deemed given at the time the message was sent according to the metadata
in the electronic communication.
Notification and Contact Information
Notice to Pitkin:
With copy to:
Notice to City of Aspen:
With copy to:
Notice to Town of Basalt:
With copy to:
Jon Peacock
Pitkin County Manager
530 East Main Street
Aspen, CO 81611
970-920-5067
Pitkin County Attorney
530 East Main Street
Aspen, CO 81611
970-920-5190
Steve Barwick
City Manager
130 South Galena Street
Aspen, CO 81611
970-920-5212
City of Aspen Attorney
130 South Galena Street
Aspen, CO 81611
970-920-5212
Mike Scanlon
Town Manager
101 Midland Avenue
Basalt, CO 81621
970-927-4701
Town of Basalt Attorney
101 Midland Avenue
Basalt, CO, 81621
970-927-4701
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Notice to Town of Snowmass Village
With copy to:
Notice to Aspen Valley Hospital
With copy to:
Gary Suitor
Town Manager
P.O. Box 5010
130 Kearns Road
Snowmass Village, CO 81615
970-923-3777
Town of Snowmass Village Attorney
P.O. Box 5010
130 Kearns Road
Snowmass Village, CO 81615
970-923-3777
Dan Bonk
Chief Executive Officer
0401 Castle Creek Road
Aspen, CO 81611
970-925-1120
Aspen Valley Hospital Attorney
0401 Castle Creek Road
Aspen, CO 81611
970-925-1120
4. No Benefit to Inure to Third Parties. This IGA does not, and shall not be
deemed to, confer upon or grant to any third party any right to claim damages or to
bring any lawsuit, action or other proceedings against any Participating Member
because of any breach hereof, or because of any terms, covenants, agreements or
conditions contained herein.
5. Modifications. No modification or waiver of this IGA, or modification of any
covenant, condition, or provision herein contained, shall be made unless duly
executed by a three quarters (75%) majority of the Participating Member entities.
6. Agreement. This IGA constitutes the entire agreement and understanding between
the Participating Members on the subject matter hereof, and supersedes any prior
agreements or understandings relating to the subject matter of this IGA, except for
other written agreements and understandings referred to herein.
7. Benefit. This IGA shall be binding upon and shall inure to the benefit of the
parties hereto, their successors or assigns.
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8. Severability. All agreements and covenants contained herein are severable, and in
the event that any such agreement or covenant is held invalid, by a court of
competent jurisdiction, this IGA shall be interpreted as if such invalid agreement or
covenant were not contained herein.
9. Governmental Immunity. No Participating Member hereto intends to waive,
expressly or implicitly, by any provision of this IGA, the monetary limits or any
other rights, immunities and protections provided by the Colorado Governmental
Immunity Act, Section 24-10-101, et seq., C.R.S., as amended from time to time,
or any other privilege or immunity provided by law.
10. Attorney's Fees. If an action is brought to enforce this IGA, the prevailing party
shall be entitled to reasonable attorney's fees and costs.
11. Applicable Law. This IGA shall be interpreted in all respects in accordance with
the laws of the State of Colorado. Venue shall only be proper in Pitkin County,
Colorado.
12. Paragraph Headings. Paragraph headings are inserted for convenience only and
in no way limit or define the interpretation to be placed upon this IGA.
13. Individual obligations. Each Participating Member is required to carry out and
perform all the obligations of a Participating Member under this IGA
independently of the actions of any and all other Participating Members. No
Participating Member shall be responsible or liable for the failure of any other
Participating Member to perform its obligations herein.
ARTICLE VIII — EFFECTIVE DATE & EXECUTION
In accordance with CRS §29-1-203(1), this IGA shall not become effective as to any
party unless and until it has been approved by all Participating Members hereto.
Provided, however, that if any potential Participating Member fails to approve this IGA
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by September 1, 2014 this IGA may become effective as to approving Participating
Member as an absolute condition of any Center service by unilateral order of the Board
of County Commissioners of Pitkin County, Colorado. Participating Members have the
right to seek reimbursement as allowed by law from any Participating Member which
does not sign this agreement. Accordingly, the initial term of this IGA and the rights
and obligations inuring there under shall run concomitantly for all Participating
Members hereto, regardless of the date of signature of any one Participating Member.
1. This IGA may be executed in counterparts. Execution of this IGA by fewer
than all parties shall be governed by this Article.
IN WITNESS HEREOF, the parties hereto, acting under authority of their respective
governing bodies, have caused this Agreement to be executed the day and year first
above written.
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Signature Page:
ATTEST:
Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
BY:
Robert A. Ittner, Jr. , Chair
Date:
ATTEST: ASPEN CITY COUNCIL
Clerk
ATTEST:
BY:
Steve Skadron, Mayor
TOWN OF SNOWMASS VILLAGE
BY:
Bill Boineau, Mayor
ATTEST: TOWN OF BASALT
BY:
Clerk Jacque Whitsitt, Mayor
ATTEST: ASPEN VALLEY HOSPITAL
BY:
Clerk Dr. Barry Mink, Chairman
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EXHIBIT A
In 2014, each entity's funding responsibilities will be determined by taking the
combined percentage of each entity's: population from the Colorado State
Demographers Office; total number of liquor licenses; and total number of admits (not
including hospital admits) from the previous fiscal year.
i. For the purposes of the calculation, Pitkin
County shall count all admissions not
assignable to The City of Aspen, Aspen
Valley Hospital, Snowmass Village or Town
of Basalt to the County's admission numbers.
Model 1- Admits/Population/Liquor Licenses
Entity Contribution Factors
Aspen Valley Hospital % Contribution Admits %* # of Admits
Off the top contribution 30% 38% 54
Liquor
Population** Licenses*** Admits* Combined
Pitkin County***** 6,734 24 40 33.79%
Aspen 6,615 84 33 44.21%
Snowmass Village 2,811 36 4 15.01%
Basalt 934 6 10 6.99%
Total
17,094 150 87 100%
Estimated Detox Budget****
$ 238,100
Estimated 2014 Contribution % of Total
Aspen Valley Hospital $ 71,430 30.0%
Pitkin County $ 56,318 23.7%
Aspen $ 73,684 30.9%
Snowmass Village $ 25,024 10.5%
Basalt $ 11,644 4.9%
Total
$ 238,100
100%
*Based on 2013 detox demographics from Colorado West
**2011 Estimated Population Colorado State Demographer's Office
***From respective Clerks
****Does not include in -kind donations from Pitkin County and AVH
*****Pitkin County includes referrals from Mind Springs Health, Family/Friends, Self, Other and SO
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(Attachment B)
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR FINANCIAL
SUPPORT OF THE COLORADO WEST REGIONAL MENTAL HEALTH
CENTER, dba MIND SPRINGS HEALTH DETOX CENTER, OPERATED IN
PITKIN COUNTY
RESOLUTION NO. 2014
1. On October 18th, 2012 Colorado West Regional Mental Health Center closed its
detoxification program operating out of the Garfield County Jail, and on that same
day (October 18th, 2012), Aspen's The Right Door announced it would close its
doors by January, 2013, and would no longer provide drug and alcohol case
management services to the community or criminal justice system; and
2. Participating Members have historically supported both the detoxification services
offered by Colorado West Regional Mental Health Center and the drug and
alcohol case management services offered by the Right Door as ways to protect
the health, safety and welfare of their residents and they desire to have a
sustainable continuum of services from detoxification through drug and alcohol
case management; and
3. Pitkin County and Colorado West Regional Mental Health Center, dba Mind
Springs Health Detox Center, have entered into a contract to provide
detoxification services and drug and alcohol case management programs; and
4. The Participating members reached an agreement on a funding model for 2013,
based on historic funding contributions, to provide detoxification and drug and
alcohol case management programs, and agreed to refine the funding model for
2014 to ensure a fair and equitable distribution of responsibility for future
financial support of detoxification and drug and alcohol case management
programs; and
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5. Pursuant to the provisions of Section 29-1-201, et seq., Colorado Revised Statutes,
as amended and Article XIV of the Constitution of the State of Colorado, each of
the Participating Members is legally authorized to cooperate and contract with the
others for the purpose of providing, on an intergovernmental basis, any function,
service or facility authorized to it, including without limit the sharing of costs and
incurring of debt, and further including authority to provide for the joint exercise
of such function, service or facility; and
6. The Participating Members do hereby collectively determine and declare that this
Intergovernmental Agreement is necessary, proper and convenient for the
continued fostering and preservation of the public peace, health and safety.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado to approve and authorize the Chair to sign the Intergovernmental
Agreement for Financial Support of the Colorado West Regional Mental Health Center,
dba Mind Springs Health Detox Center, Operated in Pitkin County.
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE
DAY OF 2014.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE
RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE
DAY OF , 2014.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION
POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE ( www.aspenpitkin.com )
ON THE DAY OF 2014.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE
DAY OF 2014.
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE
ASPEN TIMES WEEKLY ON THE DAY OF , 2014.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN
COUNTY WEBSITE ( www.aspenpitkin.com) ON THE DAY
OF 2014.
ATTEST: BOARD OF COUNTY COMMISSIONERS
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By By:
Jeanette Jones Robert A. Ittner, Jr., Chair
Deputy County Clerk
Date:
APPROVED AS TO FORM: MANAGER APPROVAL
John Ely, County Attorney Jon Peacock, County Manager
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PITKIN COUNTY
HEALTH AND HUMAN SERVICES
COLORADO WEST REGIONAL MENTAL HEALTH, INC., dba
ASPEN DETOX CENSER, 2013-2014
Contract Number 024-2013 Ledger Number 113.85.00000.84060
This contract is made as of the date last below signed between Pitkin County, herein referred to
as "County", and Colorado West Regional Mental Health, Inc. dba Aspen Detox Center,
hereafter referred to as "Agency"_ Whereas, Aspen Detox Center, a private non-profit agency,
provides access to quality mental health and substance abuse services, enhancing recovery and
resilience in our community, helping families and individuals lead healthier more productive
lives.
1. Term and Renewal of Agreement: Absent any termination for cause under paragraph 5 of
the Agreement, the term of this Agreement shall continue for a period of two years, from
January 1, 2013, to December 31, 2014, subject to budget appropriation, compliance with
contract obligations, and Board of County Commissioners' approval each year.
2. Agency Obligations: Agency shall:
a) Operate a voluntary, short-term (8 to 12 hours), non -medical detox treatment
service. Goals include: (1) provide a safe place for intoxicated individuals to
safely withdraw from substances; (2) educate individuals about treatment options;
(3) motivate and engage clients to participate in a substance abuse treatment
continuum; (3) follow-up with clients via case management for up to 60 days.
b) Hold quarterly review meetings with all partners to review program status.
c) Communicate quarterly with Health and Human Services building neighbors.
d) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
e) Compliance with House Bill 06-1023. Perform the following verifications to
comply with House Bill06-1023: Grantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit, are required to verify the applicant's legal
presence in the United States. The verification of lawful presence requires all
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's license or a Colorado identification
card; or a United States military card or military dependent's identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document and
ii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
f) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
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Statutory Exceptions_ Excepted from this requirement are the following
types of benefits:
a) Services for children under age 18;
b) Obtaining health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ transplant;
c) Short-term, in -kind, non -cash emergency disaster relief;
d) Public health assistance for immunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable dise2se, whether or not such symptoms are ransed by
immunizable diseases;
e) Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
f) Prenatal care.
g) Public Grants for Services. CRS §8-17.5-101.
Not applicable to agreements relating to the offer, issuance, or sale of
securities, investment advisory services attend management services,
sponsored projects, intergovernmental agreements, or information technology
services or products and services) Grantee certifies, warrants, and agrees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employment eligibility of all
eanployees who are newly hired for employment in the United States to perform
work under this Grant, through participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c), Cnautee
shall not knowingly employ or contract with an illegal alien to perform work
under this Grant or enter into a grant with a Subgrantee that faits to certify to
Grantee that the Subgrantee shall not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Program or Department program procedures to
undertake pre -employment screening of job applicants while this Grant is
being performed
ii. shall notify the Subgrantee and the granting State agency within three days
if Grantee has actual knowledge that a Subgrantee is employing or
contrasting with an illegal alien for work under this Grant
iii. shall terminate the sabgrant if a Subgrantee does not stop employing or
contracting with the illegal alien within three days of receiving the notice,
and
iv. shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If Grantee participates in the
Department program, Grantee shall deliver to the granting State agency,
Institution of Higher Education or political subdivision, a written, notarized
affirmation, affirming that Grantee has examined the legal work status of
such employee, and shall comply with all of the other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq., the granting State agency,
institution of higher education or political subdivision may terminate this
Grout for breach and, if so terminated, Grantee shall be liable for damages.
h) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the
authority established in Subsection (5) of C.R.S. § 8-17.5-102.
i) Hold and maintain for the term hereof the necessary licenses(s) as specified
under State law, which permits the performance of the services) to be
provided herein.
j)Shall maintain an affordable sliding -fee °ale schedule for its services in
order to accommodate low-income individuals.
j) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
k) Abide by all applicable provisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title
XX of the Social Security Act of 1975 as revised.
1) Maintain written requirements for safeguarding client information and comply
with the same.
m) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit
by Federal, State or County personnel, and other persons authorized in writing
by the County.
n) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
o) Provide the service(s) described herein at a cost not greater than charged to other
persons.
p) Provide semi-annual Performance Measure reports and Financial Reports.
These reports will include the number of unduplicated clients who live and/or
work in Pitkin County served by the Agency's program(s), with residence in
Pitkin County, including break-outs of client residence in the jurisdictions of
Town of Basalt, Snowmass Village, City of Aspen, and unincorporated Pitkin
County.
q) This ieyort schedule will repeat annually and is subject to change.
i. The first report, the mid -year report, is due August 1, 2013, for the first six
months of the grant year.
ii. The second report is due January 31, 2014, for the entire period of the
grant year.
iii. The reports will include Agency's annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that
were taken to address those variances.
3. Pitkin County's Obligations: Pitkin County shall:
a) County agrees to pay $ 238,100 to Aspen Detox Center as ayyxoved in the
County's 2013 budget. This grant funding is a blended funding stream of a group
of municipalities formalized in an intergovernmental agreement with Pitkin
County. The County will be the fisr at agent for this community project. The
breakout is as follows:
Pitkin Commty
City of Aspen
Aspen Valley Hospital
Snowmass Village
Town of Basalt
$ 115,600
$ 65,000
$ 52,000
$ 3,000
$ 2,500
Colorado West Regional Mental Health, Inc. will also contribute $2,500 per year
to the Center. This amount is subject to change based upon annual State Funding
to Colorado West.
TOTAL from County and municipalities: $ 238,100
Colorado West will convene a meeting with the jurisdictions quarterly to assess
program utilization, outcomes, costs and revenue.
b) The total amount of this contract may exceed $238,100 cash maximum in 2013.
Second year funding may increase or decrease depending on first year costs,
revenue, and utilization. The County will pay Agency in two semi-annual
payments of $119,050 each on the last day of March 2013 and September, 2013.
The semi-annual payment is contingent upon receipt of mutually agreed upon
Performance Measures and gafisfactory semi-annual reports as outlined in section
2(n) of this contract. The return of a completed contract is required in order to
receive payment.
e) General Provisions
i. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors during the performance of the Grant.
hi. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof
iii This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
4
County. Any such Grant or modification to this Grant mast be in writing and be
executed by the parties hereto.
4. Default/Cancellation. If Agency shall default in the performance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
sixty (60) days after written notice is given from the County to Agency specifying the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first class mail, postage prepaid
and by certified mail, return receipt requested, to the following address:
Sharon Raggio, Executive Director
Colorado West Regional Mental Health, Inc.
515 28314 Rd_ Building A
Grand Junction, CO 81506
5. Entire Agreement This Agreement constitutes the frill and complete Agreement of the
parties hereto and shall not be modified except by a written agreement signed by the
parties.
5
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN OUNTY, COLORADO
By: a—vk C-t Oc ✓l 3 / c 3 /Z e,
Nancy N. Sundeen Date
Director Health & Human Services
By:
Jon Peacock
County Manager
Date
COLORADO WEST REGIONAL MENTAL HEALTH, INC., dba ASPEN
COUNSELING, CENTER
By.
Sharon Raggio
Executive Director
3-- f 3
Date
Mailing Address:
Colorado West Regional Mental Health, Inc.
515 28 3/4 Rd. Building A
Grand Junction, CO 81506
6
2014 Detox Contribution Model Summary
2013 Contribution*
2014 Contribution
Model 1 -
Population/Liquor
Licences/Utilization*
Change
increase/(decrease)
Aspen Valley Hospital
$
52,000
$
71,430
$
19,430
Pitkin County
$
115,600
$
56,318
$
(59,282)
Aspen
$
65,000
$
73,684
$
8,684
Snowmass Village
$
3,000
$
25,024
$
22,024
Basalt
$
2,500
$
11,644
$
9,144
Total
$
238,100
$
238,100
2013 Contribution*
2014 Contribution
Model 2 -
Population/Liquor
License*
Change
increase/(decrease)
Aspen Valley Hospital
$
52,000
$
71,430
$
19,430
Pitkin County
$
115,600
$
46,163
$
(69,437)
Aspen
$
65,000
$
78,916
$
13,916
Snowmass Village
$
3,000
$
33,704
$
30,704
Basalt
$
2,500
$
7,887
$
5,387
Total
$
238,100
$
238,100
*Does not include inkind dontations from Pitkin County and Aspen Valley Hospital