HomeMy WebLinkAboutbocc.min.ws.11182014PITKIN COUNTY COMMISSIONERS
WORK SESSION AGENDA
City Council Chambers
TUESDAY, NOVEMBER 18, 2014
9:00 AM
Prosperous Economy Core Focus Budget Meeting
10:30
BREAK
10:45
Prosperous Economy Core Focus Budget Meeting
12:00
Ambulance District Budget Presentation (Working Lunch Provided)
1:00
Special Meeting - BOCC Convenes as Board of Social Services
Adjourn Special Meeting — BOCC Adjourns as Board of Social Services
Nan Sundeen
2:00
• Memos of Interest
o Water Smart Grant Supplemental Budget Request
o Expansion Drilling and Regulatory Drilling Supplemental
Budget Request
• Future Agendas/Agenda Requests/Monthly Calendar
• BOCC Open Discussion
Cathy Hall
Cathy Hall
3:15
BREAK
3:30
SPECIAL MEETING — EXECUTIVE SESSION in Plaza Three
Property Negotiations
Litigation
CRS 24-6-402(4)(e)
CRS 24-6-402(4)(b)
5:00
ADJOURN
Travel to Basalt in Traverse 630
6:00
Joint Meeting with Basalt Town Council in Basalt
• Presentation of ICMA Award
• Update on the Our Town Planning Process
• Update from John Ely on the Kayak Park
• Basalt's Planning of a Kayak Park
• State Water Plan
• Update on Basalt Underpass
• Shared Public Safety Infrastructure
• Other Shared Concerns
MUST BE OUT OF ROOM BY 4:00 PM DUE TO CITY COUNCIL WORK SESSION
AGENDA IS SUBJECT TO CHANGE
MINUTES OF WORK SESSION
APPROVED BY BOCC
ON /)-3- 9 o/
Date: November 18, 2014
Commissioners present:
® Steve Child
® Rob Ittner
Z George Newman
® Michael Owsley
® Rachel Richards
Meeting Start Time: 9:00 AM
Commissioners not present:
❑ Steve Child
❑ Rob Inner
❑ George Newman
❑ Michael Owsley
❑ Rachel Richards
WORK SESSION ITEM: Prosperous Economy Core Focus Budget — Jon Peacock and Connie Garofalo gave
an overview of the County areas included in this section of the budget and the funding allocated to each. Jon
identified costs for Board meetings space expenses for those times that are outside of recording studio locations
in 2015. He explained these expenses are not included in the budget as presented. Discussion followed. Tom
Isaac reviewed annual activity for property values. He said he expects an increase in total assessed value in the
next reappraisal period. Steve questioned the varied personnel expenses for departments and Connie explained
the variables affecting costs. Janice Vos Caudill stated she has researched the expenses of taking on Drivers
License processing. She said more research is needed. She reviewed trends and pressures affecting the
department: legislation, technology, business process changes, staff training and facilities. She reviewed the
buy -up requests for a staff succession plan and Motor Vehicle FTE increases. The Board provided supportive
comments regarding the Clerk's services. John Loyd explained the County's history for IT services and the
future direction targeted for the department. Jon spoke of developing an IT strategic plan to identify priorities.
He explained the transition costs from the infrastructure model from the City to the one proposed including
expanded services with Business Process Analysts to address department needs. John identified the
department's goals for 2015. Rachel asked for results and expenses to be tracked as we move forward. Connie
reviewed the County's FTE count. Phylis Mattice reviewed the budgeted costs for total compensation and the
HR buy -ups. Brian Grefe reviewed the Airport's 2014 accomplishments and themes of projects, including major
capital improvements in 2015. The Board discussed the enhanced ARFF response program using community
resources. Brian reviewed the projected revenues and expenses for 2015, the 5-year plan and buy -ups. John
Loyd reviewed the goals for the Translator. Rob commented on the interest income being incorrectly calculated
on the 5-yr plan.
STAFF DIRECTION: The Board supported adding the expense for outside meeting rooms and CGTV
recording to the 2015 budget. The Board supported the Clerk's buy -ups. The Board supported the IT
restructuring and 3 position buy -ups. The Board supported the HR buy -ups. The Board supported the Airport's
buy -up requests. The Board approved the proposed Translator budget.
WORK SESSION ITEM: Ambulance District Budget Presentation — Gabe Muething reviewed the trend
being experienced by District Operations. Connie presented the 5-yr plan and reviewed budgeted expenses. Jon
explained the costs identified related to facility planning. Rachel stated she would like to see the public included
in the work done on facility planning. The Board discussed the proposed mill levy rate.
STAFF DIRECTION: The Board approved the appropriations in the District budget and the proposed mill
levy of .450.
MEETING ADJOURNED FOR BOCC TO CONVENE FOR SPECIAL MEETING AS BOARD OF
SOCIAL SERVICES AT 1:15 PM. MEETING RECONVENED AT 1:55 PM.
WORK SESSION ITEM: Memos of Interest
1. Water Smart Grant Budget Supplemental Request — The Board discussed the cost and the County's
required match. Decision postponed for additional information.
2. Expansion and Regulatory Drilling Budget Supplemental Request - approved
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3. East -Side Environmental Assessment Budget Supplemental Request — approved
WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars
1. Jon reminded the Board of the Site Visit to Reeder Property, Wednesday, Nov 19 at 10 am, meet at the
top of second street. Michael will not be attending.
2. Jon discussed scheduling the Retreat.
3. Rachel announced December 11 meeting for Club 20 Public lands Debate and December 18 is Four
Basin Roundtable meeting in Grand Junction. November 24, Monday is 1177 meeting in Glenwood
Springs.
4. Rob noted December 2 and 3 should indicate Commissioner absences.
WORK SESSION ITEM: Open Discussion
1. Noah Koerper from Senator Bennett's Office — The Board identified specific issues for Senator
Bennett's support and Noah responded. Noah commented that the Senator is supportive of the Keystone
XL pipeline in tandem with other environmental initiatives and stated he will pass on the
Commissioner's opinions of the issue to the Senator.
2. PILT Information and Letters — Jon distributed letters. Rachel commented the County provides services
to public lands and its visitors and PILT is not reauthorized. NaCO has requested Counties resend
support letters with copies to NaCO. Discussion ensued. The Board directed the letter's bullet points to
present direct expenses incurred because of having public lands in the County. The Board authorized
the edits to be made and for the Chair to sign.
3. George stated there are opportunities for investing in solar farms. RFTA and Eagle County are looking
to invest in this option. Jon explained a new site is being proposed for the old landfill site in Carbondale.
Staff were directed to look at potential options available through the Clean Energy Collective.
MEETING ADJOURNED FOR BOCC TO CONVENE FOR SPECIAL MEETING — EXECUTIVE
SESSION AT 2:50 PM.
Joint Meeting with Basalt Town Council in Basalt in Basalt at 6:00 pm
• Presentation of ICMA Award
• Update on Our Town Planning Process
• Update from John Ely on the Kayak Park
• State Water Plan
• Update on Basalt Underpass
• Shared Public Safety Infrastructure
• Other Shared Concerns
Prepared by:
Respectfully submitted:
Phylis M lice, Assistant County Manager Janice K. Vos Caudill, Clerk and Recorder
Robert A. Ittner, Jr. Chairman
Board of County Commissioners
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