HomeMy WebLinkAboutbocc.min.ws.10142014PITKIN COUNTY COMMISSIONERSAPPROVED BY BOCC
WORK SESSION AGENDA ON // S -a 0/ y
Plaza 1 Meeting Room
TUESDAY, OCTOBER 14, 2014
10:00
2015 Budget Kick Off (Materials in Budget Binder)
Connie Garofalo
12:00
LUNCH BREAK
1:00
• Memos of Interest
o Haystack Hoedown Fee Refund Request
o Request for Opinion Regarding Naming Mt. Bellamar
• Future Agendas/Agenda Requests/Monthly Calendar
• BOCC Open Discussion
• Prep for EOTC Meeting
2:00
Prep for EOTC Meeting (no packet material)
Brian Pettet
2:30
BREAK
2:45
SPECIAL MEETING — EXECUTIVE SESSION
Oil and Gas Litigation
Property acquisition and disposition
In stream flow strategies
Housing Impact fee
CRS 24-6-402 (4)(b)
4:45 PM
ADJOURN (P&Z meeting begins at 5:00 PM)
WEDNESDAY, OCTOBER 15, 2014
NWCCOG QQ Board Meeting in Aspen
9:00 AM — 3:30 PM Rio Grande Room
THURSDAY, OCTOBER 16, 2014
2:00 TO 5:00 pm Elected Officials Transportation Committee Meeting
Location: Snowmass Village Town Council Chambers
5:30 pm Airport Director Candidates Meet and Greet
Airport Cafe
AGENDA IS SUBJECT TO CHANGE
MINUTES OF WORK SESSION
Date: October 14, 2014
Commissioners present:
® Steve Child
® Rob Ittner
® George Newman
• Michael Owsley
® Rachel Richards
Meeting Start Time: 10:00 AM
Commissioners not present:
n S• teve Child
❑ Rob Inner
n G• eorge Newman
❑ M• ichael Owsley
n R• achel Richards
WORK SESSION ITEM: 2015 Budget Kick Off - Jon Peacock gave an overview of the themes in the 2015
budget with modernization and renewal of County infrastructure leading the expenditures for coming years. He
reviewed the budget review schedule to be followed. He reviewed the projected overall revenues and
expenditures and explained we remain healthy throughout the 5-year plan. Connie explained how the decisions
recommended in the 2015 budget affect the long term operations of the County and explained the recommended
buy -up requests are included in the 5-year plan calculations. She provided an overview of the different parts of
the 2015 budget and fund balance projections. John Redmond reviewed the revenue projections and the work
of the Financial Advisory Board. Rachel commented on the Payment in Lieu of Taxes (PILT) funding not
being confirmed in the future and discussion followed on lowering the budgeted amount for 2015. John
reviewed the projections for various revenues. Jon reviewed the successes the County experienced through
investments over the last 3 years. He reviewed the common themes that arose out of the Core Focus Group
meetings leading up to the budget preparation. The themes were: facilities, technology and employee
compensation and benefits. Connie explained the components of the proposed General Fund Capital Plan. Tom
Oken explained using Certificates of Participation for construction of facilities. Discussion ensued. Connie
summarized the General Fund Buy -Ups. The Board discussed potentially adding Driver's License services.
Janice Vos explained Counties offering this service are operating at a loss. Connie explained the effect of the
buy -ups to the 5-year plan. Questions followed regarding benefits and health insurance trends and Jon
responded. John provided a summary of all funds. Jon wrapped up the presentation summarizing the
improvements' in basic infrastructure in the three theme areas represented in the proposed budget. He identified
that the budget sets direction for the future.
STAFF DIRECTION: Rachel recommended letters be written to our representatives to ask what is being done
regarding continuing the PILT funding. The Board asked for an analysis of the costs to add Driver's License
services and to consider a partnership with Eagle County. Rob asked how many current vacancies exist. Jon
said he would research that figure. Rachel requested a review of the County's recognition programs in place be
brought forward at some time in the future. Rachel asked for a follow up on the change in Information
Technology services and how contributions to the Grand Ave Bridge would be budgeted.
WORK SESSION ITEM: Memos of Interest
1. Haystack Hoedown Special Event and Tent Fee Refund Request: from Snowmass Capital Creek Caucus
Special event fee refund of $624 approved.
2. Request for Opinion of Proposed New Geographic Feature Name — Mount Bellamar
The Board recommended contacting the Colorado Mt Club and Independence Pass Foundation for input
and if they have a process for reviewing the issue.
WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars
1. Jon stated the City of Aspen has asked for the joint meeting to be rescheduled on December 2. The
agenda would be primarily on Health and Humans Service trends and measurements with POD
members.
2. Jon questioned the Board regarding canceling the October 21 meeting due to lack of agenda items. The
Board recommended rescheduling the citizen board interviews on Oct 28 and cancelling October 21.
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WORK SESSION ITEM: Open Discussion
1. Jon reminded the Board of the Open House for the Airport Director applicants
2. Rachel stated the APCHA office is working with Habitat for Humanity to create housing on property
APCHA owns. Jon stated the City is interested is seeing the project advance but using the Housing
Credit program was not the appropriate vehicle. Phylis Mattice stated she will monitor the project for
possible County participation.
WORK SESSION ITEM: Prep for EOTC Meeting — Tom Oken announced the meeting is starting at 2:00 PM
in Snowmass. He stated the primary agenda is related to the 2015 budget. Requests are: $15K for increased
XGames transit support, $70K for no -fare Woody Creek service and $3.9M for rebuilding Ruby Park Transit
Center. Jon stated the Basalt underpass project is still advancing and will be coming to the EOTC in the spring.
Also, possible funding of the Grand Ave Bridge. George stated he would like to visit concerns that might arise
out of funding projects outside Aspen and Snowmass per language drafted by EOTC in the past. Michael stated
he would like to address management of the Intercept Lot. The Board identified the topic needing a full
discussion at a future meeting. Rob recommended having Open Space in the discussion for the trail
connections. Steve commented on a trail segment needed to connect the Aspen Country Inn to the up -valley
Truscott stop.
STAFF DIRECTION: Information Only.
Adjourned at 2:10 PM
Prepared by:
1.
Phy is�Nlattice, Assistant County Manager Janie/K. Vos Caudill, Clerk and Recorder
Respectfully submitted:
Robert A. Ittner, Jr. Chairman
Board of County Commissioners
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