HomeMy WebLinkAboutbocc.con.076.2015RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
APPROVING THE 2012-2015 COMMUNITY SERVICES BLOCK GRANT
APPLICATION
RESOLUTION NO. � 2015
The Community Services Block Grant (CSBG) is a federal grant dedicated to helping
low-income families and individuals achieve personal and economic self-sufficiency. It
is administered through the State Department of Local Affairs (ROLA) to the County,
and it is dedicated to programs that serve those who live or work in Pitkin County with
income levels of 125% or below federal poverty guidelines. DOLA requires that upon
assuming the responsibility for the administration of the CSBG program, the Board of
County Commissioners will establish and plan for local priorities that achieve the
objectives of the program in addition to accepting responsibility for the efficient
management of individual projects.
2. The Pitkin County Board of County Commissioners wishes to support the CSBG mission
to make a measurable and potentially significant impact on the causes of poverty in
communities throughout the State, or in those areas of communities where poverty is a
particularly acute problem. Funding is used as a means to remove obstacles and solve
problems which block the achievement of self-sufficiency.
3. The Pitkin County Board of County Commissioners recognizes that poor dental hygiene
and unstable housing are significant barriers to citizens being able to achieve optimal
health, wellness and opportunities to improve economic status. Financially assisting
residents to receive needed dental treatment will help to support these individuals'
employability, overall health, and emotional well-being. Providing rental assistance also
will help stabilize and support individuals as they move towards self-sufficiency.
NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado to approve and authorize the Chair to sign the 2015-2018 Community Services
Block Grant Application and Plan, whereby Catholic Charities will provide financial assistance
for dental treatment as well as rental assistance for case management clients at or below 125% of
poverty.
INTR DUCED, FIRST AD, AND SET FOR PUBLIC HEARING ON THE Al L DAY
OF / ;vY a r RE2015.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE. - f .
RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE_ /5 .. ,
DAY OF <<�%� �' 2015.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION
POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www asp&nnitkin eom) ON THE
_DAY OF !/!c I 5.
OPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 2SS DAY OF
u yv 2015.
PUBLISHED BY TITLE AND SWRT SUMMARY TER ADOPTION, IN THE ASPEN
TIMES WEEKLY ON THE S DAY OF�015.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFMCPITKIN COUNTY
WEBSITE (www.aspgnpitidn.com) ON THE DAY OF ti (jCc r 2015.
APPROVED AS TO FORM:
John Ely, C mey
BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY, COLORADO
By: ' ' F
Steven F. Child, Chair
Date: Ma LW &,,y 2-01 S
RECOMMENDED FOR ADOPTION:
Nancy N. Sundeen
Director of Health and Human Services
MANAGER APPROVAL:
,ion Pe oek, County Manager
2
ATTACHMENT B
STATE OF COLORADO
COMMUNITY SERVICES BLOCK GRANT (CSBG)
2015-2018 Application and Community Action Plan
DEPARTMENT OF LOCAL AFFAIRS
DIVISION OF
LOCAL GOVERNMENT
1313 SHERMAN STREET, ROOM 521
DENVER, CO 80203
A&V
2015-2018 Community Services Block Grant (CSBG)
COLORADO
Department of Local Affairs
Desmon of moat Co mm t
Application and Community Action Plan
COVER PAGE
GRANTEE INFORMATION:
Name of Eligible Entity: Pitkin County Health and Human Services Department
Full Mailing Address: 0405 Castle Creek Rd., Suite 103, Aspen, CO 81611
Street Address:
(if different from mailing address)
DUNS Number: 085278844
PRIMARY CONTACT INFORMATION:
PRIMARY Contact Person for Eligible Entity: Mitzi Ledin¢ham
Phone Number: (970) 920-5766
Provide direct line number and/or extension
Fax Number: (970) 920-5558
PROGRAM MANAGER CONTACT INFORMATION
CSBG PROGRAM Manager Contact: N/A
If different than above
Phone Number:
Provide direct line number and/or extension
Fax Number:
Email Address:
CHAIRPERSON CONTACT INFORMATION
Chairperson for the Board of County Commissioners if the eligible entity is a public agency
Chairperson/ President if the eligible entity is a private community action agency:
NAME: Steven F. Child
Title: Chair, Board of County Commissioners
Mailing Address: 530 E. Main Street, Aspen, CO 81611
Email Address: Steve.Child@pitkincountV.com
2015-2018 Community Services Block Grant (CSBG)
COLORADO
Departmentof Taal Affairs
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Application and Community Action Plan
APPLICATION CHECKLIST
This Checklist includes requirements for completing the grant application for the
Community Services Block Grant (CSBG). The Application Checklist must accompany
your submission. Applicant should identify those items that have been included in the
submission by placing an "X" in the appropriate box; place an N/A if item is not
applicable.
Submitted
b Grantee
Document
Comments
X0
Completed Application Cover Page
x❑
Tripartite Board Membership Roster
x❑
Grantee and (if applicable) the Sub -Grantee
Detailed Budget Information Page
x0_
Newspaper Notice of Public Hearing
x❑
Public Hearing Minutes
x❑
ROMA Summary for each activity funded with
CSBG
x❑
Tripartite Board Meeting Minutes when the
CSBG Application and Plan was approved
x❑
Community Action Plan that includes:
x❑
Results of the Needs Assessment
x❑
Description of community resources available
and what is needed
x❑
. Identification of services to be provided
x
• Description of expected outcomes
• Projected number of clients served and
% of success expected
• Description of measurement tools that
will be used to determine successes
• Linkages Plan (if requesting funds for
Linkages)
X
. Description of how coordination will
occur
XLJ
• Description of how CSBG funds will be
leveraged with other resources
x❑
. Description of innovative initiatives
being undertaken
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2015-2018 Community Services Block Grant (CSBG)
Application and Community Action Plan
COMMUNITY ACTION PLAN GUIDE
Action plans must clearly demonstrate the manner in which the eligible entity
determined the need and how the agency will account for CSBG funds. The action
plan format must include, at a minimum, the following information:
A description of the need, problem or situation and a description of the collection
and analysis process.
Pitkin County is a mountainous county with a rural resort economy, characterized
by fluctuating work between the summer and winter seasons. This tourism and
resort economy supports a strong second home market, which contributes to high
real estate values, and at the same time creates lower paying service and retail
jobs. People are therefore attracted to move into the county for this reason, but
living here is expensive - many need subsidies in order to make ends meet. The
recession of 2007-2008 impacted the county greatly, as the previously booming
construction trade ground to a halt with many residents losing their livelihoods:
indeed, between 2008 and 2009 Pitkin County lost 4,000 jobs'. Pitkin County
residents needed support to be able to stay in their community as the service
industry jobs disappeared. In response to this demonstrated high need in the
county, Pitkin County Health and Human Services (PCHHS) instituted a dedicated,
flexible emergency assistance fund (EAF) through the property tax- based Healthy
Community Fund. PCHHS continues to directly assist residents financially with
food, rent, utilities, and limited medical/dental support through the EAF.
Beginning in 2007, the homeless population has found support through
congregating at the Aspen Homeless Shelter Day Center (AHS -DC), open 7 days a
week in the Schultz Health and Human Services building. Since 2009, Pitkin
County's CSBG allocation has supported the food assistance program at the AHS -DC
through the provision of hot dinner meals, as a means of supporting the most
indigent community members as they move towards self-sufficiency.
For this new 2015-2018 contract, the tripartite board has proposed to address
another aspect of high need in Pitkin County, access to appropriate dental care.
CSBG dollars will be used to augment treatment services for our neediest, CSBG
eligible adults, basically filling in the gaps where Medicaid coverages end. A
portion of the CSBG allocation will also be used to cover rental housing costs for
eligible clients when needed.
' Colorado Workforce Center reports
5
COLORADO
A&VDepartment of Local Affairs
Collection and Analysis Process
In 2012, Pitkin County completed the Colorado Health Assessment and Planning
System (CHAPS) Public Health Improvement Plan (PHIP) as required by the Colorado
Public Health Act of 2008. The five year 2013-2017 PHIP is the result of a
community -wide health assessment, capacity assessment and prioritization process
that was led by Community Health Services, Pitkin's local public health agency .2
The greatest emerging need to address the health of Pitkin County residents
involves improving access and affordability of health care and health promoting
services. Oral health was one of the top eight issues to address moving forward.
The criteria utilized to rank the issues involved the following:
• Prevalence
-How many people are currently affected?
-How many people could be adversely affected?
• Any disparate populations
-Who is affected and are any groups disproportionately affected?
• Severity of impact
-What is the disability and mortality associated with this issue?
What are the associated economic and societal costs?
Mental health/Substance Abuse, Access to Healthcare, Addressing the Needs of a
Growing Senior Population and Radon were the priority areas identified, with
domestic violence and oral health close behind. Oral Health is also identified as one
of the state of Colorado's 10 winnable battles .3
The Colorado Health Institute (CHI) has documented some of the issues facing the
state and our community in terms of oral health, in their September, 2014
presentation to the Aspen -Parachute Dental Health Alliance (APDHA)stakeholder
group this year. A key takeaway is that the Medicaid dentally insured population
more than doubled across the tri -county region (Eagle, Garfield, Pitkin) by adding
adults. Pitkin County has seen a 155% increase in the number of individuals covered
by Medicaid between 2013 and 2014. In spite of some of the strengths in the state
system (progressive policy environment, strong state oral health coalition, etc.), a
number of weaknesses still exist, including state-wide coverage of care, the oral
disease burden still being significant, and that there is in general low provider
participation in Medicaid. CHI reports that:
• Over 20% of Coloradans between the ages of 30-64 years old reported
poor/fair oral health status
• Almost the same amount of 65+ also reported poor/fair oral health status
• Lowest income adults in Colorado have the highest rates of tooth loss
Pitkin County Public Health Improvement Plan 2013-2017,
httpJN� chd dohe state co us/chap /Documents/Plkin%20Countv%20Communitv%20Health%201moqrovement20PIan%20201
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https: / /www.colorado. gov/pacific/cdphe/cotorados1 OwinnablebatLIes
COLORADO
A& Depariment of Local Affairs
6
In terms of Colorado's dental care supply overall, CHI reports that, of 2,349 dentists
providing care, only 36% accept Medicaid. Across the state, located in 29 counties,
there are 64 federally qualified health centers (FQHCs) with dental services. In
Pitkin County, there are 10 full-time private practice dentists, but none of them
accept Medicaid. Clearly the pace of providers accepting this government insurance
program has not kept up with the need. Only one federally qualified health center
with dental services exists in the tri -county region, and that is Mountain Family
Health Center located in Rifle, Colorado - 68 miles away from Aspen.
This issue for Pitkin was reinforced again in a presentation by the health and human
services agencies to the joint elected officials for the City of Aspen, and the Board of
Pitkin County Commissioners on December 2, 2014. A team of health and human
service agency representatives synthesized data from over 30 agency grant reports
submitted to the county's Healthy Community Fund program. The main role of these
agencies is to address the needs of individual client and families' health and well-
being. The presentation reinforced the trend that the county lacks doctors and
dentists who will take Medicare and Medicaid as payment for health care services,
therefore creating real barriers for residents who must travel long distances for
Medicaid -covered care.
The county is proposing that we work to lessen the burden of poor dental health for
some of our most needy residents through using our CSBG allocation- the goal being
to increase dental health status, leading to higher self-esteem, better appearance,
and subsequently, better employability. We also will use part of the allocation for
basic rent assistance as needed.
2. Identify the service, activity or intervention that will be provided to address the
need, problem or situation.
Please see ROMA summary chart below which provides a snapshot of the program we
are proposing for the 2015-2018 CSBG contract.
The county proposes subcontracting the grant in full to Catholic Charities of the
Western Slope (CC) to implement this case management program whereby Pitkin
clients will be referred to a CC case manager for screening and assessment of dental
and/or housing assistance needs. The CC case manager will provide face-to-face
services for clients utilizing office space provided in-kind by PCHHS at the Schultz
Health and Human Services building in Aspen. Having CC onsite in Aspen to serve
clients is a great added bonus to increase our partnership and create visibility and
connection for CC in Pitkin County.
CC will link the client to needed dental services and negotiate payment with the
provider(s) out of the county. CC will assist the client with transportation to the
service as well, whether that be connection with the Non -Emergent Medicaid
Transportation (NEMT) provider or by other means. CC will also assess client
7
COLORADO
Department ofoLal Affairs
R
requests for housing needs and provide up to two months' rent to assist a client in
remaining stable in his or her home.
3. A description of the expected outcome for the client or community.
Dental Services: The CC case manager (CM) will develop individual service plans with
each referred individual in need of assistance to initiate needed dental treatment and
care. The CM will work with the provider and client to assure that client's goals for
treatment will be met. Highest priority will be given to those individuals seeking
reconstruction and repair in order to improve employability.
Rental Assistance: The CM will also evaluate requests for rental assistance; up to 30%
of the CSBG allocation will be targeted to assist eligible clients with up to two
months' rent in order to maintain stability. Rental assistance remains the highest
need for all emergency services providers in the tri -county region. The CM will assess
need and coordinate with other agencies as well as develop individualized plans for
clients presenting for services.
4. The projected number of clients and percentage of success expected.
The county projects to serve between 3 and 8 individuals for dental needs during the
2015 contract year, and it's expected that 100% will improve their dental health
status. 1 to 3 families will be offered housing assistance.
4. A description of the measurement tool that will be used to determine success.
For those seeking dental repair and care to boost their employment opportunities,
success will be measured ultimately by securing a job; incremental goals will be
outlined in the service plan detailing accomplishments along the path to this
outcome which are measurable successes.
Success in terms of housing will be measured by clients' ability to stay housed.
5. A detailed budget to support each program activity.
100% of the CSBG allocation will be granted to CC utilizing a subgrantee agreement.
CC will set aside 10% of allocation to support mileage support for CM travel once a
month to Aspen to serve Pitkin clients. The remaining 90% will be used to support
dental treatment costs (projected at 70%) with 30% being used for rental assistance.
6. A description of how coordination will occur with other public and private entities
One of the strengths of our tri -county region has been the collaborations that have
become the cornerstone of regional work towards improving service systems and
addressing pressing issues such as access to medical care. CC is a very involved
agency participant in these initiatives.
A
COLORADO
-AVDepartment of Local Affairs
The network of emergency services providers, called the Coalition of Emergency
Services Providers (CEAP), began in 2010 to increase networking and coordination of
service provision among providers of direct financial assistance to consumers. A new
initiative of the CEAP group for 2015 is a monthly email communication among the
group asking for any trends noted or new services available for needy families. CC
and PCHHS are active participants in this group.
The Mid -Valley Collaborative (MVC) is another regional initiative, addressing the
geographic area from Old Snowmass to Carbondale, designed to identify key service
areas for improvement - MVC has 3 working subcommittees addressing
communication connections, services for youth and families, and access to care
issues. Non -profits and government agencies have greatly increased the availability
of knowledge, information -sharing and connection through these intentional
initiatives, and this is enriching the landscape of available resources in our entire
region.
CC has also been a tong -term funded partner of the Healthy Community Fund (HCF),
which is a Pitkin County dedicated property tax that provides general operating
financial support to health t3 human service non -profits through a grant program.
In addition, since 2009, the HCF has also provided for the development of an
Emergency Assistance Fund (EAF), which is used to support Pitkin County residents
who are lawfully present, and who can identify a onetime lump sum to help them
move towards self sufficiency. Funds are available on a one-time per year basis.
EAF dollars may be used for, but are not limited to, the following:
rental and/or mortgage assistance
motel or shelter assistance for one or two nights for homeless or disabled families
utility payments when either LEAP or Energy Outreach benefits are not available or
have been exhausted
gas for personal vehicles to get a client to work or other destinations such as medical
appointments or shelter in another town
Greyhound bus tickets to get families or individuals transportation to the home of a
relative or friend if they are without resources
car repairs to get a client to work
food vouchers
limited prescription assistance when either waiting for Medicaid approval or not eligible
dental/medical support to supplement the $500 Medicare maximum for seniors or the
same for families that are under or un -insured
The CM would be able to coordinate with HCF for additional assistance as warranted.
The Schultz HHS building in Aspen is home to many other partners who will work with
the CM on coordinating care options for CSBG clients, e.g., Mind Springs Health, Aspen
Homeless Shelter, Alpine Legal Services, Eagle/Pitkin Economic Services and
Eagle/Pitkin Adult and Family Services (child and adult protection services), the
COLORADO
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domestic violence prevention agency (RESPONSE), and Community Health
Services/Pitkin Public Health.
7. A description of how CSBG funds will be leveraged with other public and private resources,
which include resources beyond financial.
Coordination with other resources will be considered as described above in question
#6. Also, PCHHS as grantee will continue to explore CSBG opportunities for
partnership, shared trainings, and board networking with our regional county
counterparts, Eagle and Garfield counties.
8. A description of innovative community and neighborhood -based initiatives being,
undertaken or planned to be undertaken.
10
The Aspen to Parachute Dental Health Alliance (APDHA) was established in 2009 by
a collaborative effort of health and human service agencies, public health
departments, dental professionals and community members representing Garfield,
Western Eagle, and Pitkin counties. APDHA's mission is to create a comprehensive
dental health system that promotes education, prevention and access to all
residents from Aspen to Parachute. APDHA is a critical partner with CC and PCHHS
as the new CSBG program unfolds in 2015 - the three entities will be working
together to maximize services for clients.
The Mid -Valley Collaborative, as mentioned in #6 above, has been established since
2011 to dialogue the needs, gaps, and possible solutions to the issue of providing
the highest level of care for the population living in western Eagle County, greater
Pitkin County and southern Garfield County. Key topics of discussion are
coordination of services and communication among providers, transportation
issues,the need for enhanced medical and dental care, services for youth and
families, among others.
The West Mountain Regional Health Alliance (WMRHA) was founded in 2010, when a
group was convened to discuss the importance of maintaining access to prenatal
care for Medicaid and uninsured women in western Eagle County. This convening of
decision -makers, including Mountain Family Health Centers, prenatal care
providers, Community Health Services and Eagle County Public Health, Eagle and
Pitkin County Human Services, and Valley View and Aspen Valley Hospitals,
determined the need and executed a Memorandum of Understanding (MOU) to form
the Pitkin/Eagle Prenatal Program. Building on this success as a neutral convener,
the Alliance now has 25 partners with more than 80 individuals on its listserv. It is
one of the few collaborations in the region where the majority of the key health
care players are at the table. Currently WMRHA is seeking funding from the HRSA
Rural Health Network Development Planning Program (RHNDPP) to expand access
to, coordinate and improve the quality of essential health care services,
COLORADO
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particularly for low-income residents, in the Western Mountain region (Eagle,
Garfield and Pitkin Counties) on Colorado's western slope.
The 'StopFightingltHurts' campaign_is launching this year in Pitkin County, to
provide information and resources for families and the community at large to
understand the effect domestic violence has on children who witness it. This is a
cooperative effort between PCHHS and the Pitkin County Sheriff's office, involving
a website and public relations campaign to help the community become aware of
and take action against domestic violence.
The Pitkin County Health Et Human Services Collaborative (the POD) meets monthly
to provide networking opportunities and to discuss issues of mutual interest. Each
fall, the POD develops a 'state of the nonprofits' presentation for the community's
elected officials: Aspen City Council Members and the Pitkin County Board of
County Commissioners. Issues related to homelessness, mental health, physical
health needs and needs for housing are presented to the public and elected
officials in the context of these meetings.
As previously mentioned in #6, the Coalition of Emergency Services Providers
C( EAP) was convened by the Aspen Community Foundation and Pitkin and Eagle
County HHS in August, 2010. This group of front-line emergency services providers
throughout the tri -county region has as its goal to identify common issues in
providing services and to develop strategies for better communication and
coordination of services. Additionally, a directory of services document has been
created for use in making referrals. This group will continue to work on improving
partnerships with employers, the private sector, and partner agencies to further
the goal of creating a seamless system for providing emergency assistance to the
area's neediest individuals and families.
The Food Bank of the Rockies (FBR) mobile food pantry program based out of Grand
Junction, CO, has been providing a pantry in the PCHHS building one day a month
for the past three years. Plans are underway to add a second day to the schedule
given the high demand. FBR also provides two days a month of pantries in Eagle
County, one on the Western Eagle county side in El Jebel, and one in Edwards.
9. If carrying out Linkages, provide a comprehensive description of what linkages will be
developed or strengthened to assure effective delivery of services and the expected
outcome of such linkages.
N/A
11
COLORADO
e . Department of Local Affairs
Unum U lad Gw�+rvrem
COLORADO CSBG ROMA SUMMARY SHEET
PROGRAM DESCRIPTION: Dental and case management assistance for CSBG eligible clients in Pitkin
County
PROGRAM MISSION STATEMENT: To promote safe and stable families by accessing dental health resources
and other assistance to improve family functioning and support family stability and security.
LIST
IDENTIFY SERVICE,
OUTCOME FOR THE CLIENT
INDICATOR (# OR %)
MEASUREMENT
PROBLEM,
ACTIVITY OR
OR COMMUNITY BECAUSE
PROJECTED NUMBE
TOOL:
NEED OR
INTERVENTION THAT WIL
OF THE SERVICES
OF CLIENTS AND %
DATA SOURCE
SITUATION:
BE PROVIDED TO MEET
PROVIDED TO MEET THE
OF SUCCESS:
AND
THE PROBLEM, NEED OR
IDENTIFIED NEED OR
COLLECTION
SITUATION:
SITUATION:
PROCEDURES:
FREQUENCY
OF DATA
COLLECTION
AND
REPORTING:
Adults in need
Low-income patients who
Families and individuals in case
3-8 individuals will
Case
of oral health
receive dental screenings
management develop a plan and
be referred for
management
assessment
can get the follow-up
complete their plan successfully,
dental treatment
files and
and treatment
needed to assist with
whether it is follow through with
services and will be
case worker
need access
dental treatment costs.
dental treatment services and/or
assisted with
evaluation
to dental
subsequent job search or
payments from
during visits.
resources
remaining stable and secure in
CSBG funds.
Two months of
their home.
Individual case
emergency rent
1-3
records,
Families in
assistance for individuals
individuals/families
collected by
social
and families in case
will receive
case manager
services case
management.
emergency rental
weekly or bi-
management
assistance for up to
monthly.
need
two months to
emergency
increase stability,
assistance,
such as rent
assistance.
12
®®COLORADO
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2015-2018 Community Services Block Grant (CSBG)
Application and Community Action Plan
ROMA SUMMARY
(Each Grantee/Sub-grantee applying for CSBG dollars must complete this form for all CSBG-Funded
Activities)
FEDERAL OBJECTIVE (SELECT ALL APPROPRIATE OBJECTIVES TO BE ADDRESSED)
[-]Employment ❑Nutrition ❑Linkages
❑Income Management ❑ Self -Sufficiency ❑Housing
x❑Emergency Services ❑ Education x❑ Health
National Goal (Select All Appropriate Goals to be Addressed) Grantee will be expected to
report on the results of all CSBG-funded programs in relation to these goals in the CSBG IS
Final Reports.
x❑ Goal 1 Low-income people become more self-sufficient. (Family)
❑ Goal 2 The conditions in which low-income people live are improved. (Community)
❑ Goal 3 Low-income people own a stake in their community. (Community)
x ❑ Goal 4 Partnerships among supporters/providers of services to tow -income people are
achieved. (Agency)
❑ Goal 5 Agencies increase their capacity to achieve results. (Agency)
x❑ Goal 6 Low-income people, especially vulnerable populations, achieve their potential by
strengthening family and other supportive systems. (Family)
14
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CSBG #35 — Pitkin County
OPTION LETTER, Number 3
To
GRANT AGREEMENT
Between
RECEIVED
JUN 19 2014
PITHEALTH 8 HU COON rV
MAN SERVICeS
STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAIRS
And
PITKIN COUNTY
Summary
Form of Financial Assistance: ® Grant ❑ Loan This Option Letter Amount: $11,932.00
Revised Total Award Amount: $35,344.00
Agreement Identification:
Contract Encumbrance #: L12CSBG35 (DOLA's primary contract identification #)
Contract Management System #: 66688 (State of Colorado's contract tracking #Jar this
Original Grant's CMS #: 47026 option letter and for the original grant agreement)
Proiect Information:
Project/Award Number: CSBG35
Project Name: Pitkin Counri
Performance Period: Start Date: 03/01/2012 End Date: 09/30/2015
Brief Description of Change(s) in Allocation of Year 3 funds to three-year grant agreement
this Option Letter:
Program & Funding Information:
Program Name Community Service Block Grant
Catalog of Federal Domestic Assistance (CFDA) Number (if federal funds): 93.569
Funding Account Codes: 100 LEBO 102 5120 C209 5102
CSBG #35 — Pitkin County
Date: 3/31/14
1) In accordance with Section 7(A) of the original grant agreement ("Grant") between the State of
Colorado, Department of Local Affairs, and PITKIN COUNTY, the State hereby exercises its option
to approve the attached Budget Proposal for Program Year No. 3 from 3/1/2014 through 9/30/2015,
which is attached hereto as Exhibit 1 and incorporated by reference herein (the'Budget Proposal").
2) In accordance with Section 7(A) of The Grant, the State hereby exercises its option to ® increase, ❑
decrease the Option Letter amount from $0 to11$ ,932.00 for Program Year No. 3 from 3/1/2014
through 9/30/2015 and to encumber such funds, which shall be Grant Funds under the Grant. The table
in Section 7(A) is hereby modified accordingly.
3) The aggregate maximum amount of Grant Funds in the Grant is hereby ®increased, ❑ decreased to a
new Grant Funds value of $35.344.00 as consideration for Work ordered under the Grant. The State's
obligation is limited to the unpaid obligated Grant Funds amount that has not expired.
4) Effective Date. The effective date of this Option Letter is upon approval of the State Controller or
March 31, 2014, whichever is later.
STATE OF COLORADO
John W. Hickenlooper, GOVERNOR
PRE -APPROVED FORM CONTRACT REVIEWER
TM ENT OF LOCAL AFFAIRS
By:
By: /1{�
ves Br Executive Director
Justin A. el, Fede n Pr gram anager
r
Date: q
Date: old Iq
ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State grants. This Option Letter is not valid until signed
and dated below by the State Controller or delegate. Grantee is not authorized to begin performance until such time.
If Grantee begins performing prior thereto, the State of Colorado is not obligated to pay Grantee for such
performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros, CPA
By:
�'e
arbara M. Casey yr -PA, Controller Delegate
Date: L /_i L`/
2