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Home My WebLink Aboutbocc.res.100.2014A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH ASPEN FIRE PROTECTION DISTRICT TO ALLOW THE.COUNTY TO MAINTAIN, REPAIR, AND SUPPLY FUEL FOR THE DISTRICT'S VEHICLES RESOLUTION4 & -2014 Recitals - I. Aspen Fire Protection District, desires that Pitkin County Fleet Department provide maintenance and repair for their fleet of vehicles, including labor, parts and fuels; and 2. Both entities have determined that it is in the best interest of the citizens of Pitkin County and Aspen Fire Protection District to enter into a formal agreement setting forth the respective responsibilities and obligations for each entity; and 3. The entities believe they can more efficiently maximize the use of funds by working together; and 4. This Agreement is entered in to pursuant to inter alia, C.R.S. 29-1-201, et seq., and Article XIV, Section 10 of the Colorado Constitution. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado: that the Board approves the attached Intergovernmental Agreement with Aspen Fire Protection District which outlines the requirements and conditions for such maintenance, repair and fuels. INTRODUCED, FIRST REA AND SET FOR PUBLIC HEARING ON -Q. THE�_DAY OF 6K. 2014. NOTICE OF PUBLIC HEARING PUBLISH D IN TWEEKEND ED TION OF THE ASPEN TIMES ON C.;z61 DAY OF, (� /Jt�oik�ie r 2014. NOTICE POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE ON /- a-6 ,2014. APPROVED UPON SECOND READING AND PUBLIC HEARING ON 73 THE DAY OF_. ��✓ 2014. PUBLISHED PUBLISHED AFTER ADOPTION IN THE WEEKEND E ITION OF THE ASPEN TIMES ON THE 16 ot, DAY OF�,2014 oiL 4-�,e 6�r(ia-/el jlt-l- m eec)4�7 6u 171 ew 6C,%rk Ir �G/�/ BOARD OF COUNTY COMMISSIONERS 901-PIJK14 CO NTY COLORADO - -� A /iy Robert A. Ittner, Jr. Chair Date APPROVED S TO FORM: v aura akar D to Jok Peacock Date Assistant County Attorney County Manager INTERGOVERNMENTAL AGREEMENT BETWEEN PITKIN COUNTY, COLORADO AND ASPEN FIRE PROTECTION, DISTRICT FOR MAINTENANCE, REPAIR, AND FUELS OF THE ASPEN FIRE PROTECTION DISTRICTS VEHICLES Article One PARTIES T ERGOVERNMENTAL AGREEMENT, ("Agreement") is made this /1 day of Y 2014, by and between the BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY ('Pitkin County") and ASPEN FIRE PROTECTION DISTRICT ("Aspen Fire") Article Two RECITALS 1. Pitkin County and Aspen Fire are duly constituted governmental entities governed by boards elected by the qualified electors of each, both of which are located in Colorado; and 2. The entities believe they can more efficiently maximize the use of funds by working together; and 3. The purpose of this Agreement is to set forth the respective responsibilities and obligations of the entities: and 4. The entities have determined that it is in the best interests of the citizens of Pitkin County and Aspen Fire to enter into this Agreement; and 5. This Agreement is entered in to pursuant to inter alia, C.R.S. 29-I-201, et seq., and Article XIV, Section 10 of the Colorado Constitution. Article Three AGREEMENT' NOW THEREFORE, for and in consideration of the mutual covenants and agreements of the parties and other good and valuable consideration, the adequacy and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. This Agreement is for a one year term; which shall automatically renew for additional one year terms through 2020, unless terminated by either party by providing ninety (90) days written notice to the other party. 2. Beginning approximately in September 2014. the Pitkin County Fleet Department shall, as requested and as scheduled, perform pre -authorized repairs on vehicles and equipment for Aspen Fire. 3. Aspen Fire will pay Pitkin County a minimum service fee for labor in the amount of $45.000. This fee will be due at the end of the year less the amount paid through monthly billing for actual labor for the year. 4. Aspen Fire wil I reimburse Pitkin County for labor at the rate of $110.00 per hour and any parts and materials used to facilitate those repairs will be charged at Pitkin County's cost, with 15% surcharge on parts and a 5% surcharge on fuel. Pitkin County will invoice Aspen Fire monthly for labor and materials used. Aspen Fire shall remit payment to Pitkin County within thirty (30) days of receipt of invoice. 5. Pitkin County administrative time spent associated with this Agreement, including: scheduling, specialized parts procurement, documentation and reporting as requested by Aspen Fire, and other non -regular or specialized administrative tasks will be charged at $55.00 an hour. Time spent on regular parts ordering and fueling shall not be charged separately and is included in the above surcharges. 6. Emergency call out during non -business hours requiring over -time pay will be charged, $166 per hour from the time of call out until the employee or employees have returned home. 7. Pitkin County has liability and property damage insurance for any claims relating to work performed on behalf of the county. Aspen Fire has insurance which shall cover any liability in the event of nature disaster while Aspen Fire vehicles and equipment are parked at Pitkin County facilities. 8. This Agreement may be changed or modified only in writing by an agreement approved by the respective Boards and signed by the authorized representatives of Pitkin County and Aspen Fire Protection District. 9. Should one or more sections of provisions of the Agreement be judicially adjudged invalid or unenforceable, such judgment shall not affect, impair or invalidate the remaining provisions of this Agreement, the intention being that the various sections and provisions hereof are severable. 10. The parties acknowledge and agree that Pitkin County's obligations under this Agreement are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the Agreement shall constitute a mandatory requirement in any ensuing fiscal year beyond the then current Fiscal year of Pitkin County. 11. Written notices required under this Agreement and all other correspondence between the parties shall be directed to the following and shall be deemed received when hand - delivered or three (3) days after being sent by certified mail, return receipt requested: Pitkin County Board of County Commissioners c/o Pitkin County Manager 530 East Main Street, Suite 302 Aspen, Colorado 8161 1 Aspen Fire Protection District c/o Fire Chief 420 E Hopkins Ave Aspen, Colorado 8 161 1 The foregoing Intergovernmental Agreement is approved by the Boas of County Commissioners of Pitkin County at its regular meeting held on the; day of S,.: ' , 2014, and by the Board of Aspen Fire Protection District at its regular meeting held on the_day of 2014. ATTEST: ATTEST: BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO By: Robert A. Ittner, Jr. Chair ASPEN FIRE PROTECTION DISTRICT OF PITKIN COUNTY, COLORADO B: Sa 75/ immons, President Budget Supplemental Request For increases above budgeted revenues or expenditures; new or increased programs, services, or personnel; transfers over $50,000; or transfers across funds. Pro ecNSeryiee,Name VMF Fleet/As en Fire IGA MWSession Date%W Oct. 8, 2014 Qe artment € FleetI aBUd eItjY 6-aTjVk,pZTdI 2014 �Re uesttiT;"" e:€3 Adjustment to Operations I LA 'usfinentT, e: > Change to Annual Budget 9,FURI , U�%:F&n:" Fleet Cost Center & Capital Fund Health Insurance 505.52.00000.81974 see 24, 2014. Safe Community: A sense of personal and community safety Prosperous Economy: Responsible and accountable stewardship of County assets - r " REQUESTED EXPENDITURE IAP P.RINT IONS;° FuIILOost�� ofiP�o'ect - °' ' y�:r-s. °�^'k: •'FRx "'Kxt r3-K#a&^-w rib'ira'"rJ{ s 67 ccr. Fr i%i. ort&i7y �sEx en'diture� ordwaf1 u t mOnginal Budget ,a_ ;a TotaVA'djusted f Line Item DescriptionAcunYding 4� Amount �' ' s Increase/� 9 ' r �: Bud etr kt•:ai -_K5 N ,<h4 +�. t Decreasez _ ,. Prorated for 2 Months: 5 Revenue *� It Detlon A rit C�� djiOriginal BudgeL�Inc as/ nth `)` Decre sedge'` AFD Service Fee 505.52.00000.62872 0 15,651 Fleet Mechanic Salary & Benefits 505.52.00000.81516 0 9,665 9,665 FitnessWellness 505.52.00000.81973 5,514 153 5,667 Health Insurance 505.52.00000.81974 131,560 3,167 134,727 Education & Training 505.52.00000.82600 5,250 333 5,583 ClothingAllowance 505.52.00000.83772 6,000 333 6,333 Computer 505.52.00919.83615 1 7,000 2,000 9,000 Total New Appropriations IMM15;651rWM'AUMM3 FUNDING } �*.?v ��+ K;_t: - '?< NI]11 «t 5 Revenue *� It Detlon A rit C�� djiOriginal BudgeL�Inc as/ nth `)` Decre sedge'` AFD Service Fee 505.52.00000.62872 0 15,651 Notal A ust d t.ry��7,X 15,651 Total New Revenue 13�u�` �r`'i`aUSECOFo FUND;BA ANCE;,'"-ir.li--�,� d``.S'M.u"__:'. EYNV�;,,�r' "a -Me' Total Fundin Dr �ypr 15;651 N' g5)WIJETICFIA EGN To F,uNDWKi NCE s;, t om. a •`'., _',°; Total Fund Balance projected at 12/31/2014 n/a - cost center is 100% allocated G:\budget\2014\transfers\Fleet-Aspen Fire IGA Supplemental Request.docx BOCC Approval: For Fir Date County Manager Signature ance Dept Use: LTRANSACTION OMMOM, IMA-MENTERED y G:\budget\2014\transfers\Fleet-Aspen Fire IGA Supplemental Request.docx