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HomeMy WebLinkAboutbocc.con.amended.194.2012BRev. 08-30-11 jls COUNTY CLERK'S IV CONTRACT COVERSHEET CONTRACT #: 194.2012B ORIGINATING DEPARTMENT: Facilities PROCUREMENT OFFICER: Jodi Smith PHONE #: -9205396 PROJECT NAME: Fire Alarm Monitoring CONTRACTOR: Commercial Specialists, Inc. DOLLAR AMOUNT: $3,900.00 LINE ITEM # 001.17.00928.82000 CONTRACT EXECUTION DATE: 3/30/2015 AUTOMATIC RENEWAL: ❑ YES ®NO CONTRACT END DATE: 8/16/2015 TERM: 1 Year ❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER $50,000 (Requires Section Leader & County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑ None ® Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt ❑ Contract Renewal ✓ CHECK CONTRACT TYPE: ® Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement (Resolution Required) ❑ Lease ❑ Non -Profit ❑ Construction ❑ Quasi -Public (e.g: AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required) ❑ Other (e.g. revenue) ❑ Change Order/Contract Amendment (C/O: 10% or $25K whichever is the lesser must have County Manager signature) All Contracts should -be proofed and all exhibits and notices must be attached for the following: ✓ ® No Pages Missing ✓ ® If Page Left Intentionally Blank —Note on Page ✓ ® Page numbered consecutively ✓ ® All Original Signatures Affixed ✓ ® All Dates Filled In ✓ ❑ Special Instructions for Finance Department: ✓® All Other Blanks Filled In ✓® All Exhibits Attached ✓❑ All Legal Descriptions attached (if applicable) ✓❑ Notice of Award/Notice to Proceed Attached (f applicable) ✓❑ Warranty (if applicable) ✓ ® Authorized Procurement Officer's Name: Jodi Smith BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! Original Contract #194.2012 q� fir. N p gg FACILITIES MANAGEMENT March 16, 2015 Commercial Specialists, Inc. 601 Mulberry, Grand Junction, CO 81501 RE: Pitkin County Annual Fire Alarm Monitoring Renewal of Contract # 194.2012B Pitkin County has elected to renew the Annual Fire Alarm Monitoring contract with Commercial Specialists, Inc., which expired on 8/16/2014. Per the terms of the contract it states that "At the expiration of the initial term, the contract may be extended for an additional term of four (4) additional one- (1) year terms by the express written consent of both parties." In addition, it provides an eligibility for an increase of ten percent (10%) annually for all services rendered. If the renewal of this contract is agreeable to Commercial Specialists, Inc., please sign this letter in the space provided and return it along with a current copy if your certificate of insurance, naming Pitkin County as additionally insured on the Certificate. Pitkin County hereby authorizes the renewal of contract Number 194.2012A, now known as contract number 194.201213, with Commercial Specialists, Inc. for a period of one (1) year from contract expiration date; the new expiration date is now 8/16/2015. All rates will remain the same for the year 2015/2016. Any changes in rates thereafter will be by an addendum. i—v :r>3� Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 816ii 970-920-5396, 970-920-5285 fax or email: jodismithnco.pitkin.co.us COMMSPE-02 KITTYH a�oRo CERTIFICATE OF LIABILITY INSUR LANCE DA DD/YYYYI 3/24/ 3124/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER Home Loan & Investment Company 205 North 4th Street Grand Junction, CO 81502 CONTACT NAME: Katie Sweet PHONE (g70 243-6600 FAX ( ) AIC No Ext: A/c No: 970 243-3914 E-MAIL ADDRESS: INSURERS) AFFORDING COVERAGE NAIC If INSURER A: The Hartford Group 29424 INSURED Commercial Specialists, Inc. Comm Spec of W CO, LLC 601 Mulberry St Grand Junction, CO 81501 INSURER B: HARTFORD UNDERWRITTERS 30104 INSURERC:SIP/Pinnacol INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENTWITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR I TYPE OF INSURANCE ADDI INSD SUBF WVD POUCYNUMBER POLICY EFF MMMD POLICY EXP MMO LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE MOCCUR X 34UENQD5202 08/17/2014 08117/2015 EACH OCCURRENCE S 1,000,000 PREMISES Ea occurrence S 300,000 MED EXP (Any one person) S 10,00 PERSONAL& ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY M jEa F—] LOC OTHER: GENERALAGGREGATE $ 2,000,00 PRODUCTS - COMP/OP AGG $ 2,000,000 $ B AUTOMOBILE X LIABILITY ANY AUTO ALL OWNEDX AUTS SCHEDULED AUTOS O HIREDAUTOS X NON -OWNED AUTOS 34UECAK9018 0811712014 08/17/2015 COMBINED SINGLE LIMIT y 1,000,000 Ea acdtlen( BODILY INJURY (Per person) $ BODILY INJURY (PerevatlanQ S PROPERTY DAMAGE $ Peraccident E A 1( UMBRELLA LAB FD(CESS LAB X OCCUR CLAIMS -MADE 34HHUOD5203 08117/2014 08/17/2015 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 DED I X I RETENTIONS 10,000 & C WORKERS COMPENSATIONX AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECURVE YIN OFFICERIMEMBER EXCLUDED? ❑ (Mandatory in NN) If yes, describe under DESCRIPTION OF OPERATIONS belay NIA 4051307 12101/2014 12/0112015 SPER TH- TATUTE ER E.L. EACH ACCIDENT $ 1,000,000 EL DISEASE - EA EMPLOYEE $ 1,000,000 E. L. DISEASE -POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional RemarFa Schedule, may be attached IT more space is required) Pitkin County Facilities Management is listed as Additional Insured with respects to General Liab. Pitkin County Facilities Management 405 Rio Grande Place Unit 101 Aspen, CO 81611 ACORD 25 (2014/01) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2014 The ACORD name and logo are registered marks of ACORD All rights reserved