HomeMy WebLinkAboutbocc.con.004.2015Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 001,-2015
ORIGINATING DEPARTMENT: Fleet
PROCUREMENT OFFICER: Jonah Frank PHONE #: 5393
PROJECT NAME: Outfit one Class 8 Plow truck CONTRACTOR: Auto Truck Group
DOLLAR AMOUNT: $113,831.00 LINE ITEM # 110.53.00952.86650
CONTRACT EXECUTION DATE: CONTRACT END DATE:
AUTOMATIC RENEWAL: []YES ® NO TERM:
❑ BOCC AGENDA ITEM (Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
® OVER $50,000 (Requires Section Leader & County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ® Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement (Resolution Required)
❑ Lease ❑ Non -Profit
❑ Construction ❑ Quasi -Public (e.g.-AVH)
® Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required)
❑ Other (e.g. revenue) ❑ Change Order/Contract Amendment
(C/C: 10% or $25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ ® No Pages Missing
✓ ® If Page Left Intentionally Blank —Note on Page
✓ ® Page numbered consecutively
✓ ® All Original Signatures Affixed
✓ ® All Dates Filled In
✓ ® Special Instructions for Finance Department:
✓❑ All Other Blanks Filled In
✓® All Exhibits Attached
✓❑ All Legal Descriptions attached (if applicable)
✓❑ Notice of Award/Notice to Proceed Attached (f applicable)
✓® Warranty (if applicable)
check
✓ ® Authorized Procurement Officer's Name: Jonah Frank
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
ewl(
Contract 4036-2015
Budget Line Item9110.53.00952.86650
WV's
CONTRACT FOR THE PURCHASE OF
Out Fit one Class 8 Plow truck
3123115
THIS CONTRACT is made and entered into this 23rd day of March, 2015 , by and between the
Pitkin County, Board of County Commissioners, 530 E. Main Street, Third Floor, Aspen, Colorado
81611 (hereinafter "County") and Auto Truck Group, (hereinafter "Vendor").
I. GOODS PURCHASED. Vendor shall provide County the following goods conforming to
the stated description and any Technical Specifications attached to this contract:
Outfit one Class 8 Kenworth Per the fallowing specification in attachment 1
Prices from state bid HAA IFB 14-128 MM
2. DELIVERY OF GOODS. Goods, together with all warranties, guarantees, manuals,
support information and notice of any extended warranties, shall be delivered by Vendor to the County at
the following place and time:
Place: 76 Service Center Rd. Aspen, Co 81611
Date: November 1" 2015
3. RISK OF LOSS. At all times prior to delivery and County's acceptance of the goods,
Vendor shall bear any and all risk of loss of or damage to the goods. During such period, Vendor shall
insure the goods for loss or damage in amounts and under appropriate terms.
4. TIME IS OF THE ESSENCE. Vendor acknowledges that time is of the essence for
delivery of goods.
5. LIQUIDATED DAMAGES. Vendor hereby agrees to be responsible to County for
liquidated damages for failure to deliver goods on time, (for delay and not as Penalty) in the amount of
$100.00 per calendar day for each day or part of a day that goods are not delivered on the date and time
established in accordance with this contract. The parties agree that the stated sum is a reasonable forecast
of fair compensation for the anticipated damages for delay and that they genuinely intend to liquidate such
damages. Any such damages are to be deducted from purchase price.
00y
Contract #036-2015
Budget Linc Item#110.53.00952.86650
3123115
6. ACCEPTANCE OF GOODS. Delivery of goods shall be complete only upon acceptance
by County. County shall have 7 days for inspection of goods. At delivery and after inspection and
acceptance, Vendor shall tender a Bill of Sale to the goods, together with any and all other documents
evidencing such ownership and title to the goods. The goods shall be delivered to County free and clear of
any liens, claims or encumbrances, and Vendor shall warrant the same, which warranty shall survive
closing of this contract.
7. REJECTION OF GOODS. If goods are not delivered according to the specifications and
descriptions of this contract, County may reject goods. Vendor shall have 30 days additional time to
deliver goods in conformance with this contract. Upon failure of Vendor to deliver goods, County may
terminate this contract or declare Vendor to be in default and pursue remedies contained in this contract.
WARRANTY/REPAIRS:
A. Delivery of Warranty. Upon delivery of the goods, Vendor shall simultaneously
tender to County all warranties, guarantees, manuals and other documents specified by the
contract documents or in possession of Vendor.
B. Terms of Warranty and Repair. The Vendor hereby warrants that for a period of 1
year after goods are accepted, Vendor will, at Vendor's own expense, without any cost to the
County, replace all defective parts and make any repairs to the goods that may be required or made
necessary by reason of defective material or workmanship. Where practicable, warranty repairs are
to be made in the field; however, in the event of major repairs, the goods may be transported to
Vendor's facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself of the
Vendor's standard and/or extended warranties. The Vendor shall offer to the County any extended
warranties, which may be available from the manufacturer at the time of delivery, or any
subsequent extended warranties, for which the County may be eligible, which become available
thereafter. The County is under no obligation to accept and pay for these extended warranties
however.
9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in compliance
with this contract. In consideration of delivery and acceptance of the goods to County in accordance with
this contract, County shall pay Vendor, and Vendor agrees to accept as its full and only compensation, the
stated sum of $113,83 1.00, but any payment by the County may be offset by any amount the Vendor owes
the County for any reason.
10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM. County has the
right to terminate this contract, with or without cause, by giving written notice to the Vendor of such
termination and specifying the effective date thereof.
11. COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor shall
default in performance of this contract in accordance with its terms, County shall be entitled to suit for
damages, specific performance or other relief in law or equity.
Oo 4
Contract -9046-2015
Budget Linc Itcm#110.53.00952.86650
3123115
12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of
subcontractors by the Vendor for performance of this contract must be accepted in writing by the County.
13. BINDING ARBITRATION. Any disputes arising out of this contract shall be subject to
binding arbitration. The parties agree that any disputes concerning the terms and conditions of this
contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to
the rules of the American Arbitration Association and shall be presided over by the Pitkin County Hearing
Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to
the substantially prevailing party.
14. SEVERABILITY. in the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto
15. INTEGRATION AND MODIFICATION. This contract represents the entire and integrated
contract between the County and Vendor and supersedes all prior negotiations, representations, or contract,
either written or oral. This contract may be amended only by written contract signed by both the County and
Vendor.
16. EXEMPTIONS. All purchases of construction or building or any other materials for this
contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin
County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K.
17. CONTRACT MADE IN COLORADO. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be
exclusively in the courts of Pitkin County, Colorado.
18.. ATTORNEY'S FEES. In the event that legal action is necessary to enforce any of the
provisions ofthis contract beyond the arbitration described in Paragraph 13, the substantially prevailing party
shall be entitled to its costs and reasonable attorney's fees.
19. GOVERNMENTAL IMMUNITY. Vendor agrees and understands that County is relying
on and does not waive, by any provision of this contract, the monetary limitations or terms (presently
$150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time
amended, or otherwise available to County or any of its officers, agents or employees. Further, nothing in
this contract shall be construed or interpreted to require or provide for indemnification of the Vendor by the
County for any injury to any person or any property damage whatsoever which is caused by the negligence or
other misconduct of the County or its agent or employees.
20. CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any
payments provided for hereunder or requirements for future appropriations shall constitute only currently
budgeted expenditures of Pitkin County as County. Pitkin County's obligations under this contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the
services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement
3
CA.;,Y
Contract 11036-2015 3123115
Budget Line Item#110.53.00952.86650
in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the
contract shall be construed or interpreted as creating a multiple -fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation.
This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those
appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall be construed
to pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or
source of Pitkin County's money.
21. NOTICE. Any written notice required by this contract shall be deemed delivered through
any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with
confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified first
class mail, postage prepaid, return receipt requested addressed as follows:
A. To Pitkin County
Jonah Frank
76 Service Center Rd.
Aspen, Colorado 81611
970-9208374
B. To Vendor:
Auto Truck Group
11951 E 33rd Ave
Aurora, CO 80010
(303)365-8828
with copies to:
Pitkin County Attorney's Office
530 E. Main Street, 4302
Aspen, Colorado 81611
Fax: (970) 920-5198
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein above.
VENDOR: PITKIN COUNTY COLORADO
By: 3 d
ender DaiKe
LIA
By: �. `i'2-'`S_�
Counter Date
By 3 SO
/E
Section Leader Date
Attachment I
Page 1 P R O P O S A T.
[ u I Al09RUCh GKACL
1 4 2dh f PLA I PLACG eNv
C0I_0KADO SI KINGS, CO 80909
PIIONL(719)59711400 • I:AX(719)597-2122
Ir: MNL: sNo�A:unub uckcom
4270
Contact: JONAH }:RANK
PITKIN COUNTY SHOP
76 SERVICE CENTER RD.
ASPEN. CO 81611
Quote No
416723
Quote Date
3/17/2015
Expire Date:
4/17/2015
Sales Rep
163
Phone No
970-920-5393
Fax No
970-920-5230
**************PER STATE AWARD 311001014********************
FURNISH & INSTALL:
(1) HENDERSON MUNIBODY II MULTI -TASK BODY ASPHALT REAR
STAINLESS STEEL BODY
INCLUDES 201SS SIDES, ENDS, LONGSILLS, FENDERS, CABSHIELD,
SPINNER CHUTE AND LADDER 14/15'
FRONT DISCHARGE BODY 12.5 YARD CAPACITY
22 DEGREE SLOPE TO CONVEYOR
HIGH TORQUE PLANETARY DRIVE 28"W CONVEYOR
STAINLESS STEEL LONGSILLS AND CONVEYOR TROUGH
3/16" AR -400 SIDES AND ENDS
1/4" AR -400 CONVEYOR FLOOR
3/16" AR -400 REMOVABLE CONVEYOR COVER (FOR RIP RAP/ ASPHALT)
STAINLESS STEEL UNDERBODY CONVEYOR PANS (KEEPS MATERIAL OFF CHASSIS)
ADJUSTABLE FRONT FEEDGATE
FRONT CROSS CONVEYOR WITH LEFT FRONT SPINNER
FULL FENDERS INCORPORATED INTO BODY
AIR TAILGATE LATCH WITH HIGH LIFT TAILGATE
32" X 78" HALF CAB SHIELD
DUMP BODY TO OVERHANG REAR OF FRAME
FRONT STEEL MUD GUARDS/ RUBBER REAR FLAPS
KENWORTH PROVIDED FACTORY MUD GUARD
PAINTED WHITE SIKKENS URETHANE ... ... ... ... ...... ... ... ...... _.... ... ._.._..._.__................ ............._........$30,641.00
(1) HENDERSON RSP -12 -42 -IS -CT REVERSIBLE SNOW PLOW
12-L X 42"H STEEL MOLDBOARD W/ INTEGRAL SHIELD
(8) CONTINUOUS WELDED VERTICAL RIBS
TOP MOUNTED NITRIDED REVERSING CYLINDERS W/ CUSHION VALVE
SLOTTED TRIP SYSTEM ILO FULL TRIP
POWER TILT PIN HITCH TRUCK PORTION W/ INTEGRAL WING MOUNT
TWO (2) HOLES DRILLED IN VERTICAL SUPPORT RIBS FOR LIFTING CONSULT CUSTOMER
FOR EXACT LOCATION
TOP MOUNTED CHANNEL TO ALLOW MOUNTING OF RUBBER SHIELD PROTRUDING FORWARD
MUSHROOM STYLE SKID SHOES
THRUSTARM KIT ... ... ...... ... ...... ......... ...... ...... ... ... ... ...... ... ...... ....................... ._..................................... ... ..... ..... .......... .$9,105.00
(1) CUSTOM MOUNTING TO FIT T-800 CHASSIS FRONT FRAME EXT.
(1) HENDERSON HWS -11-32-40 FULL HYDRAULIC PATROL WING FRONT MOUNT WITH SPECIAL BOXED
UPPER EDGE PER PITKIN COUNTY SPECIFICATIONS
11'L X 32" X 40" TAPERED 7 GA GRADE 50 MOLDBOARD
3 -FUNCTION FULL HYDRAULIC WING
FRONT MAST TYPE: 48" LIFT/52" CYL HYD FRNT MAST
HYDRAULICALLY ADJUSTABLE CUTTING PATH (REAR PUSH ARM)
COMPRESSION SPRING STYLE TRIP PER PITKIN COUNTY SPECIFICATIONS
INSTALLED W/ CYLINDER ON BOTTOM
BOXED UPPER EDGE TO PROVIDE STRENGTH
WING STOP INSTALLED TO PREVENT WING FROM HITTING CAB......................................$8,763.00
Attachment t
PAGE 2
(1) FORCE AMERICA CENTRAL HYDRAULIC SYSTEM 5000 SERIES PER FORCE SPECS:
PITKIN COUNTY FORCE AMERICA HYDRAULIC,.SPECIFICATION
EATON 620 SERIES LOAD SENSE PUMP 5.98 CUBIC INCH CAPACITY FRONT MOUNTED TO RUN
OFF ENGINE CRANK SHAFT
12VDC PUMP SHUT DOWN SOLENOID VALVE FOR LOW / HOT OIL PUMP SHUT DOWN
FRONT MOUNT SOLID SHAFT DRIVELINE KIT WITH COMPANION FLANGE FOR THE PUMP SHAFT
30 GALLON RESERVOIR FOR SIDE FRAME MOUNT BETWEEN REAR WHEELS AND CAB WITH 2"
FULL PORT BALL VALVE FOR SUCTION STRAINER AND OIL TEMP / LEVEL SENDER
SPIN ON RETURN FILTER ASSEMBLY LESS CLOGGING INDICATOR WITH 1-1/4" FULL PORT
BALL VALVE
ADD A FOLD VALVE TO BE ARRANGED AS FOLLOWS
35 GPM HOIST SECTION FOR SINGLE ACTING HOIST
20 GPM DOUBLE ACTING PLOW LIFT WITH INTEGRATED POWER FLOAT FOR USE WITH CHAIN
STYLE HITCH
20 GPM DOUBLE ACTING PLOW TURN
20 GPM DOUBLE ACTING WING TOE LIFT
20 GPM DOUBLE ACTING WING HEEL LIFT WITH PORT RELIEFS ON BOTH PORTS
20 GPM DOUBLE ACTING WING EXTEND/BENCH WITH PORT RELIEFS ON BOTH PORTS
20 GPM DOUBLE ACTING CYLINDER SPOOL SECTION FOR USE AS SPARE PARTS
SPIN-A-VEYOR END COVER WITH 14 GPM CONVEYOR CARTRIDGE AND 7 GPM SPINNER
CARTRIDGE
VALVE SECTIONS HAVE MANUAL SPOOL STOPS TO LIMIT FLOW AND SPEED OF FUNCTIONS.
SPREADER FUNCTIONS CALIBRATED THROUGH CALIBRATION
NO VALVE ENCLOSURE
LIVE BOTTOM FLOOR IN BOTTOM OF DUMP BODY, CROSS CONVEYOR RUNS IN SERIES WITH
CONVEYOR EXHAUST. SPINNER OPERATED INDEPENDENT. FLOW CONTROL TO SPLIT THE FLOW
BY SENDING CONTROLLED FLOW TO THE MAIN CONVEYOR AND EXCESS FLOW TO THE CROSS
CONVEYOR.
MPJC ULTRA BLANK CONTROLLER- CONTROLS VALVE FUNCTIONS ONLY NO SPREADER FUNCTION
JOYSTICK 1 CLOSEST TO DRIVER - DUAL AXIS NON -GATED PLOW JOYSTICK TO ALLOW PLOW
LIFT/LOWER AND TURN FUNCTIONS SIMULTANEOUSLY. PUSH BUTTON ON TOP OF PLOW
JOYSTICK TO DISABLE PLOW FUNCTIONS AND ENABLE DUMP BODY HOIST UP/DOWN FUNCTION
JOYSTICK 2 CENTER- BLANK COVER
JOYSTICK 3 FURTHEST FROM DRIVER - DUAL AXIS NON -GATED JOYSTICK TO ALLOW FOR WING
TOE AND HEEL FUNCTIONS TO OPERATE SIMULTANEOUSLY. FORWARD / BACK WILL OPERATE
WING TOE LIFT FUNCTION. LEFT / RIGHT WILL OPERATE WING HEEL LIFT FUNCTION.
PUSH BUTTON AND LEFT / RIGHT MOVEMENT WILL CONTROL WING BENCH / EXTEND FUNCTION.
FIVE SWITCHES BEHIND JOYSTICKS
POWER FLOAT LOW OIL OVERRIDE BLANK BLANK IGNITION
ON-OFF (ON) -OFF -(ON) ON-OFF (ON) -OFF -(ON)
ON-OFF
JOYSTICK SENSITIVITY ADJUSTABLE WITH THUMB CAL DEVICE
5100EX SPREADER CONTROL- OPEN LOOP ALLOWS GROUND SPEED INTERRUPT BUT DOES NOT
RECORD MATERIAL USAGE.
SIB VALVE BANK MOUNTED ABOVE FRAME BEHIND CAB LOCATION THD CONSULT CUSTOMER
C/S SIDE MOUNTED RESERVOIR W/ SPIN -ON FILTER
FORCE AMERICA ARM REST S CUSTOM ATG POST MOUNT ... ... ... .___ ......... ........ .......................$51,682.00
(1) FOLD -DOWN SIDE LADDER ON CURBSIDE REAR_. ... ... ... ...... ... ...... ... ... ... ... ...... ... ... .......... ..... ... ... ..... ... ... $140.00
(1)CHASSIS D.E.F TANK RELOCATION MOUNT ONTOP OF WING CROSS SUPPORT .......... .$745.00
(1) PULLTARPS ELECTRIC ARM TARP SYSTEM W/ MESH TARP
IN -CAB CONTROL SWITCHES, UTILIZE FACTORY CHASSIS SWITCHES WHEN
AVAILABLE... ... ... ... ......................................_._...._.........._.................................._......._._._..._.........._._...__.... _.............. .......S2,SO5.00
Attachment )
PAGE 3
(1) FABRICATED PLATE HITCH PACKAGE
3/4" STEEL PLATE W/ D -RINGS
SHUT-OFF STYLE GLAD HANDS PLUMBED TO CHASSIS LINES
45 TON RIGID AIR PINTLE HITCH
RUBBER COVER OVER PINTLE HITCH
FLAT RUBBER INSTALLED AT REAR TO PROTECT THE PINTLE HITCH.. . ......... ... . ...... .$1,750.00
(1) WHELEN L.E.D. DOT STROBE SYSTEM
(2) HIGH DOME CAB SHIELD STROBES (1-A/ 1-13)
(2) OVAL REAR RECESSED RUBBER MOUNT STROBES (1-A/ 1-B)
CAB CONTROL PANEL W/ AMBER/ BLUE CONTROL
ATG TO UTILIZE CAB SWITHCES WHEN PSSIBLE, ADDITONAL PANEL MOUNTED UNDER DASH
ASREQUIRED......... ... ... ... ......... ........_.._....._..._..._... ...... ._... ... ... ... ... ...... ... ... ... ... ...... ... ... ... ... ... ...... ...... ......... ... $6,265.00
(1)
PAIR HITCH MOUNTED
PLOW LIGHTS........................................................................................................................$487.00
(1)
PAIR HITCH MOUNTED
AUXILIARY H.I.D. FOG LIGHTS........................................................................$734.00
(3)
LED WORK LIGHTS PER CUSTOMER LOCATION...... ... ...... ...... ... ...... ... ...... ......... ... ... ... ._... ... ... _.......
... ... ...... ... ... ... $481.00
(2)
ADDITIONAL LED B/U
LIGHTS, LOCATION TBD CONSULT CUSTOMER..........................................$705.00
(1) 24" X 18" X 18" ALUMINUM TOOLBOX (FRAME MOUNT)
CERTIFIED AND WEIGHED F.O.B.PITKIN COUNTY SHOP, ASPEN, CO...................................................$228.00
TOTAL PRICE INSTALLED ON CUSTOMER PROVIDED CHASSIS, DELIVERED TO ASPEN,
Co_ . ... ...... ... ......... ... ___ ... ... ... ... ... ...... ... ... ... ... ... ... ... ... ... ... ... .. ............ ... ... ... ... ... ... ... ... ... ...... ...... .. ... ... ... ... ... ... ... ... ... ... ... ... .. . ...... $113, 831.00
OPTION: WHELEN WING TIP STROBE LIGHT INSTALLED.......................ADD...... $724.00
JOE BURBACH
AUTO TRUCK GROUP
11951 E 33RD AVE
AURORA, CO 80010
303-365-8828 0
303-365-8814 F
303-50 -722 C