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Home My WebLink Aboutbocc.con.amended.117.2014ARev. 08-30-11 jls COUNTY CLERK'S it/ CONTRACT COVERSHEET CONTRACT #: 117.2014A ORIGINATING DEPARTMENT: Facilities PROCUREMENT OFFICER: Glenn Carr PHONE #: -9205377 PROJECT NAME: Lawn Care Contract CONTRACTOR: Sanderscapes, LLC DOLLAR AMOUNT: $8,752.00 LINE ITEM # Various CONTRACT EXECUTION DATE: 4/13/2015 CONTRACT END DATE: 5/1/2016 AUTOMATIC RENEWAL: [:]YES ® NO TERM: 1 Year ❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER $50,000 (Requires Section Leader & County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑ None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt ® Contract Renewal ✓ CHECK CONTRACT TYPE: ® Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement (Resolution Required) ❑ Lease ❑ Non -Profit ❑ Construction ❑ Quasi -Public (e.g.-AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required) ❑ Other (e.g. revenue) ❑ Change Order/Contract Amendment (CIO: 10% or $25K whichever is the lesser must have County Manager signature) All Contracts should be proofed and all exhibits and notices must be attached for the following ✓ ® No Pages Missing ✓❑ All Other Blanks Filled In ✓ ® If Page Left Intentionally Blank —Note on Page ✓❑ All Exhibits Attached ✓ ® Page numbered consecutively ✓❑ All Legal Descriptions attached (f applicable) ✓ ® All Original Signatures Affixed ✓❑ Notice ofAward/Notice to Proceed Attached (if applicable) ✓ ® All Dates Filled In ✓❑ Warranty (if applicable) ✓ ® Special Instructions for Finance Department: ✓ ® Authorized Procurement Officer's Name: Glenn Carr . BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! Original Contract #117.2014 FACILITIES MANAGEMENT March 16, 2015 Sanderscapes, LLC P.O. Box 1662, Basalt, CO 81621 RE: Lawn Care Contract Renewal of Contract # 117.2014A Pitkin County has elected to renew the Sanderscapes, LLC contract which is set to expire on 5/01/2015. Per the terms of the contract it states that "At the expiration of the initial term, the contract may be extended for three (3) additional one- (1) year terms by the express written consent of both parties." If the renewal of this contract is agreeable to Sanderscapes, LLC, please sign this letter in the space provided and return it along with a current copy if your certificate of insurance, naming Pitkin County as additionally insured on the Certificate. Pitkin County hereby authorizes the renewal of contract Number 117.2014, now known as contract number 117.2014A, with Sanderscapes, LLC for a period of one (1) year from contract expiration date; the new expiration date is now 5/01/2016. All rates will remain the same for the year 2015/2016. Any changes in rates thereafter will be by an addendum. By AL 6±:I= Date: / Glenn Carr,,Fact'ties Supervisor B �t.CF' o Date: Principal Pitkin County Facilities Management, 485 Rio Grande Place, Unit tot, Aspen, CO 81611 970-920-5396.970-920-5285 fax or email: Jodi smith a co.pitkin.co.us SANDLLC-01 JAYMEA sa`TE oR0° CERTIFICATE OF LIABILITY INSURANCE DA 4/9/20(MMID15 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Mountain West In & Fin So" LLC 100 E. Victory Way(MC, Craig, CO 61625 NAME°T :: Jayme Armbruster PHONE \ - F'ix MC No EXI:(g70I 8248185 NC No: (970) 824.8166 ADDRESS: jaymea@mtnwst.com INSURER(S) AFFORDING COVERAGE NAG P 0411412015 INSURER A: United Fire Group 13021 EACH OCCURRENCE S 1,000,00 INSURED INSURER e : INSURER C: Sanderscapes LLC INSURER D: PO Box 1662 Basalt, CO 81621 INSURER E INSURER F: AUTOMOBILE COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE Abu D SUR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYn LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE T OCCUR X 60402888 0411412015 04114/2016 EACH OCCURRENCE S 1,000,00 PREMISES Ea occurrence S 100,000 MED EXP (Anyone permn) S 5,00 PERSONAL d ADV INJURY S 1,000,00 GENT AGGREGATE LIMIT APPLIES PER: X POLICY PEC LOC OTHER: GENERAL AGGREGATE $ 2,000,00 PRODUCTS - COMPIOP AGG S 2,000,00 3 A AUTOMOBILE LIABILITY ANV AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIREDAUTOS X NON -OWNED AUTOS X 60402888 04/14/2D15 04114/2016 COMBINED 8lNGLE LIMIT Ea aclaoant y 1,000,00 BODILY INJURY (Per person) 3 BODILY INJURY (Pae awidenl) $ X PROPERTY DAMAGE 3 Per accident $ UMBRELLA UAB EXCESS LIAB OCCUR CLAIMS MADE EACH OCCURRENCE S AGGREGATE S DED I I RETENTION$ 1 S WORKERS COMPENSATIONPER AND EMPLOYERS' LIABILITY YIN ANV PROPPoROR/PARTNER/LN XGCUTE OFFICER/MEMBER EXCLUDED? u tMardatory in NH) If gS. deSC,me under DESCRIPTION OF OPERATIONS below N/A OTH STATUTE ER L. EACH ACCIDENT S E.L. DISEASE - EA EMPLOYq S E.L. DISEASE -POLICY LIMIT I S DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, AddlUonal Remarks Schedule, may be attached It more space Is reeulred) Hantlyperson "It is understood and agreed that the Certificate Holder is named as Additional Insured on the General Liability and Commercial Auto policies, but only with respect to its liability arising out of the activities of the Named Insured." CERTIFICATE HOLDER CANCELLATION ACORD 25 (2014/01) @ 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Pitkin County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ATTN: Lynsey Powell ACCORDANCE WITH THE POLICY PROVISIONS. 530 E Main St. 3rd Floor AA/LITHORUMD REPRESENTATIVE Aspen, CO 81611 ACORD 25 (2014/01) @ 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD