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Home My WebLink Aboutbocc.con.amended.235.2013ACOUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 235.2013A ORIGINATING DEPARTMENT: Facilities PROCUREMENT OFFICER: Glenn Carr PHONE #: -9205763 PROJECT NAME: Jail Generator Standby Preventative Maintenance and Services Wagner Power Systems Rev. 08-30-11 jls CONTRACTOR: DOLLAR AMOUNT: $1,465.00 LINE ITEM # 001.34.00928.82000 CONTRACT EXECUTION DATE: 3/20/2015 CONTRACT END DATE: 12/20/2015 AUTOMATIC RENEWAL: ❑ YES ® NO TERM: One year ❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER $50,000 (Requires Section Leader & County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ® None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt ❑ Contract Renewal ✓ CHECK CONTRACT TYPE: ® Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement (Resolution Required) ❑ Lease ❑ Non -Profit ❑ Construction ❑ Quasi -Public (e.g.-AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required) ❑ Other (e.g. revenue) ❑ Change Order/Contract Amendment (CIO: I0°/ or $25K whichever is the lesser must have County Manager signature) All Contracts should be proofed and all exhibits and notices must be attached for the following: ✓ ® No Pages Missing ✓ ® If Page Left Intentionally Blank —Note on Page ✓ ® Page numbered consecutively ✓ ® All Original Signatures Affixed ✓ ® All Dates Filled In ✓ ❑ Special Instructions for Finance Department: ✓® All Other Blanks Filled In ✓® All Exhibits Attached ✓❑ All Legal Descriptions attached (if applicable) ✓❑ Notice of Award/Notice to Proceed Attached (if applicable) ✓❑ Warranty (if applicable) ✓ ® Authorized Procurement Officer's Name: Glenn Carr BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! 21 08:11:57 a.m. 03-20-2015 2/4 Mar. 16. 2015 11:35A`+ PITKIN COUNTY FACILITIES Ns. 1527 Original Contract #235.2013 GUN7[' FACILITIES MANAGEMENT March l6, 2015 Wagner Power Systems Division of Wagner Equipment Company 2322 I-70 Frontage Road, Grand Junction, CO 81505 RE: pltldn County Jail Generator Preventative Maintenance Renewal of Contract # 235.2013A Pitkin County has elected to renew the generator preventative maintenance contract with Wagner Equipment Company which expired on 12/20/2014. Per the temrs of the contract It states that "At the expiration of the initial term, the contract may be extended for an additional term of one (1) additional one- (1) year terms by the express written consent of both parties," If the renewal of this contract is agreeable to Wagner Equipment Company please sign this letter in the space provided and return it along with a current copy if your certificate of insurance, naming Pitkin County as additionally insured on the Certificate. Pitkin County hereby authorizes the renewal of contract Number 235.2013, now known as contract number 235.2013A, with Wagner Equipment Company for a period of one (1) year from contract expiration date; the new expiration date is now 12/20/2015, . All rates will remain the same for the year 2015/2016. _ Any changes in rates thereafter will be by an addendum, By Z�A 06 - c Date: 3 I Glenn Carr aeilities supervisor 13 e Date: 3 l l J of Principal Robert VanGonler, Risk Manager Pitkin County Facilities Management, 485 Rio Grande Place, Unit im, Aspen, CO B16r t 970-920-5396.970-920-5285 fax or email: indi,smith0co.13illdn.co.us 21 08:12:31 a.m. 03-20-2015 414 neeeav WAGNFEOUI VIIGIIes: ACORD,. CERTIFICATE OF LIABILITY INSURANCE aA3/02/2016TE'M2016 YYYI THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must been mod. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, Certain policies may require an andomement A statement on this certificate does not confer rights to the certificate holder In Ileu of such endomamont(s). PRODUCER USI Colorado, LLC C/L ''' Go NAATACT Client Manager FAX PAIC NNONEo Eel;800 873.8500 AIC Na: 303 831.5295 ADORIEss: den.cerdfirate@usl.biz P.O. Box 7050 Englewood, CO 80155 INSURERS) AFFORDING COVERAGE NAIC# INSURER A: Zurich American Insurance Compa 16535 800 873-8500 INSURED Wegner Equipment Co. Wagner Rents, Inc. PO Box 17620 Denver, CO 80217 INSURER 13; Travelers Property Cas. Co. of 25674 INSURERC, Berkley Regional Insurance Comp 29580 INSURER U: INSURER E: INSURER F: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDU�C�EFDF BY PAID CLAIMS. [NSR TYPE OF INSURANCE INSD V POLICY NUMBER MPMI�DIYYYY MMMI�CT EI.P LIYITB A GENERAL LIABILITY GLOB19637208 3/01/2015 03/01/201 EACH OCCURRENCE $1 008000 S11,000,000 X COMMERCIALGENERALLIABILITY PREMISES EnEm°rti�e,rs CLAIMS -MADE 7X DCCUR MEDEXP(Amrone M 510,000 PERSONAL& ADV INJURY $1000000 GENERAL AGGREGATE s2000000 PRODUCTS-COMPIOPAGG s2000000 GENL AGGREGATE LIMIT APPUES PER POLICY PRO- X LOC 5 A AurolaomLELIAwuTv BAP819637108 310112015 CBINED SINGLE LIMIT 031011201 OMeeaidem a1,000,000 X ANY AUTO BODILY INJURY IPer Person) $ SCHEDULED BODILY INJURY[Per accident) $ AUTOS NON -OWNED PROPERTY DAMAUTOS AGE 5 X HIREDAUTOSUTOS Per accidem "REDAA S B XX OCCUR ZUP12SB3789116NF 3/01/2015 03101/201 EACH OCCURRENCE 325,000,000 CLAMS -MADE AGGREGATE 525000000 DED I X RETEMTION110000 S A WORKERS COMPENSATION WC819637309 3/01/2015 H- 03/01/201 X WL STATU- JET AND EMPLOYERS' WSWTY OFFICEW RIETORPEMBER IEECUTIVE YO E.L EACM ACCIDENT s1 OOOODO EXQUDE NIA E.L. dSEASE-EA EMPLOYEE s1 ODO OOO (Mandatory M NN) It yea, deacibe wade! EL dBEASE-POLICY LIMIT 1411,000,000 DESCRIPTION OF OPERATIONS Eelaw C Theft BCR710007541 0310112015 03101/201 SIMM Limit; $10,000 Dad �Crlrne-Empl Forgery or Altrtn 91 MM Unif ; $10,000 Dad Mone &SecuriUes SIMM Limit- $10,000 Dad DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES [Attach ACORD 107, Addltbnal Remub Schedule, It mon space la required) Re: Contract #206.2011 As required by written Contract or written agreement, the Certificate Holder, its employees, and representatives are Included as Additional Insured for ongoing operations under General Liability on a primary and non-contributory basis with respect to the above referenced. As required by written contract or written agreement, a Waiver of Subrogation applies to the Certificate holder and additional Insureds with respect to General Liability and Workers Compensation. PltklnCoun Board of Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE County County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN c/o Pitkin County F ACCORDANCE WITH THE POLICY PROVISIONS. 485 Rio Grande Place, Uni Aspen, CO 81611-0000 AUTHORIZED REPRESENTATIVE W luau -Zulu AV VAu Gaurtrvrw nvn. Ae nynu rnaarYvu. ACORD 25 (2010/06) 1 of 1 The ACORD name and logo are registered marks of ACORD #S14540443/M14539885 JAPBC a 08:12:14 a.m. 03-20-2015 3/4 STANDBY PREVENTIVE MAINTENANCE CSA Program Enrollment Form 01)k�IGNER mrowxn er.rsr. , - Wagner Power Systems, CUSTOMER SUPPORT AGREEMENT, herein referred to as "Agreement" for new and used equipment Is an Important part of Caterpillar's continuing effort to provide OEM equipment owners with superior value and product support This Agreement provides the owner reasonable assurance that the reliability and productivity of your equipment is maintained and unexpected repair cost Is minimized. This Agreement allows you to do what you do best and focus on your cure business while Wagner provides expert product support services on your equipment Additional customer benefits: • PREDETERMINED COST ........................................... No surprises - maintenance cost are guaranteed up front • FACTORY -TRAINED TECHNICIANS.........................Experienced technicians keep pace with advances In equipment technology. • MAINTENANCE HISTORY & SCHEDULING ..............Maintenance support staff utilize computerized scheduling & monitoring system. • GUARANTEED QUALITY...........................................Cat diagnostic took, fluids & filters assure consistent product quality and results. • EPA COMPLIANCE.................................................... Properly dispose of used fluids and filters N compliance with local & federal laws. • SAVINGS..................................................................Avoid overhead on maintenance vehicles, Insurance or unemployment compensation; minimize costly downtime; repair before failure; Increase your pmductivlty; extend your equipment life and get maximum performance and resale benefits. COMPANY NAME: COMPANY ADDRESS: STATE: CONTACT NAME: E-MAIL: PSSR NAME: Pitkin County ]ail 485 Ito Grande #301 Aspen CO Jodi Smith JodI.smIth@co.pItkIn.ca.us Pat Smith ACCOUNT NO: 69023 SITE ADDRESS: CITY: Zip: 81611 STATE: Zip: PHONE NO: 970-920-5396 PHONE NO: 970-270-0583 MAKE t MODEL SERIAL NO. START HOURS START DATE TERM CSA Status CAT/ G200 O(D00258 �" May 2015 1 YrsI New ® Renewed ❑ SPECIAL INSTRUCTIONS: A— maintenance reoalrs will be billed at Time & Material at the current Wagner Power Systems rate, and are subject in customer approval. Tax and/or environmental charges should they apply are not Included in above rate. Price Is Per Unit, Per Visit Including Parts, Labor and Travel SERVICE PROVIDED: 1. Provide applicable travel, labor, parts, fluids, and tooling to perform PREVENTIVE MAINTENANCE as defined under the "Maintenance Sectlo V of Operation & Maintenance Guide at the above Intervals (check all Preventive Maintenance Intervals that apply) to Include changing nuids and fluters, replace gaskets/seals made unusable during Preventive Maintenance, adjust and lubricate machine. 2. Perform walk-around-Nsual Inspection of the complete machine. Inspections are Intended to Identify and report readily observable equipment condition and/or deficiencies, which could adversely affect safety, machine life, operation and/or performance. - 3. Provide fluid analysis for engine compartment and cooling system at selected Intervals (fuel sampling is not Included). 4. Provide written Preventive MaiMenanre and fluids analysis reports and esdmate(s) for any conective action. S. Provide computerized malmenance scheduling system and a contact person to coordinate the efficient scheduling of work. 6. Maintain service records or all Preventive Maintenance Including fluid analysis. Customers Signature: PSSR Signature: Service Manager Signature: Date: Date: 3/16/2015 Date: Upon approval, please return to Pat Smith at psmith@wagnerequipment.com. Standby Program - a �" SERVICE LEVELS - e ur w w Q a (L O E WE Oi 0 O� ❑ PM -1 ❑ ❑ ❑ ❑ ❑ 0 Flat Rate Per Visit PMI = Oates of Maint: ❑ Q Flat Rate Per Visit: PM2 = 1465.00 Dates of Malnt May 2015 PM -2 ❑ ❑ 0 ❑ ® ❑ PM -3 ❑ ❑ ❑ ❑ Flat Rate[Per Visit: PM3 = Dates of Malnic ❑ ATS Maintenance ❑ ❑ ❑ Flat Ra Per Visit - Dates: ❑ Load Bank Test In Lol ❑ Fla Ra Per Visit: Dates: Cable FT: KW: Volt; ❑ M er Test ❑ ❑ ❑ ❑Flat Ra Per Vlslt,. Dates: In Other: ❑ ❑ In Rat Rate Per Visit: Dates: SPECIAL INSTRUCTIONS: A— maintenance reoalrs will be billed at Time & Material at the current Wagner Power Systems rate, and are subject in customer approval. Tax and/or environmental charges should they apply are not Included in above rate. Price Is Per Unit, Per Visit Including Parts, Labor and Travel SERVICE PROVIDED: 1. Provide applicable travel, labor, parts, fluids, and tooling to perform PREVENTIVE MAINTENANCE as defined under the "Maintenance Sectlo V of Operation & Maintenance Guide at the above Intervals (check all Preventive Maintenance Intervals that apply) to Include changing nuids and fluters, replace gaskets/seals made unusable during Preventive Maintenance, adjust and lubricate machine. 2. Perform walk-around-Nsual Inspection of the complete machine. Inspections are Intended to Identify and report readily observable equipment condition and/or deficiencies, which could adversely affect safety, machine life, operation and/or performance. - 3. Provide fluid analysis for engine compartment and cooling system at selected Intervals (fuel sampling is not Included). 4. Provide written Preventive MaiMenanre and fluids analysis reports and esdmate(s) for any conective action. S. Provide computerized malmenance scheduling system and a contact person to coordinate the efficient scheduling of work. 6. Maintain service records or all Preventive Maintenance Including fluid analysis. Customers Signature: PSSR Signature: Service Manager Signature: Date: Date: 3/16/2015 Date: Upon approval, please return to Pat Smith at psmith@wagnerequipment.com.