HomeMy WebLinkAboutbocc.con.046.2015 (2)Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT it: 046-2015
ORIGINATING DEPARTMENT: Airport
PROCUREMENT OFFICER: Dustin Havel PHONE #: -4292855
PROJECT NAME: RW1S Maintenance CONTRACTOR: Vaisala Inc.
DOLLAR AMOUNT: $8.050.00 LINE ITEM # 404.25.00000.82000
CONTRACT EXECUTION DATE: 4/1/2015 CONTRACT END DATE: 3/30/2016
AUTOMATIC RENEWAL: ❑ YES ®NO TERM:
❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER $50,000 (Requires Section Leader & County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
[]None ❑ Informal ❑ Formal ® Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended (Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
® Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement (Resolution Required)
❑ Lease ❑ Non -Profit
❑ Construction ❑ Quasi -Public (e.g: AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required)
❑ Other (e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10% or $25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ ® No Pages Missing ✓® All Other Blanks Filled In
✓ ® If Page Left Intentionally Blank —Note on Page ✓® All Exhibits Attached
✓ ® Page numbered consecutively ✓❑ All Legal Descriptions attached (if applicable)
✓ ® All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (if applicable,
✓ ® All Dates Filled In ✓❑ Warranty (if applicable)
✓ ❑ Special Instructions for Finance Department:
✓ ® Authorized Procurement Officer's Name: Dustin Havel
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Contract # 046-2015 Rev. 8.3 1.11 jaa/js
Budget Line Item# 404.25.00000.82000 2/6/2012 m,
G
0,fuDf%
Coll! lei If
a
CONTRACT FOR PROVISION OF SERVICES
RUNWAY WEATHER INFORMATION SYSTEM MAINTENANCE
THIS CONTRACT is made and entered by and between the Pitkin County Board of County
Commissioners ("County") and Vaisala Inc. 194 South Taylor Avenue in Louisville, CO 80027
(hereinafter "Contractor").
Term. The term of this contract is from April 1, 2015 to March 30, 2016.
2. Contractor's Oblieations. Contractor shall:
Refer to Exhibit A and Attachment 2. If there is conflicting language in the Exhibit or the
Attachment the contract will prevail.
3. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 2. It is
expressly understood and agreed that in no event will the total compensation and reimbursement to be paid
hereunder exceed the sum of $8050.00 for all services rendered. By contract or amendment, the County
and Contractor may reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment
expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount
the Contractor owes the County for any reason.
4. County's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other
documents prepared by Contractor in connection with this contract shall be the property of the County.
However, Contractor shall have the right to utilize such documents in the course of its marketing,
professional presentations, and for other business purposes. Contractor assigns to County the copyrights
to all work prepared, developed, or created pursuant to this contract, including the right to: 1) reproduce
the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly;
and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of
this contract for marketing purposes and professional presentations, articles, speeches and other business
purposes.
5. Pitkin County's Obligations. Pitkin County shall administer this contract through a County
Representative. Dustin Havel will manage the project as the County's Representative. In the event that
Dustin Havel is not available, Fil Meraz shall assume the County Representative's duties. The services
provided and products delivered by the Contractor under this contract will be subject to review by the
County's Representatives, or a designee, for compliance with Contractor's obligations prior to final
payment.
Contract # 046-2015 Rev. 8.3 1.11 jaa/js
Budget Line Item# 404.25.00000.82000 2/6/20121m
6. Termination Prior to Expiration of Contract Term. The County has the right to terminate this
contract, with or without cause, by giving written notice to the Contractor of such termination and
specifying the effective date thereof. Such notice shall be given at least ten (10) days before the effective
date of such termination. In such event all finished or unfinished documents, data, studies and reports
prepared by the Contractor pursuant to this contract shall become the County's property. Contractor shall
be entitled to receive compensation in accordance with the contract for any satisfactory work completed
pursuant to the terms of this contract prior to the date of termination. Notwithstanding the above,
Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue
of any breach of the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them contemplated by the
contract is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor
shall not be deemed to be an employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under this
contract. Contractor may choose to work for other individuals or entities during the term of this contract,
provided that the basic services and deliverable products required under this contract are submitted in the
manner and on the schedule defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry standard
of care, skill and diligence in the performance of Contractor's obligations under this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin
County employee, servant or agent in the course of completing work under this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin County
and is responsible for payment of any federal, state, FICA and other income taxes.
8 Assi ng ability. This contract is not assignable by either party. Any use of subcontractors by the
Contractor for performance of this contract must be accepted in writing by the County.
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to binding
arbitration. The parties agree that any disputes concerning the terms and conditions of this contract shall
be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the rules of the
American Arbitration Association and shall be presided over by the Pitkin County Hearing Officer
appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the
substantially prevailing party.
10. Severability. In the event that any provision of this contract shalt be held to be invalid or
unenforceable, the remaining provisions of this contract shall remain valid and binding upon the parties
hereto
11. Integration and Modification.
A. This contract represents the entire and integrated contract between the County and the
Contractor and supersedes all prior negotiations, representations, or contract, either written or oral. This
contract may be amended only by written contract signed by both the County and the Contractor.
Contract # 046-2015 Rev. 8.3 1.11 jaa/js
Budget Line Item# 404.25.00000.82000 2/6/2012 lin
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or decrease in the amount of
the Contractor's compensation, which are mutually agreed upon between the County and the Contractor,
shall be in writing and upon execution shall become part of this contract.
12. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right to
participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or
assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing
permits for any work included in the project, hereinafter referred to as indemnitee, from all suits and claims,
including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character
or any nature arising out of the work done in fidfillment of the terms of this Contract or on account of any
act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the
Contractor to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the
Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract
of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights
of subrogation against the County its subsidiary, parent, associated and/or affiliated entities, successors, or
assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work
performed by the Contractor for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and
defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other
costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent.
13. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract are satisfied,
insurance against claims for injury to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Contractor, its agents, representatives,
employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in no way limit the
indemnity covenants contained in this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient to protect the
Contractor from liabilities that might arise out of the performance of the work under this Contract by the
Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own
risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The
Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.
A. Coverage and Limits of Insurance:
Contractor shall provide coverage with limits of liability not less than those stated below. An umbrella
and/or excess liability policy may be used to meet the minimum liability requirements provided that the
coverage is written on a "following form" basis.
Statutory Workers' Compensation: Colorado statutory minimums.
3
Contract # 046-2015
Budget Line Item# 404.25.00000.82000
Rev. 8.3 1.11 jaa/js
2/6/2012 Im
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor is
exempt under Colorado Workers' Compensation Act., AND when such contractor or
subcontractor executes the appropriate Work Comp Waiver form.
Minimum Limits:
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2. Commercial General Liability —ISO 1 CG 0001 form or equivalent
(With County named additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Projects(s) General Aggregate Limit, ISO CG 2503 (1997 Edition
or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010 (2004
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037 (2004
Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language on the
Additional Insured Endorsements specified above: "County, its subsidiary, parent,
associated and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers named as an additional insured with respect to liability
and defense of suits arising out of the activities performed by, or on behalf of the
Contractor, including completed operations".
F1
Contract # 046-2015
Budget Line Item# 404.25.00000.82000
Rev. 8.3 1.11 jaa/js
2/6/2012 Im
3. Auto Liability: Bodily injury and property damage for any owned, hired, and non -
owned vehicles used in the performance of this Contract.
Minimum Limits:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
4. Special Coverages (check as appropriate and insert amount):
❑(1) Performance Bond $
❑ Labor and Material $
❑ Payment Bond $
❑(2) Professional Errors and Omissions
❑(3) Aircraft Liability
0(4) Owner's Protective
❑(5) Builder's Risk
❑(6) Boiler and Machinery
❑(7) Loss of Use Insurance
❑(8) Pollution Liability
❑(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
1. Each insurance policy required by the insurance provisions of this Contract shall
provide the required coverage and shall not be suspended, voided or canceled except after thirty
(30) days prior written notice has been given to the County, except when cancellation is for non-
payment of premium, then ten (10) days prior notice may be given. Such notice shall be sent
directly to (County Representative's Name & Address). If the insurance carrier will not provide
the required notice, the Consultant/Contractor and or its insurance broker shalt notify the County
of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers' notification to that effect.
Simultaneously with the Certificates of Insurance, the Contractor shall file with the Procurement
Officer a certified statement as to claims pending against the required coverages, reserves established
on account of such claims, defense costs expended and amounts remaining on policy limits.
2. In addition, these Certificates of Insurance shall contain the following clauses:
a. The contractor's insurance shall be primary and non-contributory with any
insurance or self insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall have
no recourse against the County of Pitkin for payment of any premiums or for assessments
under any form of policy.
C. Any and all deductibles or self insured retentions in the above-described insur-
ance policies shall be assumed by and be for the amount of, and at the sole expense of the
Contractor.
d. Location of operations shall be: "all operations and locations at which work
for the referenced Project is being done."
61
Contract # 046-2015
Budget Line Item# 404.25.00000.82000
Rev. 8.31.11 jaa/js
2/620121m
3. Certificates of Insurance for all renewal policies shall be delivered to the County's
Representative at least fifteen (15) days prior to a policy's expiration date except for any policy
expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy and any
policy endorsement at any time during the tern of this contract.
14. Exemptions and Preferences. All purchases of construction or building or any other materials for
this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin
County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K.
15. Records. The Contractor shall maintain comprehensive, complete and accurate books, records, and
documents concerning its performance relating to this contract for a period of three (3) years after final
payment under the contract and the County shall have the right within the three (3) year period to inspect
and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable
times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all
provisions of the contract and applicable law.
16. Contract Made in Colorado. The parties agree that this contract was made in accordance with the
laws of the State of Colorado and shall be so construed. Vcnue is agreed to be exclusively in the courts of
Pitkin County, Colorado.
17. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of this
contract beyond the arbitration described in Paragraph 9, the substantially prevailing party shall be entitled to
its costs and reasonable attorney's fees.
18. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and
does not waive, by any provision of this contract, the monetary limitations or terms (presently $150,000
per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the
Colorado Governmental Immunity Act, 24-10-101, e/ seq., C.R.S., as from time to time amended, or
otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this
contract shall be construed or interpreted to require or provide for indemnification of the Contractor by the
County for any injury to any person or any property damage whatsoever which is caused by the negligence or
other misconduct of the County or its agent or employees.
19. Current Year Obligations. The parties acknowledge and agree that any payments provided for
hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures
of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin County's annual
right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions
of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the
then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as
creating a multiple -fiscal year direct or indirect debt or other financial obligation of Pitkin County within
the meaning of any constitutional or statutory debt limitation. This contract shall not directly or indirectly
obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current
fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or
source of Pitkin County's moneys, nor shall any provision of this contract restrict the future issuance of
Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money.
M
Contract # 046-2015
Budget Lute Item# 404.25.00000.82000
Rev. 8.3 1.11 jaa/js
2/6/2012 Im
20. Notice. Any written notice required by this contract shall be deemed delivered through any of the
following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with confirmation
of receipt to the fax number below; or (3) within three (3) days of being sent certified first class mail,
postage prepaid, return receipt requested addressed as follows:
A. To Pitkin County
Dustin Havel
0233 East Airport Rd.
Aspen, Colorado 81611
Fax: 970-429-1892
B. To Contractor:
Vaisala Inc.
194 South Taylor Avenue
Louisville, CO 80027
with copies to:
Pitkin County Attorney's Office
530 E. Main Street, #302
Aspen, Colorado 81611
Fax: (970) 920-5198
21. Public Contracts for Services and Public Contracts with Natural Persons. In conformance with
the provisions of C.R.S. § 8-17.5-101 and 102, as amended and C.R.S. § 24-76.5-101, as amended
PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to
the offer, issuance, or sale of securities, investment advisory services or fund management services,
sponsored projects, intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an
illegal alien who will perforin work under this contract and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform work under this contract,
through participation in the E -Verify Program or the Department program established pursuant to CRS
§8-17.5-102(5)(c), Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this contract or enter into a contract with a subcontractor that fails to certify to Contractor that
the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this
contract. Contractor (a) shall not use E -Verify Program or Department program procedures to undertake
pre-employment screening ofjob applicants while this contract is being performed, (b) shall notify the
subcontractor and the contracting State agency within three days if Contractor has actual knowledge that a
subcontractor is employing or contracting with an illegal alien for work under this contract, (c) shall
terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien
within three days of receiving the notice, and (d) shall comply with reasonable requests made in the
course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of
Labor and Employment. If Contractor participates in the Department program, Contractor shall deliver to
the contracting State agency, Institution of Higher Education or political subdivision a written, notarized
affirmation, affirming that Contractor has examined the legal work status of such employee, and shall
comply with all of the other requirements of the Department program. If Contractor fails to comply with
any requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency, institution of
higher education or political subdivision may terminate this contract for breach and, if so terminated,
Contractor shall be liable for damages.
PUBLIC CONTRACTS WITH NATURAL, PERSONS. CRS §24-76.5-101. Contractor, if a natural
person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or
7
Contract # 046-2015 Rev. 8.31.1 I jaatjs
Budget Line Item# 404.25.00000.82000 216/2012 Im
she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall
comply with the provisions of CRS §24-76.5-101 et seq., and (c) has produced one form of identification
required by CRS §24-76.5-103 prior to the effective date of this contract.
Addendum.
Force Maieure. Neither par ly shall be deemed to have breached the Agreement by reason of delay or
failure in performance resulting from causes beyond the control, and without the fault or negligence, of
the party. Such causes include, bill may not be limited to, an act of cod, an act of war or public enemy,
riot, epidemic, fire, flood, quarantine, embargo, epidemic, unusually severe heather or other disaster, or
compliance with laws, governmental acts or regulations, in any case, not in effect as of the date of the
Agreement, or other causes similar to the foregoing beyond the reasonable control of the parry so
affected. The party seeking to avail itself of any of the foregoing excuses must promptly notify the other
party of the reasons for the failure or delay in connection with the performance hereunder and shall exert
its best efforts to avoid further failure or delay. However, the Agreement shall terminate, as provided
under Section 6, if such delay or failure persists for one -hundred twenty (120) consecutive days and there
is no foreseeable remedy or cure available.
No Special DamaYes. Neither party shall be liable for losses or damages which are special or exemplary
arising form or related to this agreement.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein above.
CONTRACTOR:
Title eo4Pox-r)E 746 /rr
Date
PITKIN COUNTY, COLORADO:
By:J�l 2 7— 7— 0IS
Dustin Havel, Assistant Aviation Director—/Operations & Facilities Date
BY�—
`Jon Perck, C ty Manager
IF A STANDARD ONAL LANGUAGE ADDED:
John Ely tnt orney Date
Contract # 046-2015 Rev. 8.31.1 1 jaa/js
Budget Line Item# 404.25.00000.82000 2/6/20121m
she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall
comply with the provisions of CRS §24-76.5-101 et seq., and (c) has produced one form of identification
required by CRS §24-76.5-103 prior to the effective date of this contract.
Addendum.
Force Ma'e� ure. Neither parry shall be deemed to have breached the Agreement by reason of delay or
,failure in performance resulting from causes beyond the control, and without the fault or negligence, of
the party. Such causes include, but may not be limited to, an act of God, an act of war or public enemy,
riot, epidemic, fire, flood, quarantine, embargo, epidemic, unusually severe weather or other disaster, or
compliance with laws, governmental acts or regulations, in any case, not in effect as of the date of the
Agreement, or other causes similar to the.foregoing beyond the reasonable control of the party so
affected. The party seeking to avail itself of any of the foregoing excuses must promptly notify the other
party of the reasons.for the,failure or delay in connection with the performance hereunder and shall exert
its best efforts to avoid further failure or delay. However, the Agreement shall terminate, as provided
under Section 6, if such delay orfailure persists.for one -hundred twenty (120) consecutive days and there
is no foreseeable remedy or cure available.
No Special Damages. Neither parry shall be liable for losses or damages which are special or exemplary
arising form or related to this agreement.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein above.
CONTRACTOR:
By: V
'r'M6 nivy 4T- ma4*,
Title eo+tltrtLli'E SEzATmeY 2-12o/lc
Date
PITKiN COUNTY, COLORADO:
0
Dustin Havel, Assistant Aviation Director—Operations & Facilities Date
Jon Peacock, County Manager
IF A NON- STANDARD/ADDITIONAL LANGUAGE ADDED:
John Ely, County Attorney Date
Contract # 046-2015 Rev. 8.31.11 jaa/js
Budget Line Item# 404.25.00000.82000 2/6!2012 Im
Exhibit A
VAISALA
194 tiouth Turlur Aw.
LauL.VW. CO 80031
AVIATION SUPPORT AND MAINTENANCE SERVICES
Order and Pricing Schedule
Vaisala: Customer: Pitkin County
Vaisala Inc. Aspen -Pitkin Comity Airport
194 South Taylor Ave. 506 B Main
Louisville, CO 80027 1 Aspen, CO 81611
This Order and Pricing Schedule is incorporated by reference into the Agreement for Aviation
Support and Maintenance Services between the panics, and the Statement of Work, and made
a part thereof.
The Effective Date of this Agreement is 01 April , 2O IS
The Term of this Agreement shall he for a period of 1 year(s) from the Effective Date.
Services (checkasapplicable)
❑O Preventive Maintenance
O Equipment Restoration 3/Year I'ans Included
❑ Data Service
Equipment (check as Manufacturer/Model Equipment (check as ManufaclurerINfodel
applicable) applicable)
❑ VOR
❑ RVR
❑ DME
® RWIS
❑ LOC
❑ NDB
❑ GS
❑ Control Tower
❑ AWOS
❑ Markers
❑ TWX/LTS
❑ Other
Data Services (check as applicable)
1.500.00
❑ AviMet Data Link
Holiday Feb
❑ Navigator n
500.00
❑ OLD 360 - Service Size:
Cancellation/Delay Fee
❑ NLDN Stroke Data - Service Size:
500.00
❑ CL.DN Stroke Data - Service Size:
❑ AviCast
❑ AviCasl Lightning Warning System
Fees
I Contract Total: S 8.050.00
Annual Fee
$
8,(150.(10
billed Annually
Unplanned Outage Fee
$
1,500.00
per day (es. lightning strike, bird strike)
Facility Visit Fee
$
1.500.00
per (]try (ex. flight check)
Holiday Feb
$
500.00
per da • additional
Cancellation/Delay Fee
$
500.00
per day
Maintenance Agreement Page I of 2
Contract # 046-2015
Budget Line ]tern# 404.25.00000.82000
Statement of Work and Additional Terms
Attachment I - Tens & Conditions
Attachment 2 - RWIS Statement of Work
Rev. 8.31.11 jaa/js
2/6/2012 Im
Invoice Contact:
Airport Manager/Authority:
Pitkin County
P
Name;
Dustin Navel
Name:
5061: Main
0233 C Airport Road
Address: Aspcn. CO 81611
Address: Aspen, CO 8161 1
9709205200
Phone:
Phone: 970 429 2855
Email'
Finail: dustin.havcl((i;aspcnairpan.eom
Accepted and agreed to by the duly authorized signatories below.
Vaisala Inc.
Pitkin County
JD Kirkpatrick
BY:
By:
Sales Manager
Sales
Title:
Date: Date:
Maintenance Agreement
Page 2 of 2
Me
Contract # 046-2015
Budget Line Item# 404.25.00000.82000
1 � ,
194 South Toytor Ave.
Loukvitle, CO M0027
Attachment 2
RWIS Maintenance Statement of Work
Description of Equipment Ser•icts.
Rev. 8.3 1.11 jaa/js
2/6/20121m
LL Preventive Maintenance consists of inspection, functional checks, adjustments,
replacement of failed components and cleaning in accordance with the equipment manufacturer's published
guidelines and requirements. Vaisala will perform one (1) preventive Maintenance check per year at
Custmner's site and notifv customer at least one week in advance of the estimated service time. Vaisula
shall make a report in writing containing observations and actions taken during each Maintenance visit and
a copy will he supplied to Customer.
1.2. Fquipment Restoration. In the event of an unplanned equipment failure or
oulage. vaisala Shall commence restortion %%ark within two (2) business days after the outage is reported
and complete restoration services in a reasonable prompt manner. Diagnosis may he pe'rfonned remotely
and render the system inoperable until which time replacement equlpt eni/pans can arrive in Customer's
site. Repairs required due to Acts of God, lightning, vandalism, etc, are excluded and will he billed at the
Unplanned Outage price. A maximum of three (3) restorative trips per year are allowed under contract. If
more trips tare required the unplanned outage fee will apply.
1.3. All services provided by Vaisala shall be perfornncd by qualified field
technicians and other person el having all required certifications and licenses required.
2. Replacement Paris.
2.1. I'aventent Sensors that require replacement for reasons other than electronic
failure (consmrction. rubber Intild-up, etc) are billed and installed at list price. Saw cutting of pavement far
replaced sensors is in the expense of customer.
2.2. Sensor failures including the system, and RI,U which occur during the course of
this contract, are covered including pans and labor. Vaisala may replace sensors, parts or equipment with
factory reconditioned units. "nils does not include island server systems and equipment that is no longer
manufactured or supported by Vaisala.
2.3. Sensor replacement requires appropriate weather conditions. Vaisala will not
replace sensors when appmpriamc weather conditions du no exist. Replacement of sensors is contingent tun
Customer providing Vaisala access to the sensors and managing airport operations accordingly.
3. Customer Responsibilities.
3.1. Customer shall be responsible for monitoring the sums of the systems following
maintenance by Vaisala if customer has their own serer.
3.2. Customer sliall be responsible for providing transportation andaor access for
Vaisala personnel between the airport terminal and the location of the Equipment:
3.3. Customer shall be responsible for providing security in and around the
Equipment to be maintained under the Agreement -
3.4. Customer shall l c responsible for any loss or damage to the Equipment for
reasons other than the fault of Vaisala and for providing any insurance Customer may desire to cover any
such loss ortlannpge.:
3.5. Customer shall be responsible for maintaining the grounds and buildings
associalcd with Equipment in goad repair.
11