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Home My WebLink Aboutbocc.res.016.2015A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, APPROVING CHANGE IN TERMS FOR CITIZEN BOARDS BY AMENDING BYLAWS Resolution 4 016 - 2015 RECITALS Volunteer Citizen Boards are established per the Home Rule Charter and State Statute. 2. In Ordinance 028-82, the Board delegated to each citizen board the task of establishing bylaws, including attendance policy, and that bylaws be submitted to the Board for approval. 3. Terms for Citizen Boards are determined by state statute, Pitkin County Home Rule Charter or bylaws. 4. In July 2014 the BOCC agreed to advance a November 2014 ballot question to remove the identification of terms at two (2) years. The question passed and Section 3.1.4 of the Home Rule Charter now states: "Except as otherwise established herein, or by statute if made applicable by this Charter, terns for each Citizen Board shall be determined by the Board of County Commissioners." 5. During the February 17, 2015 Work Session, the BOCC directed staff to prepare a resolution for the next regular meeting approving the following bylaws be amended to reflect the change to four (4) year terms: • Board of Adjustment • Board of Appeals • Pitkin County Library Board • Election Commission • Financial Advisory Board • Agricultural Building Review Committee • Citizen Grant Review • Redstone Historic Preservation • Senior Services Council • Translator Advisory Board • Weed Advisory Board NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado, that the terms of each member will be four (4) years and the bylaws of the citizen boards listed in paragraph 5 of the recitals will be amended and are hereby approved. INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE 25th DAY OF FEBRUARY 2015. I Page 2 of 62 NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RES LUTI N PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE /I DAY OF Q.V 12015. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON TIRE OFFICIAL PITKIN COUNTY WEBSITE ( www.pitkincountY.co n ) ON THE QDAY OF R O r l L 2015. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 1-I4# DAY OF MARCH 2015. PUBLISHED BY TITLE AND SHORT SUMMhRY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE 4 Ad DAY OF H_ -Pt(/ 2015. POSTED BY TITLE AND SHORT SUMMARY 0 THE OFFICIAL PITKIN COUNTY WEBSITE ( wtivw.pitkincounty.com ) ON THE �� DAY OF Ma -,r X 2015. A71;�T: BOARD OF COUNTY COMMISSIONERS `/ x-.� By: p " Jones Steven F. Child, Chair County Cler . Date: 2 L APPROVED AS TO FORM: MANAGER APPROVAL Jon Peacock, County Manager 2 Page 3 of 62 BYLAWS OF THE PITKIN COUNTY BOARD OF ADJUSTMENT Adopted March 14, 2004 via BOCC Resolution# 043-2004 Amended July 27, 2011 via BOCC Resolution # 069-2011 Amended March 25, 2015 via BOCC Resolution # 016 - 2015 ARTICLE I Name Section 1. Name. The name of this Pitkin County citizen board shall be the Board of Adjustment ("Board"). ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of the Board is to perform those duties set out in Article III of the Pitkin County Home Rule Charter. Section 2. Policies. The Board may from time to time adopt policies to guide the activities of the Board. Such policies will be adopted by Board resolution and shall remain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions. The Board's functions and responsibilities are set forth in Section 2-10-30 of the Pitkin County Land Use Code ARTICLE IV Membership Section 1. Appointments. Appointments to the Board shall be made by the Board of County Commissioners (`BOCC"). There shall be three to five (5) trustees/members. The Board of County Commissioners may appoint up to five (5) alternate members, who shall be permitted to vote only in the absence of a regular member. Section 2. Term. The Board of Adjustment shall have three to five members pursuant to CRS 30- 28-117-(1) as amended and terms of members shall be four (4) years. Section 3. Oualifications. Members shall reside in Pitkin County. Section 4. Compensation. Each Member shall serve without pay. Section 5. Removal. A Member may be removed from the Board for violation of the Standard of Conduct adopted by the Board of County Commissioners in Ordinance 028-02, including violating this Board's policy on absenteeism. The Chair shall request the Commissioners to remove a Member who has more than two unexcused absences from regularly scheduled meetings within a calendar year. In the case of extenuating circumstances, the Board may choose to make an exception to this rule. ARTICLE V Officers Section 1. Officers. The officers of the Board shall be a Chair and Vice -Chair, or Co -Chairs, and may include such other officers as the Board may from time to time appoint. The Chair and Vice -Chair, or Co -Chairs shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice -Chair, or Co -Chairs shall be appointed by the Board at the first regular meeting in May. Subject to earlier termination, each officer shall hold office for one year and until his/her successor shall have been duly appointed. A member appointed to the offices of Chair or Vice -Chair, or Co -Chairs, shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting and will serve at the pleasure of the Board. Section 3. Vacancies. Should the office of the Chair, Vice -Chair, or Co -Chairs become vacant, the Board shall appoint the successor according to the rotation schedule at a regular or special meeting of the Board, and such appointment shall be for the remaining portion of the term. Section 4. Duties. (1) Chair, Co -Chair. The Chair or Co -Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. She/he shall sign meeting minutes, resolutions and any other document authorized by the Board. The Chair shall see to the execution of resolutions, procedures and policies approved by the Board. (2) Vice Chair. In the absence or disability of the Chair, the Vice Chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Section 1. Regular Meetings. Regular meetings shall be held on the first Tuesday of each month, provided that the Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time. Section 2. Special Meetings. A special meeting may be called at any time by the Chairperson or by written request of two members of the Board. A minimum notice of twenty-four hours is required, unless said notice is waived with a written agreement of a quorum of Board members or by all members in attendance, or unless prohibited by other Public Notice posting requirements. Section 3. Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1. Roll call 2. Reading and approval of minutes of last meeting 3. Old business 4. New business 5. Adjourn Section 4. Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Board or at the discretion of the presiding officer. The concurring vote of four members of the Board of Adjustment in the case of a five (5) member Board and three members in the case of a four (4) member or (3) member Board shall be necessary to reverse any order, requirement, decision, or determination or to decide in favor of the applicant. Section 5. Quorum. A majority of members of the Board shall be necessary to constitute a quorum for the transaction of business. Once a quorum is made, it cannot be broken until the meeting is adjourned. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7. Meeting Notices and Study Materials. The Zoning Officer shall furnish the Members advance notice of all meetings. The Zoning Officer shall deliver, in advance, minutes of the previous meetings and copies of material to be studied or acted upon, including an agenda and covering items that might otherwise complicate the agenda. Section S. Agenda. The agenda shall be prepared by the Chair, eF Co -Chair, or Zoning Officer and copies distributed in advance of the meeting. Other items of the agenda shall include but not be limited to disposition of minutes of the previous meeting and of intervening special meetings, committee reports, as well as old and new business. The minutes and agenda shall be delivered at least 48 hours or two business days in advance of the meeting, to each member. Section 9. Open to the Public. All meetings shall be open to the public. ARTICLE VII Standard of Conduct I. Prohibition on Conduct A. Trustees/Members shall abide by the County Standard of Conduct. B. Failure to comply with the Standard of Conduct could result in removal by the Board of County Commissioners. ARTICLE VIII Amendment Section 1. Amendment. These By Laws shall be the province of the BOCC and shall be adopted and amended only by the action of the BOCC. 4 BUILDING CODE BOARD OF APPEALS BYLAWS ARTICLE I STRUCTURE Amended March 25, 2015 via BOCC Resolution 016-2015 1. The Board of Appeals shall meet at call of the chairman or when requested by the Building Official. 2. The business sessions and hearings conducted by the Board shall be open to the public. A quorum of four (4) members is necessary for the transaction of business. The Board may, upon motion duly passed, hold executive sessions after building or license appeal hearings to deliberate its decision. 3. The agenda for the meetings is to be set up by the Building Official. Matters before the Board are to be scheduled in the chronological order in which they were properly filed, except upon the special request of the Building Official, for good cause shown. 4. To insure a quorum, the Board shall be composed of five (5) regular members, up to four (4) alternate members and up to three (3) ex -officio members, which shall be seated in the order of their designation. The Board of County Commissioner's shall select members. Members and alternate members who will be unable to attend regular or special meetings of the Board or hearings shall notify the Building Official at least twenty-four (24) hours in advance of the meeting or hearing. An alternate member shall serve a minimum of one (1) year prior to appointment as a regular member (unless no such alternates are available for appointment as a regular member). The three (3) ex -officio members shall be employees or officers of the County (the Chief Building Official or representative) and the Fire department (the Fire Marshall or representative) and one other designee. 5. Terms of members shall be four (4) years and shall be staggered so that not all terms expire at the same time. 6. All decisions of the Board shall be by motion and said motions shall be carried by a simple majority of the quorum. The Chair is entitled to vote. An alternate member shall be permitted to vote only when substituting for an absent regular member. 7. Proxy votes are prohibited. No vote of a member shall be counted if the member is not physically present in the meeting room at -the time of the vote. Ex -officio and alternate members (except as provided in Paragraph 5) shall be without voting powers. 8. Members of the Board shall disclose any conflict of interest and shall disqualify themselves from voting when they or their families (spouse or children) have direct, present financial interest in the outcome of any vote. The Board member prior to his vote must disclose any other relationship between a member of the Board and a vote before the Board that might give rise to an apparent conflict of interest. 9. The Building Official, or his/her designee, shall act as Secretary to the Board, and shall record the vote of every member on every motion as aye, nay or abstain. The Building Official, or his/her designee, acting as Secretary to the Board, shall be responsible for recording the proceedings of every Board meeting and preparing the minutes. Recordings shall be made available for transcription upon written request and posting of the transcription fee, said fee to be set by the Building Official. No recording of a meeting shall be destroyed until the Board thereof shall have approved the minutes as official minutes of said meeting and retained as required by the State Archivist. 10 To insure a quorum, members who intend to resign from the Board are asked to so notify the Building Official at least thirty (30) calendar days in advance of the effective date of the resignation. ARTICLE II OFFICERS 1. At the first Board meeting of every year, the Board shall select from its regular members a Chair, who shall act as presiding officer of the Board, and a Vice -Chair, who shall act in the absence of the Chair with all powers and duties of the Chair. The chair will serve not more than two (2) consecutive two (2) year terms. 2. At a meeting or hearing where the Chair and Vice -Chair are both absent, the members attending such meeting or hearing shall elect a Chair pro tempore to function as Chair for that session. ARTICLE III POWERS AND DUTIES 1. The Board shall adopt reasonable rules of procedure for conducting its business and all decisions and findings shall be clearly reflected in the minutes for the public record. 2. The Board may determine the suitability of alternate materials and methods of construction, provide for reasonable interpretations of building code, in harmony with their general purpose and intent if, in the opinion of the Board, the exception or modification does not lessen any life safety requirements, inclusive of fire protection requirements or any degree of structural integrity. 3. The Board may recommend to the Board of County Commissioners such new legislation as it may deem in harmony with its functions and the matters given to it for administration, and also to recommend such new legislation affecting the building trade or industry as it shall deem advisable for the protection of public health, safety and welfare. 4. The Board shall perform such other duties as the Board of County Commissioners may from time to time impose on it. ARTICLE IV SPECIAL MEETINGS 1. Special meetings of the Board may be called by the Chair, in his/her absence, the Vice Chair, or the Chief Building Official. At special meetings, the Board may hear appeals or conduct hearings or any other authorized business. 2. If a request for a special meeting comes from an appellant or other person asking for a hearing before the Board, such special meeting request shall be in writing on forms approved by the board and provided by the Building Official and be accompanied by a One -Hundred Twenty five Dollars ($125.00) special meeting fee. If at the special meeting, the case of the person requesting the meeting is substantially upheld, the Board may vote to return up to Fifty Dollars ($50.00) of the fee. Before calling the special meeting, the Chair may require the submission of such writings that, in his or her sole discretion, are necessary to determine the advisability of calling a special meeting. 3. There shall be no special meeting fee if the request for the special meeting is from the Chair, Vice - Chair, or Chief Building Official. ARTICLE V APPEALS 1. Appeals to the Board may be made by any interested party disagreeing with any decision or order of the Building Official. 2. Appeals must be filed in writing, on forms approved by the Board and provided by the Building Official, and be accompanied by the appeal fee of Seventy-five Dollars ($75.00), at least ten (10) calendar days before the date scheduled for the hearing, unless the appeal is the subject of a special meeting, as provided in Article IV above, in which case the appeal fee shall be One Hundred Twenty- five Dollars ($125.00). 3. The appeal form shall give a clear and concise statement of the particular decision or order of the Building Official appealed from, a clear and concise statement of the basis for the appeal, including the alternative materials and/or methods of construction proposed by the appellant or the interpretation of the Code sought by the appellant. 4. The appellant shall specifically notify the Board, ten (10) calendar days prior to the hearing if: (a) the appellant will be represented by an attorney at the hearing and the name and address of the attorney; and (b) the appellant will present expert witness(es) at the hearing and the name, address and telephone number of the expert witness(es); and a brief summary of topics to be discussed; and 5. The appellant shall present twelve (12) copies of the completed appeal form and 12 copies of all written materials, (i.e.: tests, data, plans, specifications) to the Building Official ten (10) calendar days prior to the hearing. 6. If the appellant is not the owner of the property that is the subject of the appeal, the appellant shall submit with the appeal form a written statement from the owner acknowledging the appeal, consenting thereto and naming the appellant as his designated agent. 7. The Building Official shall provide the appropriate form to appellant upon request, and shall distribute copies of the completed form to members of the Board at least five (5) days before the date scheduled for the appeal hearing. ARTICLE VI APPEAL HEARINGS 1. The appellant shall have the burden of proof, which burden shall be the preponderance of the evidence, and the burden of going forward with the appeal. Continuances of appeal hearings shall be granted only upon good cause shown and only by the affirmative vote of a majority of the regular members present. 2. Any written materials relied upon by the appellant shall be introduced as exhibits and kept by the Board as part of the appeal record. 3. The hearing shall be recorded by the Building Official and transcripts thereof made available upon request at a reasonable price to be set by the Building Official. The recording shall contain the entire hearing process, including deliberations by the Board in executive sessions, and shall be retained by the Building Official until the Board approves minutes of the meeting. The Building Official shall retain the recording for one year, unless there is any pending litigation, then they need to be retained until cases are settled or all appeals exhausted. The minutes shall then be retained as part of the appeal record. 4. The appellant shall be as brief as possible but shall be permitted to present witnesses, introduce exhibits, cross-examine adverse witnesses, and make a closing statement. 5. The Building Official shall have the duty to respond to the appellant's case, stating the basis for his original decision or order, and may present witnesses, introduce exhibits, cross-examine adverse witnesses and make a closing statement. Written materials relied upon by the Building Official shall be kept by the Board as part of the appeal record. 6. Board members shall have the right to question the witnesses and examine the exhibits. 7. The Board may reverse, affirm, or modify the decision or order of the Building Official or continue the hearing for presentation of additional evidence. BYLAWS BOARD OF TRUSTEES OF THE PITKIN COUNTY LIBRARY Amended on March 25, 2015 via BOCC Resolution # 016-2015 These bylaws are amended and reenacted in whole by the Pitkin County Library Board of Trustees, January 14, 2004. Article I. ORGANIZATION AND LOCATION Section 1. Name of Organization. This organization shall be called "The Board of Trustees of the Pitkin County Library" (hereinafter referred to as the Board) and shall operate the Pitkin County Library (hereinafter referred to as the Library) in accordance with the Pitkin County Charter, Pitkin County ordinances and resolutions; the Colorado Library Law, sec. 24-90-101, C.R.S.; and all other applicable federal, state, and local laws. The Pitkin County Library exists as a County Library as a result of an election held on November 5, 1940. The Library is a department of Pitkin County. Section 2. Legal Service Area. The Library shall provide services to all areas of Pitkin County except the legal service area of the Basalt Library District. Section 3. Location of Offices. The offices of the Board shall be at the Pitkin County Library building at 120 North Mill Street, Aspen, Colorado 81611. Section 4. Trustees' Commitment. Trustees who accept appointment to the Board commit themselves to careful consideration of decisions relating to the Library, to regular attendance at meetings, to serving on committees necessary to the operation of the Library, and, when reasonable considering other responsibilities of each trustee, attending out -of -county meetings and seminars. ARTICLE Il. MEMBERSHIP ON THE BOARD OF TRUSTEES Section 1. Number of Trustees. The Pitkin County Board of County Commissioners (hereinafter referred to as BOCC) shall determine the size of the Board and shall appoint its members. The BOCC has determined that the current size of the Board is seven members. Appointees to the Board shall be chosen from residents within the legal service area. Section 2. Length of Terms. Each Trustee shall serve for a fixed term determined by the BOCC. The current regular term for Board members as determined by the BOCC is four (4) years. Terms shall ordinarily expire April I and in staggered years if possible. The President shall request the BOCC to fill a vacancy for the remainder of an unexpired term as soon as possible. The Secretary shall keep a record of the commencement and termination date of each Trustee's term of office. Section 3. Reappointment. There shall be no fixed limit on the number of terms served by a Board member, but the BOCC shall assess the performance of the member prior to appointment for another term. A Trustee whose term is expiring must apply to the BOCC for reappointment. Section 4. Removal of a Trustee. A Trustee may be removed only by a vote of the BOCC and only upon a showing of good cause as defined in, but not limited to, these bylaws. Good cause as defined by these bylaws shall be non-performance of poor performance of duties; misconduct in performance of duties; violation of the Standard of Conduct for Pitkin County Public Officials; sexual or other harassment; serious misconduct in matters other than duties as a Trustee; and violation of the attendance policy of this Board. Violation of the attendance policy of the Board is defined as three unexcused absences during the calendar year. The President or Vice President, acting on behalf of the President shall have the duty and responsibility for excusing a Trustee for good cause from attending a meeting. Any Trustee may notify the Board of County Commissioners, through the County Attorney, when actions of a Trustee that appear to be in violation of the Standard of Conduct are brought to his or her attention. The President shall advise the County Commissioners when there may be any other good cause for removal of a Trustee. Section 5. Compensation, Travel and Reimbursable Costs. A Trustee shall not receive a salary or other compensation for services. A Trustee may be reimbursed for actual travel and subsistence expenses when traveling on library business at a rate equal to the rates established by the BOCC for other Citizen Board. A Trustee may be reimbursed for other training and educational expenses including membership in professional organizations and other expenses related to the operation of the library. Section 6. Library Employment. A Trustee may not seek a paid position nor be an employee on the Library staff. ARTICLE III. MEETINGS Section 1. Regular Meetings. Regular meetings shall be held on the second Wednesday of each month, January through November, beginning at noon, unless changed at a previous meeting. If it is a legal holiday, the meeting shall be held at noon on the following day. The annual meeting shall be held at the March regular meeting; and shall not be commenced and continued to later than the June meeting. All Board meetings shall be held within the Legal Service Area. Section 2. Special meetings. Special meetings may be called at the request of a majority of the Trustees. Section 3. Public Attendance at Meetings. All meetings of three or more members of the Board at which public business is discussed or at which any formal action may be taken are public meetings open to the public. Section 4. Meeting Notice, Agenda, and Study Material. Any meeting of the Board at which the adoption of any proposed policy, position, resolution, rale, regulation, or formal action occurs, at which a majority or quorum of the Board is in attendance, or is expected to be in attendance, shall be held only after full and timely notice to the public. The notice of the meeting shall be posted in a designated public place within the library service area no less than twenty-four hours prior to holding the meeting. Specific agenda information shall be where possible included with the public meeting notice. The public place or places for posting of such notice shall be designated at the Board's first regular meeting of each calendar year. The County Librarian shall furnish the Trustees where possible in advance of all meetings copies of material to be studied or acted upon,including an agenda and a monthly report of the County Librarian. The agenda shall be prepared by the President and the County Librarian. Items of the agenda shall include but not be limited to roll call, public comment, librarian's report, financial reports, committee reports, as well as old and new business, and disposition of minutes of the previous meeting and any intervening special meetings. The agenda shall be available to the public in writing in advance of the meeting. Section 5. Public Participation in Meetings. During the public comment period of the meeting any person may speak as to any aspect of library business for a period of three minutes upon first disclosing his or her name and address. The President in his or her discretion may allow further reasonable participation by the public in a meeting as to business specifically before the Board. Persons desiring to make other presentations before the Board may apply in advance to the President or County Librarian to place the matter on a meeting agenda. Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of a majority of the membership of the Board. Section 7. Voting. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The President may vote upon and may move or second a proposal before the Board. Section 8. Conduct of Meetings. Proceedings shall be governed by Robert's Rules of Order. Section 9. Minutes. Minutes of any meeting of the Board at which the adoption of any proposed policy, position, resolution, rule, regulation, or formal action occurs or could occur shall be taken and promptly recorded, and such records shall be open to public inspection. The minutes of a meeting in which an executive session is held shall reflect the topic of the discussion at the executive session. Executive sessions shall be held only upon the affirmative vote of two thirds of the quorum present and shall be in accordance with Sec. 24-6-402(4), C.R.S. All papers, records, and deliberations of the Board, and all records kept by the Board or the Library pursuant to law shall be available for public inspection, and for reproduction at a reasonable cost to be set by the BOCC, during normal business hours, except materials that by law are confidential. ARTICLE IV. OFFICERS AND THEIR DUTIES Section 1. Annual Meeting and Election of Officers. The annual meeting shall be the regular meeting in March at which officers shall be elected by a majority vote for the ensuing year. The officers shall begin their terms after the close of the annual meeting. Section 2. Officers. The Trustees shall elect from among themselves at the annual meeting a President, a Vice-president, A Secretary, a Treasurer, and such other officers as are necessary. A Trustee may hold the two offices of Secretary and Treasurer. Section 3. Nominations. The President shall appoint a nominating committee at the January meeting consisting of at least three Board members other than the President. The Committee shall present a slate of one name for each office at the February meeting. Other nominations may be made from the floor. Section 4. Tenure. Each officer shall serve for a term of twelve months or until the next annual meeting and may be re-elected. Section 5. Duties of the President. The President shall be the chief executive of the Board, shall conduct all meetings and be responsible for bringing before the Board those matters which require attention, shall participate in voting, shall appoint all committees and arrange for their reports to be presented to the Board, shall execute all documents authorized by the Board and perform such other duties as the Board may request. The President shall excuse individual Trustees from attending a meeting for good cause; and shall notify the BOCC when there may be good cause to remove a Trustee or when a Board vacancy exists. The President or designee shall sign all warrants to the County Finance Department for the expending of all monies from the public library fund. Section 6. Duties of the Vice-president. The Vice-president shall assume the duties of the President at meetings in which the President is absent. Section 7. Duties of the Secretary. The Secretary shall keep and record complete and accurate minutes of each meeting of the Trustees including members' attendance, and shall issue and post all notices of all regular and special meetings, and any other notice required by law. The Secretary shall keep a record of the commencement and termination date of each Trustee's term of office. The Secretary, the President, or the County Librarian shall prepare such correspondence as the Board directs. Section 8. Duties of the Treasurer. The Treasurer shall examine the Library monthly financial statements, report to the Board concerning these statements, and shall perform such duties as generally involve this office. Section 9. Absence or Resignation of an Officer. In the event of the absence or inability of an officer to act, the President shall appoint another Trustee to perform the duties of the office on a temporary basis. In the event of the resignation of an officer, the President shall call for a new election at the next regular meeting with nominations coming from the floor. ARTICLE V. POWERS AND DUTIES OF THE BOARD OF TRUSTEES Section 1. Library Law. The Board shall have powers and duties as set forth in the Library Law, sec. 24-90-101, C.R.S. including but not limited to having exclusive control and spending authority over the disbursement of the library funds as appropriated by the BOCC and all other assets of the public library fund; except that these powers and duties may be delegated in part (if the Board retains the right to rescind the delegation) to the Pitkin County Manager or BOCC. Section 2. Librarian and Staff. The Board shall employ a County Librarian, and upon the librarian's recommendation, employ such other persons as may be necessary, prescribe their duties, and fix their compensation; except that these powers and duties may be delegated in whole or in part (if the Board retains the right to rescind the delegation) to the Pitkin County Manager or the BOCC. Section 3. Pitkin County Personnel Policies. The Board shall follow, and the County Librarian and staff members be governed by, the Pitkin County Personnel Policy Manual unless said policy is contrary to other sections of these Bylaws or the resolutions or rules of the Board. Section 4. Gifts. The Board shall accept and acknowledge gifts on behalf of the Library that will benefit the users of the library. This duty may be delegated to the County Librarian. Section 5. Land. The Board shall hold and acquire land by loan, gift, lease, or purchase for Library purposes, to be held in the name of the Board of Trustees of the Pitkin County Library. Section 6. Buildings. The Board shall receive by loan, gift, lease, or purchase, or shall erect any appropriate buildings for Library purposes and acquire such buildings as may be needed. Section 7. Budget. The Board shall submit annually a budget to the BOCC. Section 8. Annual Report. At the close of each calendar year the Board shall make a report to the BOCC showing the condition of its trust during the year, the sums of money expended, and the purpose of the expenditures and such other statistics and information as the Board deems of public interest. At the close of each calendar year, the Board shall make a report to the State Library in the required form. Section 10. Purchasing Procedures. Purchasing procedures shall follow those set forth in the Pitkin County Procurement Code unless the Procurement Code is contrary to other sections of these Bylaws, or resolutions or rules of the Board. Section 11. Other Actions. The Board shall identify and carry out all other actions necessary for the orderly and efficient management of the Library. ARTICLE VI. DUTIES OF THE COUNTY LIBRARIAN Section 1. Position. The Board shall employ a qualified librarian who shall be the chief administrative officer of the Library on behalf of the Board and under its review and direction. The librarian shall recommend to the Board the appointment of other employees and shall be held responsible for the proper direction and supervision of the staff, for the care and maintenance of library property, for an adequate and proper selection of books and other material in keeping with the stated policy of the Board, for the efficiency of library service to the public, and for its financial operation within the limitations of the budgeted appropriation. The Board's authority to employ and supervise the County Librarian and library staff may be delegated in whole or in part to the BOCC or County Manager unless this delegations is contrary to these Bylaws, or resolutions or rules of the Board, and the Board retains the right to rescind this delegation. The County Librarian shall be considered a Section Head and Department Head in the administration of the County government and shall have the usual powers and duties of such positions unless they are contrary to these Bylaws, resolutions or rules of the Board. Section 2. Miscellaneous and Emergency Expenditures. The County Librarian may make miscellaneous unbudgeted expenditures in accordance with the rules of the County Finance Department commensurate with the position of a Section and Department Head unless these rules are contrary to other sections of these Bylaws, resolutions or rules of the Board. Section 3. Finance. The County Librarian shall approve all invoices for payment, if delegated with this authority by the Board President; and shall comply with the rules of the County Department of Finance, unless said rules are contrary to other sections of these Bylaws, resolutions or rules of the Board. Section 4. Personnel. The County Librarian shall follow and all Library employees shall be governed by the procedures in the County Personnel Manual unless these procedures are contrary to other sections of these Bylaws, or resolutions or rules of the Board. Section 5. Budget Preparation. The County Librarian shall prepare and furnish at the regular July Board meeting a draft of a compete budget together with an annual report of goals and accomplishments. A reading of the proposed budget shall be made at the August meeting, with a second reading and approval at the September meeting. ARTICLE VII. COMMITTEES Section 1. Board Committees. The President shall appoint Trustee committees to carry out the work of the Board. A committee shall serve until its work is completed and a final report is given to the Board. ARTICLE VIII. LIBRARY POLICY MANUAL AND BYLAWS Section 1. Library Policy Manual. The Board of Trustees and County Librarian shall review the Library Policy Manual at least every two years. Section 2. Revision of the Bylaws and Library Policy Manual. A copy of the draft of any proposed change to these bylaws or policy manual shall be presented for discussion at a regular meeting of the Board. At the next regular meeting it shall be presented for a second reading and discussion and a vote. An affirmative vote of the majority of the Trustees present is required for passage. A copy of the Bylaws and any amendments shall be filed with the BOCC. ARTICLE IX. GENERAL Section 1. Temporary Suspension of Rules. Any rule or resolution of the Board, whether contained in these Bylaws or otherwise may be suspended temporarily in connection with business at hand, unless prohibited by law, but such suspension, to be valid, may be taken only at a regular or special meeting at which two-thirds of all members of the Board shall be present and two-thirds of those present shall so approve. BYLAWS OF THE PITKIN COUNTY ELECTION COMMISSION Adopted April 14, 2004 — Resolution No. 043-2004 Amended July 27, 2011 — Resolution No. 069-2011 Amended April 11, 2012 — Resolution No. 039-2012 Amended March 25, 2015 — Resolution No. 016-2015 ARTICLE I Name Section 1. Name. The name of this Pitkin County citizen board shall be the Election Commission ("Commission"). ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of the Commission is to perform those duties set out in Article III of the Pitkin County Home Rule Charter. Specifically, any person aggrieved by the decision in which the County Clerk and Recorder administers voter registration or conducts an election shall have the right to appeal such action to the Election Commission. Section 2. Policies. The Commission may from time to time adopt policies to guide the activities of the Commission. Such policies will be adopted by Commission resolution and shall remain in effect unless repealed -by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions. The Commission's functions and responsibilities are as follows: 1. Receive in writing any appeal within three -(3) business days after the decision of the act complained of. 2. Hear all evidence and make a timely determination on the appeal. ARTICLE IV Membership Section 1. Appointments. Appointments to the Commission shall be made by the Board of Section 3. Vacancies. Should the office of the Chair or Vice -Chair become vacant, the Commission shall appoint the successor at the next meeting of the Commission, and such appointment shall be effective until the end of the successor's term. County Commissioners ("BOCC"). There shall be five (5) members. The Board of County Commissioners may appoint up to five (5) alternate members, who shall be permitted to vote only in the absence of a regular member. The Clerk and Recorder shall be an ex officio non-voting, sixth member and shall attend meetings of the Commission. Section 2. Term. Each Member shall be appointed for a four (4) year term, and shall be staggered so that not all terms expire at the same time. There shall be no fixed limit on the number of terms. Section 3. Qualifications. Members shall be registered electors in Pitkin County. To the extent possible, all members shall not be of the same political affiliation. Section 4. Compensation. Each Member shall serve without pay. Section 5. Removal. A Member may be removed from the Commission for good cause only, by vote of the BOCC, after recommendation (for or against) is made by the Commission. ARTICLE V Officers Section 1. Officers. The officers of the Commission shall be a Chair and Vice -Chair, and may include such other officers as the Commission may from time to time appoint. The Chair and Vice -Chair shall be selected from the members of the Commission. • Section 2. Elections and Term of Office. The Chair and Vice -Chair shall be appointed by the Commission when they have a meeting if none currently exist. Subject to earlier termination, each officer shall hold office until the end of his/her term. A member appointed to the office of Chair or Vice -chair shall have the option of declining the office. Any other officers shall be appointed by the Commission at any meeting and will serve at the pleasure of the Commission. Section 3. Vacancies. Should the office of the Chair or Vice -Chair become vacant, the Commission shall appoint the successor at the next meeting of the Commission, and such appointment shall be effective until the end of the successor's term. Section 4. Duties. (1) Chair The Chair shall preside at all meetings of the Commission and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Commission. She/he shall sign, in the name of the Commission, meeting minutes, resolutions and any other document authorized by the Commission. The Chair shall see to the execution of resolutions, procedures and policies approved by the Commission. (2) Vice Chair In the absence or disability of the Chair, the Vice Chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Commission. ARTICLE VI Meetings Section 1. Regular Meetings. There shall be one regular meeting held per calendar year on or before the first Thursday in February, for the purpose of staying current with other members of the Commission as well as discussion of election issues which may come before the body. Section 2. Special Meetings. A special meeting shall be called within a reasonable time by the Chairperson, by the Clerk and Recorder, or by written request of two members of the Commission. A minimum notice of seventy-two hours is required, unless the timeframe for said notice is waived. The waiver may be accomplished first orally, e.g. telephone, but in all events, the waiver shall be in a written agreement of a quorum of Commission members that must be in attendance. Section 3. Order of Business. At meetings of the Commission, the following shall be the recommended order of business: 1. Roll call 2. Reading and approval of minutes of last meeting 3. Executive session 4. Old business 5. New business including any hearings on appeals 6. Adjourn Section 4. Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Commission or at the discretion of the presiding officer. Any action requiring a vote shall be decided by a simple majority. Section 5. Quorum. The presence of four members of the Commission shall be necessary to constitute a quorum for the transaction of business, thereby making the majority requirement for a decision three persons. Once a quorum is made, it cannot be broken until the meeting is adjourned. For purposes of a quorum, a Commission member may be present by electronic means. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7. Meeting Notices, Supporting Materials, and Agenda. As outlined in Section 2, Article VI, the Chair or Clerk and Recorder shall furnish the members advance notice of all meetings. The agenda shall be prepared by the Chair and Clerk and Recorder. The agenda and any supporting materials shall be delivered at least one business day in advance of the meeting to each commission member. Section 8. Open to the Public. All meetings shall be posted 24 hours prior and shall be open to the public, except for executive session as authorized in the Colorado Open Meetings law, C.R.S. 24-6-402. ARTICLE VII Conflict of Interest Section 1. Policy. A. In order to ensure the impartiality and integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter, the people of Pitkin County intend to prohibit County policy -makers from participating in matters in which they have a conflict of interest. This prohibition applies to County policy -makers serving their elected or appointed terms and those who have concluded their terms of office. B. A conflict of interest is a disparity between the private interest and the official responsibilities of an individual in a position of trust in government. This code is intended to prevent conflicts of interest without obstructing fair and speedy resolution of issues that come before the County. Section 2. Prohibition on Conduct. A. Members shall abide by the County Standard of Conduct. B. If an issue arises in which a Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Commission. If determined to be in conflict regarding the issue before him/her, he/she will refrain from participation in discussion or vote on that issue. C. Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV section 5. 4 ARTICLE VIII Amendment Section 1. Amendment. These By Laws shall be the province of the BOCC and shall be adopted and amended only by the action of the BOCC. BYLAWS OF THE PITKIN COUNTY FINANCIAL ADVISORY BOARD Adopted July 27, 2011 via BOCC Resolution # 069-2011 Amended March 25, 2015 via BOCC Resolution # 016-2015 ARTICLE I Name Section 1. Name. The name of this Pitkin County citizen board shall be the Financial Advisory Board ("Board"). ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of the Board is to review fiscal policies and financial challenges of the County in order to gain understanding of the issue and to make recommendation to the BOCC about the issues. Section 2. Policy. The policy of the Board is to perform the duties of Article IB Section 3.5 of the Pitkin County Home Rule Charter. Section 3. Additional Policies. The Board of County Commissioners (`BOCC") may from time to time adopt additional policies to guide the activities of the Board. Such policies shall be adopted by BOCC resolution. ARTICLE III Responsibilities Section 1. Functions. The Financial Advisory Board is established by the Home Rule Charter. The Financial Advisory Board shall review throughout the fiscal year the annual operating and capital improvement budgets, financial planning, assets, liabilities, receipts, expenditures, budget and accounting practices, and financial status of capital improvement programs for the County government and all the taxing districts for which it is responsible. The Financial Advisory Board shall report its findings to the Board, the districts, and the public and make such recommendations as it deems appropriate. Section 2. Staff Liaison. The Finance Director shall serve as the Staff Liaison to the Board. The duties of the Liaison are: a. Assist with meetings and keep minutes b. Serve as liaison to the Board of County Commissioners c. Advise the County Manager's Office of any unscheduled vacancies, whether existing members desire reappointment when their terms expire; of any change in staff liaison, and of any changes in by-laws d. Provide members with copies of the Standard of Conduct, Bylaws, and any adopted policies or codes applicable for service on the citizen board ARTICLE IV Membership Section 1. Appointments. Membership of the Financial Advisory Board is selected by the BOCC. There shall be five (5) members and up to five (5) alternate members at the discretion of the BOCC. An alternate member shall serve a minimum of one (1) year prior to appointment as a regular member (unless no such alternates are available for appointment as a regular member). Section 2. Term. Each Member shall be appointed for a four (4) year term, unless the Home Rule Charter or state law provides otherwise. Terms shall be staggered so that continuity is preserved within the Board. There is no fixed limit on number of terms, but the BOCC shall access the performance of a member prior to appointing that member for another term. Section 3. Oualifications. Experience in one or more of the following areas is preferred; finance, tourism, real estate, construction and development, banking, retail, or government. Section 4. Compensation. Each Member shall serve without pay. Members may be reimbursed for necessary meals, mileage, training, and other expenses only if approved in advance by the staff liaison, and only if sufficient budget is available for the expense. Section 5. Removal. A Member may be removed from the Board for good cause only, by vote of the BOCC, after recommendation is made by the Board. The Chair shall request the BOCC remove a Member who is absent from more than 25% of the regularly scheduled meetings within a calendar year. (in the case of extenuating circumstances, the Board may choose to make an exception to this rule). Good cause for removal shall also include violation of the County Standard of Conduct. Section 6. Attendance. Members are expected to attend a minimum of 75% of regularly scheduled meetings. Section 7. Prohibition on Conduct. Members shall abide by the County Standard of Conduct. ARTICLE V Officers Section 1. Officers. The officers of the Board shall be a Chair and Vice -Chair, and may include such other officers as the Board may appoint from time to time. The Chair and Vice - Chair shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice -Chair shall be appointed by the Board at the first regular meeting in May. Subject to earlier termination, each officer shall hold office for up to two years and until his/her successor shall have been duly appointed. A member appointed to the office of chair or vice -chair shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting. All officers serve at the pleasure of the Board. Section 3. Vacancies. Should the office of the Chair or Vice -Chair become vacant, the Board shall appoint the successor at its next regular or special meeting. Such appointment shall be for the unexpired portion of the term. Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. The Chair shall execute and acknowledge, in the name of the Board all recommendations and communications authorized by the Board. The Chair shall see to the execution of resolutions, procedures and policies, and adoption of minutes of the meetings of the Board. (2) Vice Chair. In the absence of the Chair, the Vice Chair shall have all powers recognized to the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Section 1. Regular Meetings. Regular meetings shall be held at least once per quarter each year. The specific day for the conduct of Board meetings shall be determined by the Board in advance of the upcoming calendar year. A schedule of regular meetings shall be made available to the public through customary County procedure. The Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time. Section 2. Special Meetings. A special meeting may be called at any time by the Chair or by written request of two members of the Board. All special meetings must comply with notice requirements of the Colorado Open Meetings Law. Section 3. Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1. Roll call 2. Reading and approval of minutes of last meeting 3. Public comment 4. Report of director 5. Old business 6. New business 7. Executive session discussion 8. Adjournment Section 4. Voting. Voting shall be either by voice or roll call vote. Any action requiring a vote shall be decided by a simple majority, except a recommendation forwarded to the BOCC shall be made by a majority of the entire membership of the Board. An alternate member shall be permitted to vote only in the absence of a regular member. Section 5. Quorum. A quorum of the Board shall be constituted by the personal attendance of three of the five members of the Board. Once a quorum is made it cannot be broken until the meeting is adjourned. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or the Home Rule Charter. Section 7. Meeting Notices and Studv Materials. The Director shall furnish the Members minutes of the previous meetings of the previous meetings and copies of material to be studied or acted upon, including an agenda and a quarterly report of the Director prior to the conduct of each regular meeting. . Section 8. Agenda. The agenda shall be prepared by the Chair and director with copies distributed in advance of each regular or special meeting. Section 9. Public Access. All meetings shall be open to the public, except for executive session as authorized in the Colorado Open Meetings Act, C.R.S. § 24 —6-402. ARTICLE VII Conflict of Interest Section 1. Policy. A. In order to ensure the impartiality and integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter, the people of Pitkin County intend to prohibit County policy -makers from participating in matters in which they have a conflict of interest. This prohibition applies to County policy -makers serving their elected or appointed terms and those who have concluded their terms of office. B. A conflict of interest is a disparity between the private interest and the official responsibilities of an individual in a position of trust in government. This code is intended to prevent conflicts of interest without obstructing fair and speedy resolution of issues that come before the County. Section 2. Prohibition on Conduct A. No Board member shall vote or otherwise participate in a decision making process which affects any entity or property interest in which he/she has a financial interest or which any member of his/her family has a financial interest. Family is defined as spouse, parent, brother, sister, grandparent, child, grandchild, step -child, step-parent, step -grandparent, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in- law, daughter-in-law, or any individual who is part of the County policymaker's immediate household. A Board member otherwise barred from participating in a discussion pursuant to this section, may, if requested by the BOCC, give information about the issue or transaction in which he/she has a financial interest. B. If an issue arises in which a Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Board. If determined to be in conflict regarding the issue before him/her, he/she wilt refrain from participation in discussion or vote on that issue. C. Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV section 5. ARTICLE VIII Amendment Section 1. Amendment. These Bylaws shall be the province of the BOCC and shall be adopted and amended only by action of the BOCC. ARTICLE IV Membership Section 1. Appointments. Appointments to the Committee shall be made by the Board of County Commissioners (`BOCC"). There shall be a minimum of five members on the Committee. Section 2. Term. Each Committee member shall be appointed for a four-year term. The terms shall be staggered so that continuity is preserved within the Committee. Section 3. Qualifications. The members of the Committee shall be residents of Pitkin County and shall have an interest in and knowledge of agricultural operations and buildings. A Committee member shall hold no office or appointment in any County or municipality nor be employed by any County or municipality during the term of the appointment. Section 4. Compensation. Committee members shall serve without pay. Section 5. Removal. A Committee member may be removed from the Committee for good cause only, by a vote of the BOCC after consideration of a formal recommendation by the Committee, the Committee Chair or Community Development staff. ARTICLE V Officers Section 1. Officers. The officers of the Committee shall be a Chair and a Vice Chair. The Chair and Vice Chair shall be selected by the members of the Committee. Section 2. Elections and Term of Office. The Chair and Vice Chair shall be appointed by the Committee at the first regular meeting of a calendar year. Subject to early termination, each officer shall hold office for up to two years and until a successor has been appointed. The Chair and the Vice Chair shall serve at the pleasure of the Committee. Section 3. Vacancies. Should the office of Chair or. Vice Chair become vacant, the Committee shall appoint a successor at its next regular or special meeting. Such appointment shall be for the unexpired portion of the previous term. Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Committee and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned from time to time by the Committee. The Chair shall execute and acknowledge, in the name of the Committee, all recommendations and communications authorized by the Committee. The Chair shall see to the adoption of minutes of the meetings of the Committee. (2) Vice Chair. In the absence of the Chair, the Vice Chair shall have all powers recognized to the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Committee. ARTICLE VI Meetings Section 1. Regular Meetings. Regular meetings shall be scheduled once a month and held on an as needed basis, as determined by the Community Development Department. Notice of regular meetings shall be made available to the public through customary County procedure. Section 2. Special Meetings. A special meeting may be called at any time by the Chair or the Community Development staff liaison, or upon written request of two members of the Committee. All special meetings must comply with notice requirements of the Colorado Open Meetings Law. Section 3. Order of Business. At regular meetings of the Committee the following shall be the recommended order of business: (1) Roll call. (2) Reading and approval of minutes of last meeting. (3) Old business (4) New business (5) Adjournment Section 4. Voting. Voting shall either be by voice or roll call vote. Any action requiring a vote shall be decided by a simple majority of the Committee. Section 5. Ouorurn. A quorum of the Committee shall be constituted by the personal attendance of three members of the Committee. Once a quorum is made it cannot be broken until the meeting is adjourned. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Committee in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or other County laws, rules or regulations. Section 7. Meeting Notices and Study Materials. The staff shall furnish the Committee members an agenda, minutes of the previous meetings and copies of material to be studied or acted upon, prior to the conduct of each regular meeting. Section 8. Agenda. The agenda shall be prepared by the staff with copies to be distributed in advance of each regular or special meeting. Section 9. Public Access. All meetings shall be open to the public, except for executive sessions as authorized in the Colorado Open Meetings Act, C.R.S. § 24-6-402, et seq. ARTICLE VII Conflict of Interest Section 1. Policy. A. In order to ensure the impartiality and integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter, the people of Pitkin County intend to prohibit County policy -makers from participating in matters in which they have a conflict of interest. This prohibition applies to County policy- makers serving their elected or appointed terms and those who have concluded their terms of office. B. A conflict of interest is a disparity between the private interest and the official responsibilities of an individual in a position of trust in government. This code is intended to prevent conflicts of interest without obstructing fair and speedy resolution of issues that come before the County. Section 2. Prohibition on Conduct. A. No Committee member shall vote or otherwise participate in a decision making process which affects any entity or property interest in which he/she has a financial interest or which any member of his/her family has a financial interest. Family is defined as spouse, parent, brother, sister, grandparent, child, grandchild, step -child, step-parent, step -grandparent, mother-in-law, father-in-law, brother-in- law, sister-in-law, son-in-law, daughter-in-law, or any individual who is a part of the County policy maker's immediate household. A Committee member otherwise barred from participating in a discussion pursuant to this section, may, if requested by the BOCC, give information about the issue or transaction in which he/she has a financial interest. B. If an issue arises in which a Committee Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Committee. If determined to be in conflict regarding the issue before him/her, he/she will refrain from participation in discussion or vote on that issue. C. Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV Section 5. El ARTICLE VIII Amendment Section 1. Amendment. These By Laws shall be the province of the BOCC and shall be adopted and amended only by the action of the BOCC. BYLAWS OF CITIZEN GRANT REVIEW COMMITTEE Adopted unanimously September 26, 2006 Amended Judy 27, 2011 via BOCC Resolution # 069-2011 Amended March 25, 2015 via BOCC Resolution # 016 - 2015 ARTICLE I Name Section 1. Name. The name of this Pitkin County citizen board shall be the Citizen Grant Review Committee (CGRC). ARTICLE II Purpose and Policy Section 1. Purpose, The purpose of the CGRC is to make recommendations to the Board of County Commissioners regarding the allocation of the dedicated human services and community non-profit (Healthy Community) fund pursuant to Resolution #155-2002 and the referendum passed by the electorate on November 5, 2002. Section 2. Policy. The policy of the CGRC is to evaluate each health & human service and community non-profit grant request in terms of demonstrated financial need, fiscal viability and fulfillment of the goals and values of Pitkin County. The CGRC shall make recommendations to the Board of County Commissioners so that the contributions from the fund are purposeful, prudent and effective. Section 3. Additional Policies. The CGRC may from time to time adopt additional policies to guide the activities of the CGRC. Such policies will be adopted by CGRC resolution and shall remain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions, The Board's functions and responsibilities, as set forth in Resolution #155-2002, are as follows: 1. Make recommendations to the Board of County Commissioners to update the Community Goals as necessary. 2. Within those goals, establish priorities and criteria for funding health and human service and community non-profit programs. 3. Review all grant applications and insure fiscal and programmatic compliance. 4. Make recommendations to the Board of County Commissioners for distribution of funds. 5. Review all appeals to recommendations within the context of the grant process, and report recommended action regarding appeals to the Board of County Commissioners. 6. Through the Contract Manager's relationships with local non -profits, establish awareness of community need and available local resources to more effectively discharge CGRC responsibilities. ARTICLE IV Membership Section 1. Appointments. Appointments to the CGRC shall be made by the Board of County Commissioners ("BOCC"). There shall be five (5) members. Section 2. Term, Each Member shall be appointed for a four (4) year term, unless the Home Rule Charter or state law provides otherwise, staggered so that not all terms expire at the same time. Section 3. Oualifications. Asset forth in Resolution #155-2002, each committee member shall be a resident of Pitkin County, shall hold no other County or municipal office, shall not sit on any board of directors of any non-profit applying for funding, and shall serve without pay. In addition, each committee member shall be a resident of Pitkin County for a minimum of two years prior to appointment and shall be a qualified elector of the county if of voting age. The committee shall include one or two youth representatives. Section 4. Compensation, Each Member shall serve without pay. Section 5. Removal, A Member may be removed from the CGRC for violation of the Standard of Conduct adopted by the Board of County Commissioners in Ordinance 028-02, including violating this Board's policy on absenteeism. The staff shall request the Commissioners to remove a Committee member who is absent from more than one (1) regularly scheduled grant review meeting within a calendar year. (In the case of extenuating circumstances, the Board may choose to make an exception to this rule). ARTICLE V Officers Not Applicable ARTICLE VI Meetings Section 1. Open Meetings. Citizen Boards are County public bodies, subject to Colorado's open meetings law. Section 2. Regular Meetings. The Citizen Grant Review Committee meets in the fall to review the grant applications submitted in each year. A finance subcommittee meets in advance of the joint meetings to provide a financial overview. The full committee meets over two or more evenings to review proposals, evaluate funding allotments and finalize their recommendations for the Board of County Commissioners. Other meetings may be called as needed by the staff. Section 3. Special Meetings. A special meeting may be called at any time. A minimum notice of twenty-four hours is required, unless said notice is waived with a written agreement of a quorum of Board members or by all members in attendance. Section 4. Voting. Recommendations are made by consensus. Should the committee not be able to come to consensus, any action requiring a vote shall be decided by a simple majority. County and City staff in attendance are non-voting members. Section 5. Quorum. A majority of members of the Board shall be necessary to constitute a quorum for the transaction of business. Once a quorum is made, it cannot be broken until the meeting is adjourned. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7. Meeting Notices and Study Materials, The County's Contract Manager shall furnish the Members advance notice of all meetings. The County's Contract Manager shall provide, in advance, copies of all the grant applications received for consideration and copies of material to be studied or acted upon. Section 8. Agenda. The agenda shall be prepared by the County's Contract Manager and copies distributed in advance of the meeting. The materials and agenda shall be delivered 48 hours or two business days in advance of the meeting, to each committee member. Public comment shall beat the beginning of the meeting. Section 9. Public Notice. Meeting agendas will be posted at the County Courthouse two business days in advance of the meetings. Section 10. Membership at Meetings. The Contract Manager may invite other County staff as deemed necessary to provide information to the Citizen Grant Review Committee relevant to assisting with grant review. Section 11. Collaboration with the City of Aspen. Pitkin works with the City of Aspen to streamline the grant process for non -profits seeking funding from one or both entities and with the intention of sharing information. This collaboration includes common application and reporting forms. In addition, the Pitkin County Citizen Grant Review Committee makes recommendations to the City of Aspen regarding funding to health and human service agencies. The City of Aspen Finance Director attends County grant review meetings as a non-voting member. ARTICLE VII Standard of Conduct I. Prohibition on Conduct A. Members shall abide by the County Standard of Conduct. B. Failure to comply with the Standard of Conduct could result in removal by the Board of County Commissioners. ARTICLE VIII Amendment Section 1. Amendment. These By Laws shall be the province of the BOCC and shall be adopted and amended only by the action of the BOCC. ARTICLE IV Membership Section 1. Appointments. Membership of the Financial Advisory Board is selected by the BOCC. There shall be five (5) members and up to five (5) alternate members at the discretion of the BOCC. An alternate member shall serve a minimum of one (1) year prior to appointment as a regular member (unless no such alternates are available for appointment as a regular member). Section 2. Term. Each Member shall be appointed for a four (4) year term, unless the Home Rule Charter or state law provides otherwise. Terms shall be staggered so that continuity is preserved within the Board. There is no fixed limit on number of terms, but the BOCC shall access the performance of a member prior to appointing that member for another term. Section 3. Oualifications. Experience in one or more of the following areas is preferred; finance, tourism, real estate, construction and development, banking, retail, or government. Section 4. Compensation. Each Member shall serve without pay. Members may be reimbursed for necessary meals, mileage, training, and other expenses only if approved in advance by the staff liaison, and only if sufficient budget is available for the expense. Section 5. Removal. A Member may be removed from the Board for good cause only, by vote of the BOCC, after recommendation is made by the Board. The Chair shall request the BOCC remove a Member who is absent from more than 25% of the regularly scheduled meetings within a calendar year. (In the case of extenuating circumstances, the Board may choose to make an exception to this rule). Good cause for removal shall also include violation of the County Standard of Conduct. Section 6. Attendance. Members are expected to attend a minimum of 75% of regularly scheduled meetings. Section 7. Prohibition on Conduct. Members shall abide by the County Standard of Conduct. ARTICLE V Officers Section 1. Officers. The officers of the Board shall be a Chair and Vice -Chair, and may include such other officers as the Board may appoint from time to time. The Chair and Vice - Chair shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice -Chair shall be appointed by the Board at the first regular meeting in May. Subject to earlier termination, each officer shall hold office for up to two years and until his/her successor shall have been duly appointed. A member appointed to the office of chair or vice -chair shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting. All officers serve at the pleasure of the Board. BYLAWS OF THE PITKIN COUNTY FINANCIAL ADVISORY BOARD Adopted July 27, 2011 via BOCC Resolution # 069-2011 Amended March 25, 2015 via BOCC Resolution # 016-2015 ARTICLE I Name Section 1. Name. The name of this Pitkin County citizen board shall be the Financial Advisory Board ("Board"). ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of the Board is to review fiscal policies and financial challenges of the County in order to gain understanding of the issue and to make recommendation to the BOCC about the issues. Section 2. Policy. The policy of the Board is to perform the duties of Article III Section 3.5 of the Pitkin County Home Rule Charter. Section 3. Additional Policies. The Board of County Commissioners (`BOCC") may from time to time adopt additional policies to guide the activities of the Board. Such policies shall be adopted by BOCC resolution. ARTICLE III Responsibilities Section 1. Functions. The Financial Advisory Board is established by the Home Rule Charter. The Financial Advisory Board shall review throughout the fiscal year the annual operating and capital improvement budgets, financial planning, assets, liabilities, receipts, expenditures, budget and accounting practices, and financial status of capital improvement programs for the County government and all the taxing districts for which it is responsible. The Financial Advisory Board shall report its findings to the Board, the districts, and the public and make such recommendations as it deems appropriate. Section 2. Staff Liaison. The Finance Director shall serve as the Staff Liaison to the Board. The duties of the Liaison are: a. Assist with meetings and keep minutes b. Serve as liaison to the Board of County Commissioners c. Advise the County Manager's Office of any unscheduled vacancies, whether existing members desire reappointment when their terms expire; of any change in staff liaison, and of any changes in by-laws d. Provide members with copies of the Standard of Conduct, Bylaws, and any adopted policies or codes applicable for service on the citizen board Section 5. Quorum. A quorum of the Board shall be constituted by the personal attendance of three of the five members of the Board. Once a quorum is made it cannot be broken until the meeting is adjourned. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or the Home Rule Charter. Section 7. Meeting Notices and Study Materials. The Director shall furnish the Members minutes of the previous meetings of the previous meetings and copies of material to be studied or acted upon, including an agenda and a quarterly report of the Director prior to the conduct of each regular meeting. . Section 8. Agenda. The agenda shall be prepared by the Chair and director with copies distributed in advance of each regular or special meeting. Section 9. Public Access. All meetings shall be open to the public, except for executive session as authorized in the Colorado Open Meetings Act, C.R.S. § 24 —6-402. ARTICLE VII Conflict of Interest Section 1. Policy. A. In order to ensure the impartiality and integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter, the people of Pitkin County intend to prohibit County policy -makers from participating in matters in which they have a conflict of interest. This prohibition applies to County policy -makers serving their elected or appointed terms and those who have concluded their terms of office. B. A conflict of interest is a disparity between the private interest and the official responsibilities of an individual in a position of trust in government. This code is intended to prevent conflicts of interest without obstructing fair and speedy resolution of,issues that come before the County. Section 2. Prohibition on Conduct A. No Board member shall vote or otherwise participate in a decision making process which affects any entity or property interest in which he/she has a financial interest or which any member of his/her family has a financial interest. Family is defined as spouse, parent, brother, sister, grandparent, child, grandchild, step -child, step-parent, step -grandparent, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in- law, daughter-in-law, or any individual who is part of the County policymaker's immediate household. A Board member otherwise barred from participating in a discussion pursuant to this section, may, if requested by the BOCC, give information about the issue or transaction in which he/she has a financial interest. Section 3. Vacancies. Should the office of the Chair or Vice -Chair become vacant, the Board shall appoint the successor at its next regular or special meeting. Such appointment shall be for the unexpired portion of the term. Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. The Chair shall execute and acknowledge, in the name of the Board all recommendations and communications authorized by the Board. The Chair shall see to the execution of resolutions, procedures and policies, and adoption of minutes of the meetings of the Board. (2) Vice Chair. In the absence of the Chair, the Vice Chair shall have all powers recognized to the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Section 1. Regular Meetings. Regular meetings shall be held at least once per quarter each year. The specific day for the conduct of Board meetings shall be determined by the Board in advance of the upcoming calendar year. A schedule of regular meetings shall be made available to the public through customary County procedure. The Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time. Section 2. Special Meetings. A special meeting maybe called at anytime by the Chair or by written request of two members of the Board. All special meetings must comply with notice requirements of the Colorado Open Meetings Law. Section 3. Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1. Roll call 2. Reading and approval of minutes of last meeting 3. Public comment 4. Report of director 5. Old business 6. New business 7. Executive session discussion 8. Adjournment Section 4. Voting. Voting shall be either by voice or roll call vote. Any action requiring a vote shall be decided by a simple majority, except a recommendation forwarded to the BOCC shall be made by a majority of the entire membership of the Board. An alternate member shall be permitted to vote only in the absence of a regular member. B. If an issue arises in which a Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Board. If determined to be in conflict regarding the issue before him/her, he/she will refrain from participation in discussion or vote on that issue. C. Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV section 5. ARTICLE VIII Amendment Section 1. Amendment. These Bylaws shall be the province of the BOCC and shall be adopted and amended only by action of the BOCC. RESOLUTION OF THE REDSTONE HISTORIC PRESERVATION COMMISSION ADOPTING BY-LAWS Established via BOCC Resolution #058-1980 Amended February 9, 1988 via BOCC Resolution # 88-41 Amended July 24; 1990 via BOCC Resolution # 070-1990 Amended March 14, 2004 via BOCC Resolution # 043-2004 Amended March 25, 2015 via BOCC Resolution #016-2015 1901811 KVW 1. C.R.S., § 30-11-107(1)(bb) authorizes the Board of County Commissioners (the "Board") to provide for the preservation of the cultural historic, and architectural history within the county and to delegate the power of historic preservation to an historic preservation advisory board. 2. Pursuant to its statutory authority, the Board established the Redstone Historic Preservation Commission ("RHPC"). The establishment of the RHPC is codified as Pitkin County Land Use Code, §7-10-040 ("PCLUC). 3. The role of the RHPC is set forth in PCLUC, §7-10-040 as: "to provide for the preservation and continued integrity of the historically designated area within 1000 feet of the established boundary of the townsite of Redstone and of other designated structures, sites and objects, and to promote the educational, cultural, economic and general welfare of the public by preserving those qualities which relate to the history of Redstone, the State of Colorado, and the nation. 4. PCLUC, §7-10-040(B) further provides that " [tjhe Commission shall develop and adopt by- laws to govern its operations. Such by-laws shall include provision for election of officers to include a chairperson, vice -chairperson and secretary (whose responsibility shall be to make and keep a thorough, accurate record of all Commission proceedings)." 5. The RHPC finds it necessary and desirable to adopt by-laws which consolidate and amend those rules, regulations, and procedures which pertain to the establishment and operations of the RHPC. NOW, THEREFORE, BE IT RESOLVED by the RHPC that it does hereby enact by-laws as follows: I. MEMBERSHIP; TERMS; VACANCIES, REMOVAL. A. Membership. Five (5) regular and three (3) alternate members shall be appointed by the Board of County Commissioners. Alternates are expected to attend meetings regularly and participate in discussion, even though they may not be voting. Members shall have an interest in and knowledge of the Redstone community and history. Each member shall have been a resident of the Crystal River Valley within the bounds of Pitkin County (from approximately nine miles north of Redstone to approximately five miles south) for a minimum of one (1) year. Members should include a mix of backgrounds such as architecture, real estate, history, law, engineering and have an interest in our cultural heritage. Members should include a balance of property owners and renters as well as long-term residents. 6. All members shall serve without pay, except that the members are entitled to receive reimbursement for actual expenses incurred as a part of their RHPC duties. B. Terms. The term of office of regular and alternate members shall be four (4) years, such that the terms of four (4) members and the remaining four (4) members shall be completed in alternating years. C. Vacancies. Members may be reappointed by the Board of County Commissioners for successive terms and each member shall serve until the appointment of his or her successor. D. Attendance and Preparation. All members are required notify the HPO of any anticipated absence from any meeting of the RHPC. Only three unexcused absences will be allowed per member. All members will receive packets a minimum of 5 days prior to the meeting and are expected to have reviewed the information prior to the meeting. E. Removal. Regular and alternate members serve at the pleasure of the Board of County Commissioners. A regular or alternate member may be removed by the Board of County Commissioners for non- performance of duty or misconduct, including participating in a matter with a conflict of interest. Absences from meetings may be considered non-performance of duty. II. ELECTIONS AND DUTIES OF OFFICERS. A. Elections. The regular members of the RHPC shall elect a Chairperson, Vice -Chairperson and Secretary (the "Officers") who shall be regular members. The Officers shall be elected for one-year terms and shall be eligible for re-election. B. Duties. The Officers shall perform the following duties: The Chairperson shall run the meetings of the RHPC in accordance with the procedures set forth in these by-laws. The Vice -Chairperson shall perform the duties of the Chairperson if the Chairperson is absent or declares a conflict of interest. The Secretary shall make and keep a record of all RHPC proceedings, to include the following: a. A list of all members and public in attendance at the meeting b. Under each specific agenda topic, record the names of public who speak, and a record of the specific action taken, including motions, seconds and voting and the name of the members involved. III. QUORUM; VOTING, CONFLICTS OF INTEREST. A. Ouorum. A quorum of RHPC shall consist of three (3) voting members, none of whom have declared a conflict of interest. B. Voting. Actions by the commission shall require the concurrence of at least two (2) members of the RHPC: Tie votes shall result in no action. In the event any regular member is unable to act due to his absence, conflict of interest in any matter before the RHPC or any other cause, an alternate shall be designated to act in his/her behalf, in the following manner: a. The Chairperson shall rotate the designation of alternate members. The Chairperson will randomly draw names to establish the first and subsequent alternates to act as needed at each meeting. The alternate may choose to act or defer to the remaining alternate. C. Alternates acting for members absent at the beginning of a meeting shall be designated prior to deliberations on any agenda matter. Alternates chosen to represent members who leave or abstain during a meeting shall be designated at the time the regular member leaves or declares a conflict of interest. d. Alternates chosen to act on behalf of an absent member shall continue to act for the duration of the meeting, the arrival or return of the regular member notwithstanding. C. Alternates chosen to act because of a conflict of interest shall act only on the matter form which the conflict arises. f. To be eligible for participation in the meeting the alternate must have been present and active during all previous discussions of the matter on the table. C. Conflicts of Interest. Members of the RHPC shall adhere to the rules of conduct for local government officials set forth in C.R.S., § 24-18-109. 2. A member of the RHPC who has a personal or private interest in any matter proposed or pending before the RHPC shall disclose such interest to the RHPC and shall not vote thereon and shall refrain from attempting to influence the decisions of the other members of the governing body in voting on the matter. However, a member of the RHPC may vote notwithstanding a conflict of interest if his or her participation is necessary to obtain a quorum or otherwise enable the body to act so long as the member discloses the nature of the conflict to the RHPC. 3. A member who declares a conflict of interest must remove themselves from the room for the duration of the discussion on the item. 4. A member who participates in ex parte conversations or contact on any topic must declare it to the board at the beginning of the meeting. The RHPC must rule on whether a conflict of interest exists based on the contact, and whether the member is required to step down for the duration of the discussion. 5. Once a conflict is declared the member may not participate in any activities on the board related to that matter IV. PROCEDURES. A. Regular Meeting Times: Regular meetings of the RHPC shall ordinarily be held once a month on a regularly scheduled day at a regularly scheduled time and place. An additional regular meeting may be scheduled each month by the vote of the board at a regularly scheduled meeting. B. Notice of Meetings. Notice of all RHPC meetings shall be made by posting the agenda a minimum of 5 days prior to the meeting. Posting will be made at the Redstone Inn. C. Meetings Open to Public. All meetings shall be open to the public. D. Agendas. The Historic Preservation Officer shall prepare the agenda for the RHPC meetings. 2. Subjects that are not listed on the agenda shall be considered for official action only if approved for discussion by a majority vote of members present. 3. It shall be RHPC policy to set the agenda for each regular meeting and study session in the following manner: a. It shall be the responsibility of the Historic Preservation Officer to schedule items for consideration by the RHPC. Such schedules shall be heard and evaluated during a three hour meeting. Special meetings or additional agenda items shall be requested of the RHPC by the Historic Preservation Officer or his/her assignee prior to scheduling. b. The Historic Preservation Officer shall compile a final agenda on the Friday afternoon prior to the scheduled meeting, after ensuring that all requested information and data for each tentative agenda item has, in fact, been submitted and is on file. C. Special meetings may be called at the discretion of the Chairperson, provided at least three days notice is given to all members and the public. 4. The Historic Preservation Officer shall mail or deliver by U.S. mail an agenda to each of the following individuals: a. All individuals listed on the tentative agenda. b. RHPC members C. Pitkin County Community Development Department d. Organizations by request e. Members of public by request f. The official newspaper of Redstone E. Conduct of Meetings. Opening the Meeting_ The Chairperson shall open the meetings of the RHPC by announcing the voting members of the RHPC and inquiring whether any of the members declares a conflict of interest with respect to any item on the agenda. If a conflict is declared with respect to an item on the agenda, the Chairman shall announce the voting members with respect to that agenda item. 2. Addition of Items to the Agenda: After the meeting has been opened, the Chairperson shall ask whether there are any items to be added to the agenda. Thereafter, the Chairperson shall follow the agenda prepared for that meeting, including any additions. Public Meeting or Public Hearing; Before commencing consideration of any agenda item involving a development request, the Chairperson shall declare whether the item under consideration is a public meeting or hearing. 4. Order of Consideration: The Chairperson shall direct the consideration of each agenda item involving a development request as follows: a. Presentations: 1) The Historic Preservation Officer shall make a presentation regarding the agenda item. The Chairman shall allow questions from the RHPC of the Historic Preservation Officer and may, in his/her discretion, also allow questions from the applicant. 2) The applicant shall then make its presentation. The Chairman shall allow questions from the RHPC of the applicant. 3) The Chairperson, in his/her discretion, may limit the length of the presentations by the Historic Preservation Officer and/or the applicant, however each shall be afforded an adequate opportunity to be heard. b. Public Comment: 1) If an agenda item is a public hearing, the Chairman shall request public comment. If any member of the public desires to be heard, the Secretary shall record the name and address of the speaker for the record. The Chairman, in his/her discretion, may limit the duration of public comment, however an adequate opportunity to be heard shall be provided. 2) If an agenda item is a public meeting, the Chairman shall poll the voting members of the RHPC to determine whether public comment is desired. If a majority of the voting members of the RHPC desire public comment, then public comment shall be received as set forth in paragraph b.1) above. C. RHPC Consideration: 1) After hearing the presentations by the Historic Preservation Officer and any public comment, the Chairperson shall close any public hearing and return the agenda item to the RHPC for consideration. 2) After hearing the presentations by the Historic Preservation Officer, the applicant and any public comment, the RHPC may then discuss the merits of the application and the individual members may voice their opinions regarding the application. 3) After adequate discussion amongst the members of the RHPC has occurred, any member, including the Chairperson, may then make a motion with respect to the agenda item. 4) After a member has completed a motion, the Chairperson shall ask the other members whether there is a second to the motion. The Chairperson may second a motion, provided that'he/she did not make the initial motion. 5) After a motion and a second, the Chairperson shall then ask the members whether there is any additional discussion or requested amendments to the motion. All requested amendments to a motion must be accepted by the member who made the motion. 6) The Chairperson shall then call the question and the voting members shall indicate their position on.the motion by stating "Aye" or "Nay." The Chairperson shall announce the members voting Aye and Nay after each member has voted. F. Action by Resolution. Action by the RHPC shall be by Resolution, signed by the Chairperson or Vice -Chairperson in the event of an absence or conflict of interest of the Chairperson. G. Reconsideration. A motion to reconsider an action of the RHPC may be raised later at the same meeting at which the original action was taken, or at the next regular meeting of the RHPC. The motion to reconsider must be made by one of the Commissioners who voted in the majority on the original action. V. RECORD The Record of the RHPC shall be kept by the Historic Preservation Officer with the assistance of the Secretary. The Record shall consist of: (1) minutes of themeetings; (2) the agenda and any staff reports prepared; (3) any exhibits tendered at the meetings; and (4) RHPC resolutions. The Record of the RHPC shall be kept in the Pitkin County Community Development Department and such records shall be open to the public at all times during regular office hours. ARTICLE VI Amendment Section 1. Amendment. These By Laws shall be the province of the BOCC and shall be adopted and amended only by the action of the BOCC. BY LAWS OF PITKIN COUNTY SENIOR SERVICES COUNCIL ORIGIN 2/18/87 Last update: REVISION G 9/20106 Amended on March 25, 2015 vin BOCC Resolution 016-2015 ARTICLE I NAME The name of this organization shall be the Pitkin County Senior Services Council. ARTICLE II PURPOSE The purpose of the Council shall be as follows; Section 1. To serve as a strong advocate for those residents of the County over sixty years of age in regard to their needs, problems and concerns. Section 2. To identify and address the concerns of the County's older citizens' particularly Those having the greatest economic and/or social needs, and to take appropriate action to Deal with these concerns and needs. Section 3. To stimulate and develop cooperation and coordination among all the govern- mental agencies and private groups involved with the senior citizens within the County with the view toward insuring that an effective comprehensive umbrella of services is available to any one of the County's older citizens who may be in need of such services. Section 4. The Council shall also serve as the Pitkin County Senior Nutrition Site Council, and in so doing shall comply with the guidance provided by the Skyline Six Area Agency on Aging in carrying out its responsibilities in this role. ARTICLE III MEMBERSHIP Section 1. Membership on the Council shall be open to any county resident who meets the age requirements and who has an interest in the concerns of the elderly. The Council will cautiously consider applicants who are currently experiencing stressful personal challenges related to aging, as well as applicants with personal or political agendas that are not aligned with current council priorities, to insure that progress toward stated Council goals remains the focus of all Council members. Section 2. The Council shall consist of twelve (12) regular and not more than twelve (12) alternate members. Of the total regular and alternate members not less than 50 percent shall be sixty (60) years of age or older. Section 3. Alternate members shall vote only in the absence of a regular member. Ideally, an alternate member shall serve a minimum of one (1) year prior to appointment as a regular member. Alternate members are expected to attend Council meetings. Section 4. Members shall serve four (4) year terms arranged on a staggered basis. Upon serving one four (4) year term a member shall retire from the Council for one year, after which he/she may return to the Council as an alternate member. He/she may serve on committees during the off-year. Alternate members shall ascend to regular Council membership based upon seniority as Alternate members. 2. Section 5. A vacancy on the Council shall occur upon resignation, death, upon two (2) consecutive unexcused absences of a member from regularly scheduled meetings, or upon expiration of a member's term. Section 6. When a regular member resigns in the course of a term, the Council will recommend to the BOCC that the first ranked alternate shall be appointed to fulfill the existing term. Section 7. The position of Castle Creek Terrace manager is a permanent ex -officio member. Term limits do not apply to this ex -officio member. ARTICLE IV OFFICERS OF THE COUNCIL Section 1. Officers of the Council shall consist of a Chairman, Vice -Chairman, Secretary, and Treasurer. Section 2. CHAIRMAN. The duties of the Chairman shall be: To preside at meetings of the Council; to appoint committees and to be an ex -officio member of these committees; to represent the Council whenever necessary; and to be an alternate signer on checks. Section 3. VICE-CHAIRMAN. The duties of the Vice -Chairman shall be: To preside in the absence of the Chairman and in the event of the office of the Chairman becoming vacant to assume the duties of the duties of the Chairman for the remainder of the term; and to be an alternate signer on checks. 3. Section 4. SECRETARY. The duties of the Secretary shall be: To attend and keep the minutes of all meetings of the Council; to issue notice of all meetings; and to conduct the correspondence of the Council; and to be an alternate signer on checks. Section 5. TREASURER. The duties of the Treasurer shall be: To account for the disbursement of any funds for the operations after approval of the Council, and to be the primary signer on checks. Section 6. In February of each year, the Council Chairman will appoint a Nominating. Committee to present a slate of officers at the March meeting. Officers will be elected in March from this slate of nominees, and/or from nominations made from the floor. New Officers will assume their duties on April 1. In case of officer vacancies prior to February, the Chairman will appoint Council members to fill the un -expired terms. Section 7. The Chairman and one other member of the Council shall serve as members of of the Advisory Council at the Skyline Six Area Agency on Aging. If the Chairman cannot serve in this capacity, he/she will appoint a replacement. An additional Board member shall serve as an alternate to the Skyline Six Area Agency on Aging. ARTICLE V MEETINGS OF THE COUNCIL Section 1. Meetings shall be held on a regular monthly basis, or as determined by a vote of the majority of the Council with the time and place to be designated. Section 2. The Chairman and two or more members of the Council may call special meetings of the Council upon a minimum of two days notice. Section 3. All Council meetings will be open to the public. Section 4. A simple majority of the Council shall constitute a quorum. ARTICLE VI COMMITTEES Section 1. The Council shall establish committees as needed: A. The Council shall have the authority to establish such committees as may be deemed necessary., B. When establishing such a committee the Council shall specify for each the following: purpose, authority, work, projects, term, number of members and chairman. 1. The Chairman of the Council shall appoint a Chairman of each committee. Committee Chairmen will in turn appoint members to their respective committees. 2. Committees shall meet at the call of their Chairmen; Committee Chairmen shall be voting members of the Council. 0 3. The duties and responsibilities of each committee shall be determined by the Council. Reports of committee activity shall be made to the Council at its regular and special meetings. C. Committee membership need not be restricted to Council members but may be composed of qualified county residents who express a willingness to serve. D. Each committee may adopt it's own rules and procedures providing they are not inconsistent with law or these By -Laws. E. Committees shall meet on the call of the Council Chairman or the respective committee chairman. ARTICLE VII AMENDMENTS TO THE BY-LAWS Section 1. These By-laws shall become effective upon their adoption by the Pitkin County Council on Senior Services. Section 2. Amendments to these By-laws may be proposed at any regular meeting of the Council meeting. The vote on the proposed amendment shall be taken at the next regular Council meeting. Section 3. The rules contained in "Robert's Rules of Order Revised" shall govern in matters not covered by these By-laws. BY-LAWS OF THE PITKIN COUNTY TRANSLATOR ADVISORY BOARD Amended July 27, 2011 by BOCC Resolution # 069-2011 Amended April 11, 2012 by BOCC Resolution # 039-2012 Amended June 12, 2013 by BOCC Resolution # 037-2013 Amended March 25, 2015 via BOCC Resolution # 016-2015 ARTICLE I Name Section 1. Name. The name'of this citizen board shall be Pitkin County Translator Advisory Board (the "Board"). ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of the Board is to assist the Pitkin County Board of Commissioners (the "BOCC") in the implementation of the Translator Fund Program, as authorized by the Pitkin County voters, and to advise the BOCC on the expenditures, administration, and operations of an economical system for re -broadcasting of television and radio signals and for extending wireless communication and internet services for the citizens of Pitkin County. Section 2. Policy. The policy of the Board is to further the goals of the Translator Fund as set out in ballot the 1995 Referendum #lA and 2011 Referendum #1B Coordinated Election. Section 3. Additional Policies. The BOCC may from time to time adopt priorities for the implementation of the voter -authorized program goals. Such policies will be adopted by Board resolution and shall remain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions. (1) Make recommendations to the BOCC regarding expenditures and management of the Translator Fund. (2) Review proposals and opportunities presented to the Board and advise the BOCC on the merits to such proposals and opportunities. (3) Make recommendations to the BOCC and county staff regarding the management and operation of the translator system. Page 1 of 5 THe PITKIN COUNTY TRANSLATOR ADVISORY BOARD BY-LAWS RCviwd 2013 (4) Formulate and make recommendations to the BOCC on policies regarding areas served by the translator system and signals re -broadcast to those areas. These policies shall include, but not be limited to selection of television and radio stations on the translator system and the administration of Public Service Announcements. (5) Perform analysis of existing methods and recommend plans to implement new or better methods of providing television and radio signals to the citizens of Pitkin County. (6) Research and facilitate the extension of wireless communication and internet services within Pitkin County through the Translator system. (7) Analyze existing funding mechanisms and recommend new methods of funding the services provided. ARTICLE IV Membership Section 1. Appointments. Appointments to the Board shall be made by the Board of County Commissioners. There shall be a maximum of five members and an additional two alternate members on the Board. Section 2. Term. Each member shall be appointed to serve a four (4) year term staggered so that not all terms expire at the same time in order to preserve continuity within the Board. Section 3. Oualifications. Five (5) members of the Board shall be residents of Pitkin County. Of these five members, one member shall be appointed from each of the five Pitkin County commissioner districts, if possible. The two (2) remaining alternate members may be residents of the Roaring Fork Valley (Highway 133 to Aspen as described on Attachment A). The Chair and Vice Chair must be residents of Pitkin County. A Board member shall hold no office or appointment in any county or municipality, nor be employed by any county or municipality during the term of the appointment. A Board member shall not be employed by or have any financial gain, with any radio or television station, or cellular or broadband provider during the term of the appointment. However, a Board member may sit on a community volunteer board for a non-profit in such business during their appointment. Section 4. Compensation. Board members shall serve without pay. Section 5. Removal. A Board member may be removed from the Board for good cause only, by a vote of the BOCC after a recommendation concerning removal is made by the Board. The Chair shall request the BOCC remove a member of the Board who has two unexcused absences from regular meetings within one calendar year. Good cause for removal shall include no longer residing in Pitkin County and/or the mid -Roaring Fork Valley, or for a violation of the conflict-of-interest policy contained within these Bylaws. Page 2 of 5 THE PITKIN COUNTY TRANSLATOR ADVISORY HOARD BY-LAWS Revised 2015 Section 6. Membership. Should an appointed Board Member's residency change during his/her term, but the Board Member remains a resident of the mid -Roaring Fork Valley as described in Article IV, Section 3, such member may continue to serve his/her term as originally appointed and may be reappointed for subsequent terms at the discretion of the BOCC. ARTICLE V Officers Section 1. Officers. The officers of the Board shall be a Chair and a Vice Chair. The Chair and Vice Chair shall be selected by the members of the Board but shall be limited to those Board members who are Pitkin County residents. Section 2. Elections and Term of Office. The Chair and Vice Chair shall be appointed by the Board at the regular meeting following June 1. Subject to early termination, each officer shall hold office for up to two years and until a successor has been appointed. The Chair and the Vice Chair shall serve at the pleasure of the Board. Section 3. Vacancies. Should the office of Chair or Vice Chair become vacant, the Board shall appoint a successor at its next regular or special meeting. Such appointment shall be for the unexpired portion of the previous term. Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned from time to time by the Board. The Chair shall execute and acknowledge, in the name of the Board, all recommendations and communications authorized by the Board. The Chair shall see to the execution of resolutions and adoption of minutes of the meetings of the Board. (2) Vice Chair. In the absence of the Chair, the Vice Chair shall have all powers recognized to the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Section 1. Regular Meetings. Meetings shall be held on a bi-monthly basis, or as needed. The specific day for the conduct of Board meetings shall be determined by the Board in advance of the upcoming year. A schedule of regular meetings shall be made available through customary County procedure. Section 2. Special Meetings. A special meeting may be called at any time by the Chair or by written request of two (2) members of the Board. All special meetings must comply with notice requirements of the Colorado Open Meetings Law. Page 3 of 5 THE PITKIN COUNTY TRANSLATOR ADV I.SORY BOARD BY-LAWS Revised 2015 Section 3. Order of Business. At regular meetings of the Board the following shall be the recommended order of business: 1. Roll call 2. Reading and approval of minutes of last meeting 3. Changes to the Agenda 4. Public Comment 5. Staff report 6. Old business 7. New business 8. Executive session discussion 9. Adjournment Section 4. Voting. Voting shall be either by voice or roll call vote. Any action requiring a vote shall be decided by a simple majority, except a recommendation forwarded to the BOCC shall be made by a majority of the entire membership of the Board. Section 5. Quorym. A quorum of the Board shall be constituted by the personal attendance of three of the five Pitkin County resident members of the Board. Once a quorum is made, it cannot be broken until the meeting is adjourned. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Home Rule Charter. Section 7. Agenda. The agenda shall be prepared by the Chair and assigned County staff with copies to be distributed in advance of each regular or special meeting. Section 8. Public Access. All meetings of the Board shall be open to the public, except executive session as authorized in the Colorado Open Meetings law, C.R.S. § 24-6-402, et seq. ARTICLE VII Conflict of Interest Section 1. Policy. A. In order to ensure the impartiality and integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter,. the people of Pitkin County intend to prohibit County policy -makers from participating in matters in which they have a conflict of interest. This prohibition applies to County policy -makers serving their elected or appointed terms and those who have concluded their terms of office. B. A conflict of interest is a disparity between the private interest and the official responsibilities of an individual in a position of trust in government. This code is intended to prevent conflicts of interest without obstructing fair and speedy resolution of issues that come before the County. Page 4 of 5 THF. PITKIN COUNTY TRANSLATOR ADVISORY BOARD RY-LAWS Revi,ed?015 Section 2. Prohibition on Conduct. A. No Board member shall vote or otherwise participate in a decision making process which affects any entity or property interest in which he/she has a financial interest or which any member of his/her family has a financial interest. Family is defined as spouse, parent, brother, sister, grandparent, child, grandchild, step -child, step-parent, step -grandparent, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, or any individual who is a part of the County policy maker's immediate household. A Board member otherwise barred from participating in a discussion pursuant to this section, may, if requested by the BOCC, give information about the issue or transaction in which he/she has a financial interest. B. If an issue arises in which a Board Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Board. If determined to be in conflict regarding the issue before him/her, he/she will refrain from participation in discussion or vote on that issue. C. Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV Section 5. ARTICLE VIII Amendment Section 1. Amendment. These By -Laws shall be the province of the BOCC and shall be adopted and amended only by formal resolution of the BOCC. Page 5 of 5 THE PITKIN COUN'iY TRANSLATOR ADVISORY BOAR HY-LAMS Revitrd 2015 BYLAWS OF PITKIN COUNTY WEED ADVISORY BOARD Adopted via BOCC Resolution # 091-152 . Amended on March 14, 2004 via BOCC Resolution # 043-2004 Amended on Judy 8, 2009 via BOCC Resolution # 025-2009 Amended on March 25, 2015 via BOCC Resolution # 016-2015 ARTICLE I Name Section 1. Name. The name of this Pitkin County citizen board shall be the Weed Advisory Board. ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of this Board is to make recommendations to the Board of County Commissioners for overall weed control policy and to staff to ensure compliance with the Colorado Weed Act of 2003. Section 2. Policy. The policy of the Board is to: I . Promote education that encourages public awareness of exotic, invasive noxious vegetation that leads to sound and sustaining land stewardship. 2. Establish weed management priorities needing attention in Pitkin County. 3. Encourage the proper use of integrated weed management practices within Pitkin County. 4. Develop a local noxious weed list that declares noxious weeds and any appropriate state noxious weeds designated by the Colorado Department of Agriculture to be subject to integrated weed management. 5. Develop a plan for the integrated management of these noxious weeds. 6. Support and foster cooperation with commercial, private, and public organizations/interests within Pitkin County and surrounding counties for the resolution of exotic, invasive noxious vegetation problems. ' Section 3. Additional Policies. The Board may from time to time adopt additional policies to guide the activities of the Board. Such policies will be adopted by Board resolution and shall remain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions. The Board's functions and responsibilities as set forth in Colorado Noxious Weed Act of 2003, 35-5.5-107 are as follows: 1. To elect a Chair and Vice -Chair. A majority of the members of the board shall constitute a quorum for the conduct of business. 2. To develop a recommended management plan for the integrated management of designated noxious weeds and recommended management criteria for noxious weeds within the area governed by the local government or governments appointing the local advisory board. The management plan shall be reviewed at regular intervals but not less often than once every three years by the local advisory board. The management plan and any amendments made thereto shall be transmitted to the local governing body for approval, modification, or rejection. 3. To declare noxious weeds and any state noxious weeds designated by rule to be subject to integrated management. 4. To recommend to the local governing body that identified landowners be required to submit an individual integrated management plan to manage noxious weeds on their property. ARTICLE IV Membership Section 1. Appointments. Appointments to the Board shall be made by the Board of County Commissioners ("BOCC"). There shall be five (5) regular members. The Board of County Commissioners may appoint up to five (5) alternate members, who shall be permitted to vote only in the absence of a regular member. Section 2. Term. Each Member shall be appointed for a four (4) year term, staggered so that not all terms expire at the same time. Members shall have no term limits. Section 3. Oualifications. One Member shall be appointed from the City of Aspen, one _ from the Town of Snowmass Village, and 3 from unincorporated Pitkin County. Each member shall have been a resident of Pitkin County for at least one year, and the majority of members shall be landowners of over 40 acres per C.R.S. 35- 5.5-107. Section 4. Compensation. Each Member shall serve without pay. Section 5. Removal. A Trustee/Member may be removed from the Board for good cause only, by vote of the BOCC, after recommendation (for or against) is made by the Board. The Chair shall request the Commissioners to remove a Trustee who is absent from more than 4 regularly scheduled meetings within a calendar year. (In the case of extenuating circumstances, the Board may choose to make an exception to this rule). Good cause for removal shall also include violation of the County Standard of Conduct. ARTICLE V Officers Section 1. Officers. The officers of the Board shall be a Chair and Vice -Chair, and may include such other officers as the Board may from time to time appoint. The Chair and Vice -Chair shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice -Chair shall be appointed by the Board at the first regular meeting in May. Section 3. Vacancies. Should the office of the Chair or Vice -Chair become vacant, the Board shall appoint the successor at a regular or special meeting of the Board, and such appointment shall be for the unexpired portion of the term. Section 4. Duties. Chair. The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. She/he shall sign, execute and acknowledge, in the name of the Board, deeds, mortgages, contracts and others instruments and communications authorized by the Board. The Chair shall see to the execution of resolutions, procedures and policies approved by the Board. 2. Vice Chair. In the absence or disability of the Chair, Vice Chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Section 1. Regular Meetings. Regular meetings shall be held monthly at the Pitkin County Public Works building, provided that the Board may from time to time resolve not to hold a meeting or to hold the meeting on a different day or time or at a place other than the scheduled day, time, or place. Section 2. Special Meetings. A special meeting may be called at any time by the chairperson or by written request of two members of the Board. A minimum notice of twenty-four hours is required, unless said notice is waived with a written agreement of a quorum of Board members or by all members in attendance. Section 3. Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1. Roll call 2. Reading and approval of minutes of last meeting 3. Public comment 4. Report by Vegetation Manager 5. Old business 6. New business 7. Executive session 8. Adjourn Section 4. Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Board or at the discretion of the presiding officer. Any action requiring a vote shall be decided by a simple majority. Section 5. Quorum. A majority of regular members of the Board shall be necessary to constitute a quorum for the transaction of business. Once a quorum is made, it cannot be broken until the meeting is adjourned. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7. Meeting Notices and Study Materials. The Vegetation Manager shall furnish the Trustees/Members advance notice of all meetings. The Vegetation Manager shall deliver, in advance, minutes of the previous meetings and copies of material to be studied or acted upon, including an agenda and a monthly report of the Vegetation Manager, covering items that might otherwise complicate the agenda. Section 8. Agenda. The agenda shall be prepared by the Chair and Vegetation Manager, and copies distributed in advance of the meeting. Other items of the agenda shall include but not limited to disposition of minutes of the previous meeting and of intervening special meetings, committee reports, as well as old and new business. Section 9. Open to the Public. All meetings shall be open to the public, except for executive session as authorized in the Colorado Open Meetings law, C.R.S. 24-6- 402. ARTICLE VII Conflict of Interest Section 1. Prohibition on Conduct 1. Trustees/Members shall abide by the County Standard of Conduct. 2. If an issue arises in which a Trustee/Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Board. If determined to be in conflict regarding the issue before him/her, he/she will refrain from participation in discussion or vote on that issue. 3. Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV section 5. ARTICLE VIII Amendment Section 1. Amendment. These By Laws shall be the province of the BOCC and shall be adopted and amended only by the action of the BOCC.