The URL can be used to link to this page

Home My WebLink Aboutbocc.con.181.2015 7/2015 kjm jItl'I{IN Pitkin County COUNTI( Contract Cover Sheet - Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 181-2015 Project Name AAAE Interactive Employee Training—Update and Upgrade Contractor American Association of Airport Executives Budget Line Item 404.69.95724.86617 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 8/19/2015 Contract End Date 12/31/2016 Automatic Renewal Yes ❑ No►Z1 If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Airport Project Manager Dustin Havel Project Manager 970-429-2855 Phone Provide a brief description of the contract: Update and upgrade to Airport Employee Interactive Training—Badge Process and Additional Training. Contract Value Summary: Contract Amount $67,5000 This Change order/Amendment amount(if applicable) New Contract Total Procurement Method: None ❑ Informal El Formal ❑ Sole Source ► Emergency❑ Contract Renewal ❑ Contract Type: Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment❑ Other,please explain❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract# 181-2015 Budget Line Item#404.69.95724.86617 • r • CONTRACT FOR PROVISION OF SERVICES AAAE Interactive Employee Training—Update and Upgrade THIS CONTRACT is made and entered by and between the Pitkin County Board of County Commissioners ("County") and American Association of Airport Executives, The Barclay Building, 601 Madison Street in Alexandria, VA 22314 (hereinafter"Contractor"). 1. Term. The term of this contract is from August 19th, 2015 to December 31st, 2016. 2. Contractor's Obligations. Contractor shall create and produce new training courses in the IET-LS format. These will include the SIDA, SIDA—Recurrent, Movement, Movement— Recurrent,Non-movement, and Non-Movement—Recurrent. This will also include the conversion of the Part 139 Course and all applicable licenses. This update and upgrade is describe in more detail through Exhibit A. Milestone Anticipate Completion Date Amount Due Content Development/Storyline September 28, 2015- October 15, 2015 $20,250 Onsite Filming October 25, 2015 —October 30, 2015 $20,250 Airport Review April 11, 2016—April 22, 2016 $ 3,375 Video Integration April 25, 2016—May 9, 2016 $20,250 Course Delivery/Installation June 6, 2016—June 10, 2016 $ 3,375 3. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 2. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of$67,500 for all services rendered. By contract or amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 4. County's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this contract shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this contract, including the 1 Contract# 181-2015 Budget Line Item#404.69.95724.86617 time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. 19. Current Year Obligations. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. 20. Notice. Any written notice required by this contract shall be deemed delivered through any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified first class mail, postage prepaid, return receipt requested addressed as follows: A. To Pitkin County with copies to: Dustin Havel Pitkin County Attorney's Office 0233 East Airport Rd. 530 E. Main Street, #302 Aspen, Colorado 81611 Aspen, Colorado 81611 Fax: (970) 429-1892 Fax: (970)920-5198 B. To Contractor: American Association of Airport Executives The Barclay Building 601 Madison Street Alexandria, VA 22314 Fax: 703-820-2395 21. Public Contracts for Services and Public Contracts with Natural Persons. In conformance with the provisions of C.R.S. § 8-17.5-101 and 102, as amended and C.R.S. § 24-76.5-101, as amended PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund 7 Contract# 181-2015 Budget Line Item#404.69.95724.86617 management services, sponsored projects, intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this contract,through participation in the E-Verify Program or the Department program established pursuant to CRS §8-17.5-102(5)(c), Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. Contractor(a) shall not use E-Verify Program or Department program procedures to undertake pre- employment screening of job applicants while this contract is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under this contract, (c) shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three days of receiving the notice, and (d) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the Department program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision a written, notarized affirmation, affirming that Contractor has examined the legal work status of such employee, and shall comply with all of the other requirements of the Department program. If Contractor fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency, institution of higher education or political subdivision may terminate this contract for breach and, if so terminated, Contractor shall be liable for damages. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS $24-76.5-101. Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she(a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-101 et seq., and (c) has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this contract. 8 Contract 1 181-2015 Budget Line Item#404.69.95724.86617 IN WITNESS WHEREOF,the parties have executed this contract as of the date first set out herein above. CONTRAC R: By: Title ivP 67,)/ /c D to PITKIN COUNTY, COLORADO: By: i E-, Dustin Havel Dat- Assistant Aviation Director—Operations and Facilities By: //N C linty Manager Date IF A NON- STANDARD/ADDITIONAL LANGUAGE ADDED: John Ely, County Attorney Date 9 Contract# 181-2015 Budget Line Item#404.69.95724.86617 EXHBIT A N Product Overview AAAE is the world's largest provider of interactive airport training and has spent many years developing and refining various delivery methods for necessary and required airport training.From customized computer-based training systems to onsite training for employee development to cloud based training courses,AAAE offers a host of cost-effective approaches that complement each other and provide a powerful training program aimed at keeping airports in compliance with federal regulations and employees prepared for the day-to-day challenges they face at their airports. ASE Learning Suite AAAE will design or update courses in the IET LS format. New IET-LS courses are filmed In(HD)High Definition and incorporate new learning concepts. IET IS Feature includes a Virtual Instructor with 4 personalities to select from per course. Course Development will include the following services: >Advance consultation on custom videotaping >Custom content/scenario development Story boarding and visual development >On-site videotaping,to include site survey Visualization and scene layouts >Dramatization and scenario development >Pre-production meetings for role playing development >Directing and production of scenarios 'Overseeing scene treatment and continuity >Non-linear editing and post production >Narration>Audio mixing >All graphics and graphic art work >Interactive script development and branching for Upgraded IET -Integration of custom video into interactive course for Upgraded IET >Final interactive program loaded on each unit >Quality assurance 10 Contract# 181-2015 Budget Line Item#404.69.95724.86617 f-_ Select Partner—IET-LS Offer COURSE DESCRIPTION PRICE SIDA Create and produce a new $12,000 course in IET-LS format SIDA—Recurrent Create and produce a new $5,000 course in lET-IS format OT Movement Create and produce a new S 12,000 course in JET-IS format DT Movement—recurrent Create and produce a new $5,000 course in IET-IS format DT Non-Movement Create and produce a new $12,000 course in IET-IS format Training Records and Database(LMS)for Training $8,500 Reporting System Records and Reporting web- based application IET-LS Player License $500 per device x 6 $3,000 Part 130 Course Conversion $10,000 TOTAL COURSE and SW COST $67,500 ASE will not need new hardware as they have recently upgraded their systems.Should additional devices be required,pricing is as below: Device Description Price per unit Lenovo All-in-One AAAE will configure,deliver and install All-1n-One"touch- $1895 "touch- computers"loaded with all LBB training courses. computers (Dual Core CPU,4GB memory,64GB HOD) Lenovo 3 year manufacturer's warranty Maintenance and Per device/year $1,300 Support 11