HomeMy WebLinkAboutbocc.res.043.2015 RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
AUTHORIZING THE PITKIN COUNTY SOLID WASTE CENTER TO ACCEPT A
GRANT AWARD FROM THE COLORADO DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT RECYCLING RESOURCES ECONOMIC OPPORTUNITY
FUND FOR EXPANSION OF SCRAPS FOOD WAS FE COMPOSTING PROGRAM
RESOLUTION NO. &I3 2015 CONTRACT# �, = G�y
Recitals: CA-1-kce/IA-`ed /
1. Whereas,Pitkin County wishes to protect the environment through the education
of its community, diversion of recoverable resources, and proper waste
management.
2. Whereas,the Pitkin County Board of County Commissioners (BOCC) supports
the award of a grant to Pitkin County Solid Waste Center(SWC)to make
improvements to the existing composting program and expand the SCRAPS food
waste collection program.
3. Whereas,the grant allocates the purchase of metal bear proof bins for outdoor
collection of food waste as well as indoor poly containers for in-kitchen
collection.
4. Whereas, expanding the SCRAPS program will increase economic growth by
increasing the sales of finished compost and soil products.
5. Whereas,the grant will increase economic growth by maintaining existing jobs in
the solid waste sector and directly lead to an estimated 2 V2 jobs being created.
6. Whereas, the grant allocates funding to increase education and outreach on the
SCRAPS program.
7. Whereas,the BOCC finds it would be in the best interest of the citizens of Pitkin
County to accept grant award that would assist in determining the most effective,
environmentally sustainable, innovative method for dealing with this valuable
compostable resource.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado that the following increase to the 2015 budget for the Solid
Waste Center is hereby approved as summarized below:
CDPHE RREO Grant Revenue $201,765
1
INTRODUC FIRST READ,AND SET FOR PUBLIC HEARING ON THE d"-
DAY OF 2015.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THF
RESOLUTJOI[PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE
DAY OF , 2015.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION
POSTED ON OFFICIAL P KIN COUNTY WEBSITE (www.pitkincounty.com)
ON THE DAY OF ,L 2015.
ADOPTED 4FTER FINAL READING AND PUBLIC HEARING ON THF/✓"'"�
DAY OF J j LQ 2015.
PUBLISHED BY TITLE AND SHORTS RY,AFTER ADOPTION, IN THE
ASPEN TIMES WEEKLY ON THE OF '(c2, , 2015.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFI I,CIAL PITKIN
COUN WEBSITE www.pitkincounty.com) ON THE //0c DAY
OF o�/li(c.,Q., 2015.
ATTEST: BOARD OF COUNTY COMMISSIONERS
B i I. /l �� % By: 57t—tA �,1 P (L J
Je ette Jones Steven F. Child, Chair
Dei.uty County Cler r
Date: 61(o h_cs jS"
APPROVED AS TO FORM: MANAGER APPROVAL
John E , "ou ► •ttorney Jon P ac ck, County Ma ger
2
DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT
CMS ROUTING NO. 16 FEFA 80754
APPROVED TASK ORDER CONTRACT — WAIVER #154
This task order contract is issued pursuant to master contract made on 01/17/2012,with routing number 13 FAA 00041.
STATE: CONTRACTOR:
State of Colorado for the use&benefit of the Board of County Commissioners of Pitkin County
Department of Public Health and Environment - 530 East Main Street
Environmental Health&Sustainability Aspen,CO 81611-1948
RREO Program For the use and benefit of the CONTRACT#O�/5,Ol t5
4300 Cherry Creek Drive S. Pitkin County SWC
Denver,CO 80246 76 Service Center Road
Aspen,CO 81611
CONTRACTOR DUNS: 85278844
CONTRACTOR ENTITY TYPE:
Political Subdivision Colorado
TASK ORDER MADE DATE:6/5/2015
BILLING STATEMENTS RECEIVED:
CORE ENCUMBRANCE NUMBER: Monthly-
CT FAAA 20160000000000000261
TERM: STATUTORY AUTHORITY:CRS 25-16.5-106.5
This Task Order shall be effective upon approval by
the State Controller,or designee,or on 07/01/2015, CLASSIFICATION:Sub-Recipient
whichever is later.The contract shall end on 06/30/2018.
CONTRACT PRICE NOT TO EXCEED:$201,765.00
PROCUREMENT METHOD:
RFA 1607 FEDERAL FUNDING DOLLARS:
BID/REP/LIST PRICE AGREEMENT NUMBER STATE FUNDING DOLLARS: $201,765.00
MAXIMUM AMOUNT AVAILABLE PER FISCAL YEAR:
LAW SPECIFIED VENDOR STATUTE: FY16: $201,765.00
FY**:
FY**'
STATE REPRESENTATIVE:
Eric Heyboer FY**:
DEHS-A2 FY**:
4300 Cherry Creek Drive South PRICE STRUCTURE: Cost Reimbursement
Denver,CO 80246 CONTRACTOR REPRESENTATIVE:
Cathy Hall
Pitkin County SWC,Manager
76 Service Center Road,
Aspen, CO 81611
PROJECT DESCRIPTION:
To create a food waste Flub&Spoke collection network that extablished a waste diversion program in Pitkin County.
Contract_Template_Task_Order_012215.doc Page 1 of 6
EXHIBITS:
The following exhibits are hereby incorporated:
Exhibit A- Additional Provisions (and any of its Attachments; e.g.,A-1,A-2,etc.)
Exhibit B- Statement of Work(and any of its Attachments; e.g.,B-1,B-2,etc.)
Exhibit C- Budget(and any of its Attachments; e.g.,C-1,C-2, etc.)
GENERAL PROVISIONS
The following clauses apply to this Task Order Contract.These general clauses may have been expanded upon or
made more specific in some instances in exhibits to this Task Order Contract.To the extent that other provisions of
this Task Order Contract provide more specificity than these general clauses,the more specific provision shall
control.
1. This Task Order Contract is being entered into pursuant to the terms and conditions of the Master Contract
including,but not limited to,Exhibit One thereto.The total term of this Task Order Contract,including any
renewals or extensions,may not exceed five(5)years.The parties intend and agree that all work shall be
performed according to the standards,terms and conditions set forth in the Master Contract.
2. In accordance with section 24-30-202(1),C.R.S.,as amended,this Task Order Contract is not valid until it
has been approved by the State Controller,or an authorized delegee thereof.The Contractor is not
authorized to,and shall not;commence performance under this Task Order Contract until this Task Order
Contract has been approved by the State Controller or delegee.The State shall have no financial obligation
to the Contractor whatsoever for any work or services or,any costs or expenses,incurred by the Contractor
prior to the effective date of this Task Order Contract.If the State Controller approves this Task Order
Contract on or before its proposed effective date,then the Contractor shall commence performance under
this Task Order Contract on the proposed•effective date.If the State Controller approves this Task Order
Contract after its proposed effective date,then the Contractor shall only commence performance under this
Task Order Contract on that later date.The initial term of this Task Order Contract shall continue through
and including the date specified on page one of this Task Order Contract,unless sooner terminated by the
parties pursuant to the terms and conditions of this Task Order Contract and/or the Master Contract.
Contractor's commencement of performance under this Task Order Contract shall be deemed acceptance of
the terms and conditions of this Task Order Contract.
3. The Master Contract and its exhibits and/or attachments are incorporated herein by this reference and made
a part hereof as if fully set forth herein.Unless otherwise stated,all exhibits and/or attachments to this Task
Order Contract are incorporated herein and made a part of this Task Order Contract.Unless otherwise stated,
the terms of this Task Order Contract shall control over any conflicting terms in any of its exhibits.In the event
of conflicts or inconsistencies between the Master Contract and this Task Order Contract(including its exhibits
Contract Template Task_Order_o12215.doc Page 2 of 6
and/or attachments),or between this Task Order Contract and its exhibits and/or attachments,such conflicts or
inconsistencies shall be resolved by reference to the documents in the following order of priority: 1)the
Special Provisions of the Master Contract;2)the Master Contract(other than the Special Provisions)and its
exhibits and attachments in the order specified in the Master Contract;3)this Task Order Contract;4)the
Additional Provisions-Exhibit A,and its attachments if included,to this Task Order Contract;5) the
Scope/Statement of Work-Exhibit B,and its attachments if included,to this Task Order Contract;6)other
exhibits/attachments to this Task Order Contract in their order of appearance.
4. The Contractor,in accordance with the terms and conditions of the Master Contract and this Task Order
Contract,shall perform and complete,in a timely and satisfactory manner,all work items described in the
Statement of Work and Budget,which are incorporated herein by this reference,made a part hereof and
attached hereto as"Exhibit B"and"Exhibit C".
5. The State,with the concurrence of the Contractor,may,among other things,prospectively renew or extend
the term of this Task Order Contract,subject to the limitations set forth in the Master Contract,increase or
decrease the amount payable under this Task Order Contract,or add to,delete from,and/or modify this
Task Order Contract's Statement of Work through a contract amendment.To be effective,the amendment
must be signed by the State and the Contractor,and be approved by the State Controller or an authorized
delegate thereof.This contract is subject to such modifications as may be required by changes in Federal or
State law,or their implementing regulations.Any such required modification shall automatically be
incorporated into and be part of this Task Order Contract on the effective date of such change as if fully set
• forth herein.
6. The conditions,provisions,and terms of any RFP attached hereto,if applicable,establish the minimum
standards of performance that the Contractor must meet under this Task Order Contract.If the Contractor's
Proposal,if attached hereto,or any attachments or exhibits thereto,or the Scope/Statement of Work-
Exhibit B,establishes or creates standards of performance greater than those set forth in the RFP,then the
Contractor shall also meet those standards of performance under this Task Order Contract.
7. STATEWIDE CONTRACT MANAGEMENT SYSTEM[This section shall apply when the Effective
Date is on or after July 1,2009 and the maximum amount payable to Contractor hereunder is$100,000 or
higher]
By entering into this Task Order Contract,Contractor agrees to be governed,and to abide,by the
provisions of CRS §24-102-205,§24-102-206,§24-103-601,§24-103.5-101 and§24-105-102 concerning
the monitoring of vendor performance on state contracts and inclusion of contract performance information
in a statewide contract management system. -
Contractor's performance shall be evaluated in accordance with the terms and conditions of this Task Order
Contract,State law,including CRS§24-103.5-101,and State Fiscal Rules,Policies and Guidance.
Evaluation of Contractor's performance shall be part of the normal contractadministration process and
Contractor's performance will be systematically recorded in the statewide Contract Management System.
Areas of review shall include,but shall not be limited to quality,cost and timeliness.Collection of
information relevant to the performance of Contractor's obligations under this Task Order Contract shall be
determined by the specific requirements of such obligations and shall include factors tailored to match the
requirements of the Statement of Project:of this Task Order Contract.Such performance information shall
be entered into the statewide Contract Management System at intervals established in the Statement of
Project and a final review and rating shall be rendered within 30 days of the end of the Task Order Contract
term.Contractor shall be notified following each performance and shall address or correct any identified
problem in a timely manner and maintain work progress.
Should the final performance evaluation determine that Contractor demonstrated a gross failure to meet the
performance measures established under the Statement of Project,the Executive Director of the Colorado
Department of Personnel and Administration(Executive Director),upon request by the Colorado
Department of Public Health and Environment and showing of good cause,may debar Contractor and
Contract_Template_Task_Order_012215.doc Page 3 of 6
prohibit Contractor from bidding on future contracts.Contractor may contest the final evaluation and result
by:(i)filing rebuttal statements,which may result in either removal or correction of the evaluation(CRS
§24-105-102(6)),or(ii)under CRS§24-105-102(6),exercising the debarment protest and appeal rights
provided in CRS §§24-109-106, 107,201 or 202,which may result in the reversal of the debarment and
reinstatement of Contractor,by the Executive Director,upon showing of good cause.
8. If this Contract involves federal funds or compliance is otherwise federally mandated,the Contractor and
its agent(s)shall at all times during the term of this contract strictly adhere to all applicable federal laws,
state laws,Executive Orders and implementing regulations as they currently exist and may hereafter be
amended.Without limitation,these federal laws and regulations include the Federal Funding
Accountability and Transparency Act of 2006(Public Law 109-282),as amended by§6062 of Public Law
• 110-252,including without limitation all data reporting requirements required there under.This Act is also
referred to as FFATA.
Contract Template_Task_Order_012215.doc Page 4 of 6
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
*Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR: STATE OF COLORADO:
JOHN W.HICKENLOOPER,GOVERNOR
Board of County Commissioners of Pitkin Co,;'�%� C.....
41�
(a political subdivision of the state of Colo A•7 :'
For the use and benefit of i a:`
Pitkin Coun SWC 01,A SEAJL IL!) . -
Lgal Name of Contracting Entity ,tll :
1l ••••.......• '��
°L OR��_
Nit ; (o. (--krcc V' For Executive Director
Print Name of Authorized Officer Department of Public Health and Environment
F (0,1
Signature of Authorized Officer
/4,CD
Date
//,n, Departm t Program Approval:
a OG{vd dha, r By:
Print Title of Authorized Officer
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until
signed and dated below by the State Controller or delegate.Contractor is not authorized to begin performance until
such time.If Contractor begins performing prior thereto,the State of Colorado is not obligated to pay Contractor
for such performance or for any goods and/or services provided hereunder.
• STATE CONTROLLER:
Robert Jaros, r A,MBA,JD
i
BY: 4. . .I i /'i�a/ /'
Date /2'q 'I5
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Contract Template_Task_Order 012215.doc Page 6 of 6
EXHIBIT A
•
ADDITIONAL PROVISIONS
To Task Order Contract Dated 06/05/2015 CMS Task Order Routing Number 16 FEFA 80754
These provisions are to be read and interpreted in conjunction with the provisions of the Task Order Contract specified
above.
1. This Task Order Contract contains state funds.
2. To receive compensation under the Contract,the Contractor shall submit a signed Monthly CDPHE
Reimbursement Invoice Form.This form is accessible from the CDPHE internet website
http://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated and made
part of this Contract by reference.CDPHE will provide technical assistance in accessing and completing
the form.The CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no
later than forty-five(45)calendar days after the end of the billing period for which services were rendered.
Expenditures shall be in accordance with this Statement of Work and Budget.The Contractor shall submit
the invoice using one of the following two methods.
Mail to:
Eric Heyboer,Program Administrator
DEHS—A2
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver,Colorado 80246
Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic document.Email
the scanned invoice with the Excel workbook containing the Expenditure Details page to: Eric Heyboer,
Program Administrator,eric.heyboer@state.co.us
Final billings under the Contract must be received by the State within a reasonable time after the expiration
or termination of the Contract;but in any event no later than forty-five(45)calendar days from the
effective expiration or termination date of the Contract.
Five percent of each reimbursement request,but not to exceed$10,088.25 will be withheld until the
Contractor submits a draft report at the end of the grant cycle.
Unless otherwise provided for in the Contract,"Local Match",if any,shall be included on all invoices as
required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
3. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have Thirty(30)calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable,except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable,or is otherwise deficient,then the State shall notify
the Contractor of the failure or deficiencies,in writing,within Thirty(30)calendar days of: 1)the
Pagel of 2
Exhibit A—Additional Provisions Task Order •
EXHIBIT A
•
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery;or 2)the date the State becomes aware of the failure or
deficiency.The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect.Upon receipt of timely written notice of an objection to a completed
deliverable,the Contractor shall have a reasonable period of time,not to exceed Twenty(20)
calendar days,to correct the noted deficiencies. If the Contractor fails to correct such deficiencies
within Twenty(20)calendar days,the Contractor shall be in default of its obligations under this
Task Order Contract and the State,at its option,may elect to terminate this Task Order Contract or
the Master Contract and all Task Order Contracts entered into pursuant to the Master Contract.
4. Health Insurance Portability and Accountability Act(HIPAA)Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
5. This award does not include funds for Research and Development.
6. Contractor shall provide to CDPHE proof that Contractor paid for the equipment prior to submitting any
reimbursement request to CDPHE.
7. Contractor shall obtain prior written authorization from CDPHE for any equipment purchased with Grant
Funds which is outside of original application request.
8. At the end of the term of this Contract,the State shall approve the disposition of all equipment.
9. Contractor shall not sell,transfer,abandon,or dispose of equipment or otherwise allow the equipment to
become unavailable for its use during the term of the contract without the prior written authorization of
CDPHE.
10. Contractor shall notify CDPHE if project goals change or if the Contractor is unable to utilize the
equipment due to changes in business status,in which case Contractor shall surrender the equipment to
CDPHE for sale or reallocation to another organization unless otherwise provided in writing by CDPHE.
11. Contractor acknowledges and agrees that CDPHE may,at its sole discretion,execute a security lien against
any piece of equipment purchased by Contractor pursuant to this contract.Any such lien shall remain in
place until CDPHE determines that Contractor has satisfied all obligations of the contract,and CDPHE
acknowledges and releases Contractor by written notice.
Page2of2
Exhibit A—Additional Provisions Task Order
EXHIBIT B
STATEMENT OF WORK
To Task Order Contract Dated 06/05/2015 CMS Task Order Routing Number 16 FEFA 80754
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Project Description:
This project serves to increase the amount of food waste processed at the Pitkin County compost
facility.A network of community collection sites will be established,complemented by a
comprehensive education and outreach campaign. Pitkin County's existing compost facility will also
benefit from the addition of a bagging system so that finished compost can be sold on-site and in local
gardening centers.
II. Definitions:
Decal A small,durable sign that will read"Property of Pitkin County".Decals
will be affixed prominently to the side of the totes and Dumpsters.
Label A small,durable sign similar in size to a bumper sticker affixed to the
side of the indoor compost collection bins,6.5 gallon collection
buckets,totes,and Dumpsters. Labels include the program's name,
participating organizations,and important phone numbers.
Sticker A sticker that measures 8.5"x 11"that will serve as a reminder of what
is and what is not compostable. Stickers will be affixed to the side of
the indoor compost collection bins,6.5 gallon collection buckets,totes,
and Dumpsters.
Workplace Program Participant Program participants that include institutionssuch as schools,hospitals,
government offices;businesses such as supermarkets,large hotels,
convention centers;bars/restaurants; and community collection points
located at a workplace but free for the general public to access
III.Work Plan:
Goal#1:Increase residential and commercial food waste collection and processing capacity in Pitkin County.
Objective#1: No later than the expiration date of this contract,establish workplace,multi-family unit,and rural
drop-off locations for food waste collection.
Primary Activity#1 No later than November 1,2015,the Contractor shall purchase 50%of the collection
containers, as shown in Exhibit C.The remaining 50%shall be purchased no later than
April 1,2016.
Sub-Activities 1. The Contractor shall design,purchase,and apply decals,stickers,and labels to
each collection container prior to distributing to the general public.
2. The Contractor shall purchase compostable bags that are sized to fit the collection
containers prior to distributing to the general public.
3. No later than October 1,2015,the Contractor shall design,purchase,and
distribute to new program participants magnets and brochures.
Page 1 of 6
Exhibit B-Statement of Work
EXHIBIT B
Objective#2:No later than the expiration date of this contract, implement a comprehensive public education and
outreach campaign.
Primary Activity#1 The Contractor shall advertise the compost collection program in local print media.
Sub-Activities 1. No later than September 1,2015 the Contractor shall design and submit one
advertisement to the editors of two local newspapers.
2. No later than April 1,2016,the Contractor shall design and submit one
advertisement to a local magazine publisher.
Primary Activity#2 No later than September 1,2015,the Contractor shall draft and produce one radio
advertisement.
Primary Activity#3 No later than the expiration date of this contract,the Contractor shall advertise the
compost collection program at the following community events and festivals:
1. Whole Foods Earth Day
2. Arbor Day Celebration
3. Field Day
4. Basalt Sunday Market(one day only)
5. Aspen Saturday Market(one day only)
6. Mountain Days
Sub-Activity No later than September 1,2015,the Contractor shall design and purchase a 3'x6'
banner with the intent to display it at community events and festivals.
Primary Activity#4 The Contractor shall write and produce video advertisements to be aired on two local
public access television stations.
Sub-Activities 1. No later than November 30,2015,the Contractor shall write and produce one, 30
minute video to be aired on a local television show titled"The Local's Show"to
advertise the compost collection program.
2. No later than April 1,2015,the Contractor shall write and produce one, 30
minute video to be aired on a local television show titled"Talkin' Trashy"to
advertise the compost collection program.
3. No later than April 1,2015,the Contractor shall write and produce one,30
second video advertisement.
Primary Activity#5 No later than April 1,2016,the Contractor shall write and produce a song and
accompanying music video to advertise the new compost program,to air on
GrassRoots,Aspen's public access television station, and to share via social media.
Primary Activity#6 No later than September 1,2015,the Contractor shall design,purchase, and apply a
vinyl wrap to a compactor truck.
Objective#3:No later than the expiration date of this contract,a bagging system will be established at Pitkin
County's compost facility.
Primary Activity#1 No later than April 1,2016,the Contractor shall purchase a finished compost bagging
system as specified in Attachment#B 1.
Sub-Activity No later than April 1,2016 the Contractor shall purchase bags compatible with the
bagging system.
Primary Activity#2 No later than April 1,2016,the Contractor shall secure at least one local distributor of
bagged compost and potting soil.
Page2of6
Exhibit B-Statement of Work
EXHIBIT B
Standards and 1. The Contractor shall be solely.responsible for all collection container storage
Requirements before distribution and maintenance and repair after distribution.
2. The Contractor shall be solely responsible for arranging the distribution of the
collection containers. An electronic record must be kept for each tote,Dumpster,
and any other bin given to a workplace program participant by using a bar code
tracking system.This electronic record must consist of the participant's name,
address,phone number,date of delivery and service provider. A paper record
must be kept for all containers given to residential participants and must include
the participant's name,phone number,email address,and date the participant
joined the program.
3. The Contractor shall assure that a magnet and brochure are included with each
plastic collection container,at the time of delivery.All plastic containers must
have a label and/or sticker affixed to the side.All totes and Dumpsters must have
a decal affixed to the side.The magnets must be designed to serve as a reminder
of what is and is not compostable. The brochures must be designed to serve as an
overview of the program,including contact information for the Pitkin County
Landfill and City of Aspen Environmental Health.
4. The Contractor shall require each homeowners association and workplace
program participant to sign a loan agreement to assure each participant is
informed of their obligations of maintaining the metal totes and Dumpsters.The
Contractor shall maintain a paper or electronic record of all signed agreements for
the duration of this contract,and shall be able to produce them upon the request of
the CDPHE Program Administrator.
5. The Contractor shall maintain all totes and Dumpsters placed in unincorporated
areas of Pitkin County that are not already overseen by a homeowners association
or a workplace program participant.
6. After consulting with the program participant and their hauler,the Contractor
shall be responsible for replacing collection containers with a smaller or larger
size based on the needs of the program participant. The Contractor shall respond
to maintenance or size change requests within a period of five business days.
7. The Contractor shall not be responsible for responding to contractual disputes
between program participants and service providers regarding the level or quality
of service.
8. The.Contractor shall create a Spanish language equivalent for all printed
advertisements,radio advertisements,brochures,magnets,and labels/stickers.
9. All printed advertisements must include a reference to the Contractor's website
and Facebook account.
10. All newspaper advertisements must be published,on average,once per month in
one English-language and one Spanish language local daily newspapers for the
duration of this contract.
11. The radio advertisement must be aired no less than 50 times on at least one
English language station and one Spanish language station.
12. The Contractor shall post all video advertisements to its website and YouTube
channel.
13. The vinyl wrap must be designed to include the program's logo.The wrap must
be applied to a compactor truck assigned to collect food waste. Before granting
other entities access to the vinyl wrap design,the Contractor shall require each
service provider to sign an agreement to assure each entity is aware of their
responsibilities.The Contractor shall maintain a paper or electronic record of all
signed agreements for the duration of this contract,and shall be able to produce
Page 3 of 6
Exhibit B-Statement of Work
•
EXHIBIT B
them upon the request of the CDPHE Program Administrator.
14. The Contractor shall be solely responsible for all repair,replacement and
maintenance costs associated with the equipment for the duration of this contract.
15. The Contractor shall require all Pitkin County employees assigned to operate the
bagging equipment to do so in accordance with the manufacturer's safety and
operating instructions.
16. The Contractor shall not use the bulk landscape commodity bagging system for
any purpose other than to process finished compost or potting soil at the compost
facility.
17. Bags purchased for the bagging system must be branded with the program's logo,
United States Composting Council's Seal of Approval and Customer Use logos,
the Pitkin County and City of Aspen logos,and Environmental Leadership
Program logo.
18. No later than the expiration date of this contract,the Contractor shall bag and
offer for sale potting soil,finished compost with bio-solids,and finished compost
without bio-solids.
19. The Contractor shall maintain the United States Composting Council Seal of
Testing Assurance for all finished compost.Additional information regarding
these standards is located on the US Composting Council's website
http://compostingcouncil.org/seal-of-testing-assurance/and is incorporated and
made part of this contract by reference.
20. The CDPHE Program Administrator will conduct one or more site visits prior to
June 30,2018.
21. The CDPHE Program Administrator will provide to the Contractor reporting
templates 30 calendar days prior to each report's submittal deadline.
Expected Results of 1. Pitkin County will have a comprehensive organic waste collection program.
Activities 2. Pitkin County residents will be well informed of the program's existence.
3. The Pitkin County compost facility will be the County's primary source of locally
bagged finished compost and potting soil.
Measurement of 1. All collection containers will be distributed and in-use by program participants.
Expected Results 2. The Contractor shall have:
a. published 40 newspaper advertisements
b. published one magazine advertisement
c. aired 50 radio advertisements
d. aired two 30 minute videos on a local public access television channel
e. aired one 30 second video on a local public access television channel
f. composed and aired a song and music video on local public access television
and via social media
g. attended six festivals and community events
3. The Contractor shall report on the total tons of finished compost that is bagged
using the templates provided by the CDPHE Program Administrator.
' 1 Completion Date
Deliverables 1. The Contractor shall email to the CDPHE Program Last business day
Administrator a list containing the locations of all collection of each quarter
sites established,the type and number of totes and
Dumpsters distributed to each collection site,the number of
new residential program participants, and the running total
of all residential program participants.
Page 4 of 6
Exhibit B-Statement of Work
EXHIBIT B
2. The Contractor shall email to the CDPHE Program Within one
Administrator the final draft of all newspaper and magazine business day of
advertisements. being sent to the
editor
3. The Contractor shall email to the CDPHE Program Within one
Administrator the final draft of the banner,vinyl truck wrap, business day of
magnets,labels,decals,stickers,and brochure design going to print
4. The Contractor shall email to the CDPHE Program Within one
Administrator the final draft of the script for all radio business day of
advertisements. receiving them
from the station's
producer
5. The Contractor shall email to the CDPHE Program Within one
Administrator the production version of all videos. business day of
receiving them
from the station's
producer
6. The Contractor shall submit via email to the CDPHE No later than
Program Administrator a midterm report. January 31,2016
7. The Contractor shall submit via email to the CDPHE No later than
Program Administrator a copy of the formal agreement with April 1,2016
each distributor of bagged compost and potting soil.
8. The Contractor shall submit via email to the CDPHE No later than July
Program Administrator a draft year-end report for review. 31,2016
9. The Contractor shall submit via email to the CDPHE No later than
Program Administrator a final version of the year-end August 31,2016
report.
10. The Contractor shall submit via email to the CDPHE No later than
Program Administrator a 6-month follow-up report. January 31,2017
11. The Contractor shall submit via email to the CDPHE No later than July
Program Administrator a 12-month follow-up report. 31,2017
12. The Contractor shall submit via email to the CDPHE No later than June
Program Administrator a 24-month follow-up report. 30,2018
IV.Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the Program's Grant Administrator. Methods used will include review of
documentation reflective of performance to include progress reports and site visits.The Contractor's
performance will be evaluated at set intervals and communicated to the contractor.A Final Contractor
Performance Evaluation will be conducted at the end of the life of the contract.
V. Resolution of Non-Compliance:
The Contractor will be notified by email within 30 calendar days of discovery of a compliance issue.
Within 30 calendar days of discovery,the Contractor and the State will collaborate,when appropriate,to
determine the action(s)necessary to rectify the compliance issue and determine when the action(s)must be
Page 5 of 6
Exhibit B-Statement of Work
EXHIBIT B
completed. The action(s)and time line for completion will be documented by emailed and agreed to by
both parties. If extenuating circumstances arise that requires an extension to the time line,the Contractor
must email a request to the Grant Administrator and receive approval for a new due date.The State will
oversee the completion/implementation of the action(s)to ensure time lines are met and the issue(s)is
resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution
plan,the State may exercise its rights under the Remedies section of the General Provisions of this contract.
Page 6 of 6
Exhibit B-Statement of Work
ATTACHMENT B1
EQUIPMENT SPECIFICATIONS
The Contractor shall purchase a bulk landscape commodity bagging system per Exhibit B. This system is
required to have the following minimum specifications:
. 1. 20 horsepower engine
2. Approximately 2.5 cubic yard feed hopper with feed belt
3. Bag sealing system
4. Able to fill up to four cubic feet of material per bag
5. Equipped with a tow hitch and axle so the unit can be easily towed by a half-ton pick-up truck
Page 1 of 1
Attachment B1 —Equipment Specifications
EXHIBIT C
BUDGET
To Task Order Contract Dated 06/05/2015 CMS Task Order Routing Number 16 FEFA 80754
Matching/In Kind
Grant AmountTotal Amount
Estimate
Tfr 1,0,V,"
Materials/Supplies
Metal,Bear-Proof Totes and Dumpsters $85,160 $10,928 $96,088
(65 gallon totes,2-yard Dumpster,3-
yard Dumpster)
Wheeled Totes,65 gallon capacity $0 $1,000 $1,000
Tall Kitchen Container,22 gallon $3,374 $2,249 $5,623
capacity
Three-Bin Recycling Station,66 gallon $9,488 $0 $9,488
capacity
Small Compost Bin,foot-operated lid, $2,538 $0 $2,538
6.5 gallon capacity
Compost Bucket,tamper resistant,gasket $16,797 $3,621 $20,418
sealed,6.5 gallon capacity
Countertop Compost Bin,charcoal filter, $8,653 $0 $8,653
2.5 gallon capacity
Compostable Bags $4,830 $1,500 $6,330
Bags,to contain fmished compost, $930 $0 $930
compatible with bagging system
Educational Materials: Stickers,Labels, $5,000 $0 $5,000
Decals,Brochures,Magnets
Program Banner $300 $0 $300
Vinyl Truck Wrap $1,200 $250 $1,450
Sub-Total $138,270 $19,548 $157,818
Equipment
Tractor $0 $49,995 $49,995
Windrow Turner $0 $47,570 $47,570
Mixer $0 $17,000 $17,000
Bulk Landscape Commodity Bagging $48,995 $0 $48,995
System
Compactor Truck $0 $75,000 $75,000
Sub-Total - $48,995 , $189,565 - $238,560
Contractor/Subcontractor
Graphic Design Services $3,Q00 $0 $3,000
Sub-Total $3,000 $0 $3,000
4-1-V-KA •
Other Direct Costs
Tipping Fees,waived $0 $7,560 $7,560
Newspaper Advertisements,40 $7,000 $0 $7,000
Magazine Advertisement, 1 $900 $0 $900
Video Advertisements/Song,including $3,250 $0 $3,250
production costs
Radio Advertisements, 50 $350 $0 $350
Page 1 of 2
Exhibit C-Budget
•
EXHIBIT C
Sub-Total $11,500 ' $7,560 $19,060
Total Project Cost: $201,765 $216,673 $418,438
Materials&Supplies
1. A variety of collection bins are required to meet various participant needs.
a. Indoor bins(3 gal.kitchen counter top and under sink compost container,6.5 gal.tamper
resistant,sealed gasket buckets) for residents are designed to be lightweight to easily carry the
bin to the outdoor collection bin and airtight to prevent unpleasant odors during the collection
period.
b. Indoor containers for restaurants are designed to fit within the confined space of a commercial
kitchen and be sturdy enough to hold the weight of food waste(Tall kitchen container,22 gallon
bin).
c. Indoor containers for businesses,schools,and special events are designed to trap odors and are
easy to use(6 gal floor model,foot operated compost container,3 bin recycling system type).
d. Metal outdoor containers are designed to be lockable so as to prevent wildlife from accessing
the contents,as well as compatible with the hauling equipment(metal,bear proof totes and
dumpsters).
2. Compostable bags of various sizes that will serve as"starter bags"for participants to line their new bin.
3. Bags compatible with the bagging system to contain finished compost and potting soil.
4. Educational materials include stickers(1000 count,program branded w/all logos,bumper sticker size,
for use on indoor bins),large labels(1000 count, 8.5"x 11",includes instructions,applied to each
indoor bin),small labels(100 count,to identify each metal tote/Dumpster),brochures(2500 count,tri-
fold,to provide a program overview),magnets(650 count, for participants to post on their refrigerator
as a reminder of what can be composted).
5. A 3'x 6'banner to use at special events.
6. A vinyl truck wrap to advertise the program on a compactor truck.
Equipment
A bulk landscape commodity bagging system will be purchased to bag finished compost and potting soil.
Contractor
A graphic design contractor will be retained to create a cohesive appearance to all outreach materials,signs and
advertisements.Work will include,but is not limited to,a redesign of the program's brand and logo and to
develop informational and educational materials.
Media Outreach
A variety of advertisements will be designed and distributed to inform the general public about this new
program. Grant funds will be used for:
1. Newspaper—40 advertisements
2. Magazine— 1 advertisement
3. Video Advertisements,including cost of production and air time
4. Radio—50 advertisements
Page 2 of 2
Exhibit C-Budget
CDPHIE ' COLORADO
Department of Public
qr CQ , „, Health&Environment
Dedicated to protecting and improving the health and environment of the people of Colorado
July 9, 2015
Cathy Hall.
Pitkin County SWC, Manager
76 Service Center Road
Aspen, CO 81611
Ms. Hall
Enclosed is your copy of the fully executed Colorado Department of Public Health and Environment
Contract listed below.
Contractor Name: Pitkin County
Task Order Number: 16 FEFA 80754
Division: Environmental Health Et Sustainability / EHS
Program Name: Recycling Resources\RREO
Project Name: SCRAPS
Reason for Contract: New Contract
Please contact me with questions or concerns. My contact information is listed below.
•
Sincerely,
•
Fiscal Coordinator
4300 Cherry Creek Drive South, Denver, CO 80246-1530 '
P 303-691-4066 I F 303-753-6809
maria.marquez@state.co.us
/OFA LQ\
4300 Cherry Creek Drive S., Denver CO 80246-1530 P 303-692-2000 www.colorado.gov/cdphe
John W. Hickenlooper, Governor I Larry Wolk,MD,MSPH, Executive Director and Chief Medical Officer rie.i
1_876*