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Board of Commissioners
Work Session
Tuesday, April 28, 2015, Plaza One Meeting Room
A"work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each
other, staff, and invited community members and organizations to discuss and work through issues the County is
facing, but not ready to take official action on at a regular board meeting. Work sessions are open to the public
(with exception of executive session). However, public input is typically not taken during a work session unless
specifically asked for by the Board.
Agenda:
Upcoming Regular Meeting Agenda Items.
This portion of the agenda is intended to: 1) Provide the Board and Staff an opportunity to discuss items that will
come before the Board and public for formal adoption at a future Regular Meeting/Public Hearing, 2) To review
the calendar of business for future Board Work Sessions and Regular Meetings 3) Review Budget Supplemental
Requests
1:00 Radio Infrastructure Update, (1 hour) Phylis Mattice+ .
2:00 Review of Future Agenda Calendar —Work Session/Regular Meeting (15 minutes)
Discussion Items
This is time set on the agenda for less formal board and staff discussions on emerging issues that may require
quick direction from the Board, or items that may require more formal attentionin the form of a presentation or
formal board action in the future.
Items the board or staff would like to discuss and get direction on (no formal written materials)
2:15 Facilities Update (15 minutes)
2:30 Team Structure Update (15 minutes)
Open discussion — (15 minutes)
2:45
Board. Membership Reports
3:00 NWCCOG, RRR, CORE, QQ, CCI, Club 20, CRRTB, RWPA, ACRA, RFTA, Senior Council,
NC, Intermountain TPR, Renewable Energy Round Table
Open discussion — (15 minutes)
3:15 Break
3:30 Special Meeting - Executive Session
Personnel — County Attorney Performance Review, CRS 24-6-402(4)(f)
Negotiations, CRS 24-6-402(4)(f)
5:00 Adjourn Special Meeting
AGENDA IS SUBJECT TO CHANGE
MINUTES OF WORK SESSION
Date: April 28, 2015
Commissioners present:
®
Steve Child
®
Patti Clapper
®
George Newman
®
Michael Owsley
®
Rachel Richards
APPROVED BY EOCC
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Meeting Start Time: 10:00 AM
Commissioners not present:
❑
Steve Child
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Patti Clapper
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George Newman
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Michael Owsley
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Rachel Richards
Upcoming Regular Meeting Agenda Items
1. Radio Infrastructure Update, Phylis Mattice. Phylis .provided an overview of recommendations from the
Communications Board to update the County's radio system to an 800 MHz in partnership with the State
of Colorado who will provide maintenance and equipment replacement for the radio tower sites. The
Board had several questions regarding the system. The Board supported staff entering into initial
MOU's with the state for initial installation and maintenance of 800 MHz infrastructure.
2. Review of Future Agenda Calendar — Work Session/Regular Meeting
• Jon discussed changes in upcoming agendas.
• Jon stated APCHA is beginning a substantial review of their guidelines. George and Rachel said
they are interested in participating.
• George asked about the APCHA issue in today's paper. Jon provided background on the issue
and said he would distribute the outside attorney memo that addressed the IGAs between the
City and the County that was the focus of the article. Rachel discussed some of the history that
has created some tension for the APCHA Board.
• Emergency preparedness exercise is schedule on May 7. Patti and Steve are planning on
attending and it should be noticed in our agendas.
• Patti will be attending a honoring for Willard on May 8.
• George asked for prep time for joint meeting May 26.
• May 27 Nakagawa application. George asked should that be moved up. Staff will look at the
schedule.
Discussion Items
Items the board or staff would like to discuss and get direction (no formal written material)
1. Facilities Update — Jon gave a brief update on the Library. Jon stated the Public Safety and Admin
project is going through a confirmation of programming by the Architect. At the end of May design
recommendations should come forward and community outreach will begin. Jon explained the
Certificate of Participation funding mechanism. Rachel asked for a timeline to understand the process.
Steve commented on an article he;found of severe retrofitting. Jon will distribute the article. Patti asked
about coordinating with the City's project and Jon responded we are keeping each other informed as we
move forward.
2. Team Structure Update — Jon distributed the new team structure that has been initiated in the
organization and explained their objectives. He identified the roles of the 4 teams.
Open discussion
3. Steve stated would like to attend the Citizen's Climate Change Lobby Conference being held in D.C. on
June 21-23. Rachel asked for a work session before the date to discuss the Board's position. Rachel
recommended coordinating with the Attorney's Office on other items that could be advanced while
there.
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Board Reports
1. NWCCOG – Patti stated the meeting schedule has been changed. She said there was a recent revisit of
the elevator regulations. Economic Development meetings have been held by video conference.
2. RRR – Patti said there is a state bill advanding that aligns the state language with the federal language.
Steve said he participated on the transportation subcommittee that supports seniors and veterans.
3. CORE – George said a board retreat was held yesterday focusing on developing a strategic planning.
4. QQ – Rachel discussed issues QQ has been addressing.
5. CCI – Rachel stated she testified on SB 15-272, re: transportation funding through bonding. She
recommended it be amended. .
6. Club 20 – Rachel reported on issues being addressed at Club 20.
7. CRRTB – Rachel stated the public lands transfer bill advanced on party lines. Steve stated the SB05-152
bill did not advance and a work group is scheduled to meet.
8. RWPA – Michael said a retreat was held a month ago to create a more regional approach. Rachel
commented on the Ute Water lease to CWCB and how releases of the Reudi could occur.
9. ACRA – Michael described presentations at the recent meeting.
10. RFTA – no report.
11. Sr. Council – Steve said May 20 in Summit County 2 member volunteers will be recognized. Golf
tournament will be held in September.
12. NC – George said they will coordinate work on.trails this summer with OST.
13. Intermountain TPR – no report.
14. Renewable Energy Roundtable – Steve attended and the projects being advanced by various entities
were discussed. Patti stated how to financially support CLEER was discussed. George stated they
generate funds through fees. Rachel asked for a work session on the state's COPACE program.
Special Meeting – Executive Session at 3:10 PM
Personnel - County Attorney Performance Review
Negotiations
Adjourn Special Meeting
Adjourned at 5:00 PM
Prepared by: ReiRpectfully su ed:
Phylis Mattice, Assistant County Manager Jan e K. Vos Cau ill, Clerkid Recorder
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Steven F. Child, Chairman T—
Board of County Commissioners
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