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Home My WebLink Aboutbocc.con.236.2015 7/2015 kjm trhIN Pitkin County CouNT4 Contract Cover Sheet - — Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help(&,pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 236.2015 Project Name Purchase of Wind Fence at Pitkin County Landfill Contractor Heartland Environmental Services,LLC Budget Line Item 416.68.92664.86845 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 9/15/2015 Contract End Date Click here to enter a date. Automatic Renewal Yes ❑ No® If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Solid Waste Center Project Manager Cathy Hall Project Manager 2882 Phone Provide a brief description of the contract: Purchase of Seven(7)sections of litter/wind fence at the Landfill. Contract Value Summary: Contract Amount $24,500 This Change order/Amendment amount(if applicable) New Contract Total Procurement Method: None ❑ Informal CI Formal ❑ Sole Source 0 Emergency 0 Contract Renewal 0 Contract Type: Services/Maintenance ❑ Construction 0 Goods,Equipment, Supplies CZ Change Order/Amendment 0 Other,please explain 0 Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Budget Supplemental Request For increases above budgeted revenues or expenditures; new or increased programs, services, or personnel; transfers over$50,000; or transfers across funds. Email the completed form to the Department's Fund Specialist Project/Service Name: Landfill Operations Work Session Date: May 26, 2015 Department: Solid Waste Center Budget Year: 2015 Request Type: Adjustment to Operations Adjustment Type: Change to Annual Budget Fund: Solid Waste Center Staff Responsible: Cathy Hall Prepared By: Reviewed by Finance Staff-Name: Date: 1) PROJECT DESCRIPTION AND FISCAL IMPACT: On May 12, 2015 the BOCC directed staff to return with a Budget Supplemental Request for Landfill Operations. Landfill operations will include the filling and compaction of waste and grinding of the construction and demolition (C&D) debris. An additional four staff members will be hired and are projected to be onsite in November 2015. The budget supplemental includes fringe benefit costs for the new staff. County staff will require landfill operations and equipment training prior to starting work in February 2016. Funds for training have been included in this request to get staff up to speed on operations. New vehicle purchases include a compactor, loader, excavator, C&D grinder, haul truck, and bulldozer. Twelve sections of 10- foot wind fencing is also budgeted to control litter from blowing off the working face of the landfill. A pressure washer for equipment cleaning and maintenance will be purchased as well. Staff are prepared to begin the procurement process immediately. In many cases there can be a several month order period before equipment arrives onsite, plenty of lead time for ordering is required. The County intends to be fully staffed, have all the necessary equipment in place, and be fully trained on equipment and operations before work starts in February 2016. The additional requested budget amount of$2,985,259 will be allocated from the Solid Waste Center's fund balance. 2) STRATEGIC PLAN GOAL(S)ADVANCED: Conserve Natural Resources and Environment of the Flourishing Natural and Built Environment Core Focus Area of the Pitkin County Strategic Plan. 3) REQUESTED EXPENDITURE APPROPRIATIONS: Full Cost of Project Expenditure Original Budget Total Adjusted Line Item Description Account Coding Amount Increase/ Budget (Decrease) Solid Waste Op's Supervisor(2 mo's) 416.64.00000.81552 $0 $11,812 $11,812 Solid Waste Operator(2 mo's) 416.64.00000.81553 $0 $9,409 $9,409 Solid Waste Operator(2 mo's) 416.64.00000.81554 $0 $9,409 $9,409 Solid Waste Operator(2 mo's) 416.64.00000.81555 $0 $9,409 $9,409 Vacant Recycle Tech Position 416.64.00000.81567 $61,240 -$61,240 $0 Health Insurance 416.64.00000.81974 $195,675 . $11,001 $206,676 Fitness/Wellness 416.64.00000.81973 $9,190 $459 $9,649 Education &Training 416.64.00000.82600 $15,000 $5,000 $20,000 Vehicle& Equipment Acquisitions-----4-16:6870095-2:866-50—__ $872,009 $2,905,000 $3,777,009 yressufe Washer/Hotsy 416.68.92664.86862 -----$0-----------$2 000 $20,000 Litter/Wind Fence 416.68.92664.86845 $0 $65,000 $65,000 dotal New $2,985,259 Appropriations H:\CONTRACTS\Heartland\Landfill Operations Supplemental Request.docx I 4) FUNDING NEW REVENUE APPROPRIATIONS: Revenue Original Budget Total Adjusted Line Item Description Account Coding Amount Increase/ Budget (Decrease) Total New Revenue USE OF FUND BALANCE: $2,985,259 Total Funding 5) NET CHANGE TO FUND BALANCE Total Fund Balance projected at 12/31/2015 Addition to Fund Balance/(Use of Fund Balance) Fund Balance after Supplemental Request 6) ALTERNATIVE ANALYSIS BOCC Approval: Date County Manager Signature For Finance Dept Use: TRANSACTION# NAME DATE ENTERED H:\CONTRACTS\Heartland\Landfill Operations Supplemental Request.docx 912/2015 Pitkin Canty Melt-Wind Fences cpt-ri I CO NCathy Hall <cathy.hall@pitkincounty.com> Wind Fences 1 message Lee Tharp <Itharp@hes-usa.com> Mon, Aug 17, 2015 at 9:22 AM To: Cathy Hall <cathy.hall@pitkincounty.com> Cathy: Larry said the meeting last week went well. He mentioned that the wind fences were discussed. I still do not know the status of Mesa, however, we would be willing to sell the fences to you. I think we have seven of them and we would like to get $3,500 for each one. So total we would be talking $24,500 for the lot. Let me know if that works for you. Thanks Lee Lee Tharp,P.L. Chief Operating Officer Heartland Environmental Services,LLC 970-274-3885 httpsJimail.googie.com/mallhJQrtui=2&ik=4770aea955&view=pt&cat=Utter%20Fencing&searcl cat&th=1413c417371056228siml=14t3c41737105622 111 922015 Pitkin County Mall-Burl quote pi-1h I ry COUNTNT Cathy Hall <cathy.hall@pitkincounty.com> • Bull quote 1 message Metta Tech <MettaTech@bex.net> Wed, Aug 26, 2015 at 1:38 PM To: Cathy Hall <Cathy.Hall@pitkincounty.com> Hi Cathy, I've attached the quote for the Bulls. I had an old quote from March already, I checked freight and resent with a new date. The freight was really close so I kept it the same. It may be worth checking next February though. Thanks, Dave Metta Technologies, Inc 800-889-4601 MettaTech@bex.net www.LitterFence.com Pitkin County Landfill Bull quote.pdf 27K httpsJlm al I.google.comfm ai I/uKY7 i=28i k=4770aea9558view=pt&cat=Li fres%2oFenci ng8.searctr cat8ttr 14f6b84ftb1214 i78sim I=14f6b84fM214d7 1/1 Quote ME-FW TECHNOLOGIES 2233 Parkwood Ave.#3 Toledo, OH 43620 Quote#: 00038748 419-244-7916 Date: 8/26/2015 fax:419-244-7917 email: MettaTech@bex.net website:www.LitterFences.com Quote Prepared for: Cathy Hall Ship To: Pitkin County Landfill Pitkin County Landfill PO Box 1276 32046 Hwy 82 Basalt, CO 81621 Snow Mass Village, CO 81615 Thank you for your request for information and pricing regarding our mobile litter fences.We're pleased to provide the following for your review. QTY. DESCRIPTION UNIT PRICE TOTAL TX. 10 Bull Litter Fence with Canopy 24ft x 15ft $4,550.00 $45,500.00 SUBTOTAL $45,500.00 FREIGHT $4,770.00 SALES TAX $0.00 QUOTE AMOUNT $50,270.00 Compare the Bull litter fence w/Canopy to any other litter system,we're confident you'll find our units will outperform and outlast anything on the market. If you have any questions feel free to call 800-889-4601. References are available upon request. Sincerely, _ Call800-889-4601 w/questions or to place an order ,�� , _, Pricing is good for 30 days from date of issue c All prices are FOB Toledo, OH David Hass, President 10 Bulls can ship on a 48R flatbed Terms' Net 30 9!212015 Pitkin County Mall-(2)Utter Fence Quotations,Brochure&Photo Attached thrh,11Cour Tri Cathy Hall <cathy.hall@pitkincounty.com> (2) Litter Fence Quotations, Brochure & Photo Attached 1 message Ken Jones <kjones@coastalnetting.com> Wed, Aug 26, 2015 at 11:53 AM To: "cathy.hall@pitkincounty.com" <cathy.hall@pitkincounty.com> Hi Cathy, We are pleased to submit the attached Quotations, brochure & photo for your consideration. Although you requested pricing for 20' long X 16' high units only, we also included a quotation for 30' long X 16' high units since I think the units used by your contractor are 15' high X 24' long. While looking up your landfill, I saw your bio on the website. I was very impressed with your experience. The next time I'm in the area, I would like to meet you. Best wishes, Ken Ken Jones, CEO Coastal Netting Systems 2933 Sixteenth Street Bakersfield, California 93301 Mailing: PO Box 1946 Bakersfield, California 93303 661-631-1582 — Ext. 301 - Office 800-726-3354—Office Toll Free 661-333-9269—Cell 800-726-3352—Cell Toll Free 661-325-0813— Fax www.coastalnetting.com I/tpb://mail.googie.corn/mailli hi=28ik=4770aea955&view=pt&cat=Utier%20Fencirg&sear ch cat&ttt=14f6b24d9dee9278&siml=1416b24d9dee9278 1'2 �vastaQUOTATION 'tet„, tens g Sys Coastal Netting Systems PO Box 1946 Bakersfield, CA 93303 No. 08260115-1 Phone (661) 631-1582 Toll free: (800) 726-3354 _ Fax (661) 325-0813 Date: August 26, 2015 Prepared for: Pitkin County Landfill Destination: Same Aspen, Colorado 970 429-2882 1 cathy.hall(a.pitkincounty.com Wind Soil Condition Requirement Landfill Delivery to Quotation Requested by Prepared by Sales Tax Job Site Expiration Date Common Carrier Until Revoked Cathy Hall Ken Jones Out of Taxing Area QUANTITY DESCRIPTION UNIT PRICE AMOUNT 10 Coastal Portable Utter Containment Unit $ 4,835.00 $ 48,350.00 20'Long X 16'High X 8'Wide with TORO(HEAVY Utter $ - Containment Net Panel&Side Wings. Units are Designed to $ - Move with Blade or Bucket $ - Three Coats of Black STRYK Anti-Corrosion Finish $ - 1 Assembly Booklet with Photo Instructions-Included $ - $ $ - $ $ $ 1 Delivery Truck-$1,920.00 $ - $ SUBTOTAL $ 48,350.00 SUBTOTAL $ 48,350.00 SALES TAX $ - FREIGHT CHARGE $ 1,920.00 TOTAL $ 50,270.00 We hereby certify that these goods were produced in Thank you Should this account become delinquent, It will be compliance with all the applicable requirements of charged a monthly finance charge of 1-112%(annual section 8,7,and 12 of the fair labor standards act as Your Business is percentage rate of 18%) on the unpaid balance In amended,and of regulations and orders of the united Appreciated event legal action Is Instituted by Coastal Netting states depL Of labor Issued under sec. 14 thereof PP Systems for enforcement of claim or any terms of this agreement, purchaser agrees to pay reasonable attorney's fees and costs �oasta QUOTATION NettingS tetras YS Coastal Netting Systems PO Box 1946 Bakersfield, CA 93303 No. 08260115-1 Phone (661) 631-1582 Toll free: (800) 726-3354 Fax(661)325-0813 Date: August 26, 2015 Prepared for: Pitkin County Landfill Destination: Same Aspen, Colorado 970 429-2882 1 cathy.hall((pitkincounty.com Wind Requirement Soil Condition Landfill Delivery to Quotation Requested by Prepared by Sales Tax Job Site Expiration Date Common Carrier Until Revoked Cathy Hall Ken Jones Out of Taxing Area QUANTITY DESCRIPTION UNIT PRICE AMOUNT 10 Coastal Portable Utter Containment Unit $ 4,835.00 $ 48,350.00 20'Long X 16'High X 8'Wide with TOREX HEAVY Litter $ - Containment Net Panel&Side Wings. Units are Designed to $ - Move with Blade or Bucket $ Three Coats of Black STRYK Anti-Corrosion Finish $ - $ 1 Assembly Booklet with Photo Instructions-Induded $ - $ $ $ $ $ $ $ $1 Delivery Truck-$1,920.00 $ - $ SUBTOTAL $ 48,350.00 SUBTOTAL $ 48,350.00 SALES TAX $ - FREIGHT CHARGE $ 1,920.00 TOTAL $ 50,270.00 We hereby certify that these goods were produced In Thank you Should this account become delinquent. It will be compliance with all the applicable requirements of charged a monthly finance charge of 1-1/2%(annual section 6,7,and 12 of the fair labor standards act as Your Business is percentage rate of 16%) on the unpaid balance. In amended,and of regulations and orders of the united A reciated event legal action Is Instituted by Coastal Netting states dept.Of labor Issued under sec.14 thereof pP Systems for enforcement of claim or any terms of this agreement. purchaser agrees to pay reasonable attomey's fees and costs. Contract#bocc.con 236.2015 Rev.8.30.1I jaajs Budget Line Item#4.110, ,(0$ Z(o(0'-1 • `oioS.`'I 5 IN Cou T1 C'O\ I RACT FOR THE PURCHASE OF WIND FENCE AT PITKIN COUNTY LANDFILL THIS CONTRACT is made and entered into this 15th day of September 2015, by and between the Pitkin County,Board of County Commissioners, 530 E. Main Street,Third Floor,Aspen, Colorado 81611 (hereinafter"County")and Heartland Environmental Services, LLC 12433 Highway 82 Carbondale,CO 81623 (hereinafter"Vendor"). 1. GOODS PURCHASED. Vendor shall provide County the following goods conforming to the stated description and any Technical Specifications attached to this contract: Item Quantity E Price Wind Fence Section 7 $3,500 ea Total $24,500 2. DELIVERY OF GOODS. Not applicable,fencing is already on-site and being purchased 'as-is.' 3. RISK OF LOSS.Not applicable,fencing is already on-site and being purchased 'as-is.' 4. TIME IS OF THE ESSENCE. Not applicable, fencing is already on-site and being purchased 'as-is.' 5. LIQUIDATED DAMAGES. Not applicable, fencing is already on-site and being purchased `as-is.' 6. ACCEPTANCE OF GOODS. Not applicable, fencing is already on-site and being purchased 'as-is.' 7. REJECTION OF GOODS. Not applicable, fencing is already on-site and being purchased 'as-is.' 8. WARRANTY/REPAIRS: Not applicable, fencing is already on-site and beine purchased 'as-is' Contract#bocc.con.236.2015 Rev.8.30.I I jaa js Budget Line Item# 9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in compliance with this contract. In consideration of delivery and acceptance of the goods to County in accordance with this contract,County shall pay Vendor,and Vendor agrees to accept as its full and only compensation,the stated sum of twenty four thousand five hundred dollars($24,500.00), but any payment by the County may be offset by any amount the Vendor owes the County for any reason. 10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM. County has the right to terminate this contract,with or without cause. by giving written notice to the Vendor of such termination and specifying the effective date thereof. 11. COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor shall default in performance of this contract in accordance with its terms. County shall be entitled to suit for damages, specific performance or other relief in law or equity. 12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of subcontractors by the Vendor for performance of this contract must be accepted in writing by the County. 13. BINDING ARBITRATION. Any disputes arising out of this contract shall be subject to binding arbitration. The parties agree that any disputes concerning the terms and conditions of this contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the rules of the American Arbitration Association and shall be presided over by the Pitkin County Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the substantially prevailing party. 14. SEVERABILITY. In the event that any provision of this contract shall be held to be invalid or unenforceable,the remaining provisions of this contract shall remain valid and binding upon the parties hereto 15. INTEGRATION AND MODIFICATION. This contract represents the entire and integrated contract between the County and Vendor and supersedes all prior negotiations,representations,or contract, either written or oral. This contract may be amended only by written contract signed by both the County and Vendor. 16. EXEMPTIONS. All purchases of construction or building or any other materials for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K. 17. CONTRACT MADE IN COLORADO.The parties agree that this contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County,Colorado. 18. ATTORNEY'S FEES. In the event that legal action is necessary to enforce any of the provisions of this contract beyond the arbitration described in Paragraph 13,the substantially prevailing party shall be entitled to its costs and reasonable attorney's fees. 2 Contract#bocc_con.236.2015 Rev.8.30.11 kalifs Budget Line Item# 19. GOVERNMENTAL IMMUNITY. Vendor agrees and understands that County is relying on and does not waive,by any provision of this contract,the monetary limitations or terms(presently $150,000 per person and$600,000 per occurrence)or any other rights, immunities,and protections provided by the Colorado Governmental Immunity Act,24-10-101,et seq.,C.R.S.,as from time to time amended.or otherwise available to County or any of its officers,agents or employees. Further,nothing in this contract shall be construed or interpreted to require or provide for indemnification of the Vendor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. 20. CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County as County. Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. 21. NOTICE. Any written notice required by this contract shall be deemed delivered through any of the following: (1)hand delivery to the person at the address below; (2)delivery by facsimile with confirmation of receipt to the fax number below;or(3)within three(3)days of being sent certified first class mail,postage prepaid,return receipt requested addressed as follows: A. To Pitkin County with copies to: Cathy Hall Pitkin County Attorney's Office 32046 Highway 82 530 E. Main Street,#302 Aspen,Colorado 81611 Aspen,Colorado 81611 Ph: 970-429-2882 Fax: (970)920-5198 B. To Vendor: Lee Tharp 12433 Highway 82 Carbondale,CO 81623 Ph: 970-274-3885 3 Contract#bocc.con.236.2015 • Rev.8.30.11 jaa js Budget Line Item# IN WITNESS WHEREOF,the parties have executed this contract as of the date first set out herein above. VENDOR: PITKIN COUNTY COLORADO j r/ BY , mBy: r Date Authorized Signer gate Title: l/ /) 1/A-S 7Z a/fA4( S � 4