HomeMy WebLinkAboutbocc.con.240.2015 1'It I" Pitkin County
CIIIIN
Contract Cover Sheet
Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County
Project Manager.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement
(procurement help a,pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager
and Attorney's Office(if required)by Procurement&Contracts Manager.
Contract Information
Contract Number 240.2015
Project Name Community Services Block Grant contract with Catholic Charities
Contractor Catholic Charities-Western Slope
Budget Line Item 001.72.94612.82000
Additional Budget Line Item(s)
and special notes to Finance
Contract Start Date 3/1/2015
Contract End Date 9/30/2016
Automatic Renewal Yes ® 2 add'l terms of 1 yr with written consent of both parties
No❑
If Construction: Retainage Click here to enter text.
If this is a new contractor, please request they complete and submit to Finance a W-9 Form.
Contact Information:
Department HHS
Project Manager Mitzi Ledingham Project Manager 970-920-5766
Phone
Provide a brief description of the contract:
Catholic Charities agrees to provide case management services for eligible Pitkin County clients
addressing dental health and/or housing assistance needs to support family stability
Contract Value Summary:
Contract Amount $ 12,042.00
This Change order/Amendment amount(if applicable) $
New Contract Total $
Procurement Method:
None 0 Informal® Formal ❑ Sole Source 0 Emergency 0 Contract Renewal 0
Contract Type:
Services/Maintenance ►Z Construction ❑ Goods,Equipment, Supplies 0
Change Order/Amendment 0 Other,please explain 0 Click here to enter text.
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Contract#: A'qo .X15
Budget Line Item#:
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CONTRACT FOR PROVISION OF SERVICES FOR HEALTH AND HUMAN SERVICES
CSBG PROGRAM SERVICES/CATHOLIC CHARITIES-WESTERN SLOPE
THIS CONTRACT is made and entered by and between the Pitkin County Board of County
Commissioners ("County") and CATHOLIC CHARITIES-WESTERN SLOPE (hereinafter
"Contractor").
1. The term of this contract is from March 1, 2015 to September 30, 2016._At the expiration of
the initial term, the contract may be extended for an additional two (2) terms of one (1) year
by the express written consent of both parties.
2. Contractor's Obligations. County agrees to purchase and the Contractor agrees to provide case
management services addressing dental health and housing assistance needs to support family
stability to progratn eligible adults_residing in Pitkin County location the Aspen Health and
Human Services office or other location convenient for consumer and Contractor staff.
The parties agree that the Contractor's relationship to the County is that of an independent
contractor.
The parties agree that payment pursuant to this Contract is subject to and contingent upon the
continuing availability of funds for the purpose thereof.
Contractor further agrees to the following:
a. Not to assign any provision of this Contract to a Subcontractor.
b. Not to charge clients any fees related to services provided under this Contract.
c. To comply with the requirements of the Civil Rights Act of 1964 and Section 504
Rehabilitation Act of 1973 concerning the discrimination on the basis of race, color, sex,
age,religion,political beliefs,national origin,or handicap.
d. To submit a billing statement in a timely manner, no later than forty-five (45) days after
services.Failure to do so may result in nonpayment.
e. To provide the service free of charge to the participant.
f. To provide County with reports on the provision of services as follows:
a. Number of clients served in either category of dental service, or housing
assistance.
b. Follow up data on client status post service delivery as appropriate.
3. Compensation and Expenses. Invoicing, Payment and Offset. The County shall compensate
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7. Severability. In the event that any provision of this contract shall be held to be invalid or
unenforceable,the remaining provisions of this contract shall remain valid and binding upon
the parties hereto.
8. Integration and Modification.
A. This contract represents the entire and integrated contract between the County and the
Contractor and supersedes all prior negotiations,representations,or contract,either written or
oral.This contract may be amended only by written contract signed by both the County and the
Contractor.
B. Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which are mutually agreed upon
between the County and the Contractor,shall be in writing and upon execution shall become
part of this contract.
9. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and,not excluding the County's right
to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities,
successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any
jurisdiction or agency issuing permits for any work included in the project,hereinafter referred to
as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions,
loss,damage, expense,cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or
recovered under workers' compensation law or arising out of the failure of the Contractor to
conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the
Contractor will be responsible for primary loss investigation, defense and judgment costs where
this contract of indemnity applies. In consideration of the award of this contract,the Contractor
agrees to waive all rights of subrogation against the County its subsidiary, parent, associated
and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents,
and volunteers for losses arising from the work performed by the Contractor for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide defense for
and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and
shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is
groundless,false or fraudulent.
10. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract are
satisfied, insurance against claims for injury to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Contractor, his
agents,representatives,employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in no way
limit the indemnity covenants contained in this Contract. The County in no way warrants that
the minimum limits contained herein are sufficient to protect the Contractor from liabilities that
might arise out of the performance of the work under this contract by the Contractor,his agents,
representatives,employees or subcontractors and Contractor is free to purchase additional
insurance as may be determined necessary.
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The policy shall cover professional misconduct or Iack of ordinary skill for those positions
defined in the Scope of Services of this contract.In the event that the professional liability
insurance required by this Contract is written on a claims-made basis,Contractor warrants
that any retroactive date under the policy shall precede the effective date of this Contract;
and that either continuous coverage will be maintained or an extended discovery period will
be exercised for a period of two(2)years beginning at the time work under this Contract is
completed.
Minimum Limits:
Per Loss $ 1,000,000
Aggregate $ 2,000,000
•
5. Third Party Fidelity/Crime Insurance(including coverage for theft and
mysterious disappearance)
Limits:
Per Loss $ 100,000
a. The policy shall include coverage for all directors,officers,agents and employees of the
Contractor.
b. The policy shall name the County and their clients as loss payee where as their interests
may appear.
c. The policy shall not contain a condition requiring an arrest and conviction.
d. Policies shall be endorsed to provide coverage for computer crime/fraud.
B. Additional Insured Requirements: The policies shall include,or be endorsed to include,the
following provisions:
1. On insurance policies where the County is named as an additional insured,the County shall
be an additional insured to the full limits of liability purchased by the Contractor even if those
limits of liability are in excess of those required by this Contract.
C. Notice of Cancellation: Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,voided or canceled
except after thirty(30)days prior written notice has been given to the County,except when
cancellation is for non-payment of premium,then ten(10)days prior notice may be given. Such
notice shall be sent directly to County Representative.If any insurance company refuses to
provide the require notices,the Contractor or its insurance broker shall notify the County of any
cancellation,suspension,non-renewal of any insurance within seven(7)days of receipt of
insurers' notification to that effect.
D. Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to
do business in the state of Colorado and with an"A.M.Best"rating of not less than A-VII. The
County in no way warrants that the above required minimum insurer rating is sufficient to protect
the Contractor from potential insurer insolvency.
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multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within
the meaning of any constitutional or statutory debt limitation. This contract shall not
directly or indirectly obligate Pitkin County to make any payments beyond those
appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall
be construed to pledge or create a lien on any class or source of Pitkin County's moneys,nor
shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any
obligations payable from any class or source of Pitkin County's money.
15. Notice. Any written notice required by this contract shall be deemed delivered through any
of the following: (1) hand delivery to the person at the address below; (2) delivery by
facsimilewith confirmation of receipt to the fax number below; or(3) within three(3) days of
being sent certified first class mail, postage prepaid, return receipt requested addressed as
follows:
To: Pitkin County with copies to:
Mitzi Ledingham Pitkin County Attorney's Office
0405 Castle Creek Rd 530 E.Main Street,#302
Suite#8 Aspen,Colorado 81611
Aspen,Colorado 81611 Fax: (970)920-5198
Fax: (970)544-1850
B. To: Catholic Charities-Western Slope
Attention: Marian McDonough,Executive Director
1004 Grand Avenue
Glenwood Springs, CO 81601-3604
16. Public Contracts for Services and Public Contracts with Natural Persons. In conformance with
the provisions of C.R.S. § 8-17.5-101 and 102,as amended and C.R.S. §24-76.5-101,as
amended.
A. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under the public contract for services.
B. Contractor shall not enter into a contract with a subcontractor that fails to certify to
the contractor that the subcontractor shall not knowingly employ or contract with an illegal
alien to perform work under the public contract for services.
C. Contractor has confirmed the employment eligibility of all employees who are newly
hired for employment to perform work under the public contract for services through
participation in either the E-Verify Program or the Department Program.
D. Contractor shall use either the E-Verify Program or the Department Program
procedures to undertake pre-employment screening of job applicants while the public
contract for services is being performed.
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Budget Line Item H:
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
CONTRACTOR: PITKIN COUNTY,COLORADO:
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By: -----1 /�/!�n r By: M 2:T
Date Au horize Signet Date
Title S s l,14.t?' c C CO By
Jon Peacock,County Manager Date
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