HomeMy WebLinkAboutbocc.con.082.2016 7/2015 kjm
‘piTKIN Pitkin County
CouNT4 Contract Cover Sheet
Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County
Project Manager.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement
(procurement_help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager
and Attorney's Office(if required)by Procurement&Contracts Manager.
Contract Information
Contract Number 082.2016
Project Name County Jail Laundry Services
Contractor Omni Linen Services
Budget Line Item 001.33.00321.82906
Additional Budget Line Item(s) Click here to enter text.
and special notes to Finance
Contract Start Date 1/17/2016
Contract End Date 1/16/2018
Automatic Renewal Yes ❑ No❑
If Construction: Retainage Click here to enter text.
If this is a new contractor,please request they complete and submit to Finance a W-9 Form.
Contact Information:
Department Jail
Project Manager Bird Project Manager 2057
Phone
Provide a brief description of the contract:
The Contractor shall provide laundry services meeting all industry standards for the County Jail.
Contractor shall invoice the Jail for the cost per pound of laundry.
Contract Value Summary:
Contract Amount $21,000.00
This Change order/Amendment amount(if applicable) $
New Contract Total $
Procurement Method:
None ❑ Informal I1 Formal ❑ Sole Source 0 Emergency 0 Contract Renewal 0
Contract Type:
Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies ❑
Change Order/Amendment 0 Other,please explain 0 Click here to enter text.
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Contract#bocc.con.082.2016 Rei. 8.3 1.1 i jeta/jV
Budget Line Item#001.33.00321.82906 2/6/201 I,;,
‘pt3cri IN
CouNT11
CONTRACT FOR PROVISION OF COUNTY JAIL LAUNDRY SERVICES
THIS CONTRACT is made and entered by and between the Pitkin County Board of County •
Commissioners ("County") and Omni Linen Services, Inc. 475 28 %2 Rd. Grand Junction, CO 81501
(hereinafter"Contractor").
1. Term. The term of this contract is from January 17, 2016 to January 16, 2018. At the
expiration of the initial term, the contract may be extended for an additional term of one year by the
express written consent of both parties.
2. Contractor's Obligations. Contractor shall provide laundry services meeting all industry
standards for the County Jail.
Schedule. Omni agrees to provide the services herein provided for a basis and time schedule
acceptable to County and adequate to meet the County needs as set forth in Exhibit A attached hereto
and made a part hereof.
County will sort linens prior to pick up.
Delivery times will be flexible with County and other clients of Contractor.
In the event a holiday falls on a normal delivery day,Contractor shall provide a delivery schedule
that will accommodate County.
All carts packed in bulk.Linen items shall be packed in carts and labeled for transport.
All linen and non-linen shall be purchased,owned and inventoried by County.
Omni will evaluate all linen based on the following quality standards.
Good Quality=No stains or holes
Review=Linen that may be used in agreed upon situations
All linen that has holes and/or stains or is worn will be returned to County on the next scheduled
delivery labeled"Review." County personnel shall evaluate product labeled"Review based on
internal quality control criteria.
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Contract#bocc.con.082.2016 Rev. :>.31.1/jou/js
Budget Line Item#001.33.00321.82906 M/2012
u12!cu
Coverage A(Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2. Commercial General Liability–ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage(Any One Fire) $ 50,000
Medical Payments(Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards •
• Personal/Advertising Injury
• Products/Completed Operations
• Liability assumed under an Insured Contract(including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Projects(s)General Aggregate Limit,ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners,Lessees or Contractors Endorsement,ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners,Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language on
the Additional Insured Endorsements specified above: "County,its subsidiary,parent,
associated and/or affiliated entities,successors,or assigns,its elected officials,
trustees,employees,agents,and volunteers named as an additional insured with
respect to liability and defense of suits arising out of the activities performed by, or on
behalf of the Contractor,including completed operations".
3. Auto Liability: Bodily injury and property damage for any owned,hired,and
. non-owned vehicles used in the performance of this Contract.
Minimum Limits:
Bodily Injury/Property Damage(Each Accident) $ 1,000,000
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Budget Line Item#001.33.00321.82906 1/6/2012 bn
4. Special Coverages(check as appropriate and insert amount):
0(1)Performance Bond $
D(2)Professional Errors and Omissions
D(3)Aircraft Liability
n(4)Owner's Protective
n(5)Builder's Risk
n(6)Boiler and Machinery
0(7)Loss of Use Insurance
0(8)Pollution Liability
D(9)Crime,including Employee Dishonesty Coverage,or Fidelity Bond
B. Proof of Insurance:
1. Each insurance policy required by the insurance provisions of this Contract
shall provide the required coverage and shall not be suspended,voided or canceled except
after thirty(30)days prior written notice has been given to the County,except when
cancellation is for non-payment of premium,then ten(10) days prior notice may be given.
Such notice shall be sent directly to(County Representative's Name&Address). If the
insurance carrier will not provide the required notice,the Consultant/Contractor and or its
insurance broker shall notify the County of any cancellation, or reduction in coverage or
limits of any insurance within seven(7)days of receipt of insurers' notification to that effect.
Simultaneously with the Certificates of Insurance, the Contractor shall file with the
Procurement Officer a certified statement as to claims pending against the required coverages,
reserves established on account of such claims,defense costs expended and amounts remaining
on policy limits.
2. In addition,these Certificates of Insurance shall contain the following clauses:
• a. The contractor's insurance shall be primary and non-contributory with
any insurance or self insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any preminms or for
assessments under any form of policy.
c. Any and all deductibles or self insured retentions in the above-described
insurance policies shall be assumed by and be for the amount of,and at the sole expense
of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to the
County's Representative at least fifteen (15) days prior to a policy's expiration date except for
any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy and
any policy endorsement at any time during the term of this contract.
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Contract#bocc.con.082.2016 Rev. 8.31.11 jew/j.
Budget Line Item#001.33.00321.82906 2/W20r2!u,
14. Exemptions and Preferences. All purchases of construction or building or any other materials
for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K.
15. Records. The Contractor shall maintain comprehensive, complete and accurate books, records,
and documents concerning its performance relating to this contract for a period of three(3)years after
final payment under the contract and the County shall have the right within the three(3)year period to
inspect and audit these books, records and documents, upon demand, in a reasonable manner and at
reasonable times, for the purpose of determining, by accepted accounting and auditing standards,
compliance with all provisions of the contract and applicable law.
16. Contract Made in Colorado. The parties agree that this contract was made in accordance with
the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the
courts of Pitkin County, Colorado.
17. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of
this contract beyond the arbitration described in Paragraph 9, the substantially prevailing party shall be
entitled to its costs and reasonable attorney's fees.
18. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms (presently
$150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to
time amended, or otherwise available to Pitkin County or any of its officers, agents or employees.
Further, nothing in this contract shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its agent or
employees.
19. Current Year Obligations. The parties acknowledge and agree that any payments provided
for hereunder or requirements for future appropriations shall constitute only currently budgeted
expenditures of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin
County's annual,right to budget and appropriate the sums necessary to provide the services set forth
herein. No provisions of the contract shall constitute a mandatory charge or requirement in any
ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt
limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments
beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this
contract shall be construed to pledge or create a lien on any class or source of Pitkin County's
moneys,nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds
or any obligations payable from any class or source of Pitkin County's money.
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Contract#bocc.con.082.2016 Rev. 11.37..71,pills
rlls
Budget Line Item#001.33.00321.82906 216!2012 Ira
20. Notice. Any written notice required by this contract shall be deemed delivered through any of
the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with
confirmation of receipt to the fax number below; or(3)within three (3)days of being sent certified first
class mail,postage prepaid,•return receipt requested addressed as follows:
•
A. To Pitkin County with copies to:
Don Bird,Pitkin County Jail Pitkin County Attorney's Office
506 E.Main Street 530 E.Main Street,11302
Aspen, Colorado 81611 Aspen,Colorado 81611
Fax: (970)920-5489 Fax: (970) 920-5198
Ph: (970)429-2057 •
Email: don.bird@pitkinsherif£com
B. To Contractor:
Omni Linen Services,LLC •
Roger King
475 28 'A Road
Grand Junction, CO 81501
Fax: (970) 248-9144
Ph: (970)248-9138
F.mAil:roger@omnilinen.com
21. Public Contracts for Services and Public Contracts with Natural Persons. In conformance
with the provisions of C.R.S. § 8-17.5-101 and 102,as amended and C.R.S. § 24-76.5-101,as
amended
PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements
relating to the offer, issuance,or sale of securities, investment advisory services or fund
management services,sponsored projects, intergovernmental agreements, or information
technology services or products and services] Contractor certifies,warrants, and agrees that it does
not knowingly employ or contract with an illegal alien who will perform work under this contract
and will confirm the employment eligibility of all employees who are newly hired for employment in
the United States to perform work under this contract,through participation in the E-Verify Program
or the Department program established pursuant to CRS §8-17.5-102(5)(c),Contractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract or enter into a
contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract. Contractor
(a)shall not use E-Verify Program or Department program procedures to undertake pre-employment
screening of job applicants while this contract is being performed, (b) shall notify the subcontractor
and the contracting State agency within three days if Contractor has actual knowledge that a
subcontractor is employing or contracting with an illegal alien for work under this contract, (c)shall
terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal
alien within three days of receiving the notice,and (d)shall comply with reasonable requests made in
the course of an investigation, undertaken pursuant to CRS §8-17.5=102(5),by the Colorado
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• Contract#bocc.con.082.2016 Tier. S.31.11,jaa/js
Budget Line Item#001.33.00321.82906 2/6/2012 Im
Department of Labor and Employment.If Contractor participates in the Department program, .
Contractor shall deliver to the contracting State agency,Institution of Higher Education or political
subdivision a written,notarized affirmation,affirming that Contractor has examined the legal work
status of such employee,and shall comply with all of the other requirements of the Department
program. If Contractor fails to comply with any requirement of this provision or CRS §8-17.5-101 et
seq.,the contracting State agency,institution of higher education or political subdivision may
terminate this contract for breach and,if so terminated,Contractor shall be liable for damages.
PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101. Contractor,if a natural
person eighteen(18)years of age or older,hereby swears and affirms under penalty of perjury that he
or she(a)is a citizen or otherwise lawfully present in the United States pursuant to federal law,(b)
shall comply with the provisions of CRS §24-76.5-101 et seq., and(c)has produced one form of
identification required by CRS §24-76.5-103 prior to the effective date of this contract.
22. Prison Rape Elimination Act(PREM Requirements per DOJ §115.17
The contractor asserts that they have not:
• Engaged in sexual abuse in a prison,jail,lockup,community confinement facility,
juvenile facility, or other institution(as defined in 42 U.S.C. 1997)
• Been convicted of engaging or attempting to engage in sexual activity in the community
facilitated by force, overt or implied threats of force, or coercion, of if the victim did not
consent or was unable to consent or refuse; or
• Been civilly or administratively adjudicated to have engaged in the activity described,
•
•
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Contract II bocc:con.082.2016
Budget Line ttern#001.33.00321.82906
IN WITNESS WHEREOF,the parties have executed this contract as of the date first set out herein
above.
CONTRA DR:Omni Linen Se Ices,LLC
By: / f 4,A7./.X/"/7
Titleau.'�C (/ 7//(,
Date
JJ
' -KIN-C•UN e bU' • DO:
•-11-1 orized Si:- Date
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Contract#bocc.con.082.20I6
Budget Line Item#001.33.00321.82906
rIYII,'0 : 1Voinnl Linen Services
Customer Owned Goods
EXHIBIT A
1. ,PAYMENT SCHEDULE
Omni agrees to provide an invoice weekly,with payment expected within ten(10)days.
2. COST P€R POUND
All laundry charges will be billed using clean dry weight. Weight tickets will reflect
deliveries.
LINEN
Cost per pound for Clean Dry Weight of general linen =$0.71/1b
Cost per pound,clean dry weight for Non-Linen =$1.60/119
3. Pitkin County will sort linens prior to pick-up.
4. Delivery times will be flexible with Pitkin County and other clients of Omni.
5. In the event a holiday falls on a normal delivery day,Omni will provide a delivery
schedule that will accommodate Pitkin County.
6, All carts packed in bulk,Linen items will be packed in carts and labeled for transport.
7. All Linen and Non Linen will be purchased,owned and inventoried by Pitkin County.
8, Orsini will evaluate all linen based on the following quality standards:
A. Good Quality=No Stains or Holes
B. Review=Linen that may be used in agreed upon situations.
All linen that has holes and/or stains or is worn will be returned to Pitkin County on the next
scheduled delivery labeled"Review." Pitkin County personnel will evaluate product labeled
"Review"based on internal quality control criteria,
9. Omni will steam clean and disinfect laundry carts prior to clean linen being
placed in them. Omni will load linen in cart and place plastic bag over cart for delivery.
Accepted Date: 49/3r /
By: ij/
By
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